HomeMy Public PortalAboutMinutes - 1995/09/20 - Regular"
I N I T I A T I O N :
P A R K S A N D R E C R E A T I O N C O M M I S S I O N
T E M P L E C I T Y , C A L I F O R N I A
M I N U T E S
S E P T E M B E R 2 0 , 1 9 9 5 7 : 3 0 P . M .
1 . C A L L T O O R D E R :
P u r s u a n t t o t h e a g e n d a p o s t e d o n S e p t e m b e r 1 4 , 1 9 9 5 , C h a i r m a n B r o g e c a l l e d t h e m e e t i n g o f t h e
P a r k s & R e c r e a t i o n C o m m i s s i o n t o o r d e r a t 7 : 3 0 p . m . o n W e d n e s d a y , S e p t e m b e r 2 0 , 1 9 9 5 .
2 . R O L L C A L L :
P R E S E N T : C o m m i s s i o n e r - A d a m s , B r o g e , C a s w e l l , S t e r n q u i s t a n d C r u m p
A B S E N T : N o n e
A L S O P R E S E N T : D i r e c t o r C h a d w i c k , S u p e r v i s o r B u r r o u g h s , D i r e c t o r H a r t a n d P u b l i c
S e r v i c e s S u p e r i n t e n d e n t H y a t t
3 . P L E D G E O F A L L E G I A N C E : L e d b y C h a i r m a n B r o g e
4 . T I M E F O R T H O S E I N T H E A U D I E N C E W H O W I S H T O S P E A K : N o n e .
5 . C O N S E N T C A L E N D A R :
C o m m i s s i o n e r C a s w e l l r e q u e s t e d i t e m A r e m o v e d f r o m t h e C o n s e n t C a l e n d a r . O n m o t i o n b y
C o m m i s s i o n e r C r u m p a n d s e c o n d e d b y C o m m i s s i o n e r C a s w e l l t h e C o n s e n t C a l e n d a r w a s
u n a n i m o u s l y a p p r o v e d a s c o r r e c t e d .
B . M O N T H L Y A T T E N D A N C E R E P O R T
C o m m i s s i o n r e c e i v e d t h e A t t e n d a n c e / A c t i v i t y R e p o r t f o r t h e m o n t h o f J u l y a n d A u g u s t ,
1 9 9 5 .
A . A P P R O V A L O F M I N U T E S f o r r e g u l a r m e e t i n g o f J u l y 1 9 , 1 9 9 5 a n d S p e c i a l M e e t i n g s o f
A u g u s t 3 1 a n d S e p t e m b e r 6 , 1 9 9 5 .
C o m m i s s i o n e r C a s w e l l r e q u e s t e d t h e m i n u t e s f r o m J u l y 1 9 t o r e f l e c t o n p a g e 7 , f o u r t h
p a r a g r a p h f r o m t h e b o t t o m , M r . K o b e t t n o t D i r e c t o r K o b e t t .
O n m o t i o n b y C o m m i s s i o n e r C r u m p a n d s e c o n d e d b y C o m m i s s i o n e r C a s w e l l , t h e M i n u t e s
f r o m t h e r e g u l a r m e e t i n g o f J u l y 1 9 , 1 9 9 5 , w a s a p p r o v e d a s c o r r e c t e d , a n d a p p r o v e d t h e
m i n u t e s o f t h e S p e c i a l M e e t i n g s o f A u g u s t 3 1 a n d S e p t e m b e r 6 , 1 9 9 5 a p p r o v e d a s
s u b m i t t e d .
6 . U N F I N I S H E D B U S I N E S S :
A . S E T D A T E F O R S T U D Y S E S S I O N W I T H B A N D S T A N D C O M M I T T E E .
D i r e c t o r C h a d w i c k s t a t e d C i t y C o u n c i l r e q u e s t e d C o m m i s s i o n t o s c h e d u l e a d a t e t o m e e t
w i t h m e m b e r s o f t h e B a n d s t a n d C o m m i t t e e t o d i s c u s s t h e s t a t u s o f t h e p r o j e c t .
