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HomeMy Public PortalAbout2020.04.23 Regular Council Minutes MINUTES McCall City Council Regular Meeting . McCall City Hall-VIA Teleconference April 23,2020 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Public Comment Public Hearing Work Session Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Giles called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Giles, Council Member Holmes, Council Member Maciaszek, and Council Member Nielsen all answered roll call. Council Member Sowers joined the meeting at 5:33 p.m. after roll call. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Michelle Groenevelt, Community Development Director; Justin Williams, Police Chief;Nathan Stewart, Public Works Director Also, in attendance was Diane Kushlan, Kushlan Associations; Dave Bingaman, Valley County Commissioner; Gabe Stayton, Valley County Treasurer; Scott Carnes, Lakeshore Disposal; Mayor Giles led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Holmes moved to approve the agenda as submitted. Council Member Nielsen seconded the motion. In a voice vote all members voted aye and the motion carried. CONSENT AGENDA Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study.Items listed are considered routine by the Council and were enacted with one motion. 1. City Council Emergency Minutes March 20, 2020 MCCALL CITY COUNCIL Page I of 14 April 23, 2020 Regular Meeting 2. City Council Regular Minutes March 26, 2020 3. City Council Regular Minutes April 9, 2020 4. City Council Special Minutes April 15, 2020 5. Payroll Report for period ending April 3, 2020 6. Warrant Register—GL 7. Warrant Register—Vendor 8. AB 20-120 City Licenses Report to Council Per McCall City Code: Per McCall City Code Title 4 Chapter 9, the City Council has determined that the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the city clerk shall review the application for catering permit for completeness and forward said application to the Police Chief.The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete,the City Clerk shall approve or deny such application.All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor permits, and public event applications. Due to the COVID-19 emergency order, all permits were put on hold and no license applications have been processed in the last two weeks. Action: Information only. No license report to review. 9. AB 20-116 Treasurer's Report as Required by IC 50-208:Treasurer's report of accounts and activity of office during the month of March 2020 regarding care, management or disposition of moneys,property or business of the City.Action: The Council shall examine the report and determine whether additional information from the Treasurer is required. 10. AB 20-130 Treasurer's Ouarterly Report as Required by IC 50-208: Treasurer's quarterly report of accounts and activity of office during the months of January, February, and March 2020 regarding care, management, or disposition of moneys, property, or business of the City.Action: The Council shall examine the report and determine whether additional information from the Treasurer is required. 11. AB 20-115 Request Approval of Lease Agreement for a Commercial Airport Tenant of Hangar 101 - Gem Airport: Gem Air is a commercial air taxi service requesting to operate from McCall with use of Hangar 101 on the airport. A draft lease was approved by City Council at the March 12, 2020 meeting as AB 20-068. Currently, the lease has not been signed by Gem Air. A request from Gem Air was received by Staff to delay the start of the lease from May 1 st until June 1 st due to the coronavirus' effect on the demand for air transportation to and from McCall. Terms of the new lease provide for approximately 1,000 sq.ft of space in Hangar 101 for the period June 1,2020 through September 30,2020 leased at a $1,000 per month. Included in the lease are 12 (twelve) city provided parking spaces for an additional fee of$300 per month. The enclosed draft lease is the same as AB 20-068 draft lease, except for the starting date change from May 1 st to June 1 st. The lease has been reviewed by the city attorney and meets airport minimum standards and has not changed since the March 12 meeting with the exception of the start date.Action:Approve the Lease Agreement for a Commercial Airport Tenant of Hangar 101 for Gem Air and authorize the Mayor to sign all necessary documents. 12. AB 20-117 Accept the Library Board Annual Report to Council: Library Trustee Jacki Rubin has prepared the McCall Public Library Board of Trustees annual report. The MCCALL CITY COUNCIL Page 2 of 14 April 23, 2020 Regular Meeting Library Board of Trustees advocate for the library and literacy; hire and evaluate the Library Director; monitor overall effectiveness of the library as a social institution; set library policies and plan strategic goals to better serve the community. Idaho law states the library board is made up of 5 volunteers who are legally responsible for overseeing operation of the library. Individual members have no legal authority—the board only has authority when it makes a group decision in a meeting that meets requirements of the Idaho Open Meeting Law. Meetings are held the 3rd Thursday of the month at 9AM in Legion Hall. Members are selected in October by the Library Board and confirmed by City Council. The mission of the McCall Public Library is to provide patrons with diverse and organized information that satisfies their learning and recreational needs. Together with a well-trained staff, modern equipment, and a welcoming environment, our library