HomeMy Public PortalAboutMinutes - 2002/07/17 - Regular"
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P A R K S & R E C R E A T I O N C O M M I S S I O N
T E M P L E C I T Y , C A L I F O R N I A
M I N U T E S
J U L Y 1 7 , 2 0 0 2
I N I T I A T I O N :
1 . C A L L T O O R D E R :
P u r s u a n t t o t h e a g e n d a p o s t e d o n J u l y 1 1 , 2 0 0 2 , C h a i r m a n F r e e m a n c a l l e d t h e
m e e t i n g o f t h e P a r k s & R e c r e a t i o n C o m m i s s i o n t o o r d e r a t 7 : 4 0 p . m . o n
W e d n e s d a y , J u l y 1 7 , 2 0 0 2
2 . R O L L C A L L :
P R E S E N T : C h a i r m a n F r e e m a n , C o m m i s s i o n e r s S t e r n q u i s t , B r o g e a n d
V i c e - C h a i r m a n F e r r a r i
A B S E N T : C o m m i s s i o n e r O ' L e a r y
A L S O P R E S E N T : D i r e c t o r B u r r o u g h s a n d S u p e r v i s o r H a m p s o n
C o m m i s s i o n e r B r o g e m o v e d t o e x c u s e C o m m i s s i o n e r O ' L e a r y f o r c a u s e ,
s e c o n d e d b y C o m m i s s i o n e r S t e r n q u i s t a n d u n a n i m o u s l y a p p r o v e d .
3 . P L E D G E O F A L L E G I A N C E : L e d b y C h a i r m a n F r e e m a n
4 . R E O R G A N I Z A T I O N O F C O M M I S S I O N
C h a i r m a n F r e e m a n d e c l a r e d n o m i n a t i o n s o p e n f o r C h a i r m a n f o r t h e e n s u i n g
y e a r 2 0 0 2 - 0 3 . C o m m i s s i o n e r B r o g e n o m i n a t e d V i c e - C h a i r m a n F e r r a r i a s
C h a i r m a n a n d C o m m i s s i o n e r O ' L e a r y a s V i c e - C h a i r m a n , s e c o n d e d b y
C o m m i s s i o n e r S t e r n q u i s t . C h a i r m a n F r e e m a n m o v e d t o c l o s e n o m i n a t i o n s a n d
c a s t u n a n i m o u s b a l l o t f o r V i c e - C h a i r m a n F e r r a r i a s C h a i r m a n a n d C o m m i s s i o n e r
O ' L e a r y a s V i c e - C h a i r m a n , s e c o n d e d b y C o m m i s s i o n e r S t e r n q u i s t a n d
u n a n i m o u s l y c a r r i e d .
5 . P U B L I C C O M M E N T S O N I T E M S N O T L I S T E D O N T H E A G E N D A : N o o n e
6 . C O N S E N T C A L E N D A R :
C o m m i s s i o n e r S t e r n q u i s t m o v e d t o a p p r o v e t h e C o n s e n t C a l e n d a r , s e c o n d e d b y
C o m m i s s i o n e r F r e e m a n a n d u n a n i m o u s l y a p p r o v e d .
A . A P P R O V A L O F M I N U T E S R e g u l a r M e e t i n g o f J u n e 1 9 , 2 0 0 2
PARKS & RECREATION COMMISSION MINUTES Page 2
July 17, 2002
Commission approved the minutes of the regular meeting of June 19,
2002
B. MONTHLY ATTENDANCE /ACTIVITY REPORTS
Commission received the Attendance /Activity Reports for the month of
June 2002
C. MONTHLY REPORT ON SHERIFF'S DEPARTMENT ACTIONS AT LIVE
OAK PARK AND TEMPLE CITY PARK
Commission received reports from the Parks & Recreation Department
regarding Sheriff's Department actions at Live Oak Park and Temple City
Park for the month of June 2002
7. UNFINISHED BUSINESS:
A. UPDATE ON WEST SIDE IMPROVEMENTS
Director Burroughs provided the Commission with a brief update on the
Live Oak Park improvements. She stated final plans have been received
from County plan check. She added they would go to bid after the
scheduled meeting with the architect to complete the bid packet.
Chairman Ferrari asked for an update from last month's meeting regarding
the City's authority to pre - qualify a bidder.
Director Burroughs stated that after checking with the City Manager it was
concluded that the City prefers to leave the number of bidders open at this
time and to not pre - qualify bidders. Director Burroughs stated
qualifications will be reviewed after receipt of bids and the lowest,
responsible bidder would be accepted.
Chairman Ferrari requested that the Commission be able to follow up on a
bidder's background.
Director Burroughs stated she would follow up on the request.
B. REVIEW OF LIVE OAK PARK PICNIC SHELTER RESERVATION
POLICIES AND PROCEDURES
Director Burroughs reviewed the information as provided in the staff report
dated July 17, 2002. She asked the Commission for their comments on
Attachment 1; Picnic Shelter Checklist and Attachment 2; Picnic Shelter
Reservation Policies and Procedures.
