HomeMy Public PortalAboutPRR 17-2508RECORDS REQUEST (the "Request")
Date of Request:
02/24/2017
Requestor's Request ID#: 1386
REQUESTEE: Custodian of Records Town of Gulf Stream
REQUESTOR: Martin E. O'Boyle
REQUESTOR'S CONTACT INFORMATION: E -Mail: records@commerce-group.com
Fax: 954-360-0807 or Contact Records Custodian at recordsecommerce-grout).com:
Phone: 954-360-7713; Address: 1280 West Newport Center Drive, Deerfield Beach, FL 33442
REQUEST: Please provide a copy of all police recordings (including without limitation
dispatch recordings, recordings of f telephone calls, recordings radio transmissions and
recordings of voice mails) received by or sent by, created by, stored by or generated by the
Town of Gulf Stream including without limitation the police department the fire department
and ambulance personnel and (including, without limitation, emergency medical technicians)
(the "Town Parties") and including, without limitation, all employees agents officers and
commissioners of the Town Parties, for the period beginning Tuly 1 2015 through December 31
2015.
ADDITIONAL INFORMATION REGARDING REQUEST: The term "Town of Gulf Stream" shall
mean each of the following: the Town of Gulf Stream its Commissioners, its Manager, its emplovees its
officers, its staff, its Police Department, its Police Officers: including without limitation the
attorneys, employees and partners of the following law Firms: Sweetayole Broeker & Varkas:
Richman Greer, PA: Jones, Foster, Johnston & Stubbs: Cole, Scott & Kissane P.A.: and Johnson
Ansehno Murdoch Burke Piper & Hochman, P.A.
THIS REQUEST IS MADE PURSUANT TO ARTICLE I, SECTION 24 OF THE FLORIDA CONSTITUTION AND CHAPTER 119,
FLORIDA STATUTES
IF THE PUBLIC RECORDS BEING SOUGHT ARE MAINTAINED BY YOUR AGENCY IN AN ELECTRONIC FORMAT PLEASE
PRODUCE THE RECORDS IN THE ORIGINAL ELECTRONIC FORMAT IN WHICH THEY WERE CREATED OR RECEIVED.
F�,E U 19.01(2)(M. FLORIDA STATUTES. IF NOT AVAILABLE IN ELECTRONIC FORM IT IS REQUESTED THAT THIS
RECORDS REOVEST BE FULFILLED ON i l X 17 PAPER NOTE: IN ALL CASES WNLESS IMPOSSIBLE) THE COPIES
SHOULD BE TWO SIDED AND SHOULD BE BILLED IN ACCORDANCE WITH Section 119.07(4) (a) (2)
ALSO PLEASE TAKE NOTE OF §119.070)(H) OF THE FLORIDA STATUTES, WHICH PROVIDES THAT "IF A CIVIL ACTION
IS INSTITUTED WITHIN THE 30 -DAY PERIOD TO ENFORCE THE PROVISIONS OF TH IS SECTION WITH RESPECT TO
THE REQUESTED RECORD, THE CUSTODIAN OF PUBLIC RECORDS MAY NOT DISPOSE OF THE RECORD EXCEPT BY
ORDER OF A COURT OF COMPETENT JURISDICTION AFTER NOTICE TO ALL AFFECTED PARTIES."
ALL ELECTRONIC COPIES ARE REQUESTED TO BE SENT BY E-MAIL DELIVERY
PLEASE PROVIDE THE APPROXIMATE COSTS (IF ANY) TO FULFILL THIS PUBLIC RECORDS REQUEST IN ADVANCE.
It will be required that the Requester approve of any costs, asserted by the Agency (as defined in Florida Statute, Chapter 119.01
(Definitions)), in advance of any costs imposed to the Requestor by the Agency.
"BY FULFILLING THIS RECORDS REQUEST, THE AGENCY ACKNOWLEDGES THAT THE RESPONSIVE DOCUMENTS
ARE "PUBLIC RECORDS" AS DEFINED IN CHAPTER 119, FLORIDA STATUTES".