will promote understanding of our culture, our world, and ourselves.Action: Information only. 13. AB 20-118 Request to Approve a New lease for Hangar 542 for Timothy McGahey& Jill McGahey and Terminate the existing Hangar 542 lease assignment for 9G Enterprises: Timothy McGahey & Jill McGahey are purchasing Hangar 542 from 9G Enterprises. Therefore, Timothy McGahey&Jill McGahey have requested a new lease for Hangar 542 and to terminate the existing lease with 9G Enterprises. The existing lease consists of 1,512 square feet of property. The annual Hangar Lease payment of$454.63 is paid up through September 30, 2020. The rate for next year will be determined when the annual CPI index is published in September. The purchaser has been provided with a copy of the current lease, current Airport Rules and Regulations, and Airport Minimum Standards. The City Clerk will record the document and keep a copy for the City's records. Staff has requested a$200 transaction fee and the contract has been reviewed by the City Attorney. Action: Approve the new lease for Timothy McGahey & Jill McGahey and terminate the existing Hangar 542 lease assignment for 9G Enterprises and to authorize the Mayor to sign all necessary documents. 14. AB 20-121 Request for Approval of Resolution 20-08 to Auction Surplus Personal Property: Vehicles: Idaho Code §67-5732A allows for the disposal of surplus personal property, provided that when sales will be offered to the public and sold to the highest responsible bidder,notice of such sale shall be published in the newspaper for at least two (2) weeks prior to such offering. Annually City staff identifies several items as surplus property. Consistent with prior years,the resolution authorizes the City Clerk to conduct a bid auction for the purposes of selling the surplus property to the highest bidder. The City has partnered with Public Surplus, an online auction to auction our surplus items. The public auction on the Public Surplus auction website will be noticed in the Star-News for two consecutive weeks, April 30 and May 7, with the auction going live on May 11th and closing May 18th.Action:Adopt Resolution 20-08 authorizing the sale of surplus property and authorize the Mayor to sign all necessary documents. 15. AB 20-128 Reauest to Approve the Publication of the Summary of Ordinance 987 Updating McCall Citv Code Title 3 Chapter 19 Wireless Communication Facilities: At the April 9 meeting,the City Council adopted a new chapter of the code would provide additional needed provisions for the types of wireless technology that have been reviewed in the past and set the stage for the anticipated innovation in this technology in the coming years. The Federal oversight of wireless communication siting is primarily based on three federal laws.Action:Approve the publication of the Summary of Ordinance 987 Updating McCall City Code Title 3 Chapter 19 Wireless Communication Facilities and authorize the Mayor to sign all necessary documents. MCCALL CITY COUNCIL Page 3 of 14 April 23, 2020 Regular Meeting 16. AB 20-119 Request to Approve the Agreement with Knife River Corporation for the Taxiway Relocation Proiect: At the April 9 meeting, the City Council adopted a new chapter of the code would provide additional needed provisions for the types of wireless technology that have been reviewed in the past and set the stage for the anticipated innovation in this technology in the coming years. The Federal oversight of wireless communication siting is primarily based on three federal laws. The City Attorney drafted the summary.Action:Approve the publication of the Summary of Ordinance 987 Updating McCall City Code Title 3 Chapter 19 Wireless Communication Facilities and authorize the Mayor to sign all necessary documents. Council Member Sowers joined the meeting at 5:33 p.m. Council Member Nielsen moved to approve the Consent Agenda as submitted. Council Member Holmes seconded the motion. In a roll call vote Council Member Nielsen, Council Member Holmes, Mayor Giles, Council Member Maciaszek, and Council Member Sowers all voted aye and the motion carried. PUBLIC COMMENT Mayor Giles called for public comment at 5:34 p.m. City Clerk BessieJo Wagner read the following written comments: Marilyn Olson of 890 Timber Ridge Ct, McCall wrote "I am concerned about the moving of the McCall Recycling Center to Lake Fork. I don't understand how it will be more functional than the McCall site. I feel oversight is needed as in someone paid by Valley County to be responsible for keeping the site clean. Adams County has a paid employee in Council to make sure that the recycling center works properly and is clean with no garbage dumped at the site. We as a community need to be responsible for our garbage and recycling. Is it possible for the city of McCall to have a functioning recycling center?I feel there is a lot of interest in this community to recycle. Thank you for your time and consideration." Judy Anderson of 13775 Nisula Road, McCall wrote "I would like to comment on the county's plan to close the McCall Recycling center and open a new one in Lake Fork for the whole county. The county sees this as a way to solve all the problems with recycling and to turn over a new leaf without having to spend too much money. While no one would want to continue the mess at the McCall site, I do not think the proposed site in Lake Fork will solve the problems unless there are some fundamental changes in management. The skepticism over the Lake Fork proposal is based on years of the county's lack of oversight and Lake Shore's historic mismanagement. If these