HomeMy Public PortalAboutAB 20-104 Simplifile - E-recordingMcCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 20-104
Meeting Date April 9, 2020
AGENDA ITEM INFORMATION
SUBJECT:
Request to Approve a Master Services Agreement
with Simplifile for E-recording Services
Department Approvals Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk Originator
Treasurer
Community Development
Police Department
Public Works
Golf Course
COST IMPACT: $195 annually plus $3 per document Parks and Recreation
FUNDING
SOURCE:
Clerk’s Budget Airport
Library
TIMELINE: ASAP Information Systems
Grant Coordinator
SUMMARY STATEMENT:
City Staff has been looking at alternate ways of recording documents with the County Recorder. The County
is located approximately 40 minutes from City Hall. Currently, for each document that needs to be recorded,
the City could incur $35 in travel costs plus more than an hour of staff time. Valley County currently uses
Simplifile to receive documents that need recorded electronically. By contracting with Simplifile, staff will
be able to record documents timelier and more efficiently.
Attached is a master Services Agreement and a service addendum for the Council’s consideration. Both
have been reviewed by the City Attorney.
RECOMMENDED ACTION:
Approve the Master Services Agreement and service addendum with Simplifile for E-recording Services
and authorize the Mayor to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE ACTION