HomeMy Public PortalAboutMinutes - 2006/09/20 - Regular" P A R K S & R E C R E A T I O N C O M M I S S I O N
T E M P L E C I T Y , C A L I F O R N I A
M I N U T E S
S E P T E M B E R 2 0 , 2 0 0 6
I N I T I A T I O N :
1 . C A L L T O O R D E R :
P u r s u a n t t o t h e a g e n d a p o s t e d o n S e p t e m b e r 1 4 , 2 0 0 6 , C h a i r m a n O ' L e a r y c a l l e d
t h e m e e t i n g o f t h e P a r k s & R e c r e a t i o n C o m m i s s i o n t o o r d e r a t 7 : 3 0 p . m . o n
W e d n e s d a y , S e p t e m b e r 2 0 , 2 0 0 6
2 . R O L L C A L L :
P R E S E N T : C o m m i s s i o n e r s C h a v e z , F i s h , G o a d , O ' L e a r y a n d S t e r n q u i s t
A L S O P R E S E N T : D i r e c t o r B u r r o u g h s , P a r k C o o r d i n a t o r K o s k i a n d Y o u t h
C o o r d i n a t o r M a n z o - P i m e n t a l
3 . P L E D G E O F A L L E G I A N C E : L e d b y C h a i r m a n O ' L e a r y
" 4 . P U B L I C C O M M E N T S O N I T E M S N O T L I S T E D O N T H E A G E N D A :
R o g e r T a f o y a , 4 9 1 9 A g n e s , T e m p l e C i t y , T e m p l e C i t y Y o u t h F o o t b a l l a n d C h e e r
r e q u e s t e d c o n s i d e r a t i o n f o r r e s e r v e d u s e o f t h e L i v e O a k P a r k a t h l e t i c f i e l d s o n
O c t o b e r 1 5 f o r h o m e c o m i n g g a m e s f r o m 7 a . m . 7 p . m .
D i r e c t o r B u r r o u g h s a s k e d i f t h e r e q u e s t i s d u e t o t h e n o n - a v a i l a b i l i t y o f t h e T C H S
f i e l d s .
M r . T a f o y a s a i d y e s . L i v e O a k P a r k w o u l d b e a l t e r n a t e s i t e i f n o o t h e r s i t e w e r e
s e c u r e d .
C o m m i s s i o n e r F i s h m o v e d t o a d d t h e r e q u e s t f r o m T e m p l e C i t y Y o u t h . F o o t b a l l
a n d C h e e r f o r r e s e r v e d u s e o f t h e a t h l e t i c f i e l d s a t L i v e O a k P a r k o n O c t o b e r 1 5 ,
2 0 0 6 f r o m 7 a . m . t o 7 p . m . t o t h e a g e n d a , s e c o n d e d b y C o m m i s s i o n e r
S t e r n q u i s t .
C h a i r m a n O ' L e a r y c a l l e d f o r a r o l l c a l l v o t e .
C o m m i s s i o n e r C h a v e z y e s
C o m m i s s i o n e r F i s h y e s
C o m m i s s i o n e r G o a d y e s
C o m m i s s i o n e r S t e r n q u i s t y e s
C h a i r m a n O ' L e a r y y e s
PARKS & RECREATION COMMISSION MINUTES Page 2
September 20, 2006
Mr. Tafoya stated the league is looking at other field options including Oak
Avenue Intermediate School, Longden Elementary School and sites at other
cities, preferring a stadium type location. If the Commission approves the
request and another site is secured, the league would notify the City immediately.
Commissioner Fish asked if the Live Oak Park athletic fields are available on
October 15 and if the snack bar will be used.
Director Burroughs stated TC AYSO has a permit for use of the fields on
Sundays but is not using the snack bar on Sundays. Coordination by both
leagues is necessary.
Director Burroughs asked Mr. Tafoya if the _ Live Oak Park fields meet the
requirements for a full size regulation field.
Mr. Tafoya said yes and stated two fields may be needed in order to
accommodate two games at the same time.
Commissioner Fish asked if TCYF would need to stripe the fields . for regulation
games and if that would interfere with AYSO's use.
Mr. Tafoya said yes the fields would be striped.
Director Burroughs stated if approved, staff would notify AYSO of the use by
Temple City Youth Football on October 15.
Commissioner Chavez moved to approve the request by Temple City Youth
Football for reserved of the athletic fields at Live Oak Park on October 15, 2006
from 7 a.m. — 7 p.m., contingent on cooperation with Temple City AYSO, and
TCYF to notify staff if an alternate site is secured, seconded by Commissioner
Fish and unanimously approved.
5. CONSENT CALENDAR:
Commissioner Chavez moved to approve the Consent Calendar, seconded by
Commissioner Goad and unanimously approved.
