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HomeMy Public PortalAbout2011 Addendum to contractADDENDUM TO CONTRACT FOR DISASTER RECOVERY SERVICES BETWEEN THE VILLAGE OF KEY BISCAYNE AND ASHBRITT, INC. THIS ADDENDUM TO CONTRACT FOR DISASTER RECOVERY SERVICES (this "Addendum") is entered into as of the 84' day of ZU 1 y , 2011 by and between the VILLAGE OF KEY BISCAYNE, FLORIDA, a Florida municipal corporation (hereinafter the "Village"), and ASHBRITT, INC., a Florida corporation (hereinafter the "Contractor"). RECITALS: A. The Village and Contractor have entered into that certain Contract for Disaster Recovery Services (the "Contract"), for the purpose of providing disaster recovery services in accordance with that certain Request for Proposal ("RFP") issued by the Village on July 6, 2010; and B. The Village and Contractor desire to amend the Contract pursuant to the terms and conditions of this Addendum. NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: 1. Recitals Incorporated. The recitations set forth above are true and correct and are incorporated herein by this reference. 2. Addendum Controls. In the event of any conflict or ambiguity between the terms and conditions of this Addendum and the terms and conditions of the Contract, the terms and conditions of this Addendum shall control. All initially capitalized words used, but not otherwise defined, herein shall have the meaning ascribed thereto in the Contract. Except as modified in this Addendum, the Contract is hereby ratified and confirmed and shall remain unmodified and in full force and effect. 3. General Scope of Work: Section 1.1. The Detailed Specifications attached to the RFP and incorporated into the Contract as Exhibit "D" shall apply to all FEMA public assistance eligible debris removal operations. Section 1.1 of the Contract is hereby amended to clarify the Scope of Work. Exhibit "B" and Exhibit "C" attached to the Contract shall apply only to the FHWA-ER Program for first push and first pass on Federal aid roadways. Exhibit "B" (Scope of Services, Emergency Debris Removal -Natural Disaster -Cut and Toss) shall apply to FHWA-ER Program eligible debris clearing operations and time and materials shall be limited to 70 working hours of performance. Exhibit "C" (Scope of Services, Emergency Debris Removal - Natural Disaster -Debris Removal) shall apply to FHWA-ER Program eligible debris removal operations. 4. Detailed Specifications: Exhibit "D" to Contract. a. Sections 6.2 and 6.3 of the Detailed Specification attached to the Contract as Exhibit "D" are hereby amended to delete any reference to the Miami -Dade County Countywide Debris Management Plan, which shall not be applicable to the Contract. 3214333 -Addendum to Contract for Disaster Recovery Services with Ashbritt R2.doc 1 b. Section 6.5 of the Detailed Specifications attached to the Contract as Exhibit "D" is hereby amended to provide that the Contractor shall be required to maintain all reports, records, debris reporting tickets, Contract correspondence, as required by FEMA and the State of Florida. 5. Fee Schedules; Attachment B within Exhibit "F" to Contract. a. Unit Cost Fee Schedule. The Fee Rates schedules attached to Contract Exhibit "B", Emergency Debris Removal -Natural Disaster -Cut and Toss (also included in the RFP as Exhibit "2" to Section 1, Page 34 and in the Contract as part of Exhibit "F", Page 81) and Contract Exhibit "C", Emergency Debris Removal - Natural Disaster - Debris Removal (also included in the RFP as Exhibit "3" to Section 1, Page 41-42 and in the Contract as part of Exhibit "F", Page 41-42) as well as the Unit Costs schedule attached to Contract Exhibit "F" Attachment B - Disaster Debris Management Services Price Sheet - Unit Costs, or Page 64 (also included in the RFP as Attachment B, Page 64) are hereby deleted from the Contract. The Contract shall utilize the All -Inclusive Services unit cost schedule from Attachment B to the RFP and the Contractor's Proposal, and incorporated in the Contract as part of Exhibit "F", Attachment B - Disaster Debris Management Services Price Sheet - All -Inclusive Services, or Page 65. The pricing set forth in the Disaster Debris Management Services Price Sheet — All -Inclusive Services attached to the Contract as part of Exhibit "F" shall govern all pricing for services on a unit basis provided pursuant to this Contract. All other Optional Services and schedules remain in effect. The term "final disposal" from this schedule shall be further clarified or defined, based on all of the Scopes of Work and intent of the original Request for Proposal, as being the process of hauling debris from either the pick-up location or the Debris Management Site to the final disposal location with tipping fees (disposal fees) to be a pass through cost from the Contractor to the Village with no mark-up. b. Supplemental Service Hourly Fee Schedule; Personnel, Equipment and Materials. In connection with any personnel, equipment and materials provided by the Contractor on an hourly basis which are not specifically set forth in the Supplemental Service Fee Schedule included as Attachment B within Exhibit "F" to the Contract, the Contractor shall be required to present such items to the Village in writing in advance of invoicing for Village approval of the item and proposed hourly rate. 6. Additional Supporting Documentation; Section 6.4. Section 6.4 of the Detailed Specification attached to the Contract as Exhibit "D" is hereby amended to add the requirement that the Contractor shall supply all documentation necessary or required to support the Village in the Federal programs reimbursement process, including but not limited to all documentation required and as set forth in Exhibit "G" attached to the Contract in connection with FHWA-ER and FEMA Reimbursement requirements for Contract work. IN WITNESS WHEREOF, this Addendum is executed by the Village and Contractor as of the dates set forth below their signatures. 3214333 -Addendum to Contract for Disaster Recovery Services with Ashbritt R.2.doc 2 VILLAGE: VILLAGE 0 KEY B SCAYNE, a Florida + cipal c • oration By: enaro "Chip" I ' ias, V Date Execu Attes • e Manager CONTRACTOR: ASHBRITT, INC., a Florida corporation By: Name: Title: A Date Executed: i 1 q. 1 ( I 'OAP one ita Alvarez, Village Clerk Approved as to Form and Legal Sufficiency: Village Attorney 3214333 -Addendum to Contract for Disaster Recovery Services with Ashbritt R2.doc 3