HomeMy Public PortalAbout2003.02.14 SRF DW Loan 9906 - Loan CloseoutSTATE OF IDAHO
DEPARTMENT OF
ENVIRONMENTAL QUALITY
RECEIVED FEB 2 4 2003
1445 North Orchard • Boise, Idaho 83706-2239 • (208) 373-0550 Dirk Kempthorne, Governor
C. Stephen Allred, Director
February 14, 2003
Mr. Robert Strope
City Manager
P.O. Box 986
McCall, ID 83638
RE: City of McCall Water Treatment Plant
SRF DW Loan 9906 - Loan Closeout
Dear Mr. Strope:
The Loan Offer, Acceptance, and Contract (Contract) explains City requirements. Some of the conditions
are self -certifying or ongoing. Listed below are the remaining items that DEQ must review and approve
prior to loan closeout.
1. Final approval of all Change Orders. I am working with Brad Bjerke of Donohue & Associates on
those.
2. Final Pay Request.
3. User Charge System and Water System Protection Ordinance. These two documents are listed in
two places in the Contract and I believe there was some confusion about that when the City
provided the schedule in the Contract. "Enacted" refers to the approved City ordinance, which I
presume was what you meant when you listed them as completed. "Approved" refers to DEQ
approval. Please complete as much of the attached checklist as possible and forward the checklist
and those two documents for review and approval. I will review the documents and sign the
checklist, then issue the approval when appropriate.
4. Operation and Maintenance Manual. Ginny Carol of Donohue & Associates will be submitting
that document and the associated checklist in the next week or so.
5. Certification of filtration performance according the DEQ guidance. Ginny Carol of Donohue &
Associates will be submitting that information for review and approval in the next week or so.
Please call me with any questions at 373-0560 or via e-mail at mmarchus@deq.state.id.us.
Sincerely,
Monty G. Marchus, P.E.
Staff Engineer
MGM:ve: H:\MCCALL\SRF Loan\Loan Close-out-1.doc
Enclosure: Drinking Water Loan Account Checklist For User Charge System (UCS)
And Water System Protection Ordinance Review
cc: Bill Jerrel, DEQ -State Office
Jack Gantz, DEQ -Boise Regional Office
Brad Bjerke, P.E., Donohue & Associates
Reading file, Source file #13.5, Manager's file
CHAPTER 7
Attachment A
DRINKING WATER LOAN ACCOUNT
CHECKLIST FOR USER CHARGE SYSTEM (UCS)
AND WATER SYSTEM PROTECTION ORDINANCE REVIEW
Project Name Project No.
Reviewer Date
Yes/Adequate - Y
CHAPT7-A
No/Inadequate - N Not Applicable - N/A
1. Does the breakout of anticipated receipts include the necessary
items to determine the source of funds, and are the funds sufficient
to adequately maintain the system?
2. Does the budget reflect adequate expenditures for all necessary
items such as salaries, power, chemicals, maintenance, water
testing, debt service and equipment replacement needed to
maintain and operate the system throughout its design life?
3. Does the UCS have a requirement for review at least biennially
and a provision to revise rates accordingly?
4. Does the UCS distribute costs among users in an equitable
manner?
5. Does the UCS provide for annual notification to each user about
the distribution of charges and costs?
6. If there is more than one political jurisdiction within the service area
controlling water service, answer the following:
a. Has each jurisdiction adopted a compatible UCS?
b. Have intermunicipal agreements been approved?
7. Does the UCS state the basis of the system?
8. Were estimated user costs discussed during the engineering report
hearing? If not, was a separate hearing on costs and affordability
held?
7A-1
Rev8/01
9. Is UCS incorporated in an approvable draft enacting document
(generally an ordinance for a City or a resolution for a Water
District)?
10. Does the WSPO include or refer to a standard set of specifications
for water system mains, service connections, and service lines and
proper construction, testing, and disinfection of them?
11. Does the WSPO require inspection of water system connections
and service lines prior to burying?
12. Does the WSPO provide for fines or other penalties for
individuals who purposely or knowingly inject or otherwise place
hazardous or harmful substances into the water system?
13. Does the WSPO provide a cross connection control program
which adequately requires installation of devices or assemblies,
yearly testing, and a tracking and notification system for testing?
14. Is final enactment of UCS and WSPO scheduled before
completion of the loan project?