problems are not confronted nothing will change. If the Lake Fork site is to succeed,then we must demand total public transparency. I suggest we insist on: 1)Monthly statements printed in the Star News that delineate the cost for running the recycle center for that month, the money made off of recycling, where the recycling went, and how much money Lake Shore made. 2) We also need a county employee who has in her job description overseeing the recycling solid waste management in Valley County. This person would monitor the recycle center, Lake Shore's performance, and answer the public's questions. She would also be responsible for getting and updating the rules on what can be recycled by maintaining contact with Beau Peck the director of marketing for the pro MCCALL CITY COUNCIL Page 4 of 14 April 23, 2020 Regular Meeting Recycling group in Utah.Those rules would be delivered and updated to the public by the county.... not by Lake Shore. The report written by Julie Thrower, that the McCall Council commissioned from their own EAC on recycling, made very clear that recycling works when there is direct government involvement(a paid county employee)providing oversight.If we really want the Lake Fork site to succeed this is the minimum that needs to be done so that the county is truly doing this in the most cost-effective way and in a manner, we, in the city of McCall, can be proud of." Eberle Umbach of P.O. Box 172, McCall wrote "Thank you for accepting public comment on recycling. With the County's decision to close three recycling sites, there's an opportunity for change: to develop a recycling program that really works. In addition to the factors that make a recycling center minimally functional (a roof, a floor, enough covered space to store bales, accessible bins, and an on-site supervisor) public involvement is essential. How people use a recycling center is key to its success. Involving the public builds the sense of ownership of recycling and of other aspects of a broader waste management program. There are many people in the community who want to help create a good recycling program. However, the involvement of the community has to be authentic involvement. Would the City, in partnership with the County, consider adopting a plan to create waste-management policy that had community groups as part of the planning process and structure, including on-going ways to evaluate how the program is working? Education is important, but not sufficient. For example, all drivers are given education about how speeding is dangerous - but ordinances allow for fines to be imposed for speeding. Would the City consider ordinances for how tourists and residents must dispose of garbage?In the world today, how we handle our garbage is a top priority, not a side issue. I would love to see McCall become a model for how resort towns can create effective garbage management with strong citizen participation." Jeffrey Canfield of 1102 Buckboard Way, McCall wrote "As members of the group that wrote the Alternate Proposal for Recycling in Valley County, we write this in support of creating an "enhanced recycling service"for the citizens of McCall,as the city's comprehensive plan promises (page 125). The County intends to close the collection sites in Cascade, Donnelly and McCall and replace them with one centralized collection site %2 mile east of Lake Fork. Their plan is to clear off an area 100'x 100' and fence it. That's all: no pavement,no roof,just dirt. We anticipate that it will be much like the present site in McCall, except that it will be much less convenient. It seems self-evident that recycling participation in Valley County, and in McCall,will be greatly reduced. We do not believe that this constitutes an"enhanced recycling service"for the citizens of McCall. We have sent each of you copies of our Alternate Proposal. It is based on a simple and easily accessible model: Adams County's recycling program. They have created a very functional program that produces clean, highly marketable goods. We do not think that it is unreasonable to expect that Valley County, with far more resources than our neighbor, should be able to provide its citizens with a comparable recycling program. We have asked the county to take a pause in developing the Lake Fork site so that the citizens, and cities, of Valley County can be made fully aware of this major change and be given an opportunity to weigh in with their wishes. Today we ask you to consider what you envision for McCall. The city's Comprehensive Plan states very clearly that sustainability and recycling are key values that should guide all of your decisions. In October of 2018 McCall's Environmental Advisory Committee produced a report, at the city's request, that analyzed several different options for recycling in McCall. The county's plan to centralize collection to Lake Fork was first being promoted back then, and the EAC's report was partly in response to the county's plan. It presented several different options for McCall to develop its own recycling program.We would encourage you to revisit their report;it has much information MCCALL CITY COUNCIL Page 5 of 14 April 23, 2020 Regular Meeting that is relevant today. There is no doubt that the county's plan is a big_step backward for recycling in McCall. And it may be just the first step. What will happen if recycling participation is greatly reduced? Will the county then say that recycling just isn't worth the effort and expense? Will recycling be discontinued altogether?Are we going to let this happen by default?Now is the time to step forward and act