HomeMy Public PortalAbout8/19/2009Citv of Greencastle
City Hall
One North Locust Street, P.O. Box 607
Greencastle, Indiana 46135
765.653.9211
tglenn(o),cityofgreencastle.com
Teresa P. Glenn
Clerk Treasurer
GREENCASTLE BOARD OF WORKS
REGULAR SESSION
MINUTES
August 19, 2009 4:30 PM City Hall
1. Call to Order: Roll Call
A. Mayor Murray called the regular scheduled meeting to order at 4:30 PM. All members
present.
11. Special Requests
111. Approval of Minutes
A. Regular Session — July 15, 2009
1. Motion by Thom Morris to approve as presented, second by Trudy Selvia,
unanimous approval.
IV. Department Reports
A. Fire Department — Bill Newgent
B. Police Dept. — Tom Sutherlin
C. Department of Public Works — Brad Phillips
D. Planner — Shannon Norman
E. Water & Wastewater — George Russell
F. Attorney — Laurie Hardwick
V. Old Business
A. North Jackson Street Lift Station Update — George Russell
1. Superintendent Russell updated Board on status of North Jackson Street Lift
Station. Working well with a few minor issues being diagnosed. Will discuss with
Brad Phillips preventative measures for protecting station with barrier of some sort.
Discussion regarding a recommendation from Russell on longevity of lifts stations
and plan for upgrades, repairs and growth. Russell will work on this and bring to
Board in future. Russell shared looking at Omni system which is developed for lift
stations and will be signing contract with this company for monitoring the larger lift
stations. This will eliminate the need to drive around to each station to check during
weather events and monitor off site for better efficiency. Septage dollars will be used
to initiate this contract.
B. Trash Contract Bids
1, Laurie Hardwick reported bids going out next week due back September 18, 2009
at 3:00 PM.
VI. New Business
A. Illinois Street Utility Improvement
1. Notice of Award
a) George Russell reported on this project. Discussion. Laurie Hardwick
reviewed the bids received and it is her recommendation to accept the best
and lowest bid received from Bret Hurley Construction in the amount of
$47,702.00. The other bidders were M & D Construction and Kreager
Brothers.
(1) Motion by Thom Morris to approve award as presented, second by
Trudy Selvia, unanimous approval.
2. Notice of Proceed,
a) Motion by Susan V. Murray second by Trudy Selvia. Allowing Mayor
Murray to sign upon receipt of signed agreement from Bret Hurley.
B. Interlocal Agreement for MS4 Agreement with Putnam County SWCD
1. Shannon Norman, Planner reviewed this agreement with Board and addressed
changes from original draft. Renewal date changed to correspond with 5 year permit
cycle. Norman also shared that we will also have an agreement with DePauw
University.
a) Motion by Trudy Selvia to approve this agreement with SWCD, second by
Thom Morris, unanimous approval.
VII. Approval of Claims
A. Water
1. Motion by Thom Morris to approve claims as presented, second by Susan V.
Murray, unanimous approval.
B. Wastewater
1. Motion by Trudy Selvia to approve claims as presented, second by Susan V.
Murray, unanimous approval.
VIII. Adjournment
A. Motion by Susan V. Murray to adjourn meeting at 5:25 PM, second by Thom Morris,
unanimous approval.
Susan V. Murray, Mayor
ATTEST:
Teresa P. Glenn, Clerk Treasurer