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HomeMy Public PortalAboutM 1972-06-30 - CC3J ADJOURNED REGULAR MEETING JUNE 30, 1972 The City Council of the City of Lynwood met in an adjourned regular session in the City Hall, 11330 Bullis Road, on above date at 5:00 p.m. ~,.,,, Mayor Morris in the chair . Councilmen Byork, Liewer, Morris, Stevens, Rowe answered the roll call. MANAGEMENT STUDIES AND REPORTS The Manager requested adjournment to executive session for the purpose of discussing personnel matters. r- Following the executive session, the meeting was called to order, and the Manager described the revisions in the Capital Improvement Budget with reference to the projects which have been advanced to the 1972-73 fiscal year if revenue sharing is passed (Local Fiscal Assistance Act of 1972). He presented RESOLUTION N0. 72-73 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA, ADOPTING AND APPROVING A FIVE-YEAR CAPITAL IMPROVEMENT BUDGET," and recommended its adoption. It was moved by Councilman Byork, seconded by Councilman Liewer, that Resolution No. 72-73 be adopted. In response to a query from the City Clerk as to whether or not the budget would be binding if account coding was inconsistent with the city's accounting system, the City Attorney said that the budget is simply a guide and does not bind the city to any designations or particular utilization of accounts. Res. 72-73 Approving a five-year Capita- Imp. Budget Roll Call: Ayes: Councilmen Byork, Liewer, Morris, Rowe, Stevens. Noes: None. Absent: None. It was moved by Councilman Liewer, seconded by Peace Officers' Councilman Rowe, that the Memorandum of Assn. Memo of Understanding - Lynwood Peace Officers' Associ~ion, Understanding be ratified with the exception of Article 4, to accepted exclude the job specification of Police Detective and refer that matter to the Personnel Board for study and recommendation. Roll Call: Ayes: Councilmen Byork, Liewer, Morris, Rowe, Stevens. Noes: None. Absent: None. It was moved by Councilman Liewer, seconded by Councilman Stevens, that the Amendment to Memorandum of Understanding - Lynwood City Employees Association, be ratified. Roll Call: Amendment to City Emp. Memo of Understanding approved Ayes: Councilmen Byork, Liewer, Morris, Rowe, Stevens. Noes: None. Absent: None. 4U Discussion re The City Manager presented the Annual Operating Budget, 1972-73 read the accompanying letter of transmittal, and Operating presented for adoption a resolution entitled: "A Budget RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ADOPTING THE ANNUAL OPERATING BUDGET FOR THE FISCAL YEAR 1972-73." The advisability of adopting a budget based on anticipated receipt of Federal revenue sharing funds prior to action on the bill by the Senate was discussed at length, and it was moved by Councilman Byork, seconded by Councilman Stevens, that the Resolution adopting the budget be adopted on the strength of the Federal revenue sharing plan. When asked the effect of delaying adoption of the budget, the City Attorney stated from a legal standpoint it would not matter, but might create administrative problems. He suggested the possibility of adopting a single resolution containing alternate budgets; one to be used in the event revenue sharing is passed; one to be used in the event it is not. He also said that a decision will be necessary prior to August 15, the deadline for adoption of the tax rate. In discussing the effective date of the Memorandums of Agreement with the employee groups, he said the city is already committed to a position regardless of what budget is adopted, but until the salary resolution is adopted, there are no pay raises. If the resolution is adopted, pay raises would go into effect at the beginning of the first regular pay period after its adoption. The effect of the failure of the revenue sharing bill on employees' salaries was discussed, and it was pointed out that the salaries would revert to the figures originally agreed upon. With reference to the resolution adopting the budget, the City Attorney made the additional suggestion that a provision could be added stating that its adoption is subject to the adoption of the federal revenue sharing plan; the City Manager suggested that a phrase could be added to require that if revenue sharing is not adopted by August 13 that a revised budget would be brought back. The City Clerk asked if the budget is adopted in its present form, would the accounting records have to reflect the amounts and codes used, even if in error or inconsistent with the accounting requirements. When supplied with an illustration of an over-stated account, the City Attorney said from a legal standpoint it wouldn't matter as the budget is just an administrative tool and it would not have any legal significance; it could be handled either by using the over-stated figure shown and ending the year with a surplus or using the lower figure. In discussing the changes in coding, the City Manager stated his reasons for the changes and said he was not aware if concern about them and would like to discuss the matter in executive session. ~-l_: The City Attorney was excused from the remainder of the meeting. The meeting was adjourned to executive session. Following the executive session, the meeting was called to order and the motion to adopt the resolution adopting the 1972-73 operating budget was withdrawn by its makers, Councilmen Byork and Stevens. RESOLUTION N0. 