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PARKS AND RECREATION COMMISSION 1VIINUTES Page 2
September 20, 1995
Commission agreed to adjourn this meeting to a study session on Wednesday, September
27, at 7:00 p.m. Chairman Broge requested Commission to call her or Director Chadwick
to compile items for discussion for the study session.
Commissioner Caswell stated he felt the bandstand should be half the size meaning a half
circle.
Commissioner Adams requested that the committee bring the plans for the bandstand that
was first presented to the Commission.
Chairman Broge stated that these questions will be answered by the committee at the
study session.
Commissioner Crump stated the committee has a presentation prepared for the
Commission that should answer their questions.
7. NEW BUSINESS:
A. CONSIDERATION OF PROPOSAL TO DEVELOP PARK MASTER PLANS FOR LIVE
OAK PARK AND TEMPLE CITY PARK.
Public Services Director Hart requested Commission to approve consideration of a
proposal from Berryman and Henigar for the City to develop master plans for Live Oak
Park and Temple City Park. He stated there are significant improvement projects being
planned for Temple City Park and Live Oak Park. The most significant is the building of
a new recreation center at Live Oak Park and discussion for a bandstand project in
Temple City Park. His department is considering irrigation improvements, future
improvements, to address other park facilities. In order to determine how to proceed with
the improvements the park master plan would give staff an approach to completion of
projects. Staff determined that a project by project approach was not a cost effective
method. Director Hart and his staff have met with Council approved consultants,
Berryman and Henigar, to discuss a park master plan project. Director Hart felt a master
plan would be a comprehensive systematic approach to park improvements. A plan would
determine the immediate improvements, future needs, and other appurtenances to the
park facility. At this time he introduced Dick Fisher from Berryman and Henigar to
explain the process and schedule of the master plan. He requested Commission to make
a recommendation to City Council to proceed with the master plan after the presentation.
Commissioner Crump asked if funding was from CIP funds. Director Hart stated there
are several funding sources that will be determined by City Council. He is requesting
Commission to be supportive of the proposal and make a recommendation to City CounciL
Staff will go to Council with the Commission's recommendation and a staff report that will
identify funding sources.
Dick Fisher, Senior Vice President, Berryman and Henigar, formally BSI Consultants,
stated his background experience with parks and recreation in California.
He addressed . the issue of the irrigation system projects stating if a project by project
approach was taken, sidewalks would need to be moved with the addition of other
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" P A R K S A N D R E C R E A T I O N C O M M I S S I O N M I N U T E S P a g e 3
S e p t e m b e r 2 0 , 1 9 9 5
"
a m e n i t i e s a n d t h e n e w s y s t e m m a y n e e d t o b e m o d i f i e d . T h i s w i l l o p e n t h e C i t y t o
c r i t i c i s m f r o m t h e c o m m u n i t y .
H e b e g a n w i t h t h e m a s t e r p l a n f o r T e m p l e C i t y P a r k s t a t i n g h e p r e v i o u s l y p r o v i d e d
c o n s u l t i n g t o t h e t h i s p a r k . H i s c o m p a n y h a s p r o v i d e d d e s i g n s k e t c h e s o f s i t e
i m p r o v e m e n t s a r o u n d t h e B a n d s t a n d a n d a r o u n d t h e a r e a i n t h e s o u t h e a s t c o r n e r o f t h e
p a r k . H e i d e n t i f i e d o t h e r a r e a s i n t h e T e m p l e C i t y P a r k s u c h a s l i g h t i n g , t h e p l a y g r o u n d
a r e a ; t h e p i c n i c f a c i l i t i e s ; a n d p e d e s t r i a n c i r c u l a t i o n t h a t a p a r k m a s t e r p l a n w o u l d r e v i e w .
H e e x p l a i n e d t h e s t e p s o f t h e m a s t e r p l a n p r o c e s s f o r T e m p l e C i t y P a r k a n d L i v e O a k
P a r k . T h e p r o c e s s d e s c r i b e d b y M r . F i s h e r i n v o l v e s t h e a c t i v e p a r t i c i p a t i o n b y t h e
C o m m i s s i o n a n d t h e p u b l i c i n t h e d e v e l o p m e n t o f t h e m a s t e r p l a n .
