HomeMy Public PortalAboutTBM 2009-02-18FRASER BOARD OF TRUSTEES
MINUTES
DATE: Wednesday, February 18, 2009
MEETING: Board of Trustees Regular Meeting
PLACE: Fraser Town Hall Board Room
PRESENT
Board:
Staff:
4. Consent Agenda:
5. Open Forum:
6. Updates:
None
7. Public Hearings:
Mayor Fran Cook; Mayor Pro -Tem Steve Sumrall; Trustees: Adam
Cwiklin, Scotty Brent, and Eric Hoyhtya
Town Manager Jeff Durbin, Finance Manager Nat Havens, Public Works
Director Allen Nordin, Town Planner, Catherine Trotter and Chief Glen
Trainor
Others: See attached list
Mayor Cook called the meeting to order at 6:10 p.m.
1. Roll Call
2. Approval of Agenda:
Trustee Sumrall moved, and Trustee Hoyhtya seconded the motion to approve the
Agenda. Motion carried: 4 -0.
3. Workshop Fraser Sanitation District Board
(Trustee Cwiklin arrived at 6:14 p.m.) TB and FSD discussed the proposed Wastewater
Management Plan which outlines how wastewater personnel would be incorporated into
the organizational structure of the Town and how JFOC services would be provided to
the JFOC partners. There is an upcoming JFOC meeting scheduled for February 26,
2009.
a) Minutes- February 4, 2009
Trustee Sumrall moved, and Trustee Cwiklin seconded the motion to approve the
consent agenda. Motion carried: 5 -0.
a) B &K Investigations, LLC. introduced themselves to the TB. They are a new
private investigation business in town.
8. Discussion and Possible Action Regarding
a) Animal Control
Chief Trainor gave a PowerPoint presentation on animal control. He discussed current
animal control regulations, current enforcement activities and some suggested changes
to our regulations. Audience and TB asked questions and made comments. TB will
review draft ordinance and get comments to Glen Trainor by March 13 2009.
(b) Resolution 2009 -02 -06 Annexation of Fire Station
TM Durbin outlined the resolution. This starts the annexation process. TB will consider
adoption of ordinance annexing and zoning property on April 1, 2009. Todd Holzworth
addressed the TB and stated that hooking to the Fraser water system is the main reason
for annexation.
Trustee Sumrall moved, and Trustee Brent seconded the motion to approve Resolution
2009 -02 -06 Initiating the Annexation of a certain enclave of property within the Town of
Fraser owned by the East Grand County Fire Protection District #4. Motion carried 5 -0.
(c) FVMRD Intergovernmental Agreement Amendments
The Town would like to formalize our snow storage relationship with the District as
identified in the proposed paragraph 8 of the agreement. The District has requested that
we split the cleaning costs at the Church and split costs of a portable restroom at the Old
Schoolhouse Park. TB asked the manager to proceed with the amendment and bring it
back for action at a future TB meeting under consent agenda.
(d) FVMRD Recreation Center Construction Guarantee Agreement
FVMRD wants to get the surety associated with their Construction Guarantee
Agreement reduced. Staff is working to this end. Pending action next TB meeting.
Page 2 of 3
(e) Resolution 2009 -02 -07 Authorizing Release of Performance Guarantee
Funds
TM Durbin reviewed the resolution with the Board outlining the need for releasing such
funds.
Trustee Sumrall moved, and Trustee Cwiklin seconded the motion to approve
Resolution 2009 -02 -07 Authorizing the Release of the Performance Guarantee Funds
for Village off -site water, sanitary sewer and storm sewer and declining of such
improvements. Motion carried: 5 -0
(f) Village Improvement Agreement
TM Durbin reviewed the current status of Grand Park public improvements and how the
Town might proceed with amendments to the agreements regarding the Village and
Willows infrastructure. TB discussed conditional vs. unconditional lien waivers, final
acceptance of infrastructure without preliminary acceptance. TB directed TM Durbin to
proceed with amended agreements and bring back for action on March 4 2009.
Trustee Sumrall moved, and Trustee Cwiklin seconded the motion to approve a
reduction of the Performance Guarantee Funds for Village Filing 2A to 20% of the
original surety requirement. Motion carried: 5 -0
9. Action Items
a) GCWSD Pond Lease
TM Durbin reviewed the amendments to the lease.
10. Committee Reports:
a) Water Committee met recently.
11. Staff Reports:
Town Clerk-
None.
Public Works Director-
TB happy with extended PW schedule.
Catherine Trotter, Town Planner
Page 3 of 3
(g) Solid waste management TM Durbin brought up the proposed transfer station in
HSS. TB discussed the mandatory trash pick -up recently adopted in Grand Lake. We
will continue this discussion in the future.
Trustee Cwiklin moved, and Trustee Hoyhtya seconded the motion to approve the
Intergovernmental Lease Agreement between GCWSD No. 1 and the Town of Fraser.
Motion carried: 5 -0
Finance Manager-
Sales tax for year -end exceeded budgeted number, up 4.3 Detailed financials
will be in the next TB packet.
Town Planner-
GP MSP First Amendment will be reviewed at the 2/25/09 PC meeting. Survey
results still being tallied. Trustee Sumrall has created a database for the results.
Chief of Police-
TB discussed the PowerPoint on animal control. Traffic light problems last week.
Recent Fraser calls on domestic violence.
Town Manger-
Fraser will appoint Kajsa Wiberg to HTA.
12. Other Business:
Trustee Cwiklin moved, and Trustee Hoyhtya seconded the motion to adjourn. Motion
carried: 5 -0. Meeting adjourned at 9:27 p.m.
BOARD OF TRUSTEES MEETING
02 -18 -09
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