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HomeMy Public PortalAbout2020-06 Approving the purchase of information technology computer equipment from Dell Marketing LPRESOLUTION NO. 202O-06 A CAPITAL PROJECT AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING THE PURCHASE OF INFORMATION TECHNOLOGY COMPUTER EQUIPMENT FROM DELL MARKETING L.P.; PROVIDING FOR AUTHORIZATION; DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY; AUTHORIZING THE SALE OR DISPOSITION OF SURPLUS PROPERTY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING F,OR AN EFFECTIVE DATE WHEREAS' pursuant to Section 3.07(b) of the Village of Key Biscayne (the "Village") Charter, the Village Council desires to authorize the expenditure of Village funds for a capital project consisting of the purchase of 24 Dell OptiPlex 5070 SFF MLK computer towers, 48 Dell P24l9H computer monitors, and2 Dell Servers (collectively, the "Equipment") for the Village's Information Technology Department (the "Department") to continue serving the Village residents and visitors and to facilitate the provision of day-to-day operations of the Department; and WHEREAS, the type of purchase contemplated by the Village for the Equipment has been competitively bid by the State of Minnesota and awarded by the State of Florida as Alternate Contract Source No. 43211500-WSCA-15-ACS (the "State Contracts"); and WHEREAS, in accordance with Section 2-86 of the Village's Code of Ordinances (the "Code"), the Village Council seeks to authorize the Village Manager to purchase the Equipment from Dell Marketing L.P. (the "Vendor") consistent with the State Contracts and the Vendor's Quote, attached hereto as composite "Exhibit'oA" (the "Quote"); and WHEREAS, the Village Council declares the information technology equipment listed on Exhibit "B" attached hereto (the "surplus Property") as surplus property as they have become obsolete, have outlived their usefulness, have become inadequate for the public purposes for which they were intended, or are no longer needed for public purposes in light of the purchases authorized by this Resolution, and authorizes the Village Manager to sell or otherwise dispose of the Surplus Property; and WHEREAS, the Village Council finds that this Resolution is in the best interest and welfare of the citizens of the Village. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNEO FLORIDA AS FOLLOWS: Section 1. Recitals. That each of the above-stated recitals are hereby adopted, confirmed, and incorporated herein. Section 2. Approval. That the Village Council approves the purchase of the Equipment. Section 3. Authorization. That the Village Council hereby authorizes the Village Manager to purchase the Equipment from the Vendor consistent with the terms and conditions of the State Contracts and the Quote, subject to budgeted funds in an amount not to exceed $65,000.00. Section 4. Declaration of Surplus Propertv. That the Surplus Property has become obsolete, has outlived its usefulness, has become inadequate for the public pu{poses for which it was intended, or is no longer needed for public pu{poses. Accordingly, the Village Council declares the Surplus Property listed on Exhibit "8" attached hereto to be surplus personal property of the Village. Section 5. Authorizing Sale or Disposition of Surplus Property. That the Village Manager is hereby authorized to sell, donate, or dispose of the Surplus Property by pubtic auction or other procedure determined by the Village Manager to be in the best interests of the 2 Village. Any surplus property items acquired by the Village pursuant to governmental grant programs shall only be disposed of in accordance with procedures and criteria applicable to such grant programs. Section 6. Implementation. That the Village Council hereby authorizes the Village Manager to execute any purchase order or required documentation for the purchases described in this Resolution, subject to approval by the Village Attorney as to form and legality, and to take any action which is reasonably necessary to implement the purpose of this Resolution. Section 7. Effective Date. That this Resolution shall be effective immediately upon adoption. PASSED and ADOPTED this 28th day of January, 2020. MICHAEL W. DAVEY MAYOR ATTEST: IN CMC G CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY F WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. VILLAGE ATTORNEY 3 E,XHIBIT A Dell Quotes 4 EXHIBIT A A quote for your consideration. Based on your business needs, we put the following quote together to help with your purchase decision. Below is a detailed summary of the quote we've createcJ to help you with your purchase decision. To proceed with this quote, you may respond to this email, order online through your Fremier $&{ie, or, if you do not have Premier, use this Qu*te to Qrr"Jcr,. Quot* hio. T*tal Custorner # Quoted On Expires by Solrrtion lD ;1i}0${}5344$34$.1 $22,732.6C 21454456 Jan.09,2020 .lan. 30, 2020 1 1 970661 Sales Rep Phone Email Billing To PowerEdge R740 . [ame r*1740*122481 11l Alan f-ong (800) 456-3355, 5139605 Alan_Fong@Dell,com ACCOUNTS PAYABLE VILLAGE OF KEY BISCAYNE 88 W MCINTYRE ST STE 210 s rE 210 KEY BISCAYNE, FL 33149.1846 Unit Price Qty Subtotal Message from your Sales Rep Please contact yoLrr Dell sales representative if you have any questions or wiren you're ready to place an order Thank you for shopping with Delll Regards, Alan Fong Shipping Group Shipping To ACCOUNTS PAYABLE VILLAGE OF KEY BISCAYNE 88 W MCINTYRE SI KEY B|SCAYNF POLICE IT KEY BISCAYNE, FL 33149.1846 (s53) 655-ss55 Product Shipping Method Standard Delivery l1:tqa I $22,732.60 1 $22,732.6A EXHIBIT A Subtotal: Shipping: Non;Taxable Amount: Taxable Amount: Estimated Tax: 922,732.60 $0.00 $22,732.60 $o.oo $0.00 Total:$22,732.60 Special lease pricing may be available for qualified customers and offers. Please contact your DFS Sales Representative for details. Shipping Group Details Shipping To ACCOUNTS PAYABLE VILLAGE OF KEY BISCAYNE 88 W MCINTYRE $T KEY BISCAYNE POLICE IT KEY BISCAYNE, FL 33149-1846 (353) q55-5555 Shipping Method Standard Delivery EXHIBIT A sKu 21 O-AKXJ 329-BEtK 461"AAOZ 321-BCSN 34O.BLKS 343-BBFU 338-BSDS 338-BSDS 379"BDCO 412-AAtO 412-AAIQ 37O.AEPP 370-AAIP 780-BCDS 4O5.AANR 619-ABVR 421-5736 379.BCQY 3/9.BCSG 330-BBHC 54O.BBUK 429.ABBJ 384-BBPZ 450-ADWS Powr..rtdge R7itrO - [arner.-r74t]- "1 ?2481 t l l Eslimaled delivery if purchased today: Jan.24,2020 Conlract # WN0SAGW Customer Agreerient # 4321 1 500-WSCA-15-ACS Description PowerEdgo R740 Servor PowerFdge R740/R740XD Motherboard No Trusted Platfornr Module Chassis with up to 16 x 2.5" SAS/SATA Hard Drives for 2CPU Configuration PowerEdge R740 Shipping FowerEdge R74C Shipping Material lntel Xeon Gold 5215 2.5G, 10C120T, 10.4GTls, 13.75M Cache, Turbo, HT (85W) DDR4-2666 lntel Xeon Gold 5215 2.5G, 10C/20T, 10.4GTls, 13.75I/ Cache, Turbo, HT i85W) DDR4-2666 Additional Processor Selected Standard 1U Heatsink Stanciard 1U Heatsink 2933MTls RDIMMS Perforrnance Oplirnized UnconfigJured RAID PERC H740P RAiD Controller, BGB NV Cache, Adapter, Full Height No Operating $ystem No Media Required iDRAC Group Manager, flisabled iDRAC,Legacy Passrryord Riser Config 5, 6 xB, 2 x16 slots Broadcom 57416 Dual Port 10GbE BASE-T & 5720 Dual Port lGhrE BASF--T, rNDC No lnterrial Optical Drive 6 Performance Fans forR740/740XD Dual. HoGplug, Redundant Power Supply (1+1), 750W $22,732.60 Qtv 1 Unit Price OtV $ubtotal $22,732.60 Subtotal ir;ri 1r:l 3 EXHIBIT A PowerEdge 2U Standard Bezel Deli EMC Luggage Tag Quick Sync 2 (At-the-box mgmt) Performance BIOS Settings ReadyRails Sliding Rails With Cablo Management Arm No Systenrs Docurnentalion, No OpenManage DVD Kit US Order Declined Remote Consulting Service Dell Hardware Limited Warranty Plus On-Site Service Prosupport: Next Business Day On-Site Service After prot:lem Diagnosis, 5 Years ProSupport: 7x24 HWSW Technical Supporl and Assislance, s Years Thank you choosing Dell ProSuppod. For lech support, visit i/www,dell.com/support or call 1 -800- 945-3355 On-Site lnstallation Declined 32GB RDIMM, 2933MT/s, Dual Rank 1 ,92T8 SSD SATA Mix Use 6Gbps 512 2.5in Hot-plug AG Drive, 3 DWPD, 10512 TBW iDRAC9,Enterprise OpenManage Enterprise Advanced Broadconr 57416 Dual Pod 10GbE BASE-T Adapter, PCle Futl Height NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet (3rn), Power Cord, North Amsrica UEFI BIOS Boot Mode with GPT Partition s25-BCHU 350-B8KG 350.BBJU 384-BBBL 77O.BBBR 631-AACK 332-1286 973-2426 813-91 19 813-5127 8r3-9141 989-3439 900-99S7 37O.AEQH 40O-AZTN 385,BBKT 528-BIYY 540-8gUt 45O.AALV BOO-SBDM 1 1 1 1 1 I 1 1 1 I 1 1 I 12 16 1 1 4 2 1 Subtotal: Shipping: Estimated Tax: i22,732.6A $o.oo $0.00 Total: $22,732.60 EXHIBIT A lmportant f'lotes Terms of Sale This Qr-rote wrll, if Custorner i.esues a purchase order for the quoted iterns that is accepted by Supplier, canstitute a cDniracl belween the entity issuir'lg this Ouote ("Supplier") anc the enlity to whrrnr this Quote was issued ("Customei). Unless ofhemise stated herein. pricing is valid for tnirty r.lays frorn the ciale of this Ouote. All product, pricrng anrl other infofination is based on the latest information available ancl is sttbjeci to change. Suppiier reserves the righl to oancel this Quote and Customcr purclrase orclels arisirrg f|om pricing errors, Taxes andior-height charges listecl on this Quole are only estimate.s. The frnal aniounts shall be staled on the relevant invoice. Aciditior)al freight charges will be applied il Custonrer reqLrests expedited