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HomeMy Public PortalAbout1992-04-29 COMMUNITY DEVT. BLOCK GRANT ADVISORY BOARD AGENDA � � � � � -� A G E N D A e�� COMMUNITY DEVELOPMENT BLOCK G ��'a-�C''.��. � ADVISORY BOARD-COMMISSION R E C IV E D I CITY OF LYNWOOU CITY CLERKS OFFICE SPECIAL MEETING APR 23 1992 WEDNESDAY, APRIL 29, 1992 A� 7�8�9iIDilli12i1i2i3i4�� 6 6:00 P.M. d LYNWOOD CITY HALL, 11330 BULLIS RO g ANA VENTURA .}� `� ' "� �' r �� I � CHAIRPERSON �A� MARGARET ARAUJO KEN WIBECAN � COMMISSIONER VICE CHAIRPERSON CLAUDE LAW CONSTANCE FRANRLIN COMMISSIONER COMMISSIONER PATRICIA CARR KENNETH ALFORD COMMISSIONER COMMISSIONER OPENING CEREMONIES: A. CALL TO ORDER B. FLAG SALUTE C. ROLL CALL I D. CERTIFICATION OF AGENDA POSTING • � BY CITY CLERR i E. APPROVAL OF MINUTES - APRIL 1 AND 8, 1992 i F. PUBLIC ORALS: (ITEMS ON AGENDA ONLY) � G. NEW BUSINESS i 1. CDBG FUNDING RECOMMENDATIONS I FOR FISCAL YEAR 1992/93 - PUBLZC SERVICES ! - COMMUNITY CONSERVATION I - PUBLIC IMPROVEMENTS H. STAFF ORALS I. BOARD ORALS ' J. ADJOURNMENT f i Adjourn to regular meeting of May 6, 1992, at 6:00 p.m. in the I Council Chambers of Lynwood City Hall, 11330 Bullis Road, � Lynwood, California. + I I � . ! I � / i l • • ,P '� MINUTES OF A REGULAR MEETING COMMUNITY DEVELOPMENT BLOCK GRANT ADVISORY BOARD COMMISSION CITY OF LYNWOOD, CALIFORNIA WEDNESDAY, APRIL 1, 1992 OPENZNG CEREMONIES: A. Call to Order The regular meeting of the Community Development Block Grant Advisory Board Commission was called to order by Commissioner Ventura, on the above captioned date at 6:13 p.m., in the Council Chambers of Lynwood City Hall, 11330 Bullis Road. B. Flaa Salute The flag salute was led by Commissioner Araujo, all those present participated. C. Roll Call Commissioner Ventura requested the roll call, and Ms. Porter complied. Present: Commissioner Ana Ventura Commissioner Constance Franklin Commissioner Claude Law Commissioner Ken Wibecan Commissioner Patricia Carr Commissioner Kenneth Alford Commissioner Margaret Araujo Also: Annette Porter, Rehabilitation Manager Chondra Handley, Rehabilitation Assistant D. Certification of Aaenda Postina by City Clerk I � i Ms. Porter stated that the agenda was posted per the Brown I Act. E. Approval Of Minutes Commissioner Araujo requested that corrections be made to the I minutes of March 18, 1992. Ms. Porter replied that corrections would be made. MOTION by Commissioner Law, SECONDED by Commissioner Wibecan to approve the minutes of March 18, 1992. MOTION carried ' unanimously. F. Public Orals � NONE � G. New Business i 1. USES OF CDBG FUNDS/PUBLIC SERVICE PROJECT FUNDING ' Commissioner Araujo opened this discussion by reviewing � information on the projects funded with Block Grant funds � the last five years. Commissioner Araujo questioned the funding of the ACT/SO program. Commissioner Araujo , stated that to her understanding this program was funded � by City General Funds due to the lack of CDBG funds. i � 1 � ' � � � MINUTES - APRIL 1� 1992 PAGE #2 Commissioner Law stated that although the CDBG OCommission did not recommend funding this program, City Council approved funding for this program. Ms. Porter stated that City Council did approve the program for funding during fiscal year 1989. Commissioner Law stated that the Commissioner need a clarific.ation on previously funded projects. He also stated the Commission would have recommended other projects for funding, had they been aware that additional CDBG funds were available. Commissioner Carr referred to the programs listed on the information sheet. She stated that her understanding was the Community Legal Services Program was not funded for this year. Ms. Porter said that the list provided were of projects funding during the last five years. The projects with the asterick indicated projects approved by Council for funding this year. Community Legal Services was not funded this fiscal year. Commissioner Araujo asked if the projects funded with Block Grant funds could be approved by Council without recommendation by the CDBG Commission. Ms. Porter answered yes. City Council can approve ' eligible programs/project for CDBG funding without the � Commissions review and/or recommendation. I Commissioner Araujo, stated that Section 8 was a concern � of the Commission. They requested that the Section 8 � voucher system be operated by the City of Lynwood. � Ms. Porter explained that Los Angeles County operates the I City's Section 8 Program, at no cost to the City. The i City must first review costs involved prior to implementing the program. In the past it has been more � cost effective for the County to implement the program. � Commissioner