HomeMy Public PortalAboutMinutes - 1996/02/21 - RegularPARKS & RECREATION COMMISSION
TEMPLE CITY, CALIFORNIA
MINUTES
FEBRUARY 21, 1996 7:30 P.M.
INITIATION:
1. CALL TO ORDER:
Pursuant to the posted agenda on February 15, 1996, Chairman Broge called the meeting of the
Parks & Recreation Commission to order at 7:35 p.m. on Wednesday, February 21, 1996.
2. ROLL CALL:
PRESENT:
ABSENT:
ALSO PRESENT:
Commissioner- Adsms, Caswell, Crump and Broge
Commissioner- Sternquist
Interim Manager Burroughs, Supervisor Hampson and Public Services
Superintendent Hyatt
Commissioner Crump made a motion to excuse Commissioner Sternquist for cause, seconded by
Commissioner Caswell and unanimously carried.
3. PLEDGE OF ALLEGIANCE: Led by Chairman Broge
4. TIME FOR THOSE IN THE AUDIENCE WHO WISH TO SPEAK: No one.
5. CONSENT CALENDAR:
On motion by Commissioner Crump and seconded by Commissioner Caswell the Consent Calendar
was unanimously approved as presented.
A. APPROVAL OF MINUTES - Regular meeting of January 17, 1996
Commission approved the Minutes from the regular meeting of January 17, 1996, as
submitted.
B. MONTHLY ATTENDANCE REPORT
Commission received Attendance /Activity report for the month of January, 1996.
6. UNFINISHED BUSINESS:
A. UPDATE ON LIVE OAK PARK RECREATION CENTER PROJECT
Chairman Broge stated the Commission received information regarding the Live Oak Park
Recreation Center Project in their packet.
Interim Manager Burroughs stated the City Council directed Siteworks to incorporate
recommended modifications to Design Scheme 4 at a cost not to exceed $3,000. The
modifications included: increase in storage space to accommodate maximum facility
utilization; increase office space to accommodate staff requirements regarding facility
operations, program administration and supervision of scheduled activities; increase
kitchen space and design to accommodate maximum potential facility utilization; separate
rest rooms for interior use from rest rooms having exterior access; and increase children's
PARKS & RECREATION COMMISSION MINUTES Page 2
February 21, 1996
activity room space to accommodate existing and anticipated program requirements,
including related storage capability. Staff has reviewed and agreed with the preliminary
design modifications as presented by Siteworks.
Interim Manager Burroughs stated staff received 14 proposals for architectural design
services for the Live Oak Park Recreation Center Project.
Commissioner Crump made a motion to receive information on the Live Oak Park
Recreation Center Project, seconded by Commissioner Caswell and unanimously approved.
B. REVIEW OF POLICY REGARDING.. CHARGING FOR THE USE OF LIGHTS ON
SPORTS FACILITIES AT LIVE OAK PARK
Chairman Broge stated additional information was provided to Commission in their packet
to review the policy of charging individuals for the use of lights on sports facilities.
Chairman Broge felt Commission should look at charging for lights and leave the details
on charging to the Maintenance Department.
Interim Manager Burroughs stated staff's memo to Commission did not include an
estimate to run the electric and conduit line from the tennis and basketball courts to the
office. Information will be available at a later time. Staff recommended not to do
anything at this time until the park master plan is developed.
Commissioner Crump had mixed feelings. He felt the City should get income from their
investment since they are providing the service. He indicated he needed more information
to make a decision but if a decision had to made he encouraged charging. He stated
payment should include the cost of the electricity and the facilities should be provided at
no cost. Finally, the fee charged should be equal to the power cost although the meters
may need to be increased to cover that cost.
Commissioner Caswell was in favor of charging. He stated if there is no charge for the
tennis or basketball courts then there should be no charge for the youth sports groups
using lights on the fields. He stated the sports groups use is costly and this issue may
need to be reviewed after the new facility is built. He was in favor of staff controlling
lights from the office.