72-7~+ entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD SETTING FORTH THE SALARIES BY CLASSIFICATION OF ITS OFFICERS AND EMPLOYEES, AND OTHER BENEFITS," was presented. It was moved by Councilman Byork, seconded by Councilman Stevens, that Resolution No. 72-74 be adopted. Roll Call: Res . 72-7~+ Salary reso. 1972-73 Ayes: Councilmen Byork, Liewer, Morris, Rowe, Stevens. Noes: None. Absent: None. PUBLIC BUSINESS FROM THE FLOOR Mr. Jack Arden, a member of the Lynwood Fire Department, addressed the Council concerning an apparent lack of capital improvement budgeting for Fire Department needs. He was informed that there are capital improvements planned for the department which were discussed at previous budget sessions and are contained in the capital budget. Mr. Emmett Schwartz, 12010 Long Beach Boulevard, addressed the Council to state that on Monday he had been asked to return to the Council meeting of June 29, which was subsequently cancelled, as by this time the City would have its statement for insurance for the coming year, and that he could then present his insurance program for the Council's consiyeration. Mr. Schwartz said he did not wish to know the amount of the premium but wished to know whether or not a figure had been furnished prior to making his presentation. Mr. Schwartz was asked if he had a firm quotation from his company, and Mr. Schwartz responded affirmatively . In discussing whether or not the city had been billed by the present carrier for the ensuing year, the Mayor pointed out that it is standard practice to assume that one will be billed for no less than the previous year's figure in the absence of a new figure. Councilman Liewer suggested the possibility of preparing specifications and going to bid for insurance, and the Mayor stated it would be a lengthy process and that if the present policy is continued and after taking bids another company was selected, it would involve a short rate cancellation with an approximately nine per cent penalty. Discussion re liability ins. ~~ Discussion re Mr. Schwartz described the Insurance Company of the liability ins.Pacific Coast (Gulf Group) policy he presented for the Council's consideration as a public entity policy written specifically for governmental agencies, with limits of liability of $300,000 comprehensive liability with a $1,000,000 umbrella liability policy with no deductii~le, for a total annual premium of $36,202. Adjusting of property damage claims under the present policy was discussed with Mr. Schwartz pointing out the advantage to the City of eliminating this provision. After further questions about a billing from the present carrier, the Assistant City Manager said he had a letter which stated there would be a reduction in premium as indicated in the budget. Attention was called to the provisions of the existing policy covering certain Fire Department equipment against physical damage, and Mr. Phil Murray of E. E. Wyatt Insurance Agency, said they had not included that in the quotation but would obligate the company for the coverage at not more than an additional $1,000. Councilman Rowe asked if there was a policy which could be acted upon or would it have to be amended. The Mayor said he thought it should be amended and asked Mr. Schwartz and Mr. Murray if the Council should see fit to accept their proposal would it be retroactive to July 1 for a flat cancellation or would they pick up the short rate. Mr. Murray said the policy would be retroactive to the first; that he could provide a binder immediately and would cancel the binder with no charge, if the premium is unacceptable to the Council. It was moved by Councilman Rowe, seconded by Council- man Byork, that the Council accept the binder of coverage as supplied by Emmett Schwartz. Roll Call: Ayes: Councilmen Byork, Liewer, Morris, Rowe, Stevens. Noes: None. Absent: None. It was moved by Councilman Byork, seconded by Council- man Rowe, and carried, that the meeting be adjourned to July 5, 1972, at 7:00 p.m. /-1 /,.' ~~~ ~ ~ity Clerk, City of Lynwood APPROVED JULY 5, 1972 Mayor o e City of Lynwood