COMMENTS:
CHAPT7-A
7A-2
Rev8/01
STATE OF IDAHO
DEPARTMENT OF
ENVIRONMENTAL QUALITY
1445 North Orchard • Boise. Idaho 83706-2239 • (208) 373-0550
February 20, 2003
Mr. Robert Strope
City Manager
216 E. Park
McCall, ID 83638
RE: City of McCall Water Treatment Plant
Dear Mr. Strope:
RECEIVED i ) 2 •
Dirk Kempthorne. Governor
C. Stephen Allred, Director
The Idaho Rules for Public Drinking Water Systems § 550.07 requires that "All suppliers of
water for community water systems shall implement a cross connection control program to
prevent the entrance of toxic or hazardous substances to the system." The Idaho Department of
Environmental Quality (DEQ) SRF loan offer has a similar requirement.
To assist you in meeting this requirement, we have attached the following items to this letter.
• Applicable sections from the Idaho Rules for Public Drinking Water Systems.
• Questions and Answers About Cross -Connection Control
• Cross Connection Model Ordinance (from the State of Washington)
• An example of a draft Ordinance (should be converted to Resolution or equivalent for a
homeowner's association) used by an Idaho municipality and homeowner's association.
• Backflow Prevention Cross Connection Control Handbook. This simple pamphlet was
approved by FEBCO for redistribution. Note that the DEQ recommended reference is the
Accepted Procedure and Practice in Cross Connection Control Manual — Pacific Northwest
Section — American Waterworks Association, current edition.
• Backflow Prevention Assemblies Approved for Installation in the State Of Washington (DEQ
adopted Washington's list)
All installations should be viewed and permitted by the state Plumbing Bureau.
Also required is a draft form that would be used in an actively operated, cross connection control
program. The form would cover items such as:
• list of customers,
• potential cross connections and control devices used for each one
ed
on Recycled
Pape
Mr. Robert Strope
City Manager
February 20, 2003
Page 2
• verification that each device was on the current DEQ approved list when it was installed,
• last date the device was tested (at least yearly testing) by a state certified tester, and the
tester's name.
Please call me with any questions at 373-0560 or via e-mail at mmarchus@deq.state.id.us.
Sincerely,
Monty G. Marchus, P.E.
Staff Engineer
MGM:ve: H:\MCCALL\SRF Loan\CCC Program.doc
Enclosures
cc: Bill Keating, City of McCall
Brad Bjerke, Donahue Associates
Reading file, Source file #13..3, Manager's file
r
Oct 07 02 02:51p DEQ
STATE OF IDAHO
DEPARTMENT OF
ENVIRONMENTAL QUALITY
2087691404 p.1
Post -IC Fax Note 7671
To
Co/Dept. t'': l '
Phone #
Fax
2110 Ironwood Parkway • Coeur d'Alene, Idaho 83814-2648 . (208) 769-1422
September 4, 2002
Barbara Bentley, Secretary
Cottonwood Point Water & Sewer Assn, Inc.
PO Box 708
St. Maries, ID 83861
Dare
From
Co.
Phone #
Fax R
EA1C-ROW
;J -(pages" /1
Dirk Kcmpthorne, Governor
Dn Allred, Director
OCT 0 7 2002
DEPARTMENT OF
RE: Cross Connection Control Program ENVIRONMENTAL QUALITY
BOISE REGIONAL OFFICE
Dear Ms. Bentley:
This letter is a response to the draft cross connection control ordinance that you asked me to review. The
document appears to be complete and will meet DEQ's requirements for a cross connection control
program. Below are the comments and suggestions on the document based on my review:
1. The term "Ordinance" may not be correct in this setting. Typically, the term "Ordinance" is used
for documents produced by municipalities and other government bodies. As your system is not
controlled by a municipality, the term "Resolution" may be more appropriate. This would make
the title of the document, "A Resolution of the Cottonwood Point Water & Sewer Assn, Inc..."
2. You may want to change the definition of a cross connection, section 3.4, to match the definition
in the Idaho Rules for Public Drinking Water Systems:
Cross Connection. Any actual or potential connection or piping arrangement between a public or
a consumer's potable water system and any other source or system through which it is possible
to introduce into any part of the potable water system used water, water from any source other
than an approved public water system. industrial fluid, gas or substance other than the intended
potable water with which the system is supplied Cross connections include bypass
arrangements, jumper connections, removable sections, swivel or change -over devices and other
temporary or permanent devices which, or because of which, "backflow" can or may occur.
3. In response to your question about publishing in a newspaper, DEQ will not require that this
document be published. From DEQ's perspective, this is not an item that requires an official
public notice. You may inform the system users as you see fit.
Thank you for giving us the opportunity to comment on your proposed cross connection control program.
We appreciate the willingness of the Cottonwood Point Water & Sewer Association, Inc. to comply with
the Idaho Rules for Public Drinking Water Systems. Please provide us with a copy of the final version of
the resolution when it becomes effective. If you have any further questions, please do not hesitate to call
me at (208) 769-1422.
Sincerely,
Daniel G. Remmick, E.I.T.