Commissioner Adams concurred with Commissioner Caswell. He stated the lights should
be controlled by the office. He felt there should be a charge and the charges should go
through staff's office. He feels there should be a resident and non - resident fee.
Chairman Broge stated the consensus of the Commission is to leave the policy as it is.
She emphasized a charge needs to be made for the lights. She felt that people do not
value that what they don't pay for in some respect. In order to keep some control on the
courts there should be a charge for the lights, if just for maintenance.
Public Services Superintendent Hyatt said the meter boxes on tennis court number two
was completely destroyed so the coin cannot be inserted. The meter needs to be replaced.
Staff are currently turning those lights on with the key. If a new meter is purchased now
the Commission needs to determine the amount required for participants to use the lights
and length of time.
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February 21, 1996
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Chairman Broge stated Commission would not change the fees of the meter at this
meeting. She continued when the system is revamped then the fee structure should be
addressed. She felt the time of use should be for an hour not 20 minute increments. She
felt $1 per hour is reasonable. Commission's direction was to keep the situation status
quo until a master plan is developed.
Commissioner Caswell made a motion to continue charging youth organization for the use
of lights on the fields, to continue using coin meters on the tennis courts and basketball
courts, and to continue turning on the lights by a key on the tennis court until the master
plan is completed seconded by Commissioner Crump and unanimously approved.
Chairman Broge directed staff to order new signs for the tennis courts to include charging
for use of lights as discussed at the January 17, meeting.
7. NEW BUSINESS:
A. REVIEW PUBLIC TRANSPORTATION SERVICES AVAILABLE TO TEMPLE CITY
RESIDENTS
Chairman Broge introduced this item and stated Commissions discussion was focused on
local public transportation services available to Temple City residents and review the
City's dial -a -ride program.
Interim Manager Burroughs stated in the past years the Parks & Recreation Commission
reviewed the transportation services provided in the community. The purpose of the
review was to inform the public as well as the Commissioners of the types of
transportation services provided to the residents; review the dial -a -ride program;
determine if the changes in the program operating policies need to be made and allow the
public an opportunity to comment on the services. She stated in the report there was a
brief description of the various transportation agencies which provide services to Temple
City residents. She requested Commission to discuss the dial -a -ride program. The dial -a-
ride program needs to go out for a request for proposal (RFP) this year because Dootson
is in their third year of a three year contract. The last RFP was in 1990. She requested
Commission to review the policies that may or may not need to be changed and direction
as to what to include in the RFP.
Chairman Broge invited those in the audience to address the Commission.
Diane Collier, 9972 E. Live Oak Ave., stated she was unable to attend the February 15,
1995 meeting that reviewed this issue. She stated she received a staff report for that
meeting and inquired why she did not receive a report this year. Interim Manager
Burroughs stated a mailing is done to those who request a copy. At that time a copy of
the staff report was given to her. Ms. Collier inquired what was the notification process
for the meeting. Interim Manager Burroughs stated a press release was sent to the
newspaper and the agenda is posted at the Civic Center building. Ms. Collier inquired if
dial -a -ride members could take the dial -a -ride service to the El Monte Metro Link on a one
time only basis. Interim Manager Burroughs stated yes. Ms. Collier also inquired on the
24 hour advance notice use for dial -a -ride. Could she request 24 hours in advance for a
pick up and return to home. Interim Manager Burroughs stated yes, however, the return
home is not guaranteed exactly on the requested time.
PARKS & RECREATION COMMISSION MINUTES Page 4
February 21, 1996
Commissioner Crump inquired on the window of time. Interim Manager Burroughs stated
a half hour window for return.
Chip Hazen, Program Manager for MTA, 1 Gateway Plaza, Los Angeles, is responsible to
work with cities on their specialized transportation service such as the dial -a -ride service
provided to Temple City residents and issues related to the American with Disabilities Act.
He stated he worked with Interim Manager Burroughs on the RFP for dial -a -ride service.
