HomeMy Public PortalAboutMinutes - 1998/10/21 - Regular"
"
"
P A R K S A N D R E C R E A T I O N C O M M I S S I O N
T E M P L E C I T Y , C A L I F O R N I A
M I N U T E S
O C T O B E R 2 1 , 1 9 9 8 7 : 3 0 P . M .
I N I T I A T I O N :
1 . C A L L T O O R D E R :
P u r s u a n t t o t h e a g e n d a p o s t e d o n O c t o b e r 1 6 , 1 9 9 8 , C h a i r m a n C r u m p c a l l e d t h e m e e t i n g o f t h e
P a r k s & R e c r e a t i o n C o m m i s s i o n t o o r d e r a t 7 : 3 0 p . m . o n W e d n e s d a y , O c t o b e r 2 1 , 1 9 9 8 .
2 . R O L L C A L L :
P R E S E N T : C o m m i s s i o n e r - B r o g e , F r e e m a n , L e f l e r , S t e r n q u i s t a n d C r u m p
A B S E N T : N o n e
A L S O P R E S E N T : M a n a g e r B u r r o u g h s , a n d S u p e r v i s o r H a m p s o n
3 . P L E D G E O F A L L E G I A N C E : L e d b y C h a i r m a n C r u m p
4 . T I M E F O R T H O S E I N T H E A U D I E N C E W H O W I S H T O S P E A K :
5 . C O N S E N T C A L E N D A R :
O n m o t i o n b y C o m m i s s i o n e r B r o g e a n d s e c o n d e d b y C o m m i s s i o n e r L e f l e r t h e C o n s e n t C a l e n d a r
w a s u n a n i m o u s l y a p p r o v e d a s p r e s e n t e d .
A . A P P R O V A L O F M I N U T E S - R e g u l a r m e e t i n g o f S e p t e m b e r 1 6 , 1 9 9 8
C o m m i s s i o n a p p r o v e d t h e M i n u t e s o f t h e r e g u l a r m e e t i n g o f S e p t e m b e r 1 6 , 1 9 9 8 , a s
s u b m i t t e d .
B . M O N T H L Y A T T E N D A N C E R E P O R T
C o m m i s s i o n r e c e i v e d A t t e n d a n c e / A c t i v i t y R e p o r t s f o r t h e m o n t h o f S e p t e m b e r , 1 9 9 8 .
C h a i r m a n C r u m p r e q u e s t e d t o a d d r e s s N e w B u s i n e s s b e f o r e U n f i n i s h e d B u s i n e s s .
7 . N E W B U S I N E S S :
A . R E Q U E S T F R O M T E M P L E C I T Y H I S T O R I C A L S O C I E T Y F O R C O N S I D E R A T I O N O F
F E E W A I V E R F O R A N I N S T A L L A T I O N D I N N E R O N D E C E M B E R 4 , 1 9 9 8 A T T H E
L I V E O A K P A R K C O M M U N I T Y C E N T E R
M a n a g e r B u r r o u g h s s t a t e d t h e H i s t o r i c a l S o c i e t y w a s r e q u e s t i n g a r e n t a l a n d s e c u r i t y f e e
w a i v e r f o r t h e r e s e r v e d u s e o f t h e L i v e O a k P a r k C o m m u n i t y C e n t e r ( L i v e O a k I ) , f o r t h e
H i s t o r i c a l S o c i e t y ' s a n n u a l I n s t a l l a t i o n D i n n e r
C h a i r m a n C r u m p s t a t e d h e w a s i n f a v o r o f w a i v i n g t h e r e n t a l f e e b u t r e q u i r i n g t h e
H i s t o r i c a l S o c i e t y t o p a y t h e $ 5 0 0 s e c u r i t y d e p o s i t .
C o m m i s s i o n e r F r e e m a n s t a t e d h e f e l t t h e f e e s w e r e r e a s o n a b l e s i n c e t h e y i n c l u d e d t a b l e s ,
c h a i r s , p o d i u m , a n d s e t u p o f t h e r o o m . H e f i g u r e d t h e c o s t w o u l d b e a p p r o x i m a t e l y $ 5
p e r p e r s o n a n d f e l t t h i s w a s f a i r . H e m a i n t a i n e d t h e C i t y s h o u l d b e e s t a b l i s h i n g a
r e p l a c e m e n t a c c o u n t f o r t h e f u r n i s h i n g s a n d m a i n t e n a n c e o f t h e b u i l d i n g .