Araujo, said that this procedure creates a i problem with other residents receiving the vouchers, and � not Lynwood residents. i Commissioner Carr suggested that Commission could write I a letter to the City Council to recommending that Section 8 be implemented by the City. � i Commissioner Law brought to,the attention of the � Commission that .this request was listed in the CHAS ; report. Therefore, a letter of recommendation is not ' necessary. ! Commissioner Araujo stated that she was pleased with the � way the City Manager is informing the Commission about ' certain projects. However, she would like for the � Commission to have in put on more projects. Commissioner Law stated that the Commission req'uested, a I presentation on the Street Improvement project. This � would give the Commission the opportunity to discuss the ' needed street repairs. � j . , 2 ! � � i �� . • • " CDBGAB COMMISSION MINUTES - APRIL 1, 1992 PAGE #3 Ms. Porter stated that the projects contained in the information package were funded several years ago, such as the Street Improvement Project listed. If the public works department makes a current request for CDBG funded, they will be asked to make a presentation to the Commission prior to funding. The list that the Commission received was to give them an idea of what type of projects had been approved for funding in the past and what type of projects are eligible for funding, Commissioner Law requested a clarification on the Commercial Rehabilitation Program, and asked if the Commission received any information or a presentation on this program. Ms. Porter said that the Commercial rehabilitation Program was in the planning stage and no funds had been used on this project. However the Commission will receive guidelines and a program description prior to the program being implemented. Commissioner Law stated that the Commission requested information on the reconstruction of the Community Center on several occasions, but have not received the requested information. Ms. Porter replied that the Assistant City Manager will ' make a presentation and answer any questions the j Commission may have on the project at a special � Commission meeting which will be held next Wednesday April 8, 1992. � Commissioner Carr suggested that the amounts be included � with the projects listed on the information sheet which ! received funding the last five years. Commissioner Carr requested that in the future if Council I approves projects for CDBG funding without the � Commissions review and recommendation, the that Commission be informed. � Ms. Porter said that staff would keep the Commission informed of such projects in the future. � i At this time Chairperson Ventura was excused and turned ' the meeting over to Vice-Chairperson Wibecan. I Commissioner Araujo inquired about the CDBG eligible � activities. She asked if the purchase of Jorgensen Steel I could be made with CDBG funds. I Ms. Porter replied that Jorgenson Steel can not be - i purchased with CDBG funds.� ' The Commissioners asked for clarification on the Section � 108 funds. Ms. Porter replied that Section 108 Loan funds are allocated by HUD and governed by the same Regulations, ! however its main objective is to provide economic j development activities through land acquisition, + providing funding for business and assisting with the , creation and retention of jobs in Lynwood, etc. � i 3 � � i _ ,. � � ' MINUTES - APRIL 1, 1992 PAGE #4 Commission Araujo asked if Section 108 Loan funds could be used to purchase the Jorgensen property. Ms. Porter replied yes, if the uses on the property meet HUD's requirements for Economic Development. Commissioner Araujo asked if the City used Section 108 funds to purchase Jorgensen Steel, does the proposal have to be reviewed by the CDBG Commission. Ms. Porter stated that the proposal may come before the Commission before it goes to Council, however HUD does not require that the Commission review and make recommendations to Council prior to approval for funding. The proposal can go directly to City Council for approval, be must have a public hearing. Commissioner Araujo asked if projects proposed for development of new construction in the Redevelopment Areas, could be funded with Block grant Monies. Ms. Porter stated that projects located in the Redevelopment area are not being considered for funding with CDBG funds. However the City may wish to fund eligible project in the area with HOME funds, if the City receives an allocation next fiscal year. Commissioner Wibecan proceeded to move to the next item on the agenda. H. Staff Orals: ' 1. PRESENTATION ON THE INTENDED SUBSTANTIAL CAANGE TO