Also the packet contained recommendations for changes to the current policy. He stated
he has 20 years of experience in operations and administration of dial -a -ride programs and
versed to answer Commission questions. Mr. Hazen clarified his position with MTA
stating they are an operator of regional services and also a planning and programming
agency. They plan a number of services besides fixed route services. They also program
money for operations such as the Prop A and C and his department works with cities on
approved projects.
Chairman Broge stated staff is recommending the qualifications be changed to: Temple
City residents 60 years and over; or under 60 years with a physical, psychological or
developmental disability certified by a physician.
Commissioner Adams asked how this is different. Interim Manager Burroughs stated
current policy includes Temple City residents eligible for Dial -a -Ride if they are 60 years
of age or older and not employed full time, or any person who is disabled and not able to
use public transportation as verified by a physician. She indicated there was no way to
verify if a person could use public transportation. She stated the change may increase the
ridership.
Commissioner Adams made a motion to change the qualifications to: Temple City
residents 60 years and over; or under 60 years with a physical, psychological or
developmental disability certified by a physician, seconded by Commissioner Crump and
unanimously approved.
Chairman Broge stated currently transportation is provided throughout Temple City for
any purpose. Service is also available to Arcadia, El Monte, Rosemead and San Gabriel
for doctor appointments, educational facilities, hospitals or government facilities only.
Staff recommended several options: do not change current policy; change policy to provide
transportation only within the city limits; limit the number of miles outside the city the
vehicle will travel (i.e. anywhere within a 2 mile radius); limit the type of facility
transportation will be provided to (i.e. only doctor and hospital facilities).
Commissioner Crump felt the present service area policy was adequate.
Commissioner Caswell felt San Gabriel Hospital and Methodist Hospital were outside the
two mile radius. He suggested at least one of the above hospitals should be included in
the area of service.
Interim Manager Burroughs stated that the milage could be changed. She stated other
cities surveyed would go outside the city within a five mile radius. Some cities charge
extra for the service.
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P A R K S & R E C R E A T I O N C O M M I S S I O N M I N U T E S P a g e 5
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f o r t h e e x c l u s i v e s e r v i c e o f T e m p l e C i t y . A t l e a s t o n e v e h i c l e m u s t b e w h e e l c h a i r
a c c e s s i b l e . C u r r e n t l y D o o t s o n u t i l i z e s o n e s e d a n a n d o n e w h e e l c h a i r a c c e s s i b l e v a n f o r
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d e d i c a t e d v e h i c l e s . H o w e v e r , t h i s i n c r e a s e s t h e c o n t r a c t p r i c e . S t a f f i s r e c o m m e n d i n g w e
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w i t h i n 3 0 m i n u t e s a l s o . T h e S t a t e l a w w o u l d s u p e r s e d e F e d e r a l r e q u i r e m e n t s . T h e c i t y
s h o u l d b e p u r c h a s i n g a l l a c c e s s i b l e v e h i c l e s w h i c h c o u l d i n c l u d e v a n s , s e d a n s o r m i n i v a n s
w i t h h i g h a n d l o w f l o o r s t h a t a r e r a m p e d . T h e c o s t i s a b o u t $ 2 8 , 0 0 0 f o r a m i n i v a n a s
o p p o s e d t o $ 3 0 , 0 0 0 t o $ 4 0 , 0 0 0 f o r a v a n . A s e d a n w o u l d c o s t l e s s , b a s e d o n d e d i c a t e d
v e h i c l e s . A n o n - d e d i c a t e d p r o g r a m , s u c h a s A r c a d i a t a x i s e r v i c e , h a s s i x d e d i c a t e d v e h i c l e s
a n d a f l e e t o f 1 5 . I f t h e c o n t r a c t o r p u r c h a s e d t h e v e h i c l e s f o r t h e c i t y t h e c o n t r a c t o r i s
t h e s a m e a s t h e c i t y . A n o n d e d i c a t e d f l e e t o f a l l t a x i s m u s t b e a c c e s s i b l e .
