HomeMy Public PortalAbout12-19-91 PERSONNEL BOARD AGENDA � � . � i L .�,.. � .,;, '�.�. :s�r?;�u.'r.��'��� �.��1
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CITY OF LYNWOOD �
REGULAR MEETING OF THE PERSONNEL BOARD�;
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December 19, 1991 CITY �f �tr�t7b��
5:00 P. M. CIYY CLER?C� br'F'IG�
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CALL TO ORDER ROLL CALL AM ppp
George Lewis, 9�10ill�12�1 �3�4�5�6
Chairman �
Patrice Bell
' Nancy Gilpen ��
Arnold Litke //-
Kent Swift � Cb
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PLEDGE OF ALLEGIANCE
III
� APPROVAL OF MINUTES ' Regular meeting of
November 21, 1991
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,� IV I
; STUDIES & REPORTS 1) Discussion of current
� Testing/Eligibility Lists
2) Certification of
� Eligibility Lists '
a) Equipment Mechanic
b) Parking Control Officer
c) Civil Engineering Tech.
d) Dir. of Human Resources
3) Request for merging of I
Office Asst. II list with �
new recruitment �
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ORAL COMMi7NICATIONS I
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VI I
ADJOURNMENT �
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REGULAR MEETING OF THE PERSONNEL BOARD
CITY OF LYNWOOD
NOVEMBER 21, 1991
The regular meeting of the.Personnel Board of the City of Lynwood,
California was held on Thursday, November 21, 1991 at 5:00 p.m. in
the Auman Resources Conference Room of the Lynwood City Hall, 11330
Bullis Road, Lynwood California. The agenda was duly posted as
prescribed by the Brown Act.
CALL TO ORDER
The meeting was called to order by Chairman Lewis at 5:08 p.m..
Roll call was taken by Janice Thomas, Administrative Aide. All
Commissioners were in attendance.
PLEDGE OF ALLEGIANCE
Led by Commissioner Litke
APROVAL OF MINUTES
The motion was made by Commissioner Swift and seconded by
Commissioner Gilpen to approve the minutes of the October 17, 1991
meeting as presented. All in favor. Motion carried.
STUDIES & REPORTS
The board was requested to certify the eliqibility list for the
position of Water Service Lead Worker, Senior Water Service Worker
and Senior Street Maintenance Worker.
A motion was made by Commissioner Litke and seconded by
Commissioner Gilpen to approve certification of the Water Service
Lead Worker eligibility list. All in favor. Motion carried.
' A motion was made by Commissioner Bell and seconded by
Commissioner Swift to approve certification of the Senior Water
Service Worker eligibility list. All in favor. Motion carried.
A motion was made by Commissioner Gilpen and seconded by
Commissioner Swift to approve certification of the Senior Street
,_ Maintenance Worker eligibility list. All in favor. Motion . i
carried.
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ORAL COMMUNICATIONS
Ms. Thomas informed the Commissioners of the Christmas Dinner
scheduled for December 18, 1991 at 6:30. All commissioners will
receive an invitation and they must RSVP to the City Manager's
office no later than December 2.
Commissioner Litke led a discussion that the board recommend to the
City Council the raising of the passing score from 60� to 70$ in
order to get a better selection of qualified applicants. After
much discussion, Commissioner Litke tabled this item until the next
meeting.
Commissioner Gilpen discussed telephone calls received by herself
- and Commissioner Bell. Ms. Thomas stated that Ms. Gail Black,
Interim Director of Human Resources would handle the issue.
The Commissioners asked to be given a list of their home phone
numbers at the next meeting.
Everyone in attendance congratulated Commissioner Swift on being
elected to serve on the Board of Directors at Compton College.
ADJOURNMENT
There being no further business to conduct, the motion was made by •
Commissioner Swift and seconded by Commissioner Gilpen to adjourn
at 5:26 p.m.. All in favor. Motion carried.
The next regularly.scheduled ineeting is Thursday, December 19, 1991
at 5:00 p.m.. '
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��, � ��ty o� �YNwooD �,
� ��'�� c� City vUeeEing ChaQQenges � � � � � �
� - 11330 BULLIS ROAD
� LYNWOOD, CAIIFORNIA 90262 .
