HomeMy Public PortalAboutAB 20-101 Xerillion ContractMcCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 20-101
Meeting Date April 9, 2020
AGENDA ITEM INFORMATION
SUBJECT:
Request to Approve the Contract with Xerillion to
Provide Professional Services Assisting with
Converting City File Storage to A TEAMS
Configuration
Department Approvals Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
Community Development
Police Department
Public Works
Golf Course
COST IMPACT: $5305.00 Parks and Recreation
FUNDING
SOURCE:
IS Operating Budget
Airport
Library
TIMELINE: N\A Information Systems CC Originator
Grant Coordinator
SUMMARY STATEMENT:
Staff recommends a contract with Xerillion for Professional Services to assist the InfoSystems department
with converting the City’s current files infrastructure into a Teams portal. This change will migrate the files
to the cloud host Microsoft and provide file access to staff through a secure portal. Currently, staff utilizes
a VPN (Virtual Private Network) connection to access files when off site. VPN is a legacy technology that
creates challenges with overhead, security and access speed.
The staff’s recommendation is to use Xerillion for this service. The Team Sharing Proposal, Microsoft
Agreement, General Service Agreement, and Electronic Record and Signature Disclosure Summary are
attached. The contract has been reviewed by the City Attorney.
Note: Mayor will receive documentation electronically ready for signature through DocuSign.
RECOMMENDED ACTION:
Approve the Contract with Xerillion to Provide Professional Services Assisting with Converting City File
Storage to A TEAMS Configuration and authorize the Mayor to sign all necessary documentation.
RECORD OF COUNCIL ACTION
MEETING DATE ACTION