C h a i r m a n B r o g e i n q u i r e d i f t h e R F P b i d s t a t e s g u i d e l i n e s a n d r u l e s f o r d i a l - a - r i d e u s e o r
i f t h e b i d d e r d e t e r m i n e s w h a t i s n e e d e d f o r t h e c i t y . M r . H a z e n i n d i c a t e d t h e R F P c o u l d
i n c l u d e a v a r i e t y o f d i f f e r e n t p r o g r a m s a n d o p t i o n s . W e c a n i n c l u d e c u r r e n t p o l i c y a n d t h e
p r o p o s e d c h a n g e s . W e c a n r e q u e s t t w o d e d i c a t e d v e h i c l e s a n d o n e s p a r e t h a t w i l l r u n
d u r i n g p r e s c r i b e d h o u r s . L e a v i n g t h e R F P o p e n a n d l e t t i n g t h e m d e c i d e w h a t w o u l d b e
t h e b e s t w a y t o p r o v i d e s e r v i c e s t o t h e c i t y a n d d i f f e r e n t a l t e r n a t i v e s m i g h t b e m o s t c o s t
e f f e c t i v e .
PARKS & RECREATION COMMISSION MINUTES Page 6
February 21, 1996
Chairman Broge stated in regards to the number and type of vehicles perhaps staff and
Mr. Hazen could work together and develop the RFP. She stated staff has a feel for the
trends and what is needed. Interim Manager Burroughs asked Commission if they have
a strong feeling for dedicated or non dedicated vehicles.
Commissioner Adams wanted clarification on the term taxi. Mr. Hazen indicated the term
dedicated means the vehicle can only be used for the City of Temple City and not in any
other program during the hours specified in the agreement. Non dedicated is a vehicle
that is used in other types of programs such as a taxi program. There is an unlimited
fleet with immediate van response. The contract could indicated the response would be
a ten minute window. The Federal requirement is a 15 minute window five minutes
before the scheduled time and ten minutes after. The city will be doing Section 15
reporting and receiving 1% of the operating costs to collect data and the data will go into
the National Data information center. The area will get operating funds from the Federal
government for submittal of the information. He encourages cities to do the reporting so
1% of the operating cost will go back into the region. The MTA will receive about $3
million from the Federal government and that money will go into capital equipment to
replace busses.
Commissioner Adams felt a taxi service may be cost effective. He indicated the service
needs to be regulated and takes more staff time on the program.
Commissioner Adams concurred with Chairman Broge's suggestion to have staff work with
Mr. Hazen to develop the RFP. Commissioner Caswell indicated he has not heard of any
complaints from his friends who use the current service.
Chairman Broge stated staff has recommended continued practice of dedicated vehicles
if it is economically feasible. She feels staff recommendation is good and when the RFP
is prepared Interim Manager Burroughs and Mr. Hazen can include a stipulation in the
RFP's that the city is covered as far as ADA and accessibility for all the citizens.
Commissioner Crump added that the RFP could include an alternate selection. Mr. Hazen
concurred that could be a choice.
Commissioner Adams made a motion to continue the practice of dedicated vehicles if
economically feasible, seconded by Commissioner Adams and unanimously approved.
Chairman Broge suggested Interim Manager Burroughs work with Mr. Hazen to develop
the RFP.
Chairman Broge outlined the reservation policy stating currently dial -a -ride users are
required to call for transportation 24 hours in advance. Transportation may be available
if a user calls the same day, but the time cannot be guaranteed. Currently users cannot
schedule trips more than 24 hours in advance. Staff is recommending to continue
requiring reservations but change the policy to accept reservations up to two weeks in
advance. If users have daily or weekly appointments at the same time, they could arrange
to be picked up without having to call each time for a ride. Staff is also recommending
discontinuing "on- demand" requests except for emergency situations that would be well
defined.