shipoina. Please indicale any tax exenrptior] slatus on your pur0nase order and setrd your tax exerrrption certifir:ate tr: 'f ax-. Dnpr:i;tnrcri1l$deli.r:r:tn ot AftS2lertl"nxecm{r.iti)in, as appiicable. Governing Terms: This Quote is subject to: (a) a separate written agreernenl between Custontcr oi Customet's aifiliate anrl Supplier or a Siipplier's affiliate to lhe extent that it expressly applies to tfre prodLrcts accl/or senvices in iiris Quole or, to the extent thele is no sttcn The Go,/erning Ternrs apply to the exclu.sion of all terms ancl conditions inoorporated in or relerred to in any documentatiort submillecl by OLrstonlcr to Supplier. Srrpl:lier goftware Licenses and Services Bescriptions; Custoirer's use of any Supplier software is subiect to lhe license ternrs aoconrpanying the sojtware, or in lhe absence of accorrpanying tefrrs. the applicable terms posted on nta,,l.l-)::ll.c;orrle{.r{.}. Descriptions and Offer-specific, Thircl p:rty and Prograrn $pocific Terms: Cristomer's use oI third'party scftrvare is subject to ihe license ternls thal accompany the software. Oeriain Supplier-branrlecl and third-parly producls :rrrd services listetl on lhis Quote ale subiect to i:dditional, specific ternrs stated on wo-,iv oell.crlnri,:f ir:iirt$sii':)riii;L:terni$. !n case of Resale only: Slroulcl Custonrer procure any prodtjcts or services for resale, whether on slanclalone basis or as part of a soltrtion, Crrstonrer shall inclucle lhe apolicable softwiire lic--nse ternrs, services lernrs, andlor offer-specitic ternts in a wfltten agreement with the end- user and provide writtsn evidence of doiir.J so upon receipt of request irom Sttpolier. ln case of Financing only: lf Ctrstonrer inlencls to e,tter into a firranuing arrar]genren[ ('Financing Agreenrerrl'') for tne products and/or servioes on this Qrjote with Dell Financial Services LLC oi ofher funding source p|e-approved by Sirpplier ("FS"), Customer nray issue its pltrchose order to SupJrlicr or to FS. lf issuerj to FS, Srrpplier will fulfill and invoioe FS upon confirrnation that: (a) FS inletlds to crrte I into a Financitlg Agreenierrt wrih Custorner fcr this orrler; an<l {bi FS agrees.to procure these ikrms frorn Strpplier. Nr:tlvithstanding tlre Financing; Agreetnerrt, Custorner's use (and Cr.tstonrer's resale of and the end-user's use) of theso itclrns in the order is subject to the applicable giovorning agreomelll between Custorrer ancl Supplier, except that iitle shall transfer fiom Sucplier kr FS instead of to Cttslorner. lf FS notifies Stlpplier after shigrnrcni lhat Custorner is no longcr pursuing a Financing Agreement foi these itenrs, or if CLtstomer iails ta cnter into such Fittattcing Agreement.uvithin 120 tlays aller slripment by Supplier, Custorrter shall pronrptly pay {he Supplier invoice amotttlts diretlly tct Supplier, CLrstomor represe nis that this transaciion does not irrvolve: {a) Lrse of U.S. Governrnont furrds, (b} use by or rel sale to ihe U.S. Governmentl or rloes not require Supplier's conrpliarrce with any stalute, reguiatron or rnformatiorr techrrology starrdard applicabfe to a ll..S. Governmenl pr ocurerttent. For cerlain products shipped 1o end users irr Caliiornia, a Slate Environnrental Fee wili be trpplied to Cusionr€r's in.roice, Supplier encotllages cuslomers lo dispose ol'electronic ecluipmenl properly. Electronically linked terms and descriptions are available in hard copy uoon lequest. "Dell Business Credit (OBC): OFFER VARIES BY CREDII.WORI-HINFSS AS DETERMINED BY LENIIER. Offcred by WebBank to Snrall and l\4e<iiunr Business custorrers wilh approved creclit- Taxes. shippins anrj otlrer charges are extra and vary. fV{ininrum monthly payrnents ure lhe greater of $15 or 3% of United States. i .,,., '::.I t\Jfi. ,, EXHIBIT A EXHIBIT A A quote for youn consideration. Based on your business needs, we put the following quote together to help with your purchase decision, Below is a detailed summary of the quote we've created to help you with your purchase decision. To proceed with this quote, you may respond to this email, order online through your Fr*r*i*r $)aS*, or, if you do not have Premier, use this Qu*t* t* firr"ier. Guote i'i*. Tct*E Customer # Quoted On Expires by SolLrtion lD Deal lD ]i; iJ {i * 5 3 4,:it *1 ? 4.'i $,1'J.?S"1.