H e s t a t e d i t i s a f o u r t e e n w e e k p r o c e s s w h i c h i n c l u d e s a k i c k o f f m e e t i n g w i t h s t a f f ;
p r e p a r a t i o n o f a s i t e p l a n t o i n c l u d e i m p r o v e m e n t s ; s t a f f m e e t i n g w i t h t h e P a r k s &
R e c r e a t i o n C o m m i s s i o n t o r e c e i v e c o m m e n t s ; t h e n t h e c o n c e p t w i l l b e p r e s e n t e d t o C o u n c i l
a n d C o m m i s s i o n a s a w o r k s h o p s e s s i o n . A f i n a l i z e d m a s t e r p l a n w i l l b e d e v e l o p e d t o
i n c l u d e a p r i c e o u t i n t o d a y d o l l a r s t o d o a l l i m p r o v e m e n t s i n f u n d i n g p h a s e s a n d r e a s o n s
f o r t h e c o n c l u s i o n s w i l l b e p r e s e n t e d t o C o u n c i l .
T h e p r o c e s s f o r L i v e O a k P a r k w i l l b e s i m i l a r t o T e m p l e C i t y P a r k . T h e y w i l l b e l o o k i n g
a t m o d i f y i n g p a r k i n g l o t s s i z e t o a c c o m m o d a t e m o r e c a r s ; o n s t r e e t p a r k i n g a l o n g
G r a c e w o o d t o i n c o r p o r a t e d i a g o n a l p a r k i n g t o i n c l u d e m o v i n g a f i r e h y d r a n t ; l i g h t i n g o f
f o u r t e n n i s c o u r t s ; p l a y g r o u n d r e n o v a t i o n t o b r i n g u p t o c u r r e n t s t a n d a r d s b a s e d o n t h e
t y p e o f r e c r e a t i o n a c t i v i t i e s ; u p g r a d i n g t h e e a s t e r l y c o n c e s s i o n b u i l d i n g b y s h o w i n g a
l a y o u t o f g r o u n d s p a c e n e e d e d f o r a d d i n g r e s t r o o m s . A l s o a n e v a l u a t i o n o f t h e g r o u p
p i c n i c s h e l t e r a r e a s a n d t h e i r r e l a t i o n s h i p t o t h e a d j o i n i n g n e i g h b o r s , a c t i v e r e c r e a t i o n
a r e a s a n d s h a d e a r e a s . T h e s e u p g r a d e s w o u l d b e i n c o m p l i a n c e w i t h t h e A m e r i c a n s w i t h
D i s a b i l i t i e s A c t c r i t e r i a . N e x t t h e y w o u l d l o o k a t t h e s p o r t f i e l d s l a y o u t a n d u p g r a d i n g t h e
l i g h t i n g a n d p o s s i b l y f u t u r e b a c k l i g h t i n g o f t h e s o c c e r f i e l d s b y p r o v i d i n g b e t t e r u n i f o r m
l i g h t i n g a t a l o w e r c o s t . A n d f i n a l l y t h e o v e r a l l p e d e s t r i a n c i r c u l a t i o n .
M r . F i s h e r p r e s e n t e d t h e c h a r t f o r L i v e O a k P a r k . H e s t a t e d t h i s p a r k i s m o r e i n v o l v e d
w i t h m o r e u s e r s t h a n T e m p l e C i t y P a r k . T h i s t i m e l i n e w o u l d i n c l u d e c o m m u n i t y i n p u t
t o p r e p a r e t h e s i t e p l a n ; k i c k o f f m e e t i n g ; r e v i e w b y C o m m i s s i o n a n d f m a l r e v i e w
w o r k s h o p s e s s i o n w i t h C i t y C o u n c i l t o f i n a l i z e t h e m a s t e r p l a n . T h e f i n a l s u m m a r y r e p o r t
w i l l b e t h e s a m e a s T e m p l e C i t y P a r k . T h e y a r e a w a r e t h e r e c r e a t i o n c e n t e r i s i n f i n a l
d e s i g n a n d w i l l t a k e c o n s i d e r a t i o n o f t h e p r o j e c t i n t h e r e p o r t . T h e m a s t e r p l a n w i l l
p r o v i d e a t o o l f o r s t a f f t o p u r s u e o u t s i d e f u n d i n g s o u r c e s .