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PARKS & RECREATION COMMISSION MINUTES Page 7
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Commissioner Crump stated if the on demand is discontinued then if someone wants to
go they can not except for an emergency case and that is a matter of opinion.
Interim Manager Burroughs stated this recommendation came from surveys of dial -a -ride
policies from surrounding cities. All cities surveyed take reservations up to two weeks in
advance however after a discussion with Mr. Hazen more thought should be given to this.
Mr. Hazen stated the reservation policy can be used as a deterrent to provide trips. If
someone has to call many days in advance to reserve a ride the chance that they will use
that service when the time comes diminishes greatly. His experience has proven the no
shows and cancellations are greater for an advance reservation program. For an
immediate trip response program the no show and cancellation rate is less. Monrovia has
an immediate demand program handling six passengers per hour. Cancellations and no
shows cost money and the vehicle is wasted.
Chairman Broge asked Mr. Hazen if his recommendation was an immediate response
policy. He stated that was the best use of vehicles and service and the cheapest to do is
an immediate demand response program. He suggested looking at an immediate demand
response in the RFP, however, the 24 hour reservation as another option. Chairman
Broge asked if the 24 hour in advance and immediate response programs could be included
in the RFP. Mr. Hazen indicated it could and then the City would determine which is the
best and most cost effective for the City. When the RFP is designed it needs to include
a window of time and penalties if they do not meet this a certain percentage of time.
Other companies penalize their contractor $2,500 if they are not 95% on time. Mr. Hazen
stated it is more difficult to schedule a combination system. Additionally, the could offer
a subscriptive trips for those who go consistently to one place at the same time. They are
automatically picked up on a regular basis and would call and cancel their pick up time if
they were not going one day.
Commissioner Adams inquired if the current contract includes subscriptive service.
Interim Manager Burroughs stated it did not.
Mr. Hazen stated the subscriptive services saves the city considerable amounts of money
and increases ridership.
Commissioner Caswell made a motion that the reservation policy be included in the RFP
to include immediate demand response, 24 hour advance notice and subscriptive ridership,
seconded by Commissioner Crump and unanimously approved.
Chairman Broge stated the number and type of vehicles and reservation policy will be
included in the RFP.
Diane Collier, 9972 E. Live Oak Ave., agreed with Mr. Hazen and did not feel making
appointments /reservations in advance is appropriate for a c1ial -a -ride service, Access
Services, Inc., provides that service. The problem comes when someone forgets to cancel
an appointment. The advantage of making appointments two weeks in advance is for
disabled and those unable to use a phone. She inquired if the current contract included
subscriptive service or are there users using the current program as a subscriptive service.
Interim Manager Burroughs stated those using the service to go to the senior club every
week, call and make a reservation every week. She stated she is not aware of anyone that
PARKS & RECREATION COMMISSION MINUTES Page 8
February 21, 1996
is using subscriptive service. Ms. Coffier stated if the current service provider continues
being the contractor she feels they need some sensitivity training. She requested the city
get a new contractor.
Chairman Broge asked Ms. Collier if she contacts staff when she has difficulty with the
service provider. Ms. Coffier explained her rider problem. Chairman Broge asked if she
can take the dial -a -ride service to the bus stop and the bus to the Metro station. Ms.
Collier stated this is agreeable with her. Chairman Broge asked if she was satisfied with
the agreement and the parameters of the service of the current contractor based on the
city contract. Ms. Collier stated yes. She asked if she can use subscriptive service now
with the current provider. Interim Manager Burroughs stated her understanding was the
contract does not include subscriptive service it is a 24 hour advance reservation service.
Mr. Hazen stated the current contract the City has was signed before the ADA went into
effect. The RFP will include a sensitivity training clause. He stated all things that apply
to the ADA will be adhered to in the RFP.
Ms. Collier stated the down time for the wheelchair vehicle has been up to three days.