I/P/NP/FLRR
11.04.2016
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
March 1, 2017
Martin E. O'Boyle [mail to: recordsQcommerce-group.coml
Re: GS #2508 (PRR 1386)
Please provide a copy of all police recordings (including without limitation dispatch recordings,
recordings of telephone calls, recordings radio transmissions and recordings of voice mails)
received by or sent by, created by, stored by or generated by the Town of Gulf Stream including,
without limitation, the police department, the fere department and ambulance personnel and
(including, without limitation, emergency medical technicians) (the "Town Parties') and
including, without limitation, all employees, agents, officers and commissioners of the Town
Parties, for the period beginning July 1, 2015 through December 31, 2015.
Dear Martin E. O'Boyle [mail to: recordsna,commerce-enoup.coml:
The Town of Gulf Stream has received your public records request dated February 24, 2017. The
original public records request can be found at the following link:
http://www2.gulf-stream.org/weblink/O/doc/109593/Paeel asx
Please be advised that the Town of Gulf Stream is currently working on a large number of
incoming public records requests. The Town will use its very best efforts to respond to you in a
reasonable amount of time with the appropriate response or an estimated cost to respond.
Sincerely, p
1z"Id R,C4U" $ cQ
As requested by Rita Taylor
Town Clerk, Custodian of the Records
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
April 13, 2017
Martin E. O’Boyle [mail to: records@commerce-group.com]
Re: GS #2508 (PRR 1386)
Please provide a copy of all police recordings (including without limitation dispatch recordings,
recordings of telephone calls, recordings radio transmissions and recordings of voice mails)
received by or sent by, created by, stored by or generated by the Town of Gulf Stream including,
without limitation, the police department, the fire department and ambulance personnel and
(including, without limitation, emergency medical technicians) (the “Town Parties”) and
including, without limitation, all employees, agents, officers and commissioners of the Town
Parties, for the period beginning July 1, 2015 through December 31, 2015.
Dear Martin E. O’Boyle [mail to: records@commerce-group.com]:
The Town of Gulf Stream has received your public records request dated February 24, 2017. The
original public records request can be found at the following link:
http://www2.gulf-stream.org/weblink/0/doc/109593/Page1.aspx
Thank you for your request for “all police recordings” from the period of July 1, 2015 through
December 31, 2015. You have identified these responsive records to include “dispatch
recordings, recordings of telephone calls, recordings radio transmissions and recordings of
voice mails” relating to the Gulf Stream Police Department, as well as the fire and/or ambulance
personnel of Palm Beach County, which service the Town of Gulf Stream.
In reaching out to the city of Delray Beach for the Town of Gulf Stream’s police radio
transmissions, we were informed that the City of Delray Beach retains these records for 90 days
before their disposal. We were further informed that you made a similar request for records to
the City of Delray Beach, relayed to them that you were seeking specific records from within this
period of time, and were informed that they no longer had those records due to their retention
schedule.
The police radio transmissions that you seek fall outside of the 90-days they are regularly
retained by the City of Delray Beach. If you would identify with more specificity an incident or
date range that is applicable to your request, as you did with the City of Delray Beach, it would
allow us to more efficiently and effectively answer your request before proceeding further with
the production of responsive documents or an estimate for the cost to respond.
If we do not hear back from you within 30 days of this letter, we will consider this request
closed.
Sincerely,
Reneé Rowan Basel
As requested by Rita Taylor, Town Clerk
Custodian of the Records
COMMERCE GROUP
P/NPR/FRR
www.commerce-group.com
TEL. 954.360.7713 FAX. 954.360.0807
1280 WEST NEWPORT CENTER DRIVE, DEERFIELD BEACH, FLORIDA 33442
moboyle@commerce-group.com
Direct Dial Telephone #954-570-3505
[DS500789.DS2]
April 21, 2017
VIA E-MAIL: RBasel@gulf-stream.org
TELEHONE #561.276.5116
Town of Gulf Stream
100 Sea Road
Gulf Stream FL 33483
Attn: Renee Basel, Executive Administrative Assistant
Re: Records Request – GS#2508; (PRR#1386)
Dear Ms. Basel:
This will acknowledge receipt of your letter to me dated April 13, 2017 regarding
the captioned Records Request. For convenience, I attach both the Records
Request (dated 2/24/2017) and your letter of April 13, 2017.