PARKS & RECREATION COMMISSION MINUTES Page 2
October 21, 1998
Chairman Crump stated the Historical Society was an unofficial city organization. He
stated City Council had requested the Woman's Club to organize a historical society.
Commissioner Lefler asked if the Historical Society is paying for the museum, also if they
were charging their members for the dinner. Manager Burroughs indicated they were not
paying for use of the facility for the museum and it appeared from the application they
were charging for the banquet.
Chairman Crump stated the Historical Society is working on a shoestring budget to set
up a museum for the youth in the community. Paying the security deposit will cover any
damage.
Commissioner Broge felt the deposit could be reduced to $250 and was in favor of waiving
the room fee.
Commissioner Sternquist stated she was in favor of waiving the rental fee, although it
made no sense to reduce the security deposit since it is refundable. Commissioner
Sternquist suggested staff present a list of users which Commission would approve that
would be authorized a fee waiver rather than having the Commission approve each
individually. She suggested a policy for waiving fees, possibly one waiver per year or
quarter.
Commissioner Lefler agreed with Commissioner Sternquist.
Commissioner Sternquist was not in favor of reducing the security deposit if the rental fee
was waived.
Commissioner Broge made a motion to waive the rental fee of $50/hour and require the
$500 security deposit for the Historical Society's annual Installation Dinner on December
4, 1998, at the Live Oak Park Community Center (Live Oak I), seconded by Commissioner
Sternquist and unanimously approved.
Commissioner Lefler requested staff to keep a log on groups using the facility and
suggested one free event per year per group.
Manager Burroughs agreed with the concerns of the Commission and stated a year may
be too long to wait to evaluate the fee structure. She was not comfortable with a list of
users pre- approved for a fee waiver and felt each application should be reviewed by
Commission based on individual circumstances as they apply to the policy.
Chairman Crump stated the groups should appeal the fees to Commission. Manager
Burroughs stated currently a group can appeal Commission's decision to the City Council.
She stated after the first year Commission can look at the kinds of uses by each group.
Chairman Crump was in favor of waiting a year to evaluate the policy.
Manager Burroughs suggested Commission consider charging a user fee for the wear and
tear on the building, which would be deposited into a replacement fund.
•
•
PARKS & RECREATION COMMISSION MINUTES Page 3
• October 21, 1998
•
•
B. REQUEST FROM TEMPLE CITY YOUTH FOOTBALL FOR CONSIDERATION OF
FEE WAIVER FOR THE JUNIOR PEE -WEE AWARDS BANQUET ON NOVEMBER
21, 1998 AT THE LIVE OAK PARK COMMUNITY CENTER
Manager Burroughs stated Temple City Youth Football was requesting a fee waiver for
the reserved use of the Live Oak Park Community Center (Live Oak I and II) on
November 21, 1998, for the Junior Pee -Wee Awards Banquet.
Mr. Tom McGrath, 6236 Ivar Street, represented Temple City Youth Football. He stated
waiving the fee would make more money available to the organization. The organization
provides youth diversion and is a good investment in the community. He stated the
organization pays for uniforms and equipment. He was in favor of paying the security
deposit.
Manager Burroughs asked the ages of the Pee Wee's. Mr. McGrath stated from 8 to 11
years.
Commissioner Broge asked if the meal was being catered. Mr. McGrath indicated it would
be catered but served by football parents.
Commissioner Freeman indicated based on the information provided, the cost would be
approximately $1.50 per person to use the room, furnishings, etc.
Commissioner Broge stated she was less inclined to waive the fees for this use since there
could be excessive cleanup and more staff time involved. She indicated, however, she
would go along with the pattern that has been established and suggested waiving the
rental fee.
Commissioner Lefler asked how many more dinners would be held in the building.