Chairman Broge asked if the RFP could include a clause regarding down time or possibly
a loaner vehicle. Mr. Hazen stated the RFP should state the service must be accessible
when viewed in its entirety. That means the contractor can draw a vehicle from another
fleet, use another contractor, or other means to provide the vehicle. They must meet the
intent of the law to provide service to people who are in a wheelchair.
Chairman Broge invited Ms. Collier to come back to Commission and report on how the
service provider is doing after the new contract is awarded.
Chairman Broge thanked Mr. Hazen for his attendance and help in understanding the
dial -a -ride program.
B. ARCHITECTURAL DESIGN SERVICES SELECTION PANEL
Chairman Broge requested an appointment of a representative to participate on the
selection panel to interview prospective architectural firms for the Live Oak Park
Recreation Center on February 29th.
Chairman Broge and Commissioner Adams would not be available to attend on February
29.
Commissioner Adams recommended appointment of Commissioner Caswell, to represent
the Parks and Recreation Commission on the selection panel, seconded by Commissioner
Crump and unanimously approved.
Commissioner Caswell requested an alternate. Commissioner Crump volunteered to be
the alternate.
C. SENIOR CITIZEN OF THE YEAR
Chairman Broge requested appointment of a representative to participate on the
committee to select the Temple City Senior Citizen of the Year.
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" P A R K S & R E C R E A T I O N C O M M I S S I O N M I N U T E S P a g e 9
F e b r u a r y 2 1 , 1 9 9 6
"
C o m m i s s i o n e r C a s w e l l r e c o m m e n d e d a p p o i n t m e n t o f C o m m i s s i o n e r C r u m p t o r e p r e s e n t
t h e P a r k s a n d R e c r e a t i o n C o m m i s s i o n o n t h e s e l e c t i o n c o m m i t t e e , s e c o n d e d b y
C o m m i s s i o n e r A d a m s a n d u n a n i m o u s l y a p p r o v e d .
C o m m i s s i o n e r C r u m p a d d e d t h a t C o m m i s s i o n e r A d a m s a n d C a s w e l l a r e e l i g i b l e f o r
n o m i n a t i o n a s S e n i o r C i t i z e n o f t h e Y e a r . H e a c c e p t e d t h e a p p o i n t m e n t s i n c e h e h a s b e e n
a S e n i o r C i t i z e n o f t h e Y e a r .
I n t e r i m M a n a g e r B u r r o u g h s i n d i c a t e d t h e c o m m i t t e e w i l l m e e t o n W e d n e s d a y , M a r c h 6 ,
a t 1 1 : 3 0 a . m .
D . C O M M I S S I O N R E P O R T S O N C A L I F O R N I A & P A C I F I C S O U T H W E S T R E C R E A T I O N
A N D P A R K C O N F E R E N C E
C h a i r m a n B r o g e i n v i t e d C o m m i s s i o n e r s t o s h a r e i n f o r m a t i o n g a t h e r e d a t t h e C a l i f o r n i a
& P a c i f i c S o u t h w e s t R e c r e a t i o n a n d P a r k C o n f e r e n c e .
C o m m i s s i o n e r A d a m s h a n d e d o u t a n o u t l i n e f r o m e a c h o f t h e e d u c a t i o n a l s e s s i o n s h e
a t t e n d e d . H e f e l t t h i s c o n f e r e n c e o f f e r e d t h e b e s t s p e a k e r s . H e a t t e n d e d a p r e s e n t a t i o n
o n C o m m u n i t y D e s i g n p r o c e s s b y M a r k S c h a t z f r o m B u l l S t o c k w e l l A l l e n & R i p l e y
A r c h i t e c t s . H e s t a t e d a c c o r d i n g t o t h e o u t l i n e p r e s e n t e d t h e c i t y h a s f o l l o w e d t h e
s u g g e s t e d r e c o m m e n d a t i o n s o n p r o p o s e d C o m m u n i t y C e n t e r B u i l d i n g a t L i v e O a k P a r k .