deliberately. Whatever the outcome, these important decisions should be made with our eyes wide open and with the full participation of all of the stakeholders. Group members: Geoff Burns, Barb Dixon, Joey Pietri, Jeff Canfield, Eberle Umbach, Marilyn Olson and Melissa Coriell." Melissa Coriell of 1109 Buckboard Way, McCall wrote "Dear Members of the McCall City Council: Thank you for all you've done over the last two months to keep our community safe and thank you for finding ways to still allow public participation during these challenging and unusual times. I'm grateful. Recently, I've had time to revisit the McCall Master Plan. I was excited to see that plans for composting are part of the near future. I would love to be part of any effort to bring city-wide composting to our community; it is one of the most viable ways to reduce waste both in terms of weight and methane emissions. I encourage you to look to the city of Boise (https://www.cityofboise.org/departments/public-works/curb-it/compost/) as well as smaller mountain communities to see how this could be done in our own community. I hope that in this rather limbo time that all of us can pause to reflect on what is truly important in our community. I am aware that the city is currently working on a climate action plan with the McCall Outdoor Science School; composting and urban agriculture are natural partners in this effort. I am supportive of plans for city-wide composting and any effort to divert material from becoming an end use in a landfill. Thank you again for taking the time to read these comments." Laura DeFrancesco of 508 Brundage Dr., McCall wrote"I want to add my voice to the proposed new recycling center to be located at Lakefork. The current site has degenerated to the point that the containers often are at overflow, the ground is littered with paper, plastic and cans. The road has not been maintained. The location of the site is neither adequate nor maintained and is an eyesore for anyone having to drive by it on a daily basis. The businesses and apartments nearby must also suffer with seeing garbage daily. I heartily support this move which I understand will be manned and maintained and will hopefully not be in someone's' backyard." Hearing no more comments, Mayor Giles closed the comment period at 5:45 p.m. PUBLIC HEARING AB 20-129 Request to Adopt an Ordinance Updating McCall City Code Title 2 Building Regulations—CA-19-03 Mayor Giles continued the public hearing at 5:45 p.m. Community and Economic Development Director Michelle Groenevelt presented the Ordinance updating McCall City Code Title 2 Building Regulations — CA-19-03. Title 2 BUILDING REGULATIONS of the McCall Municipal Code sets forth the requirements for building and construction within the McCall Area. The purpose of the updates to Title 2 are to incorporate the most recent provisions of state building codes and simplify the process for adoption of future changes; codify existing practices; adopted new provisions as determined necessary by the MCCALL CITY COUNCIL Page 6 of 14 April 23, 2020 Regular Meeting Building Official and others involved in the review of building and .construction; improve consistency with other provisions of the municipal code; and generally, clarify, simplify and update the title. On March 3, 2020, the McCall Area Planning and Zoning Commission held a public hearing, considered the ordinance and recommended to the City Council and County Commissioners that the ordinance be approved. The City Attorney drafted and reviewed the Title 2 Ordinance. Diane Kushlan of Kushlan Associations was available for questions. The Council expressed they did not have any further questions. No further comments were made. Mayor Giles closed public hearing at 5:49 p.m. Council Member Holmes moved to suspend the rules and read by title only, one-time only Ordinance 988. Council Member Maciaszek seconded the motion.In a roll call vote Council Member Holmes, Council Member Maciaszek, Mayor Giles, Council Member Nielsen, and Council Member Sowers all voted aye and the motion carried. City Clerk BessieJo Wagner read Ordinance 988: An ordinance of the City of McCall, Valley County, Idaho, amending Title 2 Chapter 1 clarifying applicability throughout the McCall area, clarifying the applicability and exemptions to buildings and construction, defining agricultural structures, Building Official, and structure, simplifying adopted codes, additions to snow requirements, electrical wiring requirements, and liquefied petroleum gas (LPG) system requirements, establishing maintenance standards; amending Title 2 Chapter 2 related duties of the Building Official and coordination with other permits, removing expiration of sewer service and water connection permits, setting regulations for drainage, flood control, utilities and street improvements, establishing when a Certificate of Occupancy shall be issued, addressing permits issued by the review and approval process contained in McCall City Code Title 3, providing purpose, responsibility, contents and procedures of the planning report; amending Title 2 Chapter 3 Administration, designating Building Official, establishing progress inspections, including Valley County limitations of responsibility,establishing member terms and duties, directing the City Clerk, and providing an effective date. Council Member Holmes moved to adopt Ordinance No 988, updating McCall City Code Title 2 Building Regulations, approve the publication of the summary, and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion.In a roll call vote Council Member Holmes, Council Member