THE . STATEMENT OF OBJECTZVES j Ms. Porter, opened discussion by informing the Commission ' of"Ehe intent to provide additional funding to existing 1 CDBG eligible activities. She explained that due to the I amount of carr over funds and ' y program income, there are i additional funds which could be expended this fiscal 1 year. After staff's review of the current projects, it was found that the Community/Transit Center and the � Afterschool Playground Program were in need of additional � funding. � Commissioner Araujo asked if other funding sources could � be utilized for the Community/Transit Center to ' alleviated the amount of Block Grant Funds being used. , Ms. Porter stated that these projects currently qualify � for funding with CDBG funds and due to the fact that funds are available and should be expended by June 30, i 1992, staff did not search for alternative funding. .� Commissioner Araujo asked if the commissioners knew of a Community Service Program that would like to submit a � proposal for funding when should the information be � submitted. � Ms. Porter stated that proposals are now being accepted � in order to be reviewed by the CDBG Advisory Board before ! it goes to Council. The in-house deadline is April 15, 1992. Commissioner Law expressed his concern regarding the fire ; fighters program. He stated that youngster in the � communit would like to � Y participate in this program, � However, the citizens are not aware of the program. � i i 4 � , '_�_ , � � ' MINUTES - APRIL 1, 1992 PAGE #5 Commissioner Franklin stated that the Fire Station came to Lynwood High School for career day and gave in£ormation to the students. I. Board Orals Commissioner Law stated his concern over the cut in funding to the Community Legal Service Program. He felt that this program should have been funded due to the need of legal advice needed by the elderly residents in the Community. Commissioner Wibecan expressed his appreciation to staff for being patient and understanding with regards to the questions being asked. MOTION by Commissioner Wibecan to adjourn to the next regularly scheduled meeting of April 6, 1992, SECONDED by Commissioner Law. MOTION carried unanimously. Meeting adjourned at 7:15 p.m. Ana Ventura, Chairperson Annette Porter, Rehabilitation Manager I �I i I I i I I i � I " � I � � � 1 I � � i ; 5 i i � CDBGAB Commission Minutes - April 8,l392 • , Page #5 The Commission requested for Kenrick Karefa-Johnson, Director of Community Development to be in attendance. J. Adiournment MOTION by Commissioner Wibecan to adjourn to the next scheduled meeting, SECONDED by Commissioner Law. MOTION carried unanimously. Meeting adjourned at 7:45 p.m. Ana Ventura, Chairperson Annette Porter, Rehabilitation Manager I � , i i - I I I I � I ! � � � I i I � � I � I � i � I I ' I I I � . � � ,_ MINUTES OF A SPECIAL MEETING/PUBLIC HEARING COMMIINITY DEVELOPMENT $LOCK GRANT ADVISORY BOARD CITY OF LYNWOOD, CALIFORNZA WEDNESDAY, APRIL 8, 1992 OPENING CEREMONIEB: A. Call to Order A Public Aearing was held at a Special Community Development Block Grant Advisory Board Commission meeting. The meeting was called to order by Commissioner , on the above captioned date at 6: p.m., in the Council Chambers of Lynwood City Hall, 11330 Bullis Road. B. Flaq Salute The flag salute was led by Commissioner Law, alI those present participated. C. Roll Call Commissioner Wibecan requested the roll call, and Ms. Porter complied. Present: Commissioner'Claude Law Commissioner Margaret Araujo Commissioner Ken Wibecan Commissioner Kenneth Alford Commissioner Constance Franklin Commissioner Patricia Carr Commissioner Ana Ventura Also: Annette Porter, Rehabilitation Manager Chondra Handley, Rehabilitation Assistant Faustin Gonzales, Assistant City Manager D. Certification of Aaenda Postina bv Citv Clerk Ms. Porter stated that the Agenda was posted per the Brown Act. E. Public Hearina Ms. Porter explained the purpose of the meeting which is to receive public input, comments and concerns on the Substantial Change to the Community Development Block Grant ' Statement of Objectives. The meeting was opened to public orals. There were no I - questions or comments asked by those in attendance. � � Commissioner Law stated that the Commission had requested � information on the progress of the Community Transit Center + to justify the amount of funds that have already been given. However, the information had not been received. I Commissioners Carr and Law asked questions the Section 108 � funds. They requested a explanation of the 108 funds, how ' the program works and the eligibility. i Faustin Gonzales addressed the concerns of the Commission. Mr. Gonzales