C o m m i s s i o n e r S t e r n q u i s t s t a t e d t h e C o m m i s s i o n h a s b e e n w o r k i n g o n t h e b a n d s t a n d
p r o j e c t a n d t h e f a c i l i t y a t L i v e O a k P a r k . A l t h o u g h s h e f e e l s t h e n e e d f o r a s y s t e m a t i c
a p p r o a c h t o d e v e l o p i n g t h e p a r k , s h e s t a t e d t h e n e w f a c i l i t y a t L i v e O a k P a r k w o u l d t a k e
f i r s t o r d e r o f c o n s i d e r a t i o n . S h e a s k e d i f b o t h m a s t e r p l a n s w o u l d b e d e v e l o p e d a t t h e
s a m e t i m e . M r . F i s h e r s t a t e d t h e y w o u l d b e c o m p l e t e d c o n c u r r e n t l y , b u t w i l l m o v e a s f a s t
a s C o m m i s s i o n a n d C o u n c i l r e q u e s t s .
D i r e c t o r H a r t s t a t e d s t a f f d e a l w i t h v a r i o u s c o n f l i c t s a n d p r i o r i t i e s t o c o m p l e t e w o r k i n t h e
m o s t e f f i c i e n t a n d c o s t e f f e c t i v e m a n n e r T h e m a s t e r p l a n i s t h e b e s t a p p r o a c h t o p r o v i d e
PARKS AND RECREATION COMMISSION MINUTES Page 4
September 20, 1995
the type of planning to the organization and has some cost savings in not using multiple
contractors and duplicate work. The report will lend itself to more organization and
continuity when staff brings projects on line.
Commissioner Sternquist asked how the bandstand would be part of the master plan if
it did not happen. Mr. Fisher clarified the original site plan does not include the
bandstand. When Council focuses on future projects a bandstand would be included as
part of the master plan. Mr. Fisher indicated they could be of assistance to evaluate the
size of the bandstand based on the number of people who might be performing in an
orchestra. Mr. Fisher stated they have developed the design sketches of improvements
around the bandstand.
Commissioner Crump asked Director Hart in reference to the September 19, City Council
meeting, stated Council was concerned on the cost of the study. Director Hart stated
there were other considerations that influenced the council on the feasibility study and
concerns for additional costs. He feels this master plan is an effective management plan
that is flexible and will save money in the long term.
Commissioner Caswell stated in theory it is a good idea for a large corporation that has
money. He feels consulting fees of $44,000 is excessive. Most of the areas addressed in
the master plan have been studied. Reference was made to the lights on the tennis courts
and the irrigation systems. He is not against the master plan but cannot invest another
$44,000 in a study plan unless it will be used. There have been study plans on the park
that have not been used. He wanted to know when will the plan be used or will it be put
on a shelf.
Mr. Fisher stated the play equipment will need renovation because it does not meet ADA
standards. Also if the irrigation system design is upgraded this year it will be installed to
irrigate turf around existing improvements. If those improvement areas are modified then
the irrigation system will need modification which will cause interruption to the system.
With the study, a system can be designed that would operate in a particular area that
later can be abandoned with no down time to the system or cost for repairs. The master
plan can save the City money. He understands how the community can be critical when
government spends for planning and does not use it. He understood the City wanted to
move forward and complete the improvements because of limited facilities to serve the
community. He stated this plan will enable staff to be sure that the projects are not in
conflict with each other.
Commissioner Caswell stated comments he receives are from the seniors in the community
that ask why do we have staff if we are going to hire consultants. He feels staff can do
the master plan.
Director Hart indicated the City is a small organization that does, not contain a specialist
only generalists that do not have enough expertise to do the project. He felt staff did not
want to attempt something that is less than adequate.
Commissioner. Adams concurred with Commissioner Caswell stating the community center
is a costly project and was not in favor of spending up to another $45,000 for a study.