Manager Burroughs did not know if there would be additional requests. Mr. McGrath
stated the other football groups were using a restaurant for their banquet. Manager
Burroughs added Little League has indicated they would like to use the Community
Center for their annual pancake breakfast.
Commissioner Lefler suggested not charging the rental fee but require the organization
to post the security deposit. She requested staff report back after the first of the year
on the wear and tear on the facility.
Chairman Crump indicated this is a nice facility and he would not back down on the
security deposit.
Commissioner Broge felt it would take a year to evaluate the uses of the facility. She felt
six months was too soon to re- evaluate the policy and fees. She stated the annual cycle
of the groups would provide information on what changes should be made to the policy.
She suggested evaluating the policy in the spring or summer.
Commissioner Freeman stated he is a small business owner. He sets aside a reserve for
equipment replacement. He stated the fees waived in a years time would more than paint
the exterior of his home. He feels the Commission needs to be responsible for keeping
the facility in good condition in the years to come.
PARKS & RECREATION COMMISSION MINUTES Page 4
October 21, 1998
Commissioner Broge made a motion to require an additional security deposit of $400, and
waive the rental fee for use of the Live Oak Park Community Center (Live Oak I & II)
for the Temple City Youth Football Junior Pee -Wee Awards Banquet on November 21,
1998, seconded by Commissioner Sternquist and unanimously approved.
C. PROPOSAL FROM NEXTEL COMMUNICATIONS TO INSTALL, OPERATE AND
MAINTAIN A RADIO COMMUNICATION FACILITY AT LIVE OAK PARK AND
RELATED PARK IMPROVEMENTS
Chairman Crump stated due to changes in stafl'mg at Nextel the project has been put on
hold and this item will be continued to the next meeting.
Manager Burroughs stated a sub - committee comprised of Chairman Crump, Commissioner
Broge, representatives from the Live Oak Park neighborhood and tennis club members
have met with Nextel representatives. She stated Nextel wants to install a radio
communication facility on a light pole on the fields at Live Oak Park. They have agreed
to install a shaded bleacher area with a storage area for Nextel's equipment and for the
tennis court equipment between the tennis courts.
Manager Burroughs stated the current light poles may be moved according to the master
plan. She has met with Musco, a field lighting contractor, and received an estimate for
new field lights. The estimate of $240,000 is lower than the master plan estimate partly
because a new electrical panel has been installed. She will be scheduling a meeting with
the sports groups to discuss financial support of the project. She stated this item will
come before Commission when more details are available.
6. UNFINISHED BUSINESS:
A. CONTINUED DISCUSSION ON SIGNS FOR LIVE OAK PARK •
Manager Burroughs stated her memo dated October 21, 1998, was included in the packet
regarding continued discussion on types of signs, verbiage and placement at Live Oak
Park.
Manager Burroughs had samples available for Commission to review.
It was decided to post on the header board of the picnic shelter a sign indicating sections
A through E. It was agreed the signs be green with white letters. The Commission also
decided to post signs on the shelter stating "Individuals and groups holding permits for the
picnic shelter have priority for information on reserving the shelter call (626) 579 - 0461 ".
Again it was decided to keep the signs uniform in color with 3/4" letters on a sign about
the width of the polls
Commissioner Freeman suggested the signs be out of reach so they would not be
accessible to the public to deface.
The Commission agreed to post two signs at the basketball court stating "Basketball court
hours 7 am to 10 pm; Violators may be cited ".
The Commission recommended signs for the tennis courts which would say "Tennis court
hours 6 am to 10 pm, no bicycles, no skateboards, no skating, no wheeled toys, no
animal/pets ".
•
•
•
"
"
P A R K S & R E C R E A T I O N C O M M I S S I O N M I N U T E S P a g e 5
O c t o b e r 2 1 , 1 9 9 8
C o m m i s s i o n e r S t e r n q u i s t r e q u e s t e d T C M C b e w r i t t e n o u t - T e m p l e C i t y M u n i c i p a l C o d e .