(213) 603�0220 �
DATE: DecembeY 19,'1991
TO: Honorable Chairman and Members of the Personnel
Board
FROM: Gail L. Black, Interim Dir. of Human Resources �f�"
SUBJECT: REVIEW OF TESTING/ELIGIBILITY LISTS
PURPOSE
To discuss with the Board the current practice of a 60� overall
passing score on City examinations.
FACTS
1) At the January 16, 1986 Board meeting the Personnel Board
authorized the Human Resources Department to utilize a 60$
minimum passing point tempered by the distribution of scores
for each phase of an examination process (see attachment).
2) Since that time, the City has utilized the 60� minimum pass
point for the overall examination process. Eligibility lists
submitted to the Board have contained only those names whose
overall score (including written and oral exam) is at least
60$.
3) Since the approval by the Board of this policy in 1986 the
necessity of requesting the abolishment of an eligibility list
due'to inadequately qualifying candidates' remaining on the
Iist has been reduced. In the period between 1986 and the
present, less than 10 eligibility lists have been abolished.
4) The 60� pass point established by the Board has worked well for
all departments in selecting qualified candidates and providing
an adequate candidate pooling for clerical and labor jobs where
vacancies occur frequently.
RECOMMENDATION
That the Board review the above facts and discuss the current 60g
pass point vs. 70�.
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City �'
�� � ` �,YNwooD � '�°
�.�.�.�
�'� � 11330 BULLIS HOAD . . - 1 � � �' I .
LYNWOOD, CALIFORNIA 80282 � , -
. ' �. 1219) 803•0220 �
January 16, 1986
T0: Ronorable Chairman and Members of the Peraonnel Board
FROM: Sandra Chapek�aonnel Manager
SUBJECT: TBSTING/ELIGIBII.ITY LISTS
BACRGROUND
The Pereonnel Board has noted on occasion that scorea on aa eligibility
liat appear to indicate a mixture of well and adequately qualified can-
didates, but aleo a number of very poorly qualified candidatea. At a
' zecent meeting it vae determined that ataff would review the eituation
and prepare recommendatione for Pereonnel Board review.
FACtB AND ANALYSIS
Varioua typee of examinatione and combination of examinationa have been
available and adminiatered to meet the objective and competitive require-
ments of the civil service eystem. Generally, practice has been to pass
, a epecified n�ber an a written examination which is as many applicanta
ae poeaible and reasonable. Thie hae been for affirmative action purpoaea
and to provide a good eized pool of applicanta participating in eubsequent
phasee of the examination process. Aowever, this practice could result in
some or all unqualified to poorly qualified candidates unlesa a minimwn
acore or the diatribution of ecores is considered. Participanta in oral
evaluatione have been automatically failed only if all members of the panel
have given them an inadequate mark on one of the ecale itema. Thie practice
can also reault in very marginal candidates. .
� DISCUSSION AND CONCLDSIONS
Whan a list containa obviously poor or unqualified candidates the Personnel
Board has been requested to decline certification of the liet or at a later
: time has been aeked to abolieh the list.
Thia eometimea caueea an unnecessary delay ia recruitment, testing and ulti-
mately hiring. This could be avoided by establiehing a minimum passing per-
cent which ie also temperad by coneideration of the diatributian. The pas-
' eing percent ahould be generous, 60%, so as to minimize the impact on affir-
mstive actioa aad the n�ber of candidatea. This would automatically eliminate
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Januaty 16, 1985
- Personnel Board
: TE3TING/ELIGIBILITY LISTS
Page 2
obviouely poor candidatee, while atill providing the departmente with
likely candidatea to interview. The flexiMlity of requesting non-certifi-
cation or abolishment of eligibility lists by the Personnel Board would
also be retained.
RECOMMENDATION
Pereonnel Board auYhorize Pereonnel Department to utilize a 60� minimum
passing point tempered by the dietribution of acores for each phasa of
an examination process. Recruitment flyers may state that any apecified
number of applicants may be greater or fewer if warranted by the percent
or scoxe diatribution.
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Sandra Chapek
Peraonnel Manager
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� ��t o� �YNwooD �,
' � . 91C� CIiY
�� �� � � c�t �,+�t�n ctiapeen � ��� � �
� 11330 BULLIS ROAD
� - LYNWOOD, CALIFORNIA 90262 '
, , (213)603-0220 '
" DATE: December 19, 1991
TO: Honorable Chairman and Members of the Personnel
Board
FROM: Gail L. Black, Interim Dir. of Human Resources ��"
- SUBJECT: ELIGIBILITY LISTS
The Board is respectfully requested to certify the eligibility list
for Equipment Mechanic, Parking Control Officer, Civil Engineering
Technician and Director of Human Resources. A list of qualifying
candidates' names and the breakdown of scores is attached for your
review and certification.