Please accept this letter as a response to your April 13, 2017 letter; and to a
subsequent (but related) Records Request.
Referring to your April 13, 2017 correspondence; and, more particularly the
penultimate paragraph thereof, the Records Request already provides a “date
range”, so I am not clear as to what you are looking for. If you could explain that
to me, I could, perhaps, provide you with an explanation. Notwithstanding the
foregoing statement, please accept this as an amendment to the captioned
Request, narrowing the timeframe to September 22, 2015 between 5:00 p.m. and
9:00 p.m. Please let me know if you need any further explanation as applies to
the second sentence of the penultimate paragraph of your April 13, 2017 letter.
I do not understand your reference to any Records Requests made to the City of
Delray Beach. The attached Records Request is made to the Town of Gulf
Stream. Kindly respond to the attached Records Request. If no records exist,
kindly say so.
Renee Basel, Executive Administrative Assistant
April 21, 2017
Page 2
__________________________________________________
P/NPR/FRR
I look for your prompt and courteous response.
As always, I thank you in advance for your kind cooperation. I also remind you
this Request was made almost two months ago
Sincerely yours,
COMMERCE GROUP, INC.
Martin E. O'Boyle
President
Enclosures
RECORDS REQUEST (the "Request")
Date of Request: 02/24/2017
Requestor's Request ID#: 1386
REQUESTEE: Custodian of Records Town of Gulf Stream
REQUESTOR: Martin E. O'Boyle
REQUESTOR'S CONTACT INFORMATION: E -Mail: records@commerce-group.com
Fax: 954-360-0807 or Contact Records Custodian at records c ,commerce-group.com;
Phone: 954-360-7713; Address: 1280 West Newport Center Drive, Deerfield Beach, FL 33442
REQUEST: Please Provide a copy of all police recordings including without limitation
dispatch recordings, recordings of f telephone calls, recordings radio transmissions and
recordings of voice mails) received by or sent by, created by, stored by or generated by the
Town of Gulf Stream including without limitation the police department, the fire department
and ambulance personnel and (including, without limitation, emergency medical technicians)
(the "Town Parties") and including without limitation, all employees, agents, officers and
commissioners of the Town Parties, for the period beginning Tuly 1, 2015 through December 31,
2015.
ADDITIONAL INFORMATION REGARDING REQUEST: The term "Town of Gulf Stream" shall
mean each of the following: the Town of Gulf Stream its Commissioners, its Manager, its employees, its
officers, its staff, its Police Department, its Police Officers; including;, without limitation, the
attorneys employees and partners of the following law firms: Sweetapple Broeker & Varkas;
Richman Greer PA; Jones Foster Johnston & Stubbs; Cole Scott & Kissane P.A.; and Johnson
Anselmo Murdoch Burke PiDer & Hochman, P.A.
THIS REQUEST IS MADE PURSUANT TO ARTICLE 1, SECTION 24 OF THE FLORIDA CONSTITUTION AND CHAPTER 119,
FLORIDA STATUTES
IF THE PUBLIC RECORDS BEING SOUGHT ARE MAINTAINED BY YOUR AGENCY IN AN ELECTRONIC FORMAT PLEASE
PRODUCE THE RECORDS IN THE ORIGINAL ELECTRONIC FORMAT IN WHICH THEY WERE CREATED OR RECEIVED.