*5 21A54456 .Jan 09 2020 i::eb. 08, 2020 11747752 '16679209 Sales Rep Phone Email Billing To Shipping To ACCOUNTS PAYABI.E VILLAGE OF KEY BISCAYNE 88 W MCINTYRE S'T KEY BISCAYNE POLICE IT KEY BISCAYNE, FL 33149.1846 (3s3) 6s5-5555 Product Shipping Method Standard Delivery Alan Fong (800) 456-33s5, s1 39605 Alan_Fong@Dell.com ACCOUNTS PAYABLE VILLAGE OF KEY BISCAYNE 8B W MCINTYRE ST STE 2.10 s"rE 210 KEY BISCAYNE, FL 33149.1846 Subtotal $12,761.09 Message from your Sales Rep Please contact yoLrr Dell saies representative if you have any questions or when you're ready to place an order 1'harrk you for shopping with Delll Regards, Alan Fong Shipping Group Unit Price $12,761.09 Qtv 1 []nr;'::1 PowerEdge R640 - [amer*1640*'12232] EXHIBIT A Subtotal: Shipping: Non-Taxable Amount: Taxable Amount: Estimated Tax: Total $12,761.09 $0.00 $12,761.09 $0.00 $9:oo $12,761.09 Special lease pricing may be available for qualified customers and offers. Please contact your DFS Sales Representative for details. Shipping Group Details $hipping To ACCOUNTS PAYABLE VILLAGE OF KEY BISCAYNE 88 W MCINTYRE ST KEY BISCAYNE POLICE IT KEY BISCAYNE, FL 33149-1846 (s53) 655-5555 Shipping Method Standard Delivery EXHIBIT A SKU 210-AKWU 329-BEtJ 461.AADZ 321 -BCAJ 34O.BKNIE 343.BBEV 338-8SHD 33B.BSHD 379-BDCO 370-ABWE 4'tz-AAlQ 412-AAtQ 37O.AEPP 37C-AAIP 780"BCDS 405-AAMS 619-ABVR 421-5736 385.BBKT 528-BIYY 3Z9.BCQY 379-BCSG 330-BBGN 540-BBBW 429.ABBF 1]84-BBQJ $1 2,761,0e Unit Price Oty Subtotal $12,761.09 Subtotal 0tv 1FowerFcige R$4S - [arner -r640_f 223?] Estimated delivery if pr-rlchased today: Jan. 24,2Q2A Coniract # UIN0SAGVV Cr,rstomer Agreerlenl # 4321 1500-WSCA-15-ACS Description PowerEd.qo R640 Server PowerEdge R640 MLK Motherboard No Trusied Platform Module 2.5 Chassis with up to B Hard Drives and 3PCle slots PowerEdge R640 Shippin.c.l PowerEdge R640 x8 Drive Shipping Malerial lntel Xeon Gold6242 2.8G. 16C132T, 10.4GT/s,22M Cache. Turbo, HT (150W) DDR4-2933 Irrtel Xeon GokJ6242 2.8G, 16C/32T. 10.4GTis, 22MCache, Turbo, HT (150W) DDR4-2933 Additional Processor Selected DIMM Blanks for System with 2 Processors Standard 1U Heatsink Standard 1U Heatsink 2933MT/s RDlN4Ms Pcrformance Optinrized UnconfigLrred RAID PERC H740P RAID Controller", 8GB NV Cache. Mini card No Operating Systenr No Media Reguired iDRAC9,Interprise OpenManage Enterprise Advanced iDRAC Group Manager, Disabled iDRAC,Legacy Password Riser Corrfig 2, 3x16 LP Broadcom 5720 Qlrad Port lcbE BASE-T, rNDC No Intelnal Optical Drive for x4 and xB HDD Chassis I Standard Fans for R640 P;1,;1r: il EXHIBIT A Dual, Hot-plug, Redundant Power Sr.rpply (1+1), 750W LCD Bezel Dell EMC Luggege Tag Quick Sync 2 (At-the-box mgmt) Power Saving Dell Active Power Controlier UEFI BIOS Boot Mode with GPT Partition ReadyRails Sliding Rails Wiih Cable Management Arm OpenManage DVD Kit,Poweredge R640 US Order Dell Hardware Limitsd Warranty Plus On-Site Service Pro$upporl Plus: Next Business Day On-Sile Service Afier Froblem Diagnosis, 5 Years ProSupport Plus: 7x24 HWSW Technical Support and Assistance, 5 Years Thank you for choosing Dell ProSuppnd Plus. For tech support, visit //www.dell.com/contactdell ProDeploy Dell Server R Series 1U/2U - Deployment ProDeploy Dell Server R Sories 1Ul2U - Deployment Veri{catlon 32GB RDIMM, 2933MT1s, Dual Rank 480G8 SSD SATA Mlx Uso 6Gbps 512 2.5in Hot-plug AG Drive, 3 DWPD, 2628 TBW NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet (3m), Power Cord, North America 4sO.ADWS 325-BCHG 350-BBJS 350-BBKC 7sO"MBF BOO.BBDM 770-BBBL 63,1-ABKN 332-1 286 I 1 3-9255 I 1 3-9299 I 1 3-9300 s51 -201 5 804-6748 804-6749 370-AEQH 400-AZUT 450-MLV 6 I 2 Subtotal: Shipping: Estimated Tax: $12,761.09 $o.oo $o.oo Total: $12,761.09 EXHIBIT A lmportant Notes Terms of Sale This Quote will, if Cuslorner rssues a prlrchase order for tlre quoied itsrns lhat is accepled by Supplier. ocnstitute a conlract be[veen the errtrty issuing this Quote ("SLrpplie/') and the entity to whom this Quote was issueil ('Cusir.rmer'). [Jnless otherwrse stated herein. pricrng is valid for trirly clarTs from the date of this Quote. All product, pricing and other infoirnation is based on lhe lalest information a'railable and is sulrject to <;hange. Supplie r rcserves ihe right to cancel this Quote ancl Customer purclrase orders arisirlg from pricill0 errors. Taxes and/ot freigirt citargss :istecl on this Q;ote are only estimates. The final antoririts shall be staled on llle relevant :nvoice. Additlonal fieigtlt charges will be applied if Cusionrilr requests expeditecl shipping. Please inclicaie ar]y tax exemption status on yr:ur purchase orcler anrJ serrd youi tax exemplion certificate ir:J TaK' llepitiiillont(c]'1oll.iom or AR$alt:.+Taxi'-lJcn-,t,:-c*ri-', as applicable. Govcrfling Terms: This Quote is subje<l to: {a) a separate written agreement bellveen Ct{stonler or Custornef's aFiliate and Srrpplie| or a Supplier'$ affiliz.rte lo ttte extent that it expressly applies kr the produrts ancl/or senvices in ihis Qtlote oi, to the extQnt there is no strch The Go,/ernirtg Ternrs apply lo the exclusiorr of all ternrs ancJ ccrrrditions tncorporetecl in or referred to itt any documentatioll sutrmitted oy Cuslcnrer to Sui.rplier. Supplier Software Licenses and $ervices Descriptions : Customer's use of any SLtpplier soflware is stlbject to the license terms accompanyirrg the s.]ftware, or in the atltsence of accorrrpanying terrns, ihe applicable terms posted otr rv,,vw.Deli.cor'iri{ttrl.