NOTE: The above eligibility lists will be distributed at your
Board meeting.
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12-19-91
EQDIPMENT MECHANIC
. Eligibility List
EXAM ORAL TOTAL
84 pts. �, 70 Dts. � 154 pts. $
1. F. Enriquez 78 46.43 55 39.29 133 85.72
2. E. Medrano 59 35.12 62 44.29 121 79.41
3. M. Mesquita 73 43.45 44 31.43 117 74.88
4. M. Williams 67 39.88 46.5 33.21 113.5 73.09
5: G. Gabriel 63 37.50 49 35.00 112 72.50
6. D. Madrigal ' 59 35.12 45 32.14 104 67.26
54 applicants
36 written exam
11 passed
. 11 oral interview (1 no show)
, 6 passed '
6 certification
l.male white
- 1 male black
3 male Hispanic
1 male Asian
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� � ��ty o� �YNWOOD �
�� ��,.
�o�,"�'�� � City �i�{eeting L'i�aQQenges I���� i
11330 BULLIS ROAD
, � LYNWOOD, CALIFORNIA 90262
. � (213� 603-0220� � �
DATE: December 19, 1991
TO: Honorable Chairman and Members of the Personnel
Board
FROM: Gail L. Black, Interim Dir. of Human Resours ��.
SUBJECT: MERGING OF ELIGIBILITY LIST
PURPOSE
To request the Board's approval in directing the establishment of
a merged eligibility list.
FACTS
1) Personnel Rules and Regulations, Rule VIII, Section 2. Duration
of Emolovment Lists provides for the Personnel Board's
approval to merge a current eligibility list when there are .
, less than three applicants available for appointment. The
remaining candidates' score are integrated with those obtained
� from a newer and comparable testing process for the same clas-
sification. Upon certification of the merged eligibility list
. the previous eligibility list for that classification is
abolished.
2) The Office Assistant II eligibility list (attached) has two
remaining candidate's names.
3) our City has more than one current opening in which to fill.
Recommendation .
That the Board approve the merging of the current eliqibility list
with a new recruitment for Office Assistant II.
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7-18-91
OFFICE ASSISTANT II
Eligibility list
EXAM ORAL TOTAL
100 pt5. $ 70 PtS. 0 170 PtS. o
1. F. Franklin 75 37.50 56.00 40.00 131.00 77.50�t;�'1L�E�
2. C. Patterson 60 30.00 59.33 42.38 109.33 72.38,�}/�p ,
3. D. Houser 60 30.00 55.33 39.52 115.33 69.52/�l/,p� p
4: B. Thomas 63 31.50 49.00 35.00 112.00 66.5C �i���
5. P. Ridgway 62 31.00 47.67 34.05 109.67 65.05 i�n��
6. V. Kauffman 61 30.50 48.00 34.29 109.00 64.79� �NCrzu
7� T. Harper 61 30.50 47.33 33.81 108.33 64.31
�8 P. Saterfield 62 31.00 44.33 31.66 106.33 62.66
166 cendidatee
30 passed written exam ' °
30 scheduled for typing exam (50 wpm)
10 passed
8 oral interview (2 no showa)
8 certification
6 female black
2 unknown
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PERSONNEL BOARD MEMBERS
PHONE/ADDRESS/TERM
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George Lewis, Chairman (5/16/91) May 1995
12404 Muriel Drive
Lynwood, CA 90262
. 310) 979-8505
Patrice Bell, Vice-Chairperson (5/16/91) May 1994
12031 Gertrude Drive
Lynwood, CA 90262
310) 637-6704/605-5585
Nancy Gilpen May 1993
4612 Arlington Avenue
Lynwood, CA 90262
310) 774-1702/537-7212
Arnold Litke May 1992
10935 McNerney
Lynwood, CA 90262
310) 635-1235
Kent Swift May 1994
11110 HarYis Avenue �
Lynwood, CA 90262
310) 637-8707/563-5967
Ord. No. 671 - 4 year term
The Board meets on the 3rd Thursday of each month in the Council
Chambers at 5:00 p.m.