C o m m i s s i o n e r L e f l e r r e q u e s t e d t h e s i g n s b e k e p t s i m p l e a n d p r e f e r r e d t h e l a r g e r e d " N O "
o n a w h i t e b a c k g r o u n d w i t h b l a c k l e t t e r s r e a d i n g . " n o d o g s o r p e t s , b i k e r i d i n g , s k a t e
b o a r d s , w h e e l e d t o y s , a l c o h o l " .
C o m m i s s i o n e r B r o g e s u g g e s t e d t h e s i g n n o t e x c e e d 1 2 " x 2 5 " . S h e s u g g e s t e d p l a c i n g s i x
s i g n s t h r o u g h o u t t h e p a r k a n d r e c o m m e n d e d p r i n t i n g o u t T e m p l e C i t y M u n i c i p a l C o d e
w h e r e d e s i g n a t e d o n t h e s i g n s .
C o m m i s s i o n e r B r o g e s u g g e s t e d p o s t i n g a s i g n o n t h e f e n c e n e a r t h e H i s t o r i c a l S o c i e t y
b u i l d i n g .
C h a i r m a n C r u m p s u g g e s t e d i n s t a l l a t i o n a t l e a s t t e n f e e t h i g h .
C o m m i s s i o n e r L e f l e r s u g g e s t e d t h e s a m e w o r d i n g o n s i g n s f o r t h e T e m p l e C i t y P a r k .
M a n a g e r B u r r o u g h s s t a t e d s h e w o u l d s p e a k w i t h M a i n t e n a n c e C o o r d i n a t o r E r i c k s o n
r e g a r d i n g t h e n u m b e r a n d p l a c e m e n t o f s i g n s .
C o m m i s s i o n e r L e f l e r r e q u e s t e d p e r m a n e n t s i g n s f o r t h e w a d i n g p o o l . I t w a s d e c i d e d s t a f f
w o u l d d e t e r m i n e w o r d i n g b a s e d o n C o u n t y h e a l t h r e q u i r e m e n t s .
C o m m i s s i o n e r B r o g e m a d e a m o t i o n t o a p p r o v e t h e t y p e s o f s i g n s , v e r b i a g e a n d p l a c e m e n t
a s d i s c u s s e d f o r L i v e O a k P a r k a n d T e m p l e C i t y P a r k , s e c o n d e d b y C o m m i s s i o n e r L e f l e r ,
a n d u n a n i m o u s l y a p p r o v e d .
8 . C O M M U N I C A T I O N S : N o n e
9 . A D D I T I O N A L O R A L C O M M U N I C A T I O N S F R O M T H E A U D I E N C E :
1 0 . M A T T E R S F R O M C I T Y O F F I C I A L S :
A . C O M M U N I T Y S E R V I C E S M A N A G E R S R E P O R T .
M a n a g e r B u r r o u g h s s t a t e d h e r r e p o r t w a s i n c l u d e d i n t h e p a c k e t . S h e r e v i e w e d
i n f o r m a t i o n o n c o m m u n i t y e v e n t s a s o u t l i n e d i n t h e s t a f f r e p o r t d a t e d O c t o b e r 2 1 , 1 9 9 8 .
S h e u p d a t e d t h e C o m m i s s i o n o n t h e m e e t i n g s t a f f h a d w i t h t h e S h e r i f f ' s D e p a r t m e n t .
D i s c u s s i o n i n c l u d e d r e s p o n s e t i m e a n d h a b i t u a l v i o l a t i o n s . T h e S h e r i f f ' s h a v e
r e c o m m e n d e d s c h e d u l i n g a t o u r o f t h e S h e r i f f ' s D e p a r t m e n t f o r s t a f f t o m e e t d i s p a t c h e r s
a n d g e t t o k n o w t h e p r o c e s s a n d u n d e r s t a n d i n g o f t h e i r p r i o r i t i e s . I t w a s a l s o s u g g e s t e d
p a r k s t a f f p a r t i c i p a t e i n a r i d e - a - l o n g w i t h t h e S h e r i f f s t o b e t t e r u n d e r s t a n d t h e t y p e o f
r a i l s t h e y r e s p o n d t o . R e g a r d i n g d o g v i o l a t i o n s i t w a s s u g g e s t e d t h a t d u r i n g t h e
r e c r u i t m e n t o f t h e A n i m a l C o n t r o l O f f i c e r a f l e x s c h e d u l e b e d i s c u s s e d . S t a f f g a v e t h e
S h e r i f f ' s a l i s t o f v i o l a t i o n s a n d t h e m o s t p r e v a l e n t t i m e s t h e y o c c u r s o t h e S h e r i f f s c a n
p a t r o l t h e p a r k a t t h o s e t i m e s . T h e m e e t i n g e n d e d w i t h a n a g r e e m e n t t o m e e t o n a
r e g u l a r b a s i s .
