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HomeMy Public PortalAbout20010116REGULAR COUNCIL MEETING JANUARY 16, 2001 CALL TO ORDER 1 The Regular Council Meeting of January 16, 2001, was convened at 6:00 P.M. by Mayor Tom Rackers. Prayer was offered by Councilman Charles Jackson in the absence of Councilman Steve Nelson from the Council Chambers at the time the meeting was convened. The prayer was followed by the Pledge of Allegiance. ROLL CALL The following Council Members were present for the roll call: Present: Angle, Jackson, Landwehr, Nelson, Olsen, Vincent, Vogel, and Weber Absent: Blaney and Stella A quorum was declared present. PUBLIC HEARINGS Rezoning 0.65 acres located a 2313 and 2315 Beasley Court from RS -2 (Single Family Residential) to PUD (Planned Unit Development) — City Planner Janice McMillan made a presentation outlining the background of the requested rezoning. Following her presentation, the following persons spoke on the issue: In opposition: Boni Wagers, 2316 Knight Valley Drive, opposes the PUD development because she believes it will increase the possibility of flooding in the area. David Hackett, 2313 Tanner Bridge Road, opposes the PUD development because he believes there will be more traffic, and higher traffic speeds, in the area. Karen Lockhart, 2310 Knight Valley Drive, opposes the development also because of flooding in the area. No one requested to speak in favor of the rezoning. CONSENT AGENDA a. b. c. REGULAR COUNCIL MEETING JANUARY 16, 2001 2 Minutes of January 2, 2001, City Council Meeting Bid 1895 — Uniforms, Fire Department Central Missouri Professional Services bill for services rendered Councilman Charles Jackson requested that all three items be considered separately. Councilman Jackson made a motion to approve item (a) as presented, the motion was seconded by Councilman Cliff Olsen, and approved unanimously. Item (b): Councilman Charles Jackson requested that this item be removed from consideration so that staff can bring back a different process for obtaining the services desired by the Fire Department. Item (c): Councilman Charles Jackson made a motion to approve payment of the bill owed by the City to CMPS, with the following suggestions: Staff should have some different administrative types of help to avoid future bidding and purchasing problems, and that the procedural process which is used in getting bills such as this to the Council for approval should be 'cleaned up' in- house. After the process is improved, staff, the Council, its consultants and all its vendors will understand the City's process in obtaining goods and services to do the City's business. The motion was seconded by Councilman Steve Nelson and approved unanimously. BIDS OVER $25,000 Bid 1824 - Uniform Rental (RENEWAL) — A motion was made by Councilman Charles Jackson for approval, motion was seconded by Councilman Steve Nelson and approved unanimously. Councilman Jackson stated that in future bids for three -year contracts, the City should look at the quantities more realistically to reflect what staff wants to pay. MINUTES AND REPORTS RECEIVED AND FILED Mayor Tom Rackers announced that the following minutes and reports of City boards and commissions have been received, and are on file for review, by the City Clerk's Office: a. Board of Adjustment, December 12, 2000 ANNOUNCEMENTS BY TH E MAYOR Mayor Tom Rackers announced the closing on the purchase of the City National Bank Building for a city hall annex building. APPOINTMENTS BY THE MAYOR REGULAR COUNCIL MEETING JANUARY 16, 2001 3 Introductory Police Officer — Jason Ambler. A motion was made by Councilman Charles Jackson for approval of the appointment, seconded by Councilman Larry Vincent, and approved unanimously. Mr. Ambler was present and was introduced to the Mayor and City Council by Police Chief Roger Schroeder. BILLS INTRODUCED Bill 2000 -114, sponsored by Councilman Vincent, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH MISSOURI AMERICAN WATER AND FIRSTECH FOR PAYMENT COLLECTION. Bill 2000 -115, sponsored by Councilman Vincent, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING A SUPPLEMENTAL APPROPRIATION OF FUNDS WITHIN THE GENERAL FUND OF THE 2000 -2001 GENERAL BUDGET. BILLS PENDING Bill 2000 -110, sponsored by Councilman Stella, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A FRANCHISE AGREEMENT BETWEEN THE CITY OF JEFFERSON AND AT &T /TCI CABLEVISION OF MISSOURI, INCORPORATED AS IT RELATES TO CABLE TELEVISION. Bill 2000 -110 was read third time by title, placed on final passage and passed by the following vote as Ordinance 13156: Aye: Angle, Jackson, Landwehr, Nelson, Olsen, Vincent, Vogel and Weber Nay: None Bill 2000 -111, sponsored by Councilman Blaney, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO THE MASTER SITE LEASE AGREEMENT WITH THE FEDERAL AVIATION ADMINISTRATION AT THE REGULAR COUNCIL MEETING JANUARY 16, 2001 4 JEFFERSON CITY MEMORIAL AIRPORT. Bill 2000 -111 was read third time by title, placed on final passage and passed by the following vote as Ordinance 13157: Aye: Angle, Jackson, Landwehr, Nelson, Olsen, Vincent, Vogel and Weber Nay: None Bill 2000 -112, sponsored by Councilman Olsen, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, PROHIBITING THE USE OF CITY FUNDS TO ASSIST IN DEVELOPMENT