Maciaszek,Mayor Giles, Council Member Nielsen, and Council Member Sowers all voted aye and the motion carried. AB 20-127 Request to Adopt an Ordinance Updating McCall City Code Title 3 Chanter 20 Historic Preservation Mayor Giles continued the public hearing at 5:57p.m. Community & Economic Development Director Michelle Groenevelt presented the Ordinance Updating McCall City Code Title 3 Chapter 20 Historic Preservation. Currently, code provisions for historic preservation is Chapter 4 of Title 2 BUILDING REGULATIONS. This ordinance would relocate the chapter in its entirety, with some minor modifications and additions, to Title 3 PLANNING AND ZONING, as a new Chapter 20. MCCALL CITY COUNCIL Page 7 of 14 April 23, 2020 Regular Meeting The McCall Area Comprehensive Plan directs that: Policy 7.2 Preserve and interpret historic resources (objects, buildings, structures, sites, or places with historic, cultural, or aesthetic significance) in McCall for residents and visitors. In addition, policy and direction for historic preservation are contained in the 2011 adopted McCall Historic Preservation Plan. In light of this policy direction and since provisions for historic preservation are closely aligned with other planning and zoning requirements for design, development and non-conformities, it was determined to relocate the historic preservation requirements to title 3 On March 3, 2020, the McCall Area Planning and Zoning Commission held a public hearing, considered the ordinance and recommended to the City Council and County Commissioners that the ordinance be approved. The City Attorney reviewed and drafted the ordinance. Staff made minor corrections presented in this meeting. Diane Kushlan of Kushlan Associations was available for questions. The Council did not have any questions. Mayor Giles called for public comment. One written comment was received and City Clerk BessieJo Wagner read the email: Walt Sledzieski, Chair of the McCall Historical Preservation Commission wrote"On behalf of the McCall Historic Preservation Commission,we wish to voice our support for the changes proposed to the City code regarding historic preservation activities. The inclusion of language around potential demolition of historic buildings as well as expanding our area of influence to include the McCall Impact Area are appropriate and appreciated. Thank you." No further comments were made. Mayor Giles closed public hearing at 6.00 p.m. Council Member Holmes moved to suspend the rules and Read by title only, one-time only Ordinance 989. Council Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member Sowers, Mayor Giles, Council Member Maciaszek, and Council Member Nielsen all voted aye and the motion carried. City Clerk BessieJo Wagner read Ordinance 989: An ordinance of the City of McCall, Valley County, Idaho repealing Title 2 Chapter 4 Historic Preservation and enacting new Title 3 Chapter 20 Historic Preservation, and relocating definitions previously contained in Title 2 Chapter 4 to existing Title 3 Chapter 2 Section 02, with minor revisions throughout for clarification, and for the purpose of clarifying applicability throughout the area of McCall, amending the Historic Preservation Commission duties, adding a new section regulating demolition or removal of historic structures,adding exemptions,designating applicable uniform codes, correcting references in Title 3, Chapter 11, Section 07, directing the City Clerk, and providing an effective date. Council Member Nielsen moved to adopt Ordinance No 989, Updating McCall City Code Title 3 Chapter 20 Historic Preservation, approve the publication of the summary, and authorize the Mayor to sign all necessary documents.Council Member Holmes seconded the motion. In a roll call vote Council Member Nielsen, Council Member Holmes, Mayor Giles, MCCALL CITY COUNCIL Page 8 of 14 April 23, 2020 Regular Meeting Council Member Maciaszek, and Council Member Sowers all voted aye and the motion carried. WORK SESSION AB 20-123 Valley County Recycling Facility Update and Discussion City Manager Anette Spickard presented the Valley County Recycling Facility work session. County Commissioner Dave Bingaman and County Treasurer Gabe Stayton provided an update on the County's future plans for recycling facilities. Commissioner Bingaman provided a brief history of how the decision to create a single location for recycling came about and gave an overview of where the project is currently. Budget restraints will require the project to be completed in stages. He shared that currently recycling does not pay for itself and the County must subsidize$200,000/year to maintain the service. Moving the current three facilities to one location will reduce hauling fees and save the County tax payors about $70,000/year. The relocation will also assist in improving the quality of recyclables by reducing contamination and bring the sale value up. Valley County Treasurer Stayton explained the map and diagrams and answered questions regarding the contract. The County has a 10-year agreement with 3 years remaining with Lakeshore Disposal in charge of recycling. There is an addendum currently being modified, but not yet approved,that addresses the centralized building and staffing to run it. Council Member Maciaszek wanted to know if it would still be possible to have a separate program for McCall. Lakeshore Disposal Operations Manager Scott Carnes stated the centralized facility is to fix the current problems but felt it is possible to revise the recycling programs in each city as they move forward so long as it fits into the contract. Community