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HomeMy Public PortalAboutResolution 20-05 Public Health Emergency Policy City of McCall RESOLUTION 20-05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MCCALL, VALLEY COUNTY, STATE OF IDAHO, ADOPTING A PUBLIC HEALTH EMERGENCY POLICY IN RESPONSE TO THE DECLARATION OF EMERGENCY FOR THE CITY OF MCCALL. WHEREAS, the health and safety of all Idahoans is the greatest priority of our city and its leaders; and WHEREAS,McCall is committed to being as prepared as possible to respond to the 2019 novel coronavirus (COVID-19); and WHEREAS, on March 13, 2020 the President of the United States Declared a National Emergency Concerning the COVID-19 outbreak; and WHEREAS, on March 13, 2020 the Governor of the State of Idaho Declared a State of Emergency Concerning the COVID-19 outbreak; and WHEREAS, on March 16, 2020 the Valley County Commissioners of the State of Idaho Declared a State of Emergency Concerning the COVID-19 outbreak; and WHEREAS, on March 16, 2020 the McCall City Council, Valley County, State of Idaho Declared a State of Emergency Concerning the COVID-19 outbreak; and WHEREAS, it was identified that due to the declaration of emergency for the COVID- 19 outbreak a policy to guide the actions of staff during periods of public health emergencies is needed; and WHEREAS, the City Council of the City of McCall has determined that it would benefit the health, safety and welfare of the citizens and visitors to McCall to adopt A Public Health Emergency Policy. NOW,THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF McCALL, IDAHO, AS FOLLOWS: Section 1: This Resolution adopts the Public Health Emergency Policy, attached hereto as Exhibit A. Section 2: This Resolution shall be in full force and effect immediately upon its adoption and approval. Page 1 of 2 Resolution 20-05 Public Health Emergency Policy March 20,2020 PASSED and approved by the City Council of the City of McCall this 20 day of March 2020, Signed: Robert S. i es, Mayor ATTEST: I certify that the above Resolution was duly adopted by the City Council of the City of McCall on March 20, 2020 by the following vote: Ayes: 5 Nos: 0 Absent:0 aaaaatU morrsbf,, fØ ;: 7cCA1L • BsWagr, ity Cler 0 Page 2 of 2 Resolution 20-05 Public Health Emergency Policy March 20,2020 City of McCall City Policy: Public Health Emergency Adopted: Updated:3/18/2020 Contents Purpose 2 Policy in Effect 2 Coordination of Effort 2 Expedited Purchasing 3 Travel Restrictions 3 Public Facility Closures 3 Meetings and Events 3 Quarantine Requirements 3 Communicating Confirmed Diagnosis 4 Use of Employee Leave 4 Public Crisis Communication Process 4 The purpose of this policy is to provide for the health and safety of employees and the community at-large during public health emergencies to ensure delivery of essential services to the public. Policy in Effect—This policy applies when there is a declaration of national emergency or declaration of state emergency or declaration of county emergency or declaration of city emergency for a public health crisis. Essential employee—is defined as the officers of the City(City Manager, Clerk,Treasurer, Police Chief) and any Department Directors, Managers,Supervisors, and other key staff identified by the City Manager as essential to maintain the basic operation of the City and necessary for crisis response activities related to the emergency. Non-essential employee—any regular employee or part-time employee or seasonal employee or volunteer not designated essential during the emergency. Guiding documents—the City will follow guidance and directives from the state public health authority and the federal Centers for Disease Control. Coordination of Effort 1. The City Manager will appoint an Incident Manager responsible for coordination of efforts with other public agencies, hospitals, and any other partner involved in the public health emergency response.The Incident Manager may establish a command center and appoint staff as necessary to operate the command center. 2. City staff and resources will be made available to assist with a coordinated emergency response as requested by responding agencies. 3. A line of succession will be established to ensure this policy can be carried out. 4. The City Manager will appoint a Communications Manager to regularly gather and update information related to the emergency response and provide briefings for both internal use and public notifications.The Communications Manager will be responsible for coordinating all press and media interactions. Expedited Purchasing Allowed 1. Upon declaration of an emergency by the City,the City Manager is delegated authority to approve all necessary and prudent expenditures related to the emergency response. Such expenditures are subject to ratification by the City Council at the end of the emergency. 2. Formal bidding requirements for professional services,goods and equipment are suspended for activities related to the emergency response per Idaho Code 67-2808. 3. All expenditures will be tracked by the City Treasurer for accounting and reporting purposes at the end of the emergency. 2 City of McCall Public Health Emergency Policy Travel Restrictions 1. The City Manager may restrict or cancel employee or volunteer travel for city business as determined to be necessary to ensure the public health and safety of employees and shall notify all employees of the travel restrictions. 2. Employees and volunteers are expected to exercise good judgment and prudence by taking state public health and/or federal Centers for Disease Control travel guidance into consideration for personal plans so as to minimize the exposure to and transmission of illnesses during the public health emergency. Employees and volunteers who choose to travel for personal business during the public health emergency are subject to the Quarantine provisions of this policy. Public Facility Closures 1. Authority to close public facilities is granted to the City Manager. 2. Notice of Closure will be posted on the doors, on the City's website, and on the City's voice mail system. 