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PARKS AND RECREATION COMMISSION MINUTES Page 5
• September 20, 1995
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Commissioner Crump stated it has been known for the last ten years that the irrigation
system was in need to be revamped. He feels that the report is a lot of money but if the
irrigation system needed to be torn up when replacing the playground equipment it would
be counter productive. He supports the development of the master plan and has faith
that City Council will follow up on the master plan when planning future CIP projects.
Director Hart indicated there are several projects costing hundred of thousands of dollars
depending upon the completion of the master plan. The proposal of the master plan was
to save money not to spend money. He feels the City will spend more than $40,000 to
piece mill the projects together because of redundancy, multiple contracts, contractors and
continuity in planning.
Chairman Broge asked Director Hart if anyone has given the master plan any thought
that is in existence now. Director Hart indicated the master plans were very basic and
improvements identified in those plans are no longer being contemplated. Chairman Broge
asked how does the Commission or Council have a guarantee, unlike those forgotten
master plans, this one will not be forgotten. Director Hart stated a master plan will
include many actual projects: new community center, a new irrigation system, and park
wide ADA federal requirements, that are budgeted this year and will be constructed this
year.
Chairman Broge asked why does the City need to spend $44,000 for a master plan if all
the projects in the future are known. She stated the Commission asked three years ago
for a schedule of projects and did not receive a response.
Director Hart indicated staff will begin the $125,000 irrigation project in a matter of
weeks. Chairman Broge asked if Director Hart has spoken with the park users about the
plan to begin the irrigation project within a few weeks. She stated there are over a 1,000
users in the park scheduled for use until March, 1996. Director Hart indicated there is
a process including planning engineering, plans and specifications and a whole process
before the project will start. The construction may not begin till May.
Chairman Broge asked why is staff doing the irrigation system now, why not wait until the
bandstand and community center projects are completed. Then prepare a master plan.
Director Hart indicated the master plan will include the projected bandstand and
community center. He indicated City Council wants the irrigation improvement finished
this year.
Chairman Broge asked if Siteworks has been consulted to work with Berryman and
Henigar during the drawing and layout for the community center at Live Oak Park.
Director Hart stated they will probably want to work with Berryman and Henigar to give
input in the master plan.
Commissioner Sternquist stated when Commission had their meetings with Siteworks for
development of the community center, the building was proposed around the existing
playing fields, picnic shelters, and pedestrian circulation areas. Those elements have been
worked into the design of the new facility. She felt maybe staff should be looking at the
ADA requirements for the picnic shelters and playground equipment. She added the Cal -
Poly staff studied the parking and felt there was enough for the size of the building.
PARKS AND RECREATION COMMISSION MINUTES Page.6
September 20, 1995
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Mr. Fisher stated that all the planning would be done in concert with each other. He was
aware of the design charretts with the planning of the community center. The challenge
was with the architect of the building to provide rooms for the City programs. He feels
the building will get more use as a new building, also the report will include the
concurrent intense use by sports groups on the fields, the picnic activities, other events
on the park, and activity generated in the area of the play equipment. Siteworks scope
of work was not an entire park site evaluation.
Commissioner Caswell asked if the master plan includes schematics for the layout and size
of pipe for the irrigation system. He feels there is a need for a schematic not a report to
tell staff where to locate improvements. Mr. Fisher stated the design of the irrigation
system is independent of the master plan. The plan will tell the contractor where the
main line and valves are if under turf or concrete.
Mr. Fisher stated the master plan is a systematic way for staff to approach projects not
a schematic.
Director Chadwick indicated the advantage for the master plan is the community input.
He felt the community center project has come a long way because of community
involvement. This report will help to identify the community's need for recreation
facilities and will help direct the City to meet those needs for the next five to eight years.
Chairman Broge stated the City has a park and no one is complaining about the facilities
located on the park. She stated there are required modifications and replacement of the
irrigation system but no one has asked for lights in the tennis courts or to redo the
parking along Glickman nor move the programs to another area. She stated "if it's not
broken why fix it." She asked why spend $44,000 to create a master plan and build a new
park when we have a good park now. She did not want to rush into a decision when this
was her first exposure to the request.
