HomeMy Public PortalAbout100_030_Scanned Sept 12 2013 Agreement with MJCPApdf MAYOR gF II G CITY MANAGER
Jason Buelterman �F ;_ gl, Diane Schleicher
CITY COUNCIL " A0A , *, y CLERK OF COUNCIL
Wanda Doyle,Mayor Pro Tem 4 Janet LeViner
Barry Brown >
Jan Fox l CITY ATTORNEY
Bill Garbett ($P Edward M.Ilughes
Tom Groover '� I
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Paul Wolff
CITY OF TYBEE ISLAND
City Council Agenda Item Request
Agenda Item Requests must be submitted to the Clerk of Council by 5:00PM the Thursday prior to the
scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next
scheduled agenda.
Council Meeting Date for Request:
September 12,2013
Item: To obtain the City Council's approval to enter into an agreement with a professional audit firm, Mauldin
&Jenkins, CPA's, LLC for$23,000 to perform the city's FY2013 annual audit.
Explanation: The city is currently in need of a professional auditing firm to perform, the city's June 30, 2013
annual audit. The need to acquire an audit firm was unexpected; therefore, the city contacted a former auditing
firm, Mauldin &Jenkins, CPA's, LLC of whom services in the past met the city's expectations and who at this
late date had time available in their auditing schedule to perform the city's audit, effectively and efficiently
prior to the December 31, 2013 deadline. The firm proposed a fee,of$23,000 to perform the audit. Currently,
the city has budgeted$20,000 in the Audit Account Fees line item, 100.1512.52.1221, for annual auditing
services; if the agreement is approved, the Finance Department will transfer the additional $3,000 from Services
Contracted line item, 100.1512.52.1300 to cover the unbudgeted cost. The firm provided fees for the next two
years in case the city wanted to obtain their services for our 2014 and 2015 audit; those fees are located in their
audit proposal on page 27.
Budget Line Item Number(if applicable):
Paper Work: X_ Attached* Already Distributed
To Be Handed Out at Council Meeting(by Requester)
Audio/Video Presentation**
•
** Audio/video presentation must be submitted to the IT department at City Hall
By,5:00PM the Thursday prior to the next scheduled City Council Meeting
NOTE: Request will be postponed if necessary information is not provided.
Submitted by:
Phone/ Email: (912)472-5021/ahudson(a�cityof tybee.org
Comments:
* * *
P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 *Certified*
(866)786-4573—FAX(866)786-5737 City of ,
Ethics if
www.cityoftybee.org .104 L�y