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Home My Public Portal About12-10-2015THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, DECEMBER 10, 2016 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, December 10, 2015, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. President Robinson called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Vicki Robinson, Tony Foster and Dick Foore. Also in attendance were Kim Vessels, Assistant City Attorney; Karen Chasteen City Clerk; Fire Chief Jerry Purcell; City Engineer Greg Steins; Grants Administrator Sharon Palmer; Human Resources Director Sue Roberson; City Planner Sarah Mitchell; and, Media. APPROVAL OF MINUTES Mr. Foore moved to approve the minutes of December 3, 2015, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT Mr. Foster moved to approve the December 11, 2015 Claims for Payment in the amount of Three Hundred Ninety Six Thousand Five Hundred Ninety Nine Dollars and forty one cents ($396,599.41), supported by Mr. Foore. Upon a vote viva voce, the motion carried. REQUESTS • HANDICAP PARKING SIGN — NEW: 2014 Grand Boulevard Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried. 1106 South 71h Street Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. 720 South 11th Street Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. • HANDICAP PARKING SIGN — RENEWAL: 405 West Main Street 408 Pearl Street 245 SW 3rd Street 310 North 19th Street 318 Pearl Street Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried. Board of Works Minutes December 10, 2015 BID OPENINGS -None MISCELLANEOUS • BID REJECTIONS Round 2, Bid 1 - Group A for Blight Elimination Program D & J Homes — incomplete bid forms Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried. Round 2, Bid 1 — Blight Elimination Program Freedom First Excavating and RSO Construction — incomplete bids Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. BID AWARDS • HARVESTLAND Fuel /Gasoline — 2016 Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried. Mr. Foster moved to authorize Ms. Robinson to sign the contract, supported by Mr. Foore. Upon a vote viva voce, the motion carried. • MIKESELL EXCAVATING Round 2, Bid 1, Group A — Blight Elimination Program Not to exceed $54,800.00 Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. CONTRACTS • CONTRACT NO. 135 -2015 — EARLYWINE PEST CONTROL (Purchasing) Not to exceed $3,670.50 /year — 5% discount if all billings are paid at the beginning of each contract year Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. • CONTRACT NO. 136 -2015 — ONB BENEFITS ADMINISTRATION (Human Resources) Administrative, fiduciary and managerial services in connection with the City's Worker's Compensation Benefits Not to exceed $20,000.00 1year Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried. • CONTRACT NO. 139 -2015 — NATIONAL SIGNAL CORPORATION Inspection, testing and repair of railroad crossing protection equipment Not to exceed $499 /month; $76 /hour — trouble shooting; $85 /hour — truck Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. SSOW /minutes /2015 /dec 10.docx Board of Woks Minutes December 10, 2015 • CONTRACT NO. 140-2015— BADER MECHANICAL HVAC Maintenance — City Building Not to exceed $6,768.00 Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried. • CONTRACT NO. 141 -2015 — CULY CONTRACTING Round 1 Bid 3 Blight Elimination Program Removal of 2225 Glen Court Not to exceed $37,515.00 Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. • CONTRACT NO. 142 -2015 — MIKESELL EXCAVATING Round 2 Bid 1 Blight Elimination Program Group B - Not to exceed $32,400.00 Group C — Not to exceed $69,300.00 Total Not to exceed $101,700.00 Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried. • CONTRACT NO. 143-2016— DONATHAN'S INSPECTION AND REMOVAL SERVICES Asbestos Abatement with the Blight Elimination Program Group 1 — Not to exceed $10,500.00 Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. • CONTRACT NO. 144-2016— ELITE CLEAN Floor /Carpet Maintenance — City Building Not to exceed $1,290.00 /month — floors Not to exceed $2,400.00 /year — carpet Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried. • CONTRACT NO. 145 -2015 — TECH ELECTRONICS & COMMUNICATIONS VHF Repeater System for Rose View Transit Not to exceed $9,419.00 Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. CHANGE ORDERS - None ADDENDUMS • CONTRACT NO. 155 -2013 — ADDENDUM NO.2 Reynolds Plumbing General maintenance and plumbing repairs — Fire Department Not to exceed $1,500.00 Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried. • CONTRACT NO. 3-2015 —ADDENDUM NO. 1 Key Pointe Medial Annual physicals — Firefighters Not to exceed $28,390.00 S:BOW /minutes /2015 /dec 10.docx Board of Works Minutes December 10, 2015 Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. • CONTRACT NO. 11 -2015 —ADDENDUM NO. 1 Overhead Door Company On call and as- needed general maintenance to the overhead doors and openers — Fire Department Not to exceed $2,500.00 Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried. CONTRACT NO. 111-2015 — ADDENDUM NO.1 (Metro) American Environmental Corporation Final Wage Determination — Richmond Brownfield Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried. RESOLUTIONS - None PETITIONS - None ADJOURNMENT After a motion was duly made, the meeting was adjourned. Vicki Robinson, President ATTE Karen Chasteen, IAMC, MMC City Clerk A recording of this meeting is on file in the Office of the City Clerk. S:BOW /minutes /2015 /dec 10.docx