}. Descriptions and jri.rJ!r,,.tellerTro cc,rr/i:r'i-tis,/r;rt:l'i{lrtx:r":;0nrii:esr'prodiicl-wafrallI/ and's"rrlt<xl'de:;;;lipiiuns.ilirlt Offer-$pecific. Third Party and ProSlram Specific Ternrs Cus"cnrer's use of third-party soft\4/are is subject 10 the license lerms that acconp.?ny the softlvaie. Certain Supplier-brandecl and thiRl-party products and services listed on this QLrote are subject to additional, specific ternts stated on !!!vu/ {r,iil.rorf l/oi'fi}iici;:jpeciii0terrtlrl, ln case of Resale only: Sltould Custonter prooure any pfoducts or services ior resale, whetller on slandalone basis or as part oi a solulion, Custonte r shall inclLrcle the applicable software lk;ense ternrs, services telms, ancl/or offel-specific ternts in a writlen agree rrrent with the end- user and provide wiitten evidence of doing so upon receiDt of recluesl irorn Supplier' ln case of Financing orilyi lf Custonter intends to e nier iJlto a financing arrar]gefient ('Financtng Agieement") for the products and/or services on this Quote with Dell Financial Services LLC or other luntling source pre-ap'Jroved by SLrpplier ("FS"), Crrstonrer nray issue its pt.ttclrase order to Supplier or to FS. ll issUcd to FS, Srrlrplier will fulfill nntl invoicc FS upon coniixxatitrll ihat: (a) FS intencis tc erlter into a Financing Cirstori:er's irse (and Custo;lter's resale of and lhe encl-user's use) of these ilerrrs in 1he order is subject to the applicabie governing agreemerlt betweerr Cllstotner arrcl Supplier, excepi thal title sftall transfer trom Supplier to FS instead of io Customef, lf FS nolilies Supplier after shipnrent that Custorne) r is no l<;nge r pursuing a Financing Agreenrcnt {or ihese ilems, or if Custorner fails to erlter in[o surh Fitrarrcing Agreement 'r,yithir-r '120 clays afler shipment by Supplier, Cuslonrer shall prornptly pay lhe Suppliet invoir:;e atrotrtrts direotly to Supplier. Cilstotnor reprssents that thi$ lransaction clces rrot involve: 1a) use of U.S. Go'zernnrenl fLrnds; (b) use 5y or r'esalo to the U.S. Governnrent: or (c) maintenance arrd suptort of the product(s) listed in this documenl within classified spaces. Clrstomer further r'epresents that this lransactiotl cloes not requtre Supplier's conrpliarice with any siatllte, reguialion or inforrnation tecltrrology standard applicable to a U.S. Governfilent procurerlent. Fcr certain proclucts shippe<l to end users rn California, s State Envirorrrnental Fee will i,r] applied to Custonrer's invoice. SrLpplier encotrrages cuslonrers to dispose of eleclrcltric equipment properly, Electror'ricrlly linked terms and desr;riplions are available in hard copy upon request. ^Dell Business Creclit (DBC): oFrr:R vARIES 6y CREDTTIVOR IHINISS AS DETERMINED BY LENDER. Offered lry WebEan< to snrall and Medrunr Eusiness custon]ers with approveci cre<Ji1. Taxes, shippiltg arrd othel charges are extra and vary. Mininrttrn ntonthlv paylnonts ar'e tlre greater of $15 or l3'fi of United States. i''"tLtr: ii EXHIBIT A A quote for your consideration. Based on your business needs, we put the following quote together to help with your purchase decision. Below is a detailed summary of the quote we've created to help you with your purchase decision, To proceed with this quote, you may respond to this email, order online through your Fr**"lier $;agj*, or, if you do not have Premier, use this ftuote to Order. Qugtei fiir-,. Trxiill Cuslonrer # Quoted On Expires by Deial lD $fl*$fis3$3?'l $3.1 $24,57&.4$ 21054456 Jan. 13,20?"0 Feb.12,2O20 1 8636433 Sales Rep Phone Email Billing To Shipping To FLEMING MIKE VILLAGE OF KEY BISCAYNE 88 WEST MCIN'IYRE ST STE 205 l(EY BISCAYNI:, FL 33149 (305) 365-s506 Product Shipping Method Standard Delivery Hannah Yeldell (800) 4s6-33ss, 51 30s51 Hannalr_Yeldell@Dell.com ACCOIJNTS PAYABLE VILLAGE OF KEY EISCA\TNE 88 W MCINTYRE ST STE 210 STE 210 KEY BISCAYNE, FL 33149.,I846 Subtotal $7,655.52 $16,922.88 $o.oo Message from your Sales Rep Please contact your Dell sales represerrtative if you have any questions or when you'te ready to place ern order Tharrk you for shopping with Dell! Regards, Hannah Yeldell Shipping Group Dell 24 Monitor - P24"l9H OptiPlex 5070 SFF MLK Faclory Prioritization SKU SS, "5" Business Days Unit Price $1s9.49 $705.1 2 $0.00 Qtv 48 24 Paqe I EXHIBIT A Subtotal: Shipping: Non-Taxable Amount: Taxable Amount: Estimated Tax: $24,578.40 $0.00 $24,578.40 $o.oo $0.00 Total:$24,578.40 Special lease pricing may be available for qualified customers and offers. Please contact your DFS Sales Representative for details. $hipping