3. A closure action plan will be prepared by the Incident Manager and distributed to affected employees. 4. Essential employees whose normal work location is within the closed facility shall work from home unless otherwise instructed by their supervisor. 5. Non-essential employees whose normal work location is within the closed facility shall be sent home and not work from home or other location unless otherwise instructed by their supervisor. 6. When operations are closed due to a state of emergency by order of City of McCall, employees will be compensated normally for an initial period of two-weeks but must be available for work if called upon during normal business hours.The closure and compensation will be reviewed regularly for reasonableness based on the length of the closure beyond the initial two weeks. Meetings and Events 1. Essential employees with responsibility for scheduling and conducting public meetings and events shall identify and recommend to the Incident Manager those events and meetings that should be postponed, cancelled or conducted in an alternate format based on guidance from the state public health authority and/or federal Centers for Disease Control. 2. Authorization of such postponements, cancellations, or alternate formats will be made by the City Manager or Incident Manager and notices will be posted at City Hall,the Library, and the City's website. Quarantine Requirements 1. Any employee or volunteer who has tested positive with the illness identified in the public health emergency shall follow their medical provider's orders and shall self-quarantine for the period of time recommended by that provider or the state health authority or the federal Centers for Disease Control. 2. Any employee or volunteer who has traveled in an area with known community spread of the illness identified in the public health emergency, or who has traveled outside of the state in areas identified by the Centers for Disease Control as an outbreak area, shall self-quarantine for 3 City of McCall Public Health Emergency Policy the period of time recommended by the state health authority or the federal Centers for Disease Control prior to returning to work. 3. Any employee who has a known exposure to a person who has tested positive for the illness, or has a household member with a known exposure to the virus or has tested positive for the virus, shall self-quarantine for the period of time identified by the state health authority or the Centers for Disease Control. Communicating a Confirmed Diagnosis 1. We all must fight against rumors and false information regarding positive cases of infection in our local area. Please use trusted sources such as the state health authority or the federal Centers for Disease Control. 2. If an employee has tested positive by a healthcare provider,the Human Resources Manager or the local health authority will provide appropriate information to the City. 3. An infected employee's privacy must be protected to the greatest extent possible and their identity should not be disclosed. In an outbreak of a communicable disease where isolation is warranted, management should share only that information determined to be necessary to protect the health of the employees in the workplace but maintain confidentiality as required by law. Employees who may have been exposed to a co-worker with a confirmed case shall work with their own healthcare provider and the local health authority involved in the management of the epidemic. Use of Employee Leave during Emergency 1. Employees required to self-quarantine during the public health emergency may use vacation, comp time, and/or sick leave to cover the absence. If an employee does not have sufficient leave balances to cover the self-quarantine,the employee may apply to the Human Resources Manager for an advanced allocation of sick leave. 2. Employees required to remain home to care for dependent children as a result of school or childcare closures during the public health emergency may use sick leave to cover the absence. 3. If the duration of the public health emergency extends beyond 30 days, the City Manager may grant additional sick leave to employees in an amount to be determined by the City Manager and Human Resources Manager within the City's existing budget authority. 4. Any federal law regarding employee family, sick or medical leave supersedes this section and will be followed by the City. Public Crisis Communication Process The following process will be followed when this policy is in effect. 1. Prepare-Once a crisis is determined by the City Manager or other designated person,the departments involved will gather information and form a statement to the public that includes facts and advisories. 4 City of McCall Public Health Emergency Policy 2. Respond-The prepared statement is posted using multiple methods.As new information comes to light these messages will be updated as it relates to public health &safety using the same process each time. • Press Release to media • Public release statement posted website • Recording placed on the Community Phone Line • Emergency Notification Banner on Website is Engaged • Department heads/administrators of all social media pages will update their pages with the exact copy of the public release statements as posted on the website. • Preapproval required on social media messaging outside approved scope. • All notification to media will be released by Communications Manager or other designated person from the City Manager's office. • All mass email messaging over Ten (25) people must be cleared with Communications Manager. • All mass email messaging over Ten (10) must be copied to the Communications Manager. • No ads shall be placed in a crisis period without Communications Manager Approval. 3. Recover-The immediate goal of the recovery phase is to bring the affected area back to normalcy as quickly as possible. When the crisis or threat is lifted, advisory options and connections for follow up will be displayed using multiple methods. 5 City of McCall Public Health Emergency Policy