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P A R K S & R E C R E A T I O N C O M M I S S I O N M I N U T E S P a g e 3
J u l y 1 7 , 2 0 0 2
C o m m i s s i o n e r B r o g e s a i d t h e c h e c k l i s t w a s v e r y c o m p r e h e n s i v e a n d a
g o o d s t a r t i n g p o i n t a s a p o l i c y a n d p r o c e d u r e o u t l i n e . S h e s u g g e s t e d
s t a r t i n g w i t h a 6 - m o n t h t r i a l b a s i s .
C o m m i s s i o n e r F r e e m a n c o n c u r r e d w i t h C o m m i s s i o n e r B r o g e .
C o m m i s s i o n e r S t e r n q u i s t a s k e d t o c l a r i f y t h e w o r d i n g b e t w e e n A t t a c h m e n t
1 a n d A t t a c h m e n t 2 a n d s u g g e s t e d d e l e t i n g t h e " A l l d e c o r a t i v e m a t e r i a l s
r e m o v e d " s t a t e m e n t f r o m t h e P i c n i c S h e l t e r C h e c k l i s t .
D i r e c t o r B u r r o u g h s s t a t e d t h e " A l l d e c o r a t i v e m a t e r i a l s r e m o v e d "
s t a t e m e n t w o u l d b e d e l e t e d f r o m t h e c h e c k l i s t . S h e a d d e d t h a t a n y g r o u p
u s i n g t h e p i c n i c s h e l t e r i n a r e s e r v e d c a p a c i t y a r e r e s p o n s i b l e f o r a n d
r e q u i r e d t o f o l l o w a l l p a r k r u l e s . A n y u s e r n o t i n c o m p l i a n c e w i t h t h e
m u n i c i p a l c o d e w o u l d b e s u b j e c t t o f o r f e i t o f t h e i r d e p o s i t , r e g a r d l e s s o f
d a m a g e .
C o m m i s s i o n e r S t e r n q u i s t s t a t e d s h e w o u l d l i k e t o h a v e a r e s e r v e d u s e
p e r m i t r e v o k e d i m m e d i a t e l y i f t h e u s e r o r g r o u p d i d n o t c o m p l y w i t h t h e
p a r k r u l e s .
C h a i r m a n F e r r a r i a d d e d t h a t a p p r o v a l b y C o m m i s s i o n s h o u l d b e r e q u i r e d
t o a p p l y f o r r e s e r v e d u s e o f t h e L i v e O a k P a r k p i c n i c s h e l t e r i f a g r o u p ' s
p e r m i t h a d p r e v i o u s l y b e e n r e v o k e d .
D i r e c t o r B u r r o u g h s r e s t a t e d t h a t a n y g r o u p o r u s e r t h a t d o e s n o t c o m p l y
w i t h t h e m u n i c i p a l c o d e w h e n a s k e d b y s t a f f w o u l d i m m e d i a t e l y h a v e t h e i r
p e r m i t r e v o k e d a n d w o u l d f o r f e i t t h e d e p o s i t . A d d i t i o n a l l y , a n y g r o u p
w i s h i n g t o r e a p p l y f o r r e s e r v e d u s e o f t h e L i v e O a k P a r k ' s p i c n i c s h e l t e r ,
t h a t h a d p r e v i o u s l y h a d t h e i r p e r m i t r e v o k e d , w o u l d b e r e q u i r e d t o a p p e a r
b e f o r e t h e P a r k s & R e c r e a t i o n C o m m i s s i o n f o r c o n s i d e r a t i o n o f s u c h u s e .
D i r e c t o r B u r r o u g h s c o n f i r m e d t h a t a s t a t e m e n t w o u l d b e a d d e d t o t h e
P i c n i c S h e l t e r C h e c k l i s t a n d t h e P i c n i c S h e l t e r R e s e r v a t i o n P o l i c i e s a n d
P r o c e d u r e s s t a t i n g t h a t a n y v i o l a t i o n o f t h e m u n i c i p a l c o d e w o u l d r e s u l t i n
i m m e d i a t e r e v o c a t i o n o f t h e p e r m i t .
C o m m i s s i o n e r B r o g e m o v e d t o r e c o m m e n d t o C i t y C o u n c i l t h e
r e c o m m e n d e d a m e n d e d c h a n g e s . t o A t t a c h m e n t 1 ; P i c n i c S h e l t e r
C h e c k l i s t a n d A t t a c h m e n t 2 ; P i c n i c S h e l t e r R e s e r v a t i o n P o l i c i e s a n d
P r o c e d u r e s , s e c o n d e d b y C o m m i s s i o n e r F r e e m a n a n d u n a n i m o u s l y
a p p r o v e d .
PARKS & RECREATION COMMISSION MINUTES Page 4
July 17, 2002
8. NEW BUSINESS:
A. VIDEO PRESENTATION BY COMMISSIONER STERNQUIST
Director Burroughs stated Item 8A, Video Presentation by Commission
Sternquist has been tabled to the September 18, 2002 Parks & Recreation
Commission meeting.