Group Details Shipping To FLEMING MIKE VILLAGE OF KEY BISCAYNE 88 WEST MCINTYRE ST STE 205 KEY BISCAYNE, FL 33149 {305) 365-5s06 $hipping Method Standard Delivery EXHIBIT A SKU 210-AQDX I 1 4-5380 B1 4-5381 SXU 210-ASCY 33B.BRTC 6I9.AHKN 34O.CKSZ 658.BCSB 370-AEBK 4OO.AWFO 401-AANH 49O.BBFG 329-BEtQ 450-AAOJ 325 BCXP 429.ABFH 658-BB-tV 379.BBHM 555-BBFO 340-AFMO 461-AAEE 575-BBBr Dell ?4 Monit*r - P24'19H Estimated delivery if purchased today: Jan. 27,2A2A Contracl # WN0BAGW Customer Agreernenl # 4321 1500-WSCA-1 5-ACS Description Dell 24 Morritor - P241SH Ilell Lirnited Hardware Warranty Advanced Exchange Service, 3 Years OptiPlex 5070 $l:fl MLK Eslimated delivery if purchased today: Jan. 17,2020 Curtract # WN0BAGW Cuslorner Agreemenl # 4321 150O-WSCA-1s"ACS Description OptiPlex 5070 SFF BTX lntel Coro i7-9700 (B Coresll2MB/BT/3.0GHz to 4.7GHzl65W); supports Windows i Olljnux Win 10 Pro 64 English. French, Spanish No AutoPilot Microsott(R) Office 30 Days Trial 8GB 1X8GB DDR4 2666MHz UDllvlM Non-ECC 3.5'500G8 7200rpnt SATA Hard Disk Orive No Additional Harcl Drivs Intel lntegraled Graphics. Dell OptiPlex OptiPlex 5070 Small Form Factor (Bronze) System Power Cord (PhilipinelTH/US) ODD Bezel. Small Forrn Factr:r Bx DVD+I-RW 9.Smm Optical Disk Drive CMS Essentials DVD no Media No Medla Card Reader No Wireless LAN Card No Wireless Driver Ohassis lntrusion Switch SFF No lntograted Stand option $1 5e.4e unit Price $705.1 2 [Jnit Price Qty 48 ary 48 48 4B ary 24 otv 24 24 24 24 24 24 lq 24 24 24 24 24 24 24 24 24 ,L .)i Subtotal $7,65s.5? Subtotal Subtotal $16,922.88 Subtotal ?a,,.y::1 EXHIBIT A No Additional Cable Requested No PCle add-in card Black Dell KB2 l6 Wired Multi-Media Keyboard Enclish Black Dell MS116 Wired Mouse No Cable Cover Not selected in this configuration SuppodAssist Dell{TM) Digital Delivery Cirrus Client Dell Client System Updato (Updates latest Dell Recommerrded BIOS, Drivers, Firrrware and Apps) Waves Maxx Atrdio Dell Developed Recovery Envitofin)ent Software for OptiFlex Systsns No Media ENERGY STAR Qualified SafetylEnvironment and Regulalory Guide (EnglishlFrench Multi-languase) Dell Watchdog Tinrer Quick Setup Guide 5070 Small Forrn Factor US Orcier Retail POD TPM Enabled Ship Nlaterial for OptiPlex Smali Form Factor Shipping Label for DAO SFF: EPA Regulatory LBL for Mexico No CompuTrace No Hard Drive Bracket, D-.li OptiPlex No lnrel Responsive lntel(R) Core(Tll4) i7 Processol Label Desktop BTS/BTP Shipment lntel Standard Manageability Dell Developed Recovery Envilonnlent Fixed Hardrryare Configirratlon N0 Anti-Virus S0ftware No Additionai Video Ports M.2 Inlel Optane Mernory 'l6GB M.2 22fiA l-hermal Pad M2X3.5 Screw for SSD/DDPE No Additional Add ln Cards No External ODD Dell Limited Hardware Waranty Plus Ser'vice Prosupport: 7x24 Technical Support, 3 Years Prosupport: Next Business Day Onsite 3 Years 379-BBCY 492.8tsFF 5BO-ADJC 275.BBBW 325-BCZQ 817-BB8G 52s-BBCL 640-BBt,Vli 658.BBMR 658-BBRB 658-BCUV 658.BEGP 62O.AAOH 387.BBLW 340-AGIK 379-BDL.B 340-CMGC 332- 1 286 399-BDaH 329-BBJL 340-CDWZ 389.BBUU 389"D()1U 46I-AABF 575.BBKX 551 -BBBJ 340-CKVM 80c-BBIP 631.ACDE 65B.BCUV 9SB.DNWD 650-AAAlt/i 492-ECKH 4OO.BBNW 412.AAQT 773-BBBC 382.BBHX 429.ABGY 804-9043 804-9050 804-9070 24 24 24 ?4 ?,4 24 24 24 't4 ,)A 74 24 74 24 7I 24 24 ?_4 24 24 24 24 24 1A "14 24 2.4 24 24 24 ')i tt 74 1l 2.4 {ti:rS* tl EXHIBIT A Thank you choosing Dell ProSupport. For tech support, visit //support.dell.com/ProSupport or call 1.866-51 6-31 1 5 Factory Priorltization SKU S$, "$" Business Oays Estimated delivery if purchased today; Jan.23,2820 Contract # WN0SAGW Qustomer Agreement # 4321 1 500-W$CA- 1 s-ACS Description Factory Prioritization SKU SS, "5" Bu$iness Days 989-3449 sKu 469-4944 $0.00 Unit Price Aty Subtotal: Shipping: Estimated Tax: Total: Subtotal $0.00 Subtotal $24,578.40 $o.oo $o.oo $24,578.40 24 Qtv ,| EXHIBIT A lrnportant Notes Terms of Salo 'T'his Quote will, if Custcrnet issr-res a purchase order for the quoted ilerns that is accepted by Supp{ier, oonstitute a contract belween the entity issuing lhis Qtlote ("SLlpplier") and the entity tu lvhom this Ouote was issued ('Cust0mer"). Unless othenvise stated herein, pricing is valid for thirty clays lront the date of this Quoie. All prodrrct, pricing ernd other iilfoilnaiion is llased orr the latesi information available anci is subiect to change. Supplier reserves the right to cancel this Guote and Cusiomer puichase orders arising from oricirtg errors. Taxes aird/or freig5t charges listed on this Quote are only estinrates. The firral amounls shall be stated or1 ihe rele,/an't jnvoice. Adrlitional freight cnarges will be applied if Customet reqlresls eKpedited shippin!,, Pieasc incJicate arly tax exenlption status on your purchase order ancl send your tax exemption certiflcate to Taii .Dc'p;i|lrnert(CJ#ell.