explained that Section 108 funds were provided by HUD as a loan, and governed by Community Development Block ; Grant regulations. � I � ' i I i . I CDBGAB Commission . Minutes - April 8�992 • . Page #2 Mr. Gonzales continued to explain that the City originally obtained the Section 108 loan for the acquisition of real property in the Redevelopment area , however due to unforeseen instances that occurred during the process of the Redevelopment projects, these funds were not used, therefore the City had to submit an amendment to HUD to revise the use of 108 Loan funds for projects deemed eligible for funding. One of the projects submitted was a request for funding to supplement the cost of reconstruction of the Community/Transit Center, however approximately six months after the submittal to HUD for the funding of this project, HUD informed the City that Section 108 Funds could not be used. Staff is currently working on another amendment to the Section 108 Loan use of funds for review and approval by City Council. Mr. Gonzales further explained that HUD had given verbal approval of the demolition of the Community/Transit Center, which was an eligible expenditure for Section 108 Loan fund, however the demolition had began during the six month period that the City was awaiting written approval by HUD, therefore HUD disallowed the use of funds. Commissioner Law brought to the attention of Mr. Gonzales that the Commission had requested a status report on the Community/Transit Center, containing information on the cost, and progress. He expressed his concern on the amount of CDBG funds being used on the Community Center. Commissioner Law suggested that staff submit a report, at the next meeting, on the funds previously spent. � Mr. Gonzales stated that the budget for the project is 2.6 million dollars and approximately 1 million dollars had been spent on the project. Mr. Gonzales stated that there are other funding sources. For example the Lynwood Redevelopment i Agency, Prop A, which are funds received through State taxation. ! Commissioner Araujo asked if other funding sources previously , stated, had been used, if not can they be used. Mr. Gonzales ; stated that other funding sources have in fact been utilized. � Commissioner Araujo stated that $20,000 for driveway ' pavements should have been included in the contract, and funds should have been set aside for unforeseen cost. She � expressed her concern over certain portions of the project such as the landscaping, recreational facilities. She j stated that in her opinion the transit center was not very carefully planned and rushed into. Commissioner Araujo asked staff if the Commission recommended � that the request be denied, would the request still be taken to City Council for consideration. Mr. Gonzales answered yes, and explained that the City had a ; contractual obligation for the reconstruct.in of the community/transit center, which must be honored. 'i Mr. Gonzales continued to address the statements of Commissioner Araujo by stating that the Reconstuction of the � Community/Transit Center had been a well planned project and � reviewed the architectural plans of the center with those in � attendance. Mr. Gonzales explained that the request for � funds made for the driveway is due to there being 3 oil lines six inches below the surface of the driveway, which must be lowered. Mr. Gonzales said that the lines belonged to Shell � Oil Company, however Shell is not willing to pay the cost of lowering these line and repaving the driveway. ! I � I I CDBG Commission ; Minutes - April 8�992 • •- Page # 3 Mr. Gonzales informed the Commission that the oil lines may carry hazardous materials and the $20,000 requested for the driveway will be utilized to correct this hazardous condition. - Mr. Gonzales explained the estimated cost for the landscaping was originally included in the overall reconstruction project, however was not included in the actual contract as a protective measure, in case funding was not available. The landscaping was to be an additive item, which means the City � can choose to complete the landscaping if funding became available, however not obligated to complete the landscaping under the reconstruction contract. The reason � for additive alternatives is due to the excessive amounts of the projects when bids were reviewed. Commissioner Araujo thanked Mr. Gonzales for completely answering her questions and addressing her concerns. She , also asked if guidelines coul�, be provided for Section 108 to explain exactly what project>4 can be funded with Section 108 funds. Commissioner Araujo stated that there is a growing concern