C: Steve Tanner, DEQ -CDA
Oct 07 02 02:51p DEQ
COTTONWOOD POINT
WATER & SEWER ASSOCIATION, INC.
P.O. BOX 708
ST. MARIES, IDAHO 8386:
Daniel G. Remmick, E.I.T.
Department of Environmental Quality
2110 Ironwood Parkway
Coeur d ' Alene, ID 83814-2648
Dear Mr. Remmick, E.I.T.,
2087691404 p.2
August 22, 2002
I FJV E,
AUG 2 7 2002
RE: Sanitary Survey PWS # 1050008
This letter is to respond to our sanitary survey of June 7, 2002. Please
note the PWS number listed on your report is incorrect. Please note our correct
PWS number is listed above.
All deficiencies have been corrected as follows:
1. We have obtained a new chlorinator test kit from the Hach Company.
It is test kit, CH -66F Free Chlorine catalog 223102, purchased from the
Internet as you advised, purchase price with delivery and tax was
$49.90. We are currently adjusting our chlorine level to obtain the
desired .2 PPM in the distribution locations.
2. Enclosed is a draft copy of our cross connection control ordinance,
which will be brought before the board for implementation at our next
annual meeting. Is it necessary to have this published in the paper?
Please note page six, indicated that fact. Could this ordinance be
handed out or mail delivered to users and lot owners instead of
publication? Please review the draft copy and let me know of any
changes. We anticipate having the cross connection control program
in place before December 31, 2002.
3 An atmospheric vacuum breaker was installed on the hose bib at the
wellhous: to eliminate any cross connection.
4. The vent on the well was screened with a # 24 stainless steel mesh
and the electrical conduit was sealed with the addition of a clamp.
Please contact me if further information is needed on any of the above items. I
would appreciate your commenting on the Cross -Connection Ordinance.
Thank you.
Enclosure (1)
bb
Si) terely,
Barbara Bentley
Secretary
Oct 07 02 02:52p DEQ 2087691404 p.3
Draft
August 22, 2002
PROVIDING FOR THE ESTABLISHMENT OF A WATER SYSTEM CROSS CONNECTION
POLICY FOR THE
PROVIDING FOR A TITLE; PROVIDING FOR THE PURPOSE Ai,. SCOrr.; rrJV1D1NG
FOR DEFINITIONS; PROVIDING FOR UNLAWFUL CONTAMINATION OR CROSS
CONNECTIONS; PROVIDING FOR PROTECTION OF WATER SUPPLY; PROVIDING FOR
USE OF BACKFLOW PREVENTION DEVICES; PROVIDING FOR CROSS CONNECTION
INSPECTIONS; PROVIDING FOR THE TYPE OF PROTECTIVE DEVICES REQUIRED;
PROVIDING FOR VIOLATIONS ANI) PENALTIES, MCI AIDING MISDEMEANOR
CRIMINAL PENALTIES; PROVIDING FOR SEVERABILITY; AND PROVIDING THAT
THE ORDINANCE WILL BE EFFECTIVE UPON PUBLICATION.
RP IT ORDAINED. RV THF, BOARD OF DIRECTORS
SECTION 1. TITLE
This
Connectior
shall be known as tL:_
ass
SECTION 2. PURPOSE AND SCOPE:
The purpose of this is to protect the public health of water consutners by the control of
actual and/or potential cross connections.
SECTION 3. DEFINITIONS:
As used in this ordinance, unless the context otherwise requires, the following words and terms
shall have the meanings ascribed to them in this Section:
3.1. BACKFLOW: The flow, other than the intended direction of flow, of any foreign liquids,
gases or substances into the distribution system of a public water supply as a result of reduced or
reversed pressure.
3.2 BACKFLOW PREVENTION DEVICE: A device which, when properly installed between
the Cottonwood Point water supply system and the terminus or point of ultimate use, will prevent
backflow.
3.3 CONTAMINATION: The entry into or presence in a public water supply of any substance,
which may be delet;rious to health and/or quality of the water.
Page 1 of 6
Oct 07 02 02:53p DEQ 2087691404 p.4
Draf.
August 22, 2002
(hove 40
II I D �4%✓ Yor id;::
3.4 CROSS CONNECTION: Any physical arrangement whereby a public water supply idf/ jj/e/ ni
is connected, directly or indirectly, with any other water supply system, sewer, drain,
conduit, pool, storage reservoir, plwnbing fixture or other device which contains or may 4 CI^'
containcontaminated water, sewage or other waste or liquids of unknown or unsafe gy jtemr
quality which may be capable of imparting contamination to the public water supply as a
result of backflow.
3.5 PUBLIC WATER SUPPLY- Any system of water supply intended or used for
human consumption or other domestic uses, including source, treatment, storage,
transmission and distribution facilities, where water is furnished to any collection or
ncunber of individuals or is made available to the public for human consumption or
domestic use.