H e a l s o a t t e n d e d a s e s s i o n o n A D A u p d a t e s . H e s t a t e d t h e r e g u l a t i o n s f o r p a r k
i m p r o v e m e n t s a r e s t i l l n o t d e f i n e d a n d b e i n g t e s t e d i n c o u r t . A n o t h e r s e s s i o n h e a t t e n d e d
w a s C o m m u n i t y , S e c u r i t y a n d P a r k D e s i g n b y S c o t t R e e s e , C i t y o f G l e n d a l e , w h o
p r e s e n t e d i n f o r m a t i o n o n P a l m e r P a r k ' s r e n o v a t i o n . H e s t a t e d a l l a r e a s o f t h e p a r k a r e
v i s i b l e , s e c u r e d w i t h f e n c i n g a n d a n a l a r m s y s t e m ( a l a r m g o e s o f f a n d t h e s p r i n k l e r s y s t e m
i s o n ) , a l s o g r a f f i t i w a s d e t e r r e d b y a b r i g h t y e l l o w l i g h t . H e a l s o a t t e n d e d s e s s i o n s o n
f a m i l y o r i e n t e d p r o g r a m m i n g a n d o n e o n e f f e c t i v e u s e o f v o l u n t e e r s i n t h e c o m m u n i t y .
C h a i r m a n B r o g e a t t e n d e d s e v e r a l w o r k s h o p s . S h e f o u n d t h e m i n t e r e s t i n g a n d
i n f o r m a t i v e . H e r c o n s e n s u s o n t h e A D A w o r k s h o p w a s t o d o w h a t i s r e a s o n a b l e a n d n o t
t o w o r r y a b o u t i t . T h e r e a r e S t a t e a n d F e d e r a l s u i t s p e n d i n g .
C h a i r m a n B r o g e s t a t e d t h e c o n f e r e n c e s a r e a n o p p o r t u n i t y t o l e a r n a n d f e l t t h e
m a i n t e n a n c e a n d r e c r e a t i o n s t a f f w o u l d b e n e f i t f r o m t h i s c o n f e r e n c e . S h e p r o p o s e d d u r i n g
b u d g e t p r o c e s s f o r n e x t y e a r a d i v e r s i t y o f a t t e n d a n c e t o i n c l u d e a r e p r e s e n t a t i v e f r o m t h e
C o m m i s s i o n , c i t y r e c r e a t i o n s t a f f a n d m a i n t e n a n c e . S h e f e l t t h e m a i n t e n a n c e p e r s o n n e l
w o u l d b e n e f i t f r o m t h e v e n d o r d i s p l a y s . A l s o t h e r e w e r e w o r k s h o p s f o r c r e a t i v e t r a i n i n g
f o r r e c r e a t i o n l e a d e r s t h a t w o u l d b e n e f i t t h e r e c r e a t i o n s u p e r v i s o r . S h e s u g g e s t e d a
c o l l e g e s t u d e n t t o a t t e n d t o m o t i v a t e t h e m t o s t a y w i t h T e m p l e C i t y s u c h a s I n t e r i m
M a n a g e r B u r r o u g h s a n d R e c r e a t i o n S u p e r v i s o r H a m p s o n . S h e f e l t t h e c o n f e r e n c e s a r e
t o s o l v e p r o b l e m s a n d d i d n ' t f e e l t h e y s h o u l d b e f o r s o c i a l p u r p o s e .
C h a i r m a n B r o g e r e q u e s t e d s t a f f t o a t t e n d t h e L e a g u e o f C a l i f o r n i a C i t i e s C o m m u n i t y
S e r v i c e s C o n f e r e n c e o n W e d n e s d a y , A p r i l 1 0 - 1 2 , 1 9 9 6 i n M o n t e r e y . C o m m i s s i o n e r
C r u m p i n d i c a t e d h e w a s a v a i l a b l e t o g o a n d h e f e l t h e c o u l d b e n e f i t f r o m t h e w o r k s h o p s .