Commissioner Adams made a motion to delay a recommenda -tion to City Council until
Commission has more time to study the need for a master plan for Temple City and Live
Oak Parks, seconded by Commissioner Caswell.
Commissioner Caswell felt the City doesn't need another report if the only worry is
pouring cement over pipes and possible removal in the future. Schematics would provide
size of wiring for the lights on the tennis courts and where to put the fuse boxes to hook
it into the new building.
Commissioner Crump stated the master plan would provide a layout on where these type
of improvements would go.
Director Hart expressed staff's concern on proceeding with this report if Commission
needs more study time. He feels it necessary to bring the item before City Council at a
sooner date. He will make the Council aware of the Commission concerns and discussion.
He thanked Commission for their input and position on this matter and did not want to
offend the Commission by going to the Council. He wanted Commission to know it is
important enough where he can delay no longer.
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P A R K S A N D R E C R E A T I O N C O M M I S S I O N M I N U T E S ; P a g e 7
S e p t e m b e r 2 0 , 1 9 9 5
C h a i r m a n B r o g e s t a t e d o v e r t w o y e a r s a g o s h e a s k e d a b o u t t h e i r r i g a t i o n p r o j e c t a t L i v e
O a k P a r k a n d w h e n i t w o u l d b e c o m p l e t e d a n d n e v e r g o t a r e s p o n s e . N o w s h e w a s
i n f o r m e d t h e p r o j e c t w i l l s t a r t i n l e s s t h a n a m o n t h . S h e s t a t e d i f t h e p r o j e c t i s t h a t
u r g e n t , a n d h a s t o b e s t a r t e d i n t h e n e x t t h i r t y d a y s , t h e C o m m i s s i o n s h o u l d h a v e b e e n
n o t i f i e d b e f o r e n o w .
D i r e c t o r H a r t a s k e d i f C o m m i s s i o n h a s s e e n a c o p y o f t h e C I P . C h a i r m a n B r o g e s t a t e d
C o m m i s s i o n h a s r e v i e w e d t h e p r o j e c t s . D i r e c t o r H a r t i n d i c a t e d t h a t t h e i r r i g a t i o n p r o j e c t
w a s s c h e d u l e d f o r c o m p l e t i o n l a s t y e a r a n d f e l t h e h a s b e e n r e m i s s f o r n o t i n f o r m i n g
C o m m i s s i o n o n p r o j e c t s p l a n n e d . D i r e c t o r H a r t i n d i c a t e d t h e p r o j e c t h a s b e e n d e l a y e d
d u e t o p r o p o s e d c o n s t r u c t i o n o f t h e b a n d s t a n d a n d a c o m m u n i t y c e n t e r . H e f e e l s s t a f f h a s
r e c e i v e d i n p u t f r o m t h e C o m m i s s i o n t h a t w i l l b e b r o u g h t t o C o u n c i l ' s a t t e n t i o n . D i r e c t o r
H a r t s t a t e d h e i s a w a r e o f t h e c o n c e r n s o f t h e e x p e n s e a n d n o t m o v i n g t o o q u i c k l y b e f o r e
t h e r e i s m o r e t i m e t o l o o k a t a l l t h a t i n f o r m a t i o n . H e s t a t e d t h e r e i s a s e n s e o f u r g e n c y
a n d p o l i c y d i r e c t i o n f r o m C o u n c i l t o m o v e f o r w a r d .
A f t e r t h e d i s c u s s i o n t h e r o l l c a l l w a s t a k e n a s f o l l o w s :
R o l l C a l l :
A Y E S : C o m m i s s i o n e r s A d a m s , C a s w e l l , S t e r n q u i s t a n d B r o g e
N O E S : C o m m i s s i o n e r C r u m p
A B S E N T : N o o n e
C o m m i s s i o n e r C a s w e l l w a n t e d t o c l a r i f y h i s p o s i t i o n t h a t a l l p r o j e c t s a r e w o r t h w h i l e b u t
b e c a u s e t h e C i t y w i l l r e c e i v e a r e p o r t a n d n o t s c h e m a t i c s t h e C i t y w i l l s t i l l n e e d t o h i r e
s o m e o n e t o p r e p a r e t h a t i n f o r m a t i o n .