OUTSIDE CORPORATE LIMITS UNLESS THE OWNERS OF AFFECTED PROPERTY HAVE REQUESTED VOLUNTARY ANNEXATION. Bill 2000 -112 was read third time by title, placed on final passage and passed by the following vote as Ordinance 13158: Aye: Angle, Jackson, Landwehr, Nelson, Olsen, Vincent, Vogel and Weber Nay: None Bill 2000 -113, sponsored by Councilman Stella, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, DELETING CHAPTER 9 (CABLE TELEVISION) OF THE CODE OF THE CITY OF JEFFERSON, AND ENACTING A NEW CHAPTER 9 (CABLE TELEVISION) IN LIEU THEREOF. Bill 2000 -113 was read third time by title, placed on final passage and passed by the following vote as Ordinance 13159: Aye: Angle, Jackson, Landwehr, Nelson, Olsen, Vincent, Vogel and Weber Nay: None RESOLUTIONS RS2000 -16 Authorizing Application for State Revolving Loan Program Funding for Sanitary Sewer System Improvements (sponsored by Councilmen Angle, Blaney, Jackson, Landwehr, Nelson, Olsen, Stella, Vincent, Vogel, and Weber) A motion was made by Councilman Larry Vincent for adoption of RS2000 -15, seconded by Councilman Cliff Olsen, and approved unanimously. REGULAR COUNCIL MEETING JANUARY 16, 2001 NEW BUSINESS 5 Scheduling of Closed Session Workshop forJanuary 31 — The meeting was scheduled to be held January 31, 5:30 P.M. in the upper -level conference room. Discuss Scheduling of ad hoc Stormwater Committee — The meeting was scheduled to be held January 30, 5:30 P.M. in the upper -level conference room. Discuss Scheduling of Finance Committee Meeting to discuss CVB bylaws — Councilman Larry Vincent suggested that Council wait until the final version of the Bylaws is completed so they can be distributed to the Council. He stated they could then decide after they have a chance to review the bylaws whether such a meeting would be necessary. No meeting was scheduled at this time. Councilman Charles Jackson made comments regarding Ordinance 12316, dealing with city purchasing policies as they pertain to the bidding process, and suggested that Councilman Edith Vogel's purchasing review committee might want to schedule a meeting to discuss the issue. Councilman Vogel stated that she would be happy to schedule a meeting and suggested that Council Members see her regarding the best time to have such a meeting. She will then notify staff and all interested parties of the date which is set. UNFINISHED BUSINESS Councilman Cliff Olsen made comments regarding purchasing card usage by city staff, and referred to a memo he wrote which was distributed in the Council packets. He stated that the Evers audit performed in October 2000, to study the usage of city purchasing cards indicated that the memo dated March 7, 1996, setting up the procedure for purchasing card usage was in violation of city ordinances. Councilman Olsen asked that the following actions be taken: (1) The March 7, 1996, memo be immediately withdrawn and that City staff use only the purchasing rules established by ordinance, and (2) Based on statements made by City Counselor Allen Garner at the January 11 purchasing committee meeting, it is his understanding that the City Finance Director has no authority over the usage of the purchasing cards and, therefore, that all purchasing cards should be immediately withdrawn until the City has an ordinance to specifically govern the rules concerning them. A lengthy discussion was held regarding the issue of purchasing cards. City Administrator Rich Mays stated that he believed such action would have a detrimental effect on the staff's ability to obtain the supplies and equipment needed to perform city jobs. City Counselor Allen Garner was asked for clarification of his comments at the January 11 purchasing committee meeting. Mr. Garner clarified his statements as quoted in (2) above by stating that there is no authority for the Finance Director to issue orders on his own that change REGULAR COUNCIL MEETING JANUARY 16, 2001 6 the rules promulgated by the City Council, that only the Council has that authority. He stated that the Law Department had never been asked for a legal opinion regarding the validity of the March 7, 1996 memo in relation to the charter and ordinances. Other Council Members stated what their understanding of Mr. Garner's January 11 statements had been. Therefore, City Administrator Rich Mays requested that City Counselor Allen Garner issue a legal opinion regarding the matter of the March 7, 1996, memo. Councilman Clyde Angle made comments regarding the issue of approving items such as the CMPS bill which was on the Consent Agenda of tonight's meeting. The comments included the interpretation of ordinances and contract clauses. COUNCIL LIAISON REPORTS Councilman Charles Jackson announced a Public Works & Planning Committee meeting will be held on January 18, 2001 at 6:30 P.M. in the City Hall upper -level conference room. GO INTO CLOSED SESSION Pursuant to Sec. 610.021 of the Revised Statutes of Missouri, a motion was made by Councilman Charles Jackson to go into Closed Session at this time to discuss the following: 1. Litigation [Sec. 610.021(1)] 2. Personnel [Sec. 610.021(3)] The motion was seconded by Councilman Larry Vincent and approved by the following roll - call vote at 7:15 P.M.: Aye: Angle, Jackson, Landwehr, Nelson, Olsen, Vincent, Vogel and Weber Nay: None