( C o m m i s s i o n e r C r u m p a n d C o m m i s s i o n e r C a s w e l l w e r e a p p o i n t e d t o a t t e n d . ) I n t e r i m
M a n a g e r B u r r o u g h s i n d i c a t e d s h e w a s u n a b l e t o a t t e n d a n d r e c o m m e n d e d S u p e r v i s o r
H a m p s o n a t t e n d .
PARKS & RECREATION COMMISSION MINUTES Page 10
February 21, 1996
Chairman Broge inquired if Public Services Superintendent Hyatt has opportunities to
attend conferences. Public Services Superintendent Hyatt indicated he attended a show
at the Long Beach Convention Center at no cost to the City to view equipment for the
budget.
Commissioner Adams feels that the Commissioners should go.
Chairman Broge stated when money was available all Commissioners could go but now
with budget constraints staff should go because they apply the information in everyday
usage. She stated one Commissioner could attend.
8. COMMUNICATIONS:
Interim Manager Burroughs indicated California Contract Cities Association is holding a
Commissioner's Workshop at the Sheraton Rosemead Hotel on Saturday, March 30.
Commissioner Crump expressed an interest to attend.
Also, Interim Manager Burroughs invited Commissioner's to attend CPRS District XIII annual City
Managers /School Superintendent Day lunch meeting on Wednesday, March 20 at Duarte Senior
Center. Commissioner Crump volunteered to attend.
9. ADDITIONAL ORAL COMMUNICATIONS FROM THE AUDIENCE: No one.
10. MATTERS FROM CITY OFFICIALS:
A. COMMUNITY SERVICES INTERIM MANAGER'S REPORT.
Interim Manager Burroughs stated her report was included in the packet. She reviewed
information as outlined in the staff report dated February 21, 1996.
Commissioner Adams made a motion to receive and file the Interim Manager's report,
seconded by Commissioner Crump and unanimously approved.
Interim Manager Burroughs stated she would attend a meeting at El Monte Community
Center, on Wednesday, February 28 held by The Trust for Public Land to discuss a
possible proposition initiative for capital improvement funds for qualified regional and
neighborhood parks, recreation and cultural facilities through the county. The measure
would also provide on -going operations and maintenance funds on an annual basis for
these facilities.
Commissioner Caswell thanked staff for their good work and commended staff for
expediting the removal of graffiti in town.
Chairman Broge inquired if there is a date for the Live Oak Park irrigation improvement
project. Public Services Superintendent Hyatt indicated the project will not begin until
sometime after June 30th in accordance with the park master plan. He felt there would
not be an inter - ruption to the users.
Public Services Superintendent Hyatt gave an update on the current status of the
bandstand project. He stated Berryman & Henigar have reviewed the existing plans and
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PARKS & RECREATION COMMISSION MINUTES Page 11
February 21, 1996
specifications provided by Mary Coolman and found they are not currently ',ADA
compatible. The changes add $10,000 to $15,000 to the project. The process of the
changes has gone through city staff, Berryman & Henigar and Mary Coolman. Staff has
requested Ms. Coolman consult with Mr. Tyrell on the changes. By Friday, February 23,
all plans and specifications should be complete ready to go to City Council for approval.
A construction estimate should arrive on Thursday, February 22. City staff has included
any concrete deficiencies that are currently at Temple City Park. This will be added as
an option. Chairman Broge asked where the additional money will come from. Public
Services Superintendent Hyatt stated from the City since it is now a Capital Improvement
Project. The bandstand committee is committed to raising the money they agreed, to.
11. ADJOURNMENT:
There being no further business, it was moved by Commissioner Caswell and seconded By
Commissioner Crump and unanimously carried that the meeting be adjourned to the next regular
meeting of the Parks & Recreation Commission to be held on March 20, 1996, at 7:30 p.m. in the
Council Chambers, 5938 North Kauffman Avenue, ,temple City. Chair as Broge adjourned the
meeting at 9:30 p.m. l
ATTEST:
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Secret
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Chairman