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Home My Public Portal About19990517REGULAR COUNCIL MEETING MAY 17, 1999 CALL TO ORDER 1 The Regular Council Meeting of May 17, 1999, was convened at 7:30 P.M. by Mayor Tom Rackers. Prayer was offered by Councilman Carl Jaynes, followed by the Pledge of Allegiance. ROLL CAL The following Council Members were present for the roll call: Present: Blaney, Jackson, Jaynes, Landwehr, Nelson, Nilges, Stella, Vincent, Vogel and Weber Absent: None A quorum was declared present. Mayor Tom Rackers recognized and welcomed the following Boy Scout Troop which was present at tonight's meeting: Troop 2 - Jefferson City APPEAL HEARINGS Planning & Zoning Decision in the Southgate Subdivision Rezoning Issue — A staff presentation was made by City Counselor Allen Garner explaining the procedures to be followed in the appeal process, followed by a presentation by Planning and Code Enforcement Director Keith DeVault outlining the background of the issue. At the close of staff presentation, Appellant Jo Ann Karl!, 1230 Duane Swifts Parkway, made a presentation outlining her reasons for the appeal. At the close of all presentations, a question and answer period followed for members of the Council who wished more information about the issue. Councilman Larry Vincent asked Ms. Karll if she owned property in the area named in the appeal, to which she replied she does not own property, but resides in the house owned by Ms. Dora Serrano. Following further discussion, a motion was made by Councilman Larry Vincent that the appeal be dismissed based on the fact that the appellant is not a property owner in the area in question, motion was seconded by Councilman Charles Jackson and approved by the following roll -call vote: Aye: Blaney, Jackson, Landwehr, Nelson, Vincent, Vogel and Weber Nay: Jaynes, Nilges and Stella REGULAR COUNCIL MEETING MAY 17, 1999 PRESENTATIONS FROM THE GALLERY 2 Mr. Tim French, Forestry Regional Supervisor of 11 central Missouri counties for the Missouri Department of Conservation, recognized Jefferson City, the Mayor, the Park and Forestry Board, City Council, and staff of the Parks and Recreation Forestry Department, for achieving "Tree City USA" status. Mr. French explained the requirements which must be met in order to attain this achievement. The plaque presented by Mr. French was accepted on behalf of the City by Mayor Tom Rackers, Parks and Recreation Department Director Bill Lockwood, Forester James Burks, and Parks & Recreation Commission Member Phyllis Willibrand. Mayor Tom Rackers explained that all other citizens who had previously asked to make presentations from the gallery had canceled their presentations. CONSENT AGENDA The following items were presented for approval on the Consent Agenda: a. Minutes of May 3, 1999, City Council Meeting b. Bid 1815 - Building Supplies, Lumber Discount - ALL CITY A motion was made by Councilman Charles Jackson to approve the Consent Agenda as presented, seconded by Councilman Leonard Stella, and approved unanimously. MINUTES AND REPORTS RECEIVED & FILED Mayor Tom Rackers announced that the following reports have been received and are on file in the City Clerk's Office: a. Firefighter's Retirement System, February 25, 1999 b. Finance Report, April 1999 c. Parks and Recreation Commission, March 8 and March 30, 1999 d. Board of Adjustment, April 13, 1999 ANNOUNCEMENTS BY TH E MAYOR Mayor Tom Rackers read and presented a Proclamation of "National Public Works Week" to Public Works Director Marty Brose. Mr. Brose accepted the proclamation on behalf of the City Public Works Department. REGULAR COUNCIL MEETING MAY 17, 1999 BILLS INTRODUCED 3 Bill 99 -9, sponsored by Councilman Blaney, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A SECTION 5311 CAPITAL ASSISTANCE GRANT AGREEMENT WITH THE MISSOURI DEPARTMENT OF TRANSPORTATION FOR THE PURCHASE OF TWO SMALL BUSES. Bill 99 -10, sponsored by Councilman Nilges, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH NEWMAN, COMLEY AND RUTH FOR LEGAL SERVICES IN THE UNITED WATER MISSOURI, INC., RATE CASE. Bill 99 -11, sponsored by Councilman Blaney, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING SECTION 19 -401 OF THE CODE OF THE CITY OF JEFFERSON, SCHEDULE J, (PARKING PROHIBITED), SUBPARAGRAPH (A), (STREETS AND HIGHWAYS) BY THE REMOVAL OF PARKING ON A PORTION OF MAYTAG DRIVE. Bill 99 -12, sponsored by Councilmen Vincent & Landwehr, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING AN AGREEMENT WITH THE JEFFERSON CITY AREA CHAMBER OF COMMERCE FOR SERVICES RELATED TO THE JEFFERSON CITY MAIN STREET ACTION COUNCIL. Councilman Charles Jackson stated that he continues to request more information about contracts such as this one, which are referenced in bills sent for Council vote as "...the contract attached hereto as Exhibit A." He stated that he will hold staff accountable in the future for not complying with his request for this information. Bill 99 -13, sponsored by Councilman Nilges, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ASBESTOS REMOVAL SERVICES, INC., FOR DEMOLITION AT 720 CLARK AVENUE. Bill 99 -14, sponsored by Councilman Nilges, entitled: REGULAR COUNCIL MEETING MAY 17, 1999 4 AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING AN AGREEMENT WITH JEFFERSON CITY AREA CHAMBER OF COMMERCE FOR PARTNERSHIPS 2000 ECONOMIC DEVELOPMENT SERVICES. BILLS PENDING Mayor Tom Rackers announced that the Council would go into a brief executive session to discuss real estate, litigation and personnel matters, some of which are related to Bill 99 -7. Councilman Bob Weber asked if Council could take up Bill 99 -8 out of order and then go into executive session. No Council Members objected to taking up bill 99 -8 at this time (out of order). Mayor Tom Rackers asked President Pro Tempore Rick Nilges to preside over the meeting during discussion and vote on Bill 99 -8, and left the Council Chambers. President Pro Tempore Rick Nilges assumed the role of Presiding Officer at this time. Bill 99 -8, sponsored by Councilmen Jackson and Nilges, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING A PURCHASE AND MAINTENANCE AGREEMENT WITH THE SPRINT COMMUNICATIONS COMPANY FOR E9 -1 -1 EQUIPMENT. Bill 99 -8 was read third time by title, placed on final passage and passed by the following vote as Ordinance 12929: Aye: Blaney, Jackson, Jaynes, Landwehr, Nelson, Nilges, Stella, Vincent, Vogel and Weber Nay: None Following the vote on Bill 99 -8, Mayor Tom Rackers returned to the Council Chambers to assume the Chair. GO INTO EXECUTIVE SESSION A motion was made by Councilman Charles Jackson that the Council go into Executive Session at this time to discuss matters pertaining to real estate, litigation and personnel. Motion was seconded by Councilman Larry Vincent, and approved unanimously by the following roll -call vote at 8:45 P.M. Aye: Blaney, Jackson, Jaynes, Landwehr, Nelson, Nilges, Stella, Vincent, Vogel and Weber Nay: None The Executive Session was convened in the First Floor Conference Room across the hall REGULAR COUNCIL MEETING MAY 17, 1999 5 from the City Council Chambers. RECONVENE IN OPEN SESSION Upon return of the Mayor, City Council, and City Staff to the Council Chambers at the end of the Executive Session, Mayor Tom Rackers called the open meeting of the City Council back into order at 9:10 P.M. and the following Council Members were present for roll -call: Present: Blaney, Jaynes, Landwehr, Nilges, Stella, Vogel and Weber Absent: Vincent (absent during roll -call, came in immediately following roll -call) The following pending bill was read third time by title: Bill 99 -7, sponsored by Councilman Jaynes, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A DEVELOPMENT AGREEMENT WITH RON DAWSON AND DON WELCH CONCERNING WESTMINSTER ESTATES SUBDIVISION. Councilman Carl Jaynes stated that he wished to place Bill 99 -7 on the Informal Calendar at this time. NEW BUSINESS Discussion of Animal Control Ordinances — Councilman John Landwehr requested that Council postpone discussion of animal control ordinances until the June 7 City Council Meeting. Contracts Supplied to Council Members — Pursuant to Mr. Jackson's earlier statements regarding information about contracts referenced in Council bills, Councilman John Landwehr made a motion that staff be directed to supply Council with contract information referenced in Council bills which are ten pages in length or less, motion was seconded by Councilman Carl Jaynes and approved unanimously. Councilman Charles Jackson stated that any contracts over ten pages in length should be made available in some manner for any Council Members who wish to read them. Councilman Carol Blaney had questions regarding the improvements at the City Cemetery on E. McCarty Street. Grants Coordinator Melva Fast replied that the first bid came in at $20,000 over the budgeted amount for those improvements, that the proposals have been redrafted and sent out for bid again. COUNCIL LIAISON REPORTS Councilman Charles Jackson stated that Public Works Committee meetings are scheduled REGULAR COUNCIL MEETING MAY 17, 1999 6 for the last Thursday of each month, and that any items which need to be placed on the agenda should be submitted before the Thursday prior to each meeting because Public Works Committee meeting packets go out on that Thursday. He stated that no "late agenda items" will be accepted in the future. Questions about getting an item on the agenda can be referred to the Public Works Administrative Secretary by calling 634 -6447. Councilman Rick Nilges reminded Council that budget season is rapidly approaching, and that appointments to budget subcommittees will be made in the near future. If no one contacts him with a preference about which subcommittee they wish to be on, he will just go ahead and make those appointments. EXECUTIVE SESSION MINUTES A motion was made by Councilman Larry Vincent to approve the Minutes of the May 3, 1999, Executive Session, seconded by Councilman Carl Jaynes approved unanimously. ADJOURN MENT There being no further business to come before the Council at this time, a motion was made by Councilman Larry Vincent to adjourn, seconded by Councilman Carol Blaney approved unanimously at 9:25 P.M.: Aye: Blaney, Jackson, Jaynes, Landwehr, Nelson, Nilges, Stella, Vincent, Vogel and Weber Nay: None