SECTION 4. UNLAWFUL CONTAMINATION OR CROSS CONNECTIONS:
It is unlawful for the owner, tenant, occupant, lessee or other use:
water to introduce or permit the introduction of pollution or contamination of any kind
into thr is unlawful for any person to install
or maintain any cross connection-
SECTION 5. PROTECTION OF WATER SUPPLY:
No water service connection to any premises shall be installed or continued in use by the
. unless the water supply is protected by
backflow prevention devices whenever required by this .r by rules or
standards adopted by the State of Idaho. The installation or maintenance of a cross
connection which will endanger the water quality of the potable water supply of
shall be unlawful and is prohibited and shall be penalized as
hereinafter provided. The control or elimination of the cross connections shall be in
accordance with this and the latest edition of appropriate manuals of standard
practice pertaining to the cross connection control approved by the State. (Or
regulations set down in IDAPA 16.01.08601,04.a, together with the latest edition of
appropriate manuals of standard practice pertaining to cross connection control.
SECTION 6. USE OF BACKFLOW PREVENTION DEVICES:
Backflow prevention devices shall be installed by the property owner, tenant, occupant,
lessee or other user of ` water where the nature and extent of the
activities conducted or materials used or stored on the premises would present an
immediate and da•. gerous hazard to health and/or be deleterious to the quality of the
Page 2 of 6
Oct 07 02 02:53p DEQ
Draft
2087691404 P•5
August 22, 2002
Should a cross connection occur, even though such
cross connection does not exist at present, a backflow prevention device shall be
installed under circumstances including, but not limited to, the following:
6.1 Premises having an auxiliary water supply, unless the quality of the auxiliary supply is
acceptable to the
6.2. Premises having internal cross connections that are not correctable, or intricate
plumbing arrangements, which make it, impracticable to ascertain whether or not cross
connections exist.
6.3 Premises where entry is restricted so that inspections for cross connections cannot be
made with sufficient frequency or at sufficiently short notice that cross connections does
not exist.
6.4 Premises having a repeated history of cross connections being established or
reestablished.
6.5 Premises on which any substance is handled under pressure so as to permit entry
into thc public water supply or where a cross connection could reasonably be expected
to occur. This shall include the handling of process waters and cooling waters.
6.6 Premises having pumps or pumping devices, which my affect the pressure within
any line connected to the
6.7 Premise! where materials of a toxic or hazardous nature are handled in such a
manner that if back siphonage should occur; a serious health hazard might
result.
6.8 Other premises as determined by
the rules established by the State of Idaho. wherc backflow prevention devices
are required to protect thc public water supply.
SECTION 7. CROSS CONNECTION INSPECTIONS:
Upon passage of this , all existing buildings, structures ur improvements of
any nature now receiving water through the . /ill be
inspected by thc for thc purpose of ascertaining
whether cross connections exist.
Pagc 3 of 6
Oct 07 02 02:54p DEQ 2087691404 P-6
Draft
August 22, 2002
7.1 ]f hacktlow prevention devices arc found to be necessary, the property owncr shall
have thc required device installed ar' ;nspected within a period of three (3) months
following the date of notification Upon
installation of such a device, property owners will be required to hire a licensed,
American Waterworks Association (AWWA) certified tester to inspect the backflow
prevention device. Within 30 days of the date of the inspection, the AWWA licensed
tester, or property owner, must submit, in writing, the results of this test to the
7.2. Subsequently, all existing buildings, structures or improvements of any nature,
after having a backflow prevention device installed, and still receiving water through
the .... will be required to have annual inspections by
an AWWA licensed tester, and provide results of the inspection within 30 days of the
inspection dale
7.3. Whenever the backflow prevention devices are found to be defective they shall be
repaired, overhauled or replaced at the customer's expense, within no more than 30
days of the datc of inspection.
7.4. No water shall be delivered to any structure hereafter built within the
or within areas serves' until the
same shall have been inspected ' • for
possible cross connections and have been approved as being free of the same.
7.5 Any structure hereafter built within the _«- " :.Wafgror within areas
served • ing backflow prevention devices will
adhere to the same rules as set ,.I� at su . cctions 7.1, 7.2 and 7.').
SECTION 8. TYPE OF PROTECTIVE DEVICES REQUIRIED.
The type of protective device required shall depend on the degree of hazard that exists.
8.1 Backflow prevention devices required by thc : hall be in accordance with
the types of devices specified in the latest edition of appropriate manuals of
standard practice pertaining to the cross connection control approved by the
State.
8.2. An air -gap separation or a reduced pressure principle backflow prevention device
shall be installed where the public water supply may be contaminated with sewage
Page 4 of 6
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