{:orn or ARSaiosT;,ix@)e}ro.cr)tn, as appllcable. Governing Terms: Thjs Quote ls subjet:l io: (a) i,r separate writlen agxtemer)t behveen Custonrer or Cusiomet's affiliale and Supnliel or a Sttpplier's sffiiiate to the extent that it expressly applies to the produols ancl/or survices in {his Quole or, to the exterlt there is no such roferenced hereirr (collt:ctively, the ''Govcrning Ternrs''). Differen( Gorrelnin€J Ternrs nray apply to clifforent proclucts arrcl seryices on llris Quote. Tlle Governiltg Ternts apply to the exclusjon of all ternrs and corrclitiorrs irlcorporated in or referred to in any {.Jccumentalion subrnitterl try Custonler to Supplier. Suppiier Software Liconses and Services Doscriptions: Custorrrers r-rse cf any Supplier sofl'vatrc is subject lo the license ternts acconlpanyittg the soft\dale, or in lhe absence oi accompanying ierrns, the applicable tetmc postdd orr w'ir\,t.l)eil.cornieilla. Descfiptions end r,v,.Y',.r..:l ajilgrttr). corri/en-tislrj': storrti) r^seir.,ices/prrr(jti;i-wiiria irly.a ntj-sclrlcd -Jc6i.:r ipLir:ris. hir;i Offer'$pecific, Third Party and Program Specific Terms: CL.rstoiner's use of third-pa.ty software is subjeci to the license terms that accompilny the soliwilrs. Certaitr Supplier-bran(led and thirt{-party products und services listerl or't this Qrrole are subje.t to addltional. specific ternrs staied r:rr tr.,wiv deil.con:./r:ficr-irr11s1:c:;ifir;icrr;rs. ln casB of Resale only: Should Custonrer procure any prodricts oI services lor resale, vrhether or1 startcialone basis or as patt oi a sclution, Clrstonler shall inclucJe tlte appircerble softr,varc license terms, services ternrs, and/or offer-specific ternis in a written agreetnent with (he end- user and provide written evitjence oi doing so upon receipl of request frorn Supplier. ln case of Financing only: lf Custonler intends to enler rnto a finaocing,; arr?lngement ("Financing Agreement") for the product{i and/or services on th;s Quote with Dell Financial Services LLC or other funtJing source pre-approved by Supplier {"FS"), Cuslonret nray issue lts purchase o{.der to Stippiier or to FS. ll isstterJ to FS, Srtpplier will fulfill ancl invoice FS upon confinnation that: (a) FS inte ncJs to crtlor into a Financing Agreenretlt r,viih Ctrslotner for this orderi and (b) FS a5,lrees to procu!e these itenrs fioirr Supplier. Notwilhslanding the Financing Agreenrenl, Ctlstoirer's u$e (and Cusionlor's resale of and tlre encl-irser's use) of these items in the o|der is st.rblect to the appltcable governing agreemeni betweerl Custorrer and Supplier. excepi lhat title shall transfer fl'om $upplier to FS instead of to Cusk)mer. if FS notifies Supl:lier after snipnlertt that Cuslotnet is no longe r pursuing a Financing Agreemcnl for these items, or if Custorner lails io entcr ilto euch Finarrcirrg Ai;reetrenl within 120 days alter shipment by Sulrplier, Customer shall prorrptly pay the Suppliel invoioe arltoLlrtls direclly to Supplier. Customer ropresents that this transactiorr does not lnvolve: (a) use of U.S. Government funds: (b) use by or resale to the U.S. Go'rernmenl: or (c) maintenattce atrd support oi the product(s) listed in this documont within classified spaces. C,-rstomer furtlier represents that this kansaction does not require Supplier's conrpliatrce wilh any statute, regulation or irrformaticrr technology standard applicable to a U.S. Governrnenl proc![emenl. For cerlain products shipped to end users in Calilornia, a Stale Enrvircnrnental Fee will be appiied lo Custonrer's invoice. Supplier encourages clrstonleis lo dispose of eleclronic equiprleni properly. Electronically linked terms and descriptions are available in hard copy upon request. ^Dell Business Credit (DBC): OFFER VARIES BY CREDITWORTHINFSS AS Df: IERMINED tlY LENIIER- Offeretl by WebBank lo Snrall and Meciiunr Business custonrers with approved ffedit. Tax€s, shipping and other charges are extra and vary, fu4ininrurn ilronthly payments are the greater of $15 or 3% of accotlrlt balartce. Dell Businers,s Credil is not.rffered to governnrent or priblic entities, or business entities located and organized or"rlsitle of the United States. l:' iir..;:,t ',;;; EXHIBIT B Surplus Property 5 EXHIBIT B WSBZPBUID2 W WsSZPCERK3 s8&ffi4 WsBZPCIERK5 W W5UPELEfrRICl MWMGl WSBZPZONE vJswsn ws62PSTR WEq WSFOADMIN2 ffic WSFDWATCHOE5K ffi EJIC wsc6ENtoR W w5PW65rST3 M(N WCL6CN Windows 7 Profession.l WirdosTPrtuFl Bdbiqlll@ Chief Buildiryl^sp4br Pst drt BZP FileR@m Manaser MtuHl@dot CCFDAOMIN 2 lDavid P.) FInEOCMn FteWad O*(Wodsbrion Training worknation F e &ht hfsHtbn be PRA#{DaddC} Admin A$Branr VillaEe ManaSer WaFGftMe&A Buildinsand ZoninS 8dHtn8 and Zoning SuildlnS mC bnbg guildingand