A. APPROVAL OF MINUTES — Regular Meeting of July 19, 2006
Commission approved the minutes of the regular meeting of July 19, 2006
B. MONTHLY ATTENDANCE /ACTIVITY REPORTS
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September 20, 2006
Commission received the Attendance /Activity Reports for the months of
July and August 2006
C. MONTHLY REPORT ON SHERIFF'S DEPARTMENT ACTIONS AT LIVE
OAK PARK AND TEMPLE CITY PARK
Commission received reports from the Parks & Recreation Department
regarding Sheriffs Department actions at Live Oak Park and Temple City
Park for the months of July and August 2006
6. UNFINISHED BUSINESS: None
7. NEW BUSINESS:
A. REQUEST FROM MID - VALLEY ARTS LEAGUE, INC. FOR
CONSIDERATION OF A FEE WAIVER FOR RESERVED USE OF LIVE
OAK 1 AND THE KITCHEN AT THE LIVE OAK PARK COMMUNITY
CENTER FOR THEIR MONTHLY ART DEMONSTRATIONS,
SEPTEMBER 2006 THROUGH JUNE 2007
Director Burroughs presented the information as outlined in the staff report
dated September 20, 2006. This request follows the end of a 3 -year
period fee waiver from September 2003 — September 2006 for use at the
Live Oak Park Community Center by the Mid - Valley Arts League. At this
time the facility is not available for all requested dates (third Wednesday of
each month) due to an increase in recreation class enrollment. Staff
recommends approval of the fee waiver for the available dates only.
Pat Hanft, 5822 Agnes Avenue, Temple City, Gallery Chairman, Mid -
Valley Arts League, Inc. provided a brief background of the relationship
between the arts league and the City. There are approximately 60 — 75
members that attend the monthly meetings. Ms. Hanft stated the group
does provide a service to the community and would appreciate the
Commission's consideration of the request.
Director Burroughs suggested Mid - Valley Arts League look at other
locations such as the Women's Club and agreed that the art league
provides a service to the community. She added that class enrollment in
the department programs have increased over the last 3 years which is
now limiting available use.
Ms. Hanft stated they would be willing to pay the rental fee and use of the
kitchen would not be necessary.
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September 20, 2006
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Park Coordinator Koski reported on the use of LO1, LO2 and LO3 on
Wednesday evenings.
Director Burroughs said the Commission previously determined
consideration would be given to City programs before outside users.
Commissioner Goad asked if Mid - Valley reduced the number of tables
normally used would they be able to use LO2 when LO1 is not available.
Park Coordinator Koski stated yes.
Ms. Hanft said Mid - Valley would alternate between rooms in order to
remain at the Live Oak Park Community Center.
Commissioner Fish asked if the occupancy parameters for LO2 is
adequate for the use by Mid - Valley.
Park Coordinator Koski said yes, with the elimination of extra tables.
Commissioner Sternquist moved to approve waiver of the rental fee of $72
per meeting for the Mid - Valley Arts League, Inc. monthly meetings in lieu
of "in- kind" donation of art until June 20, 2007 or until such time as the City
or Mid - Valley Arts League, Inc. request a review of the waiver; use of LO1
or LO2 to be determined by park staff, seconded by Commissioner
Chavez and unanimously approved.
B. REQUEST FROM LA SALLE HIGH SCHOOL FOR RESERVED USE OF
THE TENNIS COURTS AT LIVE OAK PARK
Director Burroughs presented the information as outlined in the staff report
dated September 20, 2006. Staff indicated that the tennis courts at Live
Oak Park are not heavily used during the requested time period and would
not impact the schedule of the Temple City Tennis Club. Staff
recommends approval of the request.
Tim Pawley, 1126 De Anza Place, Arcadia 91007, La Salle Tennis
provided a brief background of the La Salle tennis program including use
of different court locations. Mr. Pawley stated he is familiar with the
Temple City area and considers Live Oak Park a user - friendly location and
a place where team parents would feel welcome and more likely to
support the teams. Mr. Pawley said the use of seven courts from 3 — 5:30
p.m. for match play would be ideal.
Director Burroughs stated recreation tennis classes are held on the courts
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September 20, 2006
beginning at 6 p.m. Staff recommends approval for the girl's tennis team
matches on a trial basis after which an application for additional use could
be submitted. Director Burroughs stated La Salle High School has offered
to pay a fee for use, however no fees are attached for use of the tennis
courts. A donation in lieu of a rental fee was suggested. If the request is
approved, a donation can be used to offset costs for the resurfacing of the
tennis courts.
Commissioner Sternquist said she supports receiving a donation for the
use by the La Salle tennis teams and suggested reciprocal use with La
Salle High School as well.
Commissioner Chavez moved to approve the request from La Salle High
School for reserved use of the tennis courts at Live Oak Park for JV and
Varsity home tennis matches for the girl's tennis team, September 25
through October 13, 2006 from 3 — 5:30 p.m., pending receipt of a
Certificate of Insurance and consideration of a donation to the City of
Temple City based on the current approved tennis season, seconded by
Chairman O'Leary and unanimously approved.
• Director Burroughs stated that all park rules must be adhered to.