and Economic Development Director Michelle Groenevelt provided the background and zoning context for the Valley County recycling facility site on Deinhard Lane in McCall. She brought up the recycling add-on curbside service with Lake Shore Disposal and the City may want to revisit that discussion. Mr. Carnes gave an update on the difficulties of curbside recycling with such a small customer base. Because the amount of co-mingled recycling is so small and the time it would take to produce a load ready for transport, the recycling collected would have to sit for long periods of time causing deterioration and therefore making the product undesirable to the buyers.If the whole county was included in the curbside recycling program,it may produce enough to make it worthwhile. Otherwise, it would not be cost effective for the County. He explained the difference between how recyclables are currently baled and a co-mingled load for curbside. He shared there are some positive changes happening in the industry that give hope for all recyclables to be used. Commissioner Bingaman clarified the new site was determined by population location, ease of getting the permits, costs effectiveness, and zoning issues in McCall of having the equipment inside the city limits. He described the two different construction phases. Mr. Carnes shared there is no limit on the amount of material brought in with the only caveat being the cardboard will need to be broken down. If the City wanted to set up an in-town location, Lakeshore Disposal could assist in staffing the location to keep product from being contaminated. MCCALL CITY COUNCIL Page 9 of 14 April 23, 2020 Regular Meeting In summary,.the Council sees the value in the new site,would like to explore a recycling site inside the city limits, looking at reducing plastic consumption, and thanked the County and staff for their participation and providing up-to-date information. City Manager Anette Spickard reminded the Council of the Sustainability Initiative and how this topic falls under that umbrella so staff will be addressing these issues as the initiative moves forward. BUSINESS AGENDA AB 20-114 Request to Approve Resolution 20-07: Creation of a Housing Advisory Committee and Adoption of Bylaws Community&Economic Development Director Michelle Groenevelt presented Resolution 20-07 for the creation of a Housing Advisory Committee and adoption of bylaws. At the November 7, 2019 Council meeting, there was discussion about creating a Housing Advisory Committee (HAC), and Council provided direction to staff to develop the necessary documents to form this committee. This will be an advisory committee to the McCall City Council. The ideal HAC would consist of broad representation including but not limited to representatives of the following housing related industries: real estate, employer/chamber of commerce, attorney, developer, builder/construction, financing and a senior citizen. The HAC will be responsible for providing recommendations to the City Council on the McCall Housing Strategy and Program implementation. This may include identifying funding sources, developing incentive programs, identifying code amendments, reviewing Requests for Proposals, and acting as a `think tank' for local housing solutions. Staff clarified questions about staffing. There were no more questions by the Council. Council Member Nielsen moved to approve Resolution 20-07 for the formation and bylaws for a Local Housing Advisory Committee and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Nielsen, Council Member Holmes, Mayor Giles, Council Member Maciaszek, and Council Member Sowers all voted aye and the motion carried. AB 20-122 Request for Approval of the Planning, Design, And Engineering Agreement for the Lake Front Improvement Proiect Community and Economic Development Director Michelle Groenevelt presented the Planning, Design, And Engineering Agreement for the Lake Front Improvement Project. The existing 1990 urban renewal district is planning for their final projects before closing out the district in December 2021. Many of the proposed improvements, identified in the 2006 Lake Front Improvement Plan, north of Mile High Marina to Brown Park, have not been completed and continue to suffer from deteriorating conditions. In order to better understand the costs associated with the remaining projects, further planning, design, and engineering is necessary. The McCall Redevelopment Agency (MRA) approved a not to exceed budget of$200,000 for this effort. City would manage this project and provide the MRA with periodic reports and updates on the completion of the design services, engineering services, and cost estimating for Agency review and comment, including approval of the design. The Agreement outlines the terms and conditions for how this project would be administered and reimbursed by the Agency. MCCALL CITY COUNCIL Page 10 of 14 April 23, 2020 Regular Meeting Council Member Maciaszek clarified this is Urban Renewal budget'and funds incurring;the costs and not coming out of the City general funds. Staff explained this allows the City of determine what projects can occur and what the MRA can work on. Council Member Holmes moved to approve the Planning, Design, and Engineering Agreement between the City of McCall and the McCall Redevelopment Agency (MRA) for the Waterfront Improvement Project and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member Sowers, Mayor Giles, Council Member Maciaszek, and Council Member Nielsen all voted aye and the motion carried. AB 20-124 Request to Approve the Architectural