HomeMy Public PortalAboutAB 20-097 System Awards Management Administrator (SAM) AppointmentMcCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 20-097
Meeting Date April 9, 2020
AGENDA ITEM INFORMATION
SUBJECT:
Request to Appoint an Authorized System Awards
Management (SAM) Administrator for the City of
McCall Police Department
Department Approvals Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer Originator
Community Development
Police Department
Public Works
COST IMPACT: N/A Parks and Recreation
FUNDING
SOURCE:
N/A Airport
Library
TIMELINE: ASAP Information Systems
Grant Coordinator
SUMMARY STATEMENT:
The System for Award Management (SAM) is a computer system managed by the U.S. Government.
Entities must have an active registration in SAM to do business with the U.S. Government. An “entity” is
the company, business, or organization registering in SAM; such as the City of McCall. Each entity is
represented by a nine-digit unique entity identifies, the Data Universal Numbering System (DUNS®)
Number as issued by Dun & Bradstreet.
The City of McCall, as the parent entity, was issued a DUNS number. The McCall Police Department, as
well as other City Departments, were issued separate DUNS numbers as subsidiaries of the City of McCall.
It has recently come to the attention of staff that a separate SAM registration is required for each DUNS
number. The McCall Police Department has used their own DUNS number to apply for Federal grant funds
and they must register in SAM.
Only individuals who are authorized to represent the City may register in SAM. Accessing or using SAM,
or information contained therein, for any unauthorized or illegal purposes, may have civil and criminal
penalties, and may negatively impact the status of the SAM registration maintained for the City.
A notarized letter designating an authorized ‘Entity Administrator’ is required for each SAM registration.
The McCall Police Department’s SAM registration is temporary pending receipt of a notarized letter
designating the Department’s authorized Administrator.
Attached: Letter of Authorization
RECOMMENDED ACTION:
Appoint the Police Department Administrative Services Supervisor as the McCall Police Department’s
SAM Administrator and authorize the Mayor to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE ACTION