ZoninE 8dBlry.d hlE 9uildinSand Zoninr 8dffi9 ad Z6int gujldinsaDd ZoninB tuildh8 ad Zsing lhtodd Tsdrrclc8y (ryBir6yneCodduity Center Kry SiWF{e RMbhbrdion Kry 8is€yn€fte Rescue Station lq Bts@tiaR*€S6!bn Key 8ii€Vne f ie Retrle Sration Xry Blqn. Fln Res€S6&n Parksand R@ealio. Patu and F@tu Villa8e Adm inisradve Otric6 lhhGtr.e Wdow 7 Pr6tusbn.l Windows 7 Prot6sional Whds 7 Prcf6sioml Windows 7 Profetsional Wodou 7 Prds$nel Windows 7 Professional Wndos 7 Prct6Cd Windows 7 Profession.l Wndos 7 Prd.r$ml Windows 7 Profession.l Wndos 7 Pddiond Windows 7 Professional ftlnl&n@M91p ftldGnft Wlp Thi6kcenreM93p Thlnke6hMn. lhlnl&nk @p fthrfu.re1p ninlbe Mgp Tbi*Gntr M9e* Windows 7 Prolessional Wndos 7 P6f6ftnal Windows 7 Professional trn&E 7 PrcIesgEl ntel{R) co.e(TM) i5-347OTCPU @ 2.96H, 12 core(5}rql rdel(R) ture{ru, F-&tr g ]4@! 14 or.(5) igl lnrel(R)corelTM) i7,25@cpu @ 3.@GBz 14@re(s)1541 hrd(n) er€fm) t"2tr eu € 1eHr fa qsFl rsl lnlel(R) core{TM) i7,475sTcPU @ 2.@cHz Ia @re{s) r64i hb{R) @(ru) ssTOIeU @ z.#Hz l2 6re(9:al lntel(R) core(TM) is-3470lcPU @ 2.$GHz lz core(s),ql rM{R) Grcftr) ttilTqlsu @ ?.sff! 12 6re(31$al lntel{R) core(TM) is-3470TCPU @ 2.9mHz iz @re(s)x641 rd€l(i) Crcl]I\r) it34m eU @ 2sh 12 @rCs) r€41 lntel{R) core{TM} i5,347oTcPU @ 2.9GHz t2 core(s} xgl lile{R} kfnu) i7-?6$fr e 3ffi! i4 6n{s} gl lntel(R)core{TM) i5,347oTcPU @ 2.sH,t2core(s)$al ldd{8) e6(ru) 17.26e eU @ 3.rOGe 14 @rsF} rgl lntel(R) core(TM) is{sToTCP! @ z.scHz 12 6re{s) x64i rde{R)@c(il) i545Mm e 2.9o6ft 12 @m(s) rel lntel(R)core(TM) i7-2mcPU @ 3.aGHz14core{rli64l ind(R) bGfIM) IlsTOf R @ ?.sr 12 q.ld :sl intel{R}co.elTM) i7-2@cPU @ 3.4@Hz14@re(s)x64i lenl Coratm) ItsDI @ @ 2.ffi 12 6/qs) s4l lnrel(Rl core{TMl is-4s7orcpu @ 2.ScHz l2 @re{s) x64l rnH{R) tuftfrM} i5{5m @u @ ls. 12 @'c{s) rsl rnrel(R)i7-2600cPU @ x64l LENOVO GNOVO LENOVO lENryO r€Novo uNdo ENOVO EilryO LENOVO tfNwo ENOVO EWO ENOVO ENOVO LENOVO utovo LENOVO ENOVO LENOVO €xovo LiNOVO movo al2al2012 sE6lmn 5/!612O7! 5/a6ln1t 3l!\/2O1s 5lLil2A3 a/2al2o\2 8l28l2rr2 9/\1 /2Ot3 u27lblt al2al2ot2 5l\6/mt a/2a/2or2 Tltolanz 7th3l?Ots qAn61 5lt6/20ra 10t15y'262 5h6lzott al28lm2 12/29/2014 UBl2g!4 exd'd I &dd I hpld 1 9{pd 1 tupid 1 edrd 1 &dd 1 kdd 24 Exhibit g Name os Building lnspector Chief Building lhspector Perilit Chrk Permit Clerk Permit Clerk BZP File Room Manager Permit Clerk Electrical lnspector Mechanical lnsp€ctor Zoning lnspector BZP Admin Assi*a^t Eu5iness Tax lT A$istant CC FD ADMIN 2 (David P.) Fire EOC Workstation Fire Watch Desk Workstation Fire Shift Admin Training Workstation Fire Joint lnfomation Center RoxV's Woakstation PR A"ssistant (David C) Admin Assistant Village Manager Villa€p Clerk Admin Assist Scan Computer Adive Directory / File Sery€r Network Shares Recording Software RMS / Cad Site BuildinS Building and Zoning Bullding and Zonlng Building and Zoning Building and ZoninS Building and Zoning Building and Zonln€ Building and ZoninC Building and Zonin8 Euilding and Zoning Buildlng and Zoning Code Enforcement lnfomation T€chrclogy Key Biscayne Community Center Key Bis@yne Fire Resu€ Admiristratis Key EiscaVne Fire Rescue Station Key Eisayne Fire Rescue Station Key B'scayne Fire Rescue Station Key Eisayne Fire Re$u€ Station Park and Recreation Parks and Rec6atian Village Administrative Offices Vllhge Clerks Offlc€ Village Clerks Office lnfarmatlon Tehrclogy Poiice lnformation systems Police lnformation Systems Police lnformation Systems Manufadurer Model Notes Phase Status7 Profe$ional WSBZPBUILD2 WSBZPCLERI(2 WSBZPCLERK3 WSBZPC!ER(4 WSBZPCLERK5 WSBZPCLERKS WSBZPELECTRICl WSBZPPLUMBINGl WSBZPZONE wsPwAsslsT2 WSSZPBTR WSITECH WSFDADMIN2 WSFDEOC WSFDWATCHDESK WSFDSHIFTADMIN WSFDTRAIN wsitc WSCCSENIOR WSPRASSIST WSPWASSIST3 WSCTERKASST WSCLKSCAN SWKB KBPD - Host 105 KBPD - Host 120 KBPD - Host 130 LENOVO IENOVO LENOVO LENOVO LENOVO TENOVO LENOVO IENOVO LENOVO LIt{ovo LENOVO TENOVO LENOVO LENOVO LENOVO TENOVO LENOVO IENOVO LENOVO LENOVO LENOVO TENOVO LENOVO Hewlett Packa.d Dell Oell Dell Thinkcentre M72€ Thinkcentre M72e Thinkcentre M91p Thjnkcentre M91p Thlnkcentre M91p r ntn(LenIre M9Jp ThinkC€ntre M92p Thinkcentre M72e Thinrcehtre M72e Thinkcentre M92p Thinkcentre M92p Thinkcentre M72e Thinl€entE Mglp Thinkcentre M72e Thinkcentre M91p Thinkcentre M93p Thinkcentre M93p Thinkcentre M91p Thinrcentr€ M92p Thinkcentre M91p Thinkcentre M72e Thinkcentre M93p Thinkcentre M93p Thinkcentre M91p ML37O G5 PoweredgeTT20 PoweredgeT620 PoweredeeT620 8/28/2012 5/75/20!1 s/76/2011, 5/16120t7 3/11/207s s/77 /2013 8/28/2012 8/28120X2 9/77 /2013 2127/2073 8/28/2012 5/16/2977 8/28/2072 rlLo/2012 11,/ 73/201s 8/tt/2a!4 5h6/20Ir ls/rslzor2 s/16/2017 8/28/2or2 72/29/201.4 t26/2014 s/76/201,1, 0rl24l2OO8 1 Expired X. 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