Services Agreement for Bennett Architect Inc. for the Legacy Beach Intake Station Reconstruction Proiect Public Works Director Nathan Stewart presented the Architectural Services Agreement for Bennett Architect Inc. for the Legacy Beach Intake Station Reconstruction Project. The City's Legacy Beach water intake station has been located within Legacy Park since the late 1950s. More recently, the western portion of the building has been experiencing a subsiding foundation. Addressing this problem was identified in the 5-year CIP of the City's 2017 Water Master Plan. In Fall 2019, staff developed an in-situ micropile foundation stabilization that would not require' demolition but were unable to receive a responsive bid for the project. Therefore, only temporary measures were made last fall to assure against failure due to snow loading during the winter. Staff and the consulting team have re-evaluated the project in its entirety. A concept report was prepared by SPF Water Engineers(SPF)in March 2020 that provided an assessment of the cost of improving the aged facility for the future. This gave staff a better understanding that full reconstruction of the failing portion combined with an overall cosmetic facelift and securing the required conditional use permit (CUP) to entitle the facility Legacy Park's civic zoned property will provide the most efficient way of implementing the improvements. To complete this project, staff will utilize architectural and engineering consultants to prepare plans and specifications required for both the building and surrounding park area improvements. Bennett Architect,Inc. will provide architectural services for design of both the structure(new and existing portions) and landscaping improvements. The architectural services also include assistance with the land use application submittals to Planning and Zoning and City Council. Associated civil engineering services will be provided under a separate agreement with Clear Solutions Engineering,LLC. City entitlement and land use applications relating to the project will primarily be managed by Public Works staff. Staff gave clarification on the outside building materials and explained the various reasons behind extending the project beyond just foundation stabilization. Council Member Maciaszek moved to approve the Architectural Services Agreement with Bennett Architect, Inc., and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Holmes, Mayor Giles, Council Member Nielsen, and Council Member Sowers all voted aye and the motion carried. MCCALL CITY COUNCIL Page 11 of 14 April 23, 2020 Regular Meeting AB 20-125 Request to Approve the Engineering Services Agreement for Clear Solutions Engineering,LLC -Leeacy Beach Intake Station Reconstruction Project Public Works Director Nathan Stewart presented the Engineering Services Agreement for Clear Solutions Engineering, LLC for the Legacy Beach Intake Station Reconstruction Project. The City's Legacy Beach water intake station has been located within Legacy Park since the late 1950s. More recently, the western portion of the building has been experiencing a subsiding foundation. Addressing this problem was identified in the 5-year CIP of the City's 2017 Water Master Plan. In fall 2019, staff developed an in-situ micropile foundation stabilization that would not require demolition but were unable to receive a responsive bid for the project. Therefore, only temporary measures were made last fall to assure against failure due to snow loading during the winter. Staff and the consulting team have re-evaluated the project in its entirety. A concept report was prepared by SPF Water Engineers(SPF)in March 2020 that provided an assessment of the cost of improving the aged facility for the future.It is now understood that full reconstruction of the failing portion combined with an overall cosmetic facelift and securing the required conditional use permit (CUP) to entitle the facility Legacy Park's civic zoned property will provide the most efficient way of implementing the improvements. To complete this project, staff will utilize architectural and engineering consultants to prepare plans and specifications required for both the building and the surrounding park area improvements. Clear Solutions, LLC will provide water engineering and civil design services. Their proposal includes preparing a Preliminary Engineering Report(PER) and other civil design elements required for Idaho Department of Environmental Quality (IDEA) approval as well as construction, and land use application submittals to Planning and Zoning and City Council. Clear Solutions is owned by a former principal of SPF that was the City's primary contact for water projects for the past 7 years. Architectural and structural design services will be provided under a separate agreement with local architect, Legrand Bennett. City entitlement and land use applications relating to the project will primarily be managed by Public Works staff. There were no questions of staff. Council Member Maciaszek moved to approve the Engineering Services Agreement with Clear Solutions Engineering,LLC,and authorize the mayor to sign all necessary documents. Council Member Sowers seconded the motion.In a roll call vote Council Member Maciaszek, Council Member Sowers, Mayor Giles, Council Member Holmes, and Council Member Nielsen all voted aye and the motion carried. AB 20-126 Request to Approve Final Engineering Services Agreement for Crestline Engineers—E. Park Street Reconstruction, Phase 1 Public Works Director Nathan Stewart presented the Final Engineering Services Agreement for