regarding low income housing. By reviewing the guidelines for Section 108, funds might be there to address this issue. She suggested that a program similar to,Paramount or Santa Fe Springs, where condominiums were built and half were sold to buyers and the other half were established for low income housing. Mr. Gonzales stated that the Section 108 funds are generally not used for that purpose, but HUD may have other funds available for the suggested uses. Commissioner Wibecan interjected to remind the Commission to i stay with the subject at hand and proceeded to give the other Commissioners the opportunity to ask questions. � Commissioner Ventura asked if the City would be penalized for I using Block Grant funds for new construction. . i Mr. Gonzales stated that since this is a Community Center, it � would be used by the whole community, and this meets the National objective, the city would not be penalized. i F. Staff Orals I Ms. Porter requested to have a special meeting at the closing � of this month, to discuss proposals for projects to be funded � for the upcoming year. This meeting is scheduled for April � 29, 1991. G. Board Orals � At this time the Board thanked Mr. Gonzales for the ; presentation on the Community Center. i � 1 Commissioner Araujo stated to Mr. Gon2ales that she has � received information about a conference in San Antonio Texas, i and requested if she could apply to go to the conference as a representative of the Commission. � � , Mr. Gonzales stated that the Council would make that � decision. � Mr. Wibecan stated that if Commissioner Araujo's request was I approved the Commission would have to vote on who their representative should be. ' i I I � � i . � , 1 CBGAB Commission Minutes - April 8 �992 • "_� Paqe #4 Commissioner Carr stated that she would have liked to have information on paper to go along with the presentation as back up to what was said in the meeting. ' Commissioner Law also stated that documentation was needed . along with the presentation, including a cost breakdown. Mr. Gonzales stated that he would provide this information upon request to any of the Commissioners. At this time Mr. ,' Gonzales ended his presentation and was excused. Commissioner Araujo, asked if the Commission could have a report on the progress of Project Impact. Ms. Porter stated that Project Impact has submitted a proposal for funding for the new fiscal year, and the Commission would receive information and a proposal at the requested special meeting of April 29, 1992. Commissioner Araujo also asked if staff has monitored Project Ympact. Ms. Porter replied yes. Commissioner Arau}o, stated that in her opinion an important fact that the Commission should stress in new proposals for the upcoming fiscal year is accountability. Ms. Porter agreed, and stated that as members of the Community Development Block Grant Advisory Board, they have the authority to conduct monitoring reviews if they choose to do so, however prior arrangement�must be made with the manager prior to their visits. Commissioner Carr asked if the Commission has the authority to request information on other funding sources, of the arganizations that will be requesting funding for the upcoming fiscal year. Ms. Porter replied yes, this is a questions that is asked on the application for consideration for funding, but the ' information is requested for the upcoming year only. Commissioner Wibecan requested an updated report on the Fair Housing Foundation. Ms. Porter said that Fair Housing Foundation's proposal would be submitted at their next regular meeting. Commissioner Wibecan also asked if the Public Notices to announce the Special Meeting, were publicized in Spanish. Ms. Porter replied no, due to inadequate staff. Commissioner Wibecan stated that he Commission had discussed � this issue in prior meetinqsand voted unanimously to request material be printed in Enqlish and Spanish, and material that has to do with the CDBG Commission would be printed in English and Spanish. Ms. Porter stated that the Commission's request was forwarded to the City Managers office for review and consideration. Commissioner Law requested that this item be Agendized to request that Public Hearings and Notices be published in English and Spanish. , CDBGAB Commission� Minutes - April 8,-1992 • ` Page #5 The Commission requested for Kenrick Karefa-Johnson, Director of Community Development to be in attendance. J. Adiournment MOTION by Commissioner Wibecan to adjourn to the next scheduled meeting, SECONDED by Commissioner Law. MOTION carried unanimously. Meeting adjourned at 7:45 p.m. Ana Ventura, Chairperson Annette Porter, Rehabilitation Manager