PARKS & RECREATION COMMISSION MINUTES Page 6
October 21, 1998
Commissioner Lefler asked if the Animal Control Officer is a Sheriff. Manager Burroughs
stated City staff.
Commissioner Broge made a motion to receive and file the Community Services Manager's
report, seconded by Commission Sternquist and unanimously approved.
11. COMMISSION ITEMS SEPARATE FROM THE REGULAR AGENDA
A. COMMISSIONER BROGE - reported the custodial services is cleaning the building at Live
Oak Park earlier. Manager Burroughs stated a new company has been awarded the
contract. She indicated staff will recommended cleaning times be more compatible with
the use in the building.
Commissioner Broge stated she was disappointed with the landscaping around the new
building. She would like to see more flowers planted, similar to Temple City Park.
Commissioner Broge suggested the Commission view the picture of the antennae proposed
by Nextel to get a clear understanding of the project.
Commissioner Broge suggested a separate phone listing in the directory for Live Oak
Park.
Commissioner Broge stated her displeasure in the amount of time it has taken for the
Historical Society to open the museum. She noted the most recent six month extension
Council has given. She felt the City could be using the building instead of it sitting empty.
Manager Burroughs indicated the extension was provided by Council due to the illness of
Julie Estrada, the museum director. She stated no one else would accept the position.
Commissioner Broge asked if staff could attempt to keep the vertical blinds straight in the
Community Center.
B. COMMISSIONER CRUMP
C. COMMISSIONER FREEMAN - stated the Commission has been waiving fees for use of
the rooms at the new Community Center and would like an item on the next agenda to
refund American Youth Soccer Organization the fee they paid.
Commissioner Freeman asked if Council would write a Mission Statement for Commission.
He felt everyone should be on the same page going in the same direction.
Chairman Crump stated Commission is producing what Council has requested.
Manager Burroughs recommended Commission request a joint meeting with Council to
discuss this and any other items that may be of interest.
D. COMMISSIONER LEFLER - commented the choice of plants around the new Community
Center may be because of cost.
•
•
•
PARKS & RECREATION COMMISSION MINUTES Page 7
• October 21, 1998
Chairman Crump stated the plants will grow. He noted the Temple City park flowers
were planted by Commissioner Sternquist's class.
Commissioner Sternquist stated the original plan for the building included beautiful lush
green plants to surround the building.
Commissioner Lefler wondered why there were not Camellia plants since this is the city
of Camellias.
Commissioner Sternquist asked if the Crepe Myrtles have been planted near the tennis
courts. Manager Burroughs stated not at this time.
E. COMMISSIONER STERNQUIST - expressed a concern for the safety of children during
soccer practice on the fields at Live Oak Park. She indicated the older football youth do
their drills right on soccer's field line and bump into the younger children in the park.
She requested a larger buffer zone between the two groups. Manager Burroughs stated
she would speak with football.
Commissioner Sternquist stated the football coaches use a football language that others
can hear throughout the park and are not appreciative of that language.
Chairman Crump agreed this type of language is not appropriate.
12. ADJOURNMENT:
There being no further business, it was moved by Commissioner Broge and seconded by
Commissioner Sternquist and unanimously carried that the meeting be adjourned to the next
regular meeting of the Parks & Recreation Commission will be held on November 18, 1998, at 7:30
p.m. in the Council Chambers, 5938 North Kauffman Avenue, Temple City. Chairman Crump
adjourned the meeting at 8:55 p.m.
Chairman