Crestline Engineers for the E. Park Street Reconstruction, Phase 1. Public Works/Streets is in the final stages of the engineering design of the reconstruction of Park Street (between 46 and Thompson), which is scheduled to be built in Summer 2020, pending funding availability. The preliminary design phase of the project has been completed. The Crestline Engineer's proposal is for complete final engineering design services.The work will include finalizing plans and specifications for bidding and construction. Crestline Engineers has prepared the preliminary design for this project and designed adjacent streetscape improvements MCCALL CITY COUNCIL Page 12 of 14 April 23, 2020 Regular Meeting for Thompson Place PUD. Substantial efficiencies and benefits are recognized by continuing to utilize the same engineering firm(including engineering data, surveying sharing, contractor value engineering, etc.) for all phases of project implementation. Staff gave clarification on the project location, what will be accomplished in Phase 1 which will include undergrounding of all of the utilities, and since this street was not part of the original project, where the funds will come from. Council Member Nielsen expressed concern with where the funds were coming from to accomplish this project. Council Member Maciaszek moved to approve the Agreement for Final Engineering Service with Crestline Engineers,and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote /Council Member Maciaszek, Council Member Holmes, Mayor Giles, and Council Member Sowers all voted aye, Council Member Nielsen voted no, and the motion carried. COVID-19 Update Police Chief Justin Williams presented the latest information on the COVID-19 pandemic and safety efforts. He reported the current number of confirmed cases is 1836 people with an average of 100 new cases a week. The stay at home order has been effective in flattening the curve. It has been difficult to acquire necessary personal protective equipment (PPE) for staff but anticipates those items will be here when people are allowed back in office. He shared the short-term rental restriction will be in place until May 31, and businesses can prepare for a soft opening with social distancing and limited number of customers inside. Out of state travelers are required to self- quarantine for 14-days after entering the state. He gave an update on the unemployment in Valley County and shared the upcoming 4-step process to reopen the State called Idaho Rebounds. Staff are working with legal counsel to understand the gray areas of the four phases. All decisions moving forward will be based on the testing data so changes may occur from what is being currently proposed. There must be a downward trend and lower numbers to move from one phase to the next. Data will be accessed every two weeks. Police Chief Williams went over the tentative dates and changes for each phase as laid out by The Governor: • Phase 1: May 1-15 For City facilities: continued telework,reentry of some employees back into the workplace depending on health concerns,minimize non-essential travel. For the Public Sector: avoid gatherings, out of state travelers to quarantine for 14-days, retail business can open if they meet requirements, restaurants, bars, and salons to remain closed, churches may open if they meet the requirements. • Phase 2: May 16-29 For City facilities: will continue in the same fashion as Phase 1. For the Public Sector: gatherings of 10 or less is allowed,restaurants and salons may open if requirements are met, all the rest will remain the same. • Phase 3: May 30-June 12 For City facilities: non-essential travel may resume, but the rest remains the same. For the Public Sector: gatherings of 50 or less people are allowed,non-essential travel may resume,bars and large venues may open, but the rest remains the same. MCCALL CITY COUNCIL Page 13 of 14 April 23, 2020 Regular Meeting • Phase 4: June 13-26 This is anticipated to be the full opening of the economy and removal of all restrictions, but metrics must be met so may change depending on data that come in after assessment. In answer to Council Member Holmes question, staff explained that cities cannot be more lenient than what is mandated by the State otherwise the city would be in violation. This encompasses all laws not just what has been made during this pandemic. The City could not open certain sectors up if it is restricted by the State.This question was also brought up to Governor Little who strongly asked for cities to respect this order. The Governor is trying to reopen the State as quickly as possible and is being more aggressive in comparison to other states with his plan. He is trying to take in consideration the health recommendations and concerns while at the same time getting people back to work. He expressed concern for small rural communities with limited healthcare resources who may not have any cases but would be affected detrimentally by an outbreak, and for the impact those communities would have on neighboring counties. Looking forward to after the last phase ends, he asked cities to pull together standards of how they will address July 4t'and large public gatherings in public places. Council Member Nielsen gave a brief update of his involvement with the Valley County Incident Command Team Policy Group. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. ADJOURNMENT Without further business,Mayor Giles adjourned the meeting at 8:01 p.m. �;lccA ATTEST: s v SEAQ, -7 "x Robert S. Giles, Mayor BessieJo a er, City MCCALL CITY COUNCIL Page 14 of 14 April 23, 2020 Regular Meeting