C h a i r m a n B r o g e r e q u e s t e d t h a t C o m m i s s i o n b e n o t i f i e d w h e t h e r o r n o t s t a f f w i l l b e
b r i n g i n g t h e i t e m b e f o r e C i t y C o u n c i l . D i r e c t o r H a r t s t a t e d h e w i l l m a k e t h e s t a f f r e p o r t
a v a i l a b l e t o C o m m i s s i o n . H e s t a t e d i f C o m m i s s i o n p l a n s a s t u d y s e s s i o n , h e w o u l d b e
h a p p y t o w o r k w i t h t h e t h e m i n a n y w a y p o s s i b l e t o s u p p l y t h e m w i t h i n f o r m a t i o n . H e
t h a n k e d C o m m i s s i o n f o r t h e i r t i m e a n d a l l o w i n g t h e m t o p r e s e n t t h i s i t e m t o t h e m .
D i r e c t o r C h a d w i c k r e q u e s t e d t h a t C o m m i s s i o n e r s c o n t a c t e i t h e r h i m o r t h e C o m m i s s i o n
C h a i r w i t h q u e s t i o n s a b o u t t h e m a s t e r p l a n p r o j e c t o r r e q u e s t i n f o r m a t i o n t h a t w o u l d h e l p
t h e C o m m i s s i o n w i t h t h i s i t e m .
B . R E P O R T O N J O I N T M E E T I N G O F A U G U S T 1 4 B E T W E E N T H E M A Y O R A N D
M A Y O R P R O T E M A N D T H E C O M M I S S I O N C H A I R M A N A N D V I C E C H A I R M A N .
C h a i r m a n B r o g e s t a t e d t h e r e p o r t s u m m a r i z i n g t h e p o i n t s o f d i s c u s s i o n a n d c o n c l u s i o n s
r e a c h e d a t a m e e t i n g b e t w e e n t h e C o m m i s s i o n C h a i r m a n a n d V i c e C h a i r m a n a n d t h e
M a y o r a n d M a y o r P r o T e m w e r e i n c l u d e d i n t h e i r p a c k e t . S h e a s k e d i f a n y o n e h a d
q u e s t i o n s a b o u t t h e r e p o r t .
C o m m i s s i o n e r C r u m p a s k e d h o w t h e p a r k i n g p r o b l e m a t L o n g d e n S c h o o l g o t i n t o t h e
r e p o r t . C o m m i s s i o n e r A d a m s s t a t e d t h e C i t y M a n a g e r w a s t a k i n g n o t e s a n d i n c l u d e d a l l
t h e c o m m e n t s f r o m t h e m e e t i n g .
PARKS AND RECREATION COMMISSION MINUTES Page 8
September 20, 1995
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Commissioner Caswell made a motion to receive and file the report on the joint meeting
of August 14 between the Mayor and Mayor Pro -tem and the Commission Chairman and
Vice Chairman, seconded by Commissioner Crump, and unanimously approved.
C. YOUTH ADVISORY COMMITTEE REPORT.
Director Chadwick stated Chairman Broge and Commissioner Sternquist were involved
on the Youth Advisory Subcommittee to establish a Youth Advisory Committee. He
reported the committee met a number of times to discuss their purpose of a Teen or
Youth Committee. Also they made a trip to Claremont to view their Teen Committee
meeting. Director Chadwick indicated he met with students at Temple City High School
and did not receive an overwhelming response for a Committee. They requested bringing
ideas or suggestions to their student body on a as needed basis.
•
Commissioner Sternquist stated she replaced Commissioner Adams on the Committee.
She met with the students and felt there was not enough enthusiasm on their part for the
formation of a Teen Committee. They were questioning what was the purpose of the
Teen Committee. She indicated none of the students showed up at the last meeting. She
felt juniors and seniors in high school are involved with school and are so overwhelmed
with commitments for their future goals they do not have time for a commitment for a
Commission. She suggested focusing on the junior high school. She feels this age is not
too young to state what they would like in the community and what their peers would like.