SEE 019.01(2)(F), FLORIDA STATUTES. IF NOT AVAILABLE IN ELECTRONIC FORM, IT IS REQUESTED THAT THIS
RECORDS REQUEST BE FULFILLED ON 11 X 17 PAPER. NOTE: IN ALL CASES (UNLESS IMPOSSIBLE) THE COPIES
SHOULD BE TWO SIDED AND SHOULD BE BILLED IN ACCORDANCE WITH Section 119.07(4) (a) (2)
ALSO PLEASE TAKE NOTE OF §119.07(1)(H) OF THE FLORIDA STATUTES, WHICH PROVIDES THAT "IF A CIVIL ACTION
IS INSTITUTED WITHIN THE 30 -DAY PERIOD TO ENFORCE THE PROVISIONS OF THIS SECTION WITH RESPECT TO
THE REQUESTED RECORD, THE CUSTODIAN OF PUBLIC RECORDS MAY NOT DISPOSE. OF THE RECORD EXCEPT BY
ORDER OF A COURT OF COMPETENT JURISDICTION AFTER NOTICE TO ALL AFFECTED PARTIES."
ALL ELECTRONIC COPIES ARE REQUESTED TO BE SENT BY E-MAIL DELIVERY.
PLEASE PROVIDE THE APPROXIMATE COSTS (IF ANY) TO FULFILL THIS PUBLIC RECORDS REQUEST IN ADVANCE.
It will be required that the Requestor approve of any costs, asserted by the Agency (as defined in Florida Statute, Chapter 119.01
(Definitions)), in advance of any costs imposed to the Requestor by the Agency.
"BY FULFILLING THIS RECORDS REQUEST, THE AGENCY ACKNOWLEDGES THAT THE RESPONSIVE DOCUMENTS
ARE "PUBLIC RECORDS" AS DEFINED IN CHAPTER 119, FLORIDA STATUTES".
I/P/NP/FLRR
11.04.2016
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
April 13, 2017
Martin E. O'Boyle [mail to: records a commerce-aroup.com]
Re: GS #2508 (PRR 1386)
Please provide a copy of all police recordings (including without limitation dispatch recordings,
recordings of telephone calls, recordings radio transmissions and recordings of voice mails)
received by or sent by, created by, stored by or generated by the Town of Gulf Stream including,
without limitation, the police department, the fire department and ambulance personnel and
(including, without limitation, emergency medical technicians) (the "Town Parties ") and
including, without limitation, all employees, agents, officers and commissioners of'the Town
Parties, for the period beginning July 1, 2015 through December 31, 2015.
Dear Martin E. O'Boyle [mail to: records commerce-group.com]:
The Town of Gulf Stream has received your public records request dated February 24, 2017. The
original public records request can be found at the following link:
http://www2.gulf-stream.org/weblink/O/doe/109593/Pa eg l.gVx
Thank you for your request for "all police recordings " from the period of July 1, 2015 through
December 31, 2015. You have identified these responsive records to include "dispatch
recordings, recordings of telephone calls, recordings radio transmissions and recordings of
voice mails " relating to the Gulf Stream Police Department, as well as the fire and/or ambulance
personnel of Palm Beach County, which service the Town of Gulf Stream.
In reaching out to the city of Delray Beach for the Town of Gulf Stream's police radio
transmissions, we were informed that the City of Delray Beach retains these records for 90 days
before their disposal. We were further informed that you made a similar request for records to
the City of Delray Beach, relayed to them that you were seeking specific records from within this
period of time, and were informed that they no longer had those records due to their retention
schedule.
The police radio transmissions that you seek fall outside of the 90 -days they are regularly
retained by the City of Delray Beach. If you would identify with more specificity an incident or
date range that is applicable to your request, as you did with the City of Delray Beach, it would
allow us to more efficiently and effectively answer your request before proceeding further with
the production of responsive documents or an estimate for the cost to respond.
If we do not hear back from you within 30 days of this letter, we will consider this request
closed.
Sincerely,
As requested by Rita Taylor, Town Clerk
Custodian of the Records