9. COMMUNICATIONS: None
10. ADDITIONAL ORAL COMMUNICATIONS FROM THE AUDIENCE: None
11. MATTERS FROM CITY OFFICIALS:
A. PARKS AND RECREATION DIRECTOR'S REPORT
Director Burroughs stated the County of Los Angeles is unwilling to sign
the agreement for the City's Community Swim Program. The County is
requesting a donation of $12,000 for the program whereas in the past this
amount has been specified in the agreement.
City Council approved the Performing Arts Pavilion fee increase to $40 per •
hour. She stated that Council has authorized the purchase and installation
of new directional signs for Live Oak Park. The Historical Museum's name
will be included on the signs.
City Council asked staff to organize a September 11th observance
beginning at 6 p.m. Director Burroughs asked the Commission for
thoughts and ideas for the observance.
Director Burroughs announced the wading pool at Live Oak Park is open
after being out of service for over 3 -weeks for pump repairs. She stated
staff will track the wading pool activity and will present a report to the
Commission after the summer months.
Commissioner Sternquist moved to receive and file the Director's Report,
seconded by Commissioner Freeman and unanimously approved.
12. COMMISSION ITEMS SEPARATE FROM THE REGULAR AGENDA
A. COMMISSIONER BROGE asked that the stains on the facade at the Live
Oak Park Community Center be repaired and the cause of such stains
eliminated. Commissioner Broge asked to evaluate the sale of fireworks in
Temple City adding that activity at Live Oak Park on July 4th went until •
after 11 p.m. She suggested a fundraising audit could help determine
different firework options.
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P A R K S & R E C R E A T I O N C O M M I S S I O N M I N U T E S P a g e 5
J u l y 1 7 , 2 0 0 2
C h a i r m a n F e r r a r i c o n c u r r e d w i t h C o m m i s s i o n e r B r o g e . H e a s k e d t o
p o s s i b l y l o o k a t a C i t y s p o n s o r e d 4 t h o f J u l y s h o w .
D i r e c t o r B u r r o u g h s s t a t e d a s a d e t e r r e n t , s t a f f n o t i f i e d p o t e n t i a l p a r k u s e r s
o n J u l y 4 t h s t a t i n g f i r e w o r k s w e r e n o t a l l o w e d i n t h e p a r k . I t w a s r e p o r t e d
b y s t a f f t h a t t r a s h w a s m i n i m a l a n d i t w a s q u i e t i n t h e p a r k p r i o r t o 1 0 : 3 0
p . m
B . C O M M I S S I O N E R F E R R A R I a s k e d t o i n v e s t i g a t e h o w o t h e r c i t i e s
c e l e b r a t e t h e 4 t h
C . C O M M I S S I O N E R F R E E M A N c o n c u r r e d w i t h C o m m i s s i o n e r B r o g e t o l o o k
a t a l t e r n a t i v e s t o t h e C i t y ' s f i r e w o r k s a l e s .
D . C O M M I S S I O N E R O ' L E A R Y
E . C O M M I S S I O N E R S T E R N Q U I S T a s k e d w h e n n e w c o n t r a c t s w i t h f i r e w o r k
c o m p a n i e s a r e d u e .
D i r e c t o r B u r r o u g h s s t a t e d C i t y C o u n c i l r e c e i v e s t h e n e w c o n t r a c t l i s t i n
M a r c h .
D i r e c t o r B u r r o u g h s s t a t e d d u e t o r e c e n t i s s u e s i n t h e n e w s , T e m p l e C i t y
S h e r i f f d e p u t i e s w o u l d a d d r e s s t h e S T A R S C l u b a n d D a y C a m p s
r e g a r d i n g s a f e t y a n d s t r a n g e r i s s u e s .
C o m m i s s i o n e r S t e r n q u i s t s t a t e d t h e C i t y ' s " N e i g h b o r h o o d W a t c h "
s i g n p o s t s a r e i n p o o r c o n d i t i o n .
1 3 . A D J O U R N M E N T :
T h e r e b e i n g n o f u r t h e r b u s i n e s s , i t w a s m o v e d b y C o m m i s s i o n e r S t e r n q u i s t
a n d s e c o n d e d b y C o m m i s s i o n e r F r e e m a n t h a t t h e m e e t i n g b e a d j o u r n e d t o t h e
n e x t r e g u l a r m e e t i n g o f t h e P a r k s & R e c r e a t i o n C o m m i s s i o n t o b e h e l d o n
A u g u s t 2 1 , 2 0 0 2 a t 7 : 3 0 p . m . i n t h e C o u n c i l C h a m b e r s , 5 9 3 8 N o r t h K a u f f m a n
A v e n u e , T e m p l e C i t y . C h a i r m a n F e r r a r i a d j o u r n e d t h e m e - ' g a t 8 : 1 7 p . m .
A T T E S T :
C h a i r m a n F e r r