Chairman Broge concurred with Commissioner Sternquist and Director Chadwick. She
•
stated it appears there is no interest from the youth that they have tried to recruit to the
Committee. For now, until there is a focused topic or item for those youths in the
community to interact on, she feels there is no need for a Committee.
Commissioner Adams commended Commissioner Sternquist and Chairman Broge stating
that if a Committee would have been formed their enthusiasm and excitement would have
made it happen.
Chairman Broge stated Commission will receive and file the report.
D. REVIEW APPLICATION FROM PHILIPPINE TENNIS CLUB FOR USE OF THE LIVE
OAK PARK TENNIS COURTS ON SATURDAY, OCTOBER 14, 1995, FOR A SOCIAL
TOURNAMENT.
Supervisor Burroughs stated in the Commission packet was an application from the
Philippine Tennis Club for use of the tennis courts for a social tournament. She requested
Commission to review the application and provide staff with direction.
**
Supervisor Burroughs received a roster and by -laws from the club. The roster did not
reflect a membership of 75% Temple City residents therefore did not qualify as a Temple
City organization.
Commissioner Adams made a motion to deny the application from Philippine Tennis Club
for use of the Live Oak Park Tennis Courts on Saturday, October 14, 1995 for a social
tournament. Seconded by Commissioner Caswell and unanimously approved.
Chairman Broge requested staff to include in the letter of denial they may use the courts
on a first come first serve basis.
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PARKS AND RECREATION COMMISSION MINUTES Page 9
• September 20, 1995
8. COMMUNICATIONS: None
9. ADDITIONAL ORAL COMMUNICATIONS FROM THE AUDIENCE: None
10. MATTERS FROM CITY OFFICIALS:
A.
**
**
COMMUNITY SERVICES DIRECTOR REPORT.
Commissioner Crump made a motion to receive and file the Directors Report, seconded
by Commissioner Caswell and unanimously approved.
Commissioner Sternquist extended an invitation to the Commission to attend the Los
Angeles County Metropolitan Transportation Authority Eastern Region open house fiesta
at El Monte Operation Facility, 3449 Santa Anita Ave., Saturday, September 23, 1995, 12
noon to 6 p.m. The open house would include pinatas, free tours of the bus yard, prizes
and refreshments. A reservation was requested for those attending.
Director Chadwick announced that he has accepted a position as Community Services
Director for the City of La Puente effective October 11.
Commissioner Adams made a motion that Director Chadwick be commended for his
outstanding job performance in the past three years and congratulated him in his future
career endeavors, seconded by Commissioner Crump and unanimously approved.
• Commissioner Caswell asked when the Commission will receive schematics not a report
on the master plan for Live Oak Park. He felt $44,000 should provide schematics.
Public Services Superintendent Hyatt stated the master plan would be similar to the
design schemes presented to Commission from Siteworks on the proposed building at Live
Oak Park.
Commissioner Caswell stated that some of the improvements are redundant to what
information is known.
Commissioner Crump stated today was his birthday. Everyone wished him a happy
birthday. Commissioner Caswell added his birthday will be in three days.
Commissioner Sternquist wished good luck to Director Chadwick. She added her best to
Chairman Broge's husband in his recovery.
Chairman Broge concurred with the Commissioners on wishing Director Chadwick good
luck in his new position. She thanked staff and Commission for all their good wishes and
prayers for her husband's recovery.
Director Chadwick has a request from American Youth Soccer Organization for their
opening day ceremonies on the next weekend. They have requested volunteers to judge
banners. Director Chadwick volunteered again and requested the chairman to volunteer
9 a.m. to 11 a.m. on Saturday to judge banners at Live Oak Park.
PARKS AND RECREATION COMMISSION MINUTES Page 10
September 20, 1995
11. ADJOURNMENT:
Attest:
There being no further business, it was moved by Commissioner Adams and seconded by
Commissioner Crump and unanimously carried that the meeting be adjourned to a study session
of the Parks & Recreation Commission to be held on September 27, 1995, at 7:00 p.m. in the
Community Room, 9701 Las Tunas Drive, Temple City. Chairman Broge adjourned the meeting
at 9:18 p.m.
Secretary ,//
Chairman
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