C. DISCUSSION OF POSSIBLE USES OF THE HISTOCIAL SOCIETY
MUSEUM BUILDING AT LIVE OAK PARK AND THE FRONT OFFICES
AT THE LA ROSA YARD
Director Burroughs presented the information as outlined in the staff report
dated September 20, 2006. The facility currently being used by the
Historical Society will be vacated in October. Staff has discussed a variety
of options for the site including additional office space, classrooms, teen
center, etc. The La Rosa Yard location is also in consideration for other
use including a possible site for a teen center. Director Burroughs asked
the Commission to discuss viable uses for both locations.
Commissioner Fish asked if there are any specific needs staff would like
to see for either site.
Director Burroughs reviewed the suggested options for the building prior to
use by the Historical Museum.
Commissioner Chavez asked if the wading pool is being used noting the
size of the "museum" building would eliminate the possibility of a teen
center at that location.
Koski stated the pool was "over used" this year.
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September 20, 2006
Director Burroughs stated the building could be renovated with a teen
center design however, from a management standpoint it would be
beneficial to have staff at the same site, which may also be something to
consider. The pros and cons of such a move would need to be examined
and would include adjusting the bus pass sales location, lunch coverage
currently not available at City Hall during vacation and lunch times, etc.
Director Burroughs stated a park bond is on the ballot and may provide
additional funding to the project. Meeting areas, classrooms and a teen
center would be possible if both sites were developed. She asked the
Commission to look at the best use for the "museum" building.
Commissioner Chavez suggested a combined office and meeting room
building.
Chairman O'Leary stated the "museum" building and La Rosa site could
be refurbished to meet the needs.
Commissioner Sternquist moved to recommend a renovation of the
building currently used as the Historical Museum at Live Oak Park to a
multi - purpose use building and to forward the recommendation to the City
Council, seconded by Commissioner Chavez and unanimously approved.
Director Burroughs asked the Commission for direction for the La Rosa
location. Currently, Teen Zone is held at Oak Avenue Intermediate School
but a permanent location is desired.
Commissioner Chavez asked if local teens would use a teen center
located at the La Rosa City yard.
Director Burroughs stated the program would be for junior high school
youth and transportation to the site could be part of the program. The
Teen Zone program has not established an attendance record to make a
determination on continued participation and suggested a committee be
formed to investigate the potential need. She stated the La Rosa site
does have adequate parking space as well as storage. Staffing the center
would depend on enrolled attendance. Director Burroughs stated that
Temple City youth could be transported to the location however with the
close proximity to Rosemead the center may see a high participation from
Rosemead youth.
Youth Coordinator Manzo - Pimental stated junior high students have
expressed to staff they would like a place to "hang out. "
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September 20, 2006
Park Coordinator Koski stated in order to maintain proper supervision, use
of the facility would need to be limited to a manageable area.
Commissioner Fish moved to table the discussion on the La Rosa site to
the October 18th Parks and Recreation Commission meeting and to invite
interested stakeholders to the meeting, seconded by Commissioner
Chavez and unanimously approved.
D. COMMISSION ATTENDANCE AT THE CALIFORNIA AND PACIFIC
SOUTHWEST RECREATION AND PARK TRAINING CONFERENCE
Commissioners Fish and Sternquist stated they would like to attend the
CPRS Conference March 8 — 10, 2007 in Sacramento.
8. COMMUNICATIONS:
9. ADDITIONAL ORAL COMMUNICATIONS FROM THE AUDIENCE: None
10. MATTERS FROM CITY OFFICIALS:
• A. PARKS AND RECREATION DIRECTOR'S REPORT
The mandatory job walk for the Temple City Park restroom project has
been completed and is estimated to be a sixty -day project.
The Volunteer Luncheon was a success and well received. Staff is now
busy planning upcoming fall events.
Commissioner Chavez moved to receive and file the Director's Report,
seconded by Commissioner Fish and unanimously approved.
11. COMMISSION ITEMS SEPARATE FROM THE REGULAR AGENDA:
A. COMMISSIONER FISH thanked Secretary Ingram for the wonderful
concert series and staff for their efforts with the Taste of Temple City. She
thanked Community Services Specialist McCune for the great food and
great location choice for the volunteer luncheon.
Commissioner Fish asked for an update on renovating the restrooms by
the Live Oak Park snack bar.
Director Burroughs stated the Commission will consider suggestions for
future park improvement projects during the budget process.
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September 20, 2006
B. COMMISSIONER CHAVEZ
C. COMMISSIONER GOAD
D. COMMISSIONER STERNQUIST commended staff on the success of the
recent special events.
COMMISSIONER O'LEARY
Park Coordinator Koski said the snack bar at Live Oak Park would be re-
keyed.
A sports adhoc meeting will be scheduled in October.
12. ADJOURNMENT:
There being no further business, it was moved by Commissioner Goad and
seconded by Chairman O'Leary that the meeting be adjourned to the next regular
meeting of the Parks & Recreation Commission to be held on October 18, 2006
at 7:30 p.m. in the Council Chambers, 5938 North Kauffman Avenue, Temple
City. Chairman Chavez adjourned the meeting at 9:15 p.m.
ATTEST:
Secretary
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