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HomeMy Public PortalAbout010_010_SS2TM-SEA_9-12-13CCAR MAYOR t CITY MANAGER Jason BueltermanF , i Diane Schleicher CITY COUNCIL CLERK OF COUNCIL Wanda Doyle,Mayor Pro Tern s 4,r Janet LeViner Barry Brown Jan Fox f CITY ATTORNEY Bill Garbett r? Edward M.Hughes Tom Groover , Paul Wolff ' CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 9/12/13 Category: Special Event Consideration Item: SPONGE BOB 2: THE MOVIE (September 30— October 5; October 21 —26 & 28; October 29—November 5): locations detailed in event application Organization: PWPI—Production Company Explanation: Application is attached. Budget Line Item Number(if applicable): Paper Work: X Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to ilevinerAcityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Chantel Morton, Main Street Coordinator Phone/Email: 912-844-9771 /cmorton@cityoftybee.org Comments: Date given to Clerk of Council 9/5/13 * * P.O. Box 2749—403 Butler Avenue, Tybee Island, Georgia 31328-2749 *Certified* (866) 786-4573—FAX(866) 786-5737 i City of www.cityoftybee.org ��1fithi`ma y MAYOR _ T Jason Buelterman of i I.1 1�1 I iP i!1 oNa Sb cher � � � �;"� e'�b etcher CITY COUNCIL Tr:., i;:�, , Cr: l ci;lE»a cbvlvcv. Wanda Doyle,Mayor Pro Tern qy. =FEF,_ „I r`':Jana LeViner Barry Brown '.I ` p f � Jan Fox - f �„�,_;r.rr,r„ Bill Garbed / / 9� ,,!,__:,__ CITyATTORNEy r.._... Tom Groover �'' �+ F e-.. r1'_Edward M.Hughes R Paul Wolff o �`' TE1tT_:E*;; .4--'F i_El: 721j,j F_ CITY OF TYBEE ISLAND __________721 — — ina�,;v�jr- SPECIAL EVENTS APPLICATION The City of Tybee Island recognizes that special events play a significant role in the life of the community. Special events enhance the community by providing recreation,cultural and educational opportunities to residents and tourists and they attribute to the economic health of the community.- It is our goal to assist event organizers in planning safe and successful events that have a minimal impact in the areas surrounding the event. By ke4ing the public's best interest in mind,persons or organizations wishing to host a special event upon public property or private property requiring City Services,special permitting and/or vendors must first be granted approval from the City Council and/or the City Manager. The Special Event application shall be completed with all requested information completed and submitted for consideration at least sixty(60)days prior to event. Events with 75 or more people upon public property or private property requiring City Services,special permitting and/or vendor permits that are not for the non-profit organizer of the event require approval from the City of Tybee Island. No more than one event per day will be permitted due to limited infrastructure and city resources. In order to ensure a smooth review process for permission to have a Special Event,the applicant will receive direction from applicable City Departments,City Manager and Main Street Coordinator. Prior to the application being submitted for City Council consideration(if applicable),all concerns and details must be addressed, confirmed by the organizer and accepted by designated City Staff of irhpacted!departments: - • . - Note: Applicant must meet with the Main Street Coordinator or his/her designee at time of submitting application. Additional meetings may be required. At\i'6($(221 j3 Today's Date: �.. ((. .O(3 - Application Fee Submitted: ' *A non-refundable Special Event application fee of$50 is required at time of application submittal for processing and consideration. Checks or money orders should be made payable to the City of Tybee Island. _ SECTION 1: EVENT INFORMATION 4. // COQ & ' 0/•: r1 i I. Name of Event: /6 `I ' ' —' d ca ' ke / r �o i.• 2. Date and time of event: ',1'C � -� 9„,0---it- y 7t3 1\10\1- ; "1130-I°15 j 10121,j Z$)' {D/JQ_ lk- Setup: Date/Time period 1(‘P lain—1 Irik\(. muyh cet 4 39 Breakdown: Date�meperiod )�/¢0 `1 Q C1\'`1YYI tV9kL 6 1 I l/s 3. Location(s): S-te 1�A1 G� I . A site plan of the event area drawn to scale and depicting all event structures is required at time of application submittal- •r A Letter of Permission(LOP)from Georgia Department of Natural Resources(http://coastalgadnr.orx/sendemail) is required for events with beach usage and/or within the Shore Protection jurisdiction(i.e.beach side parking lot areas,retc.). The LOP is due no later than fi fee�n•(15)business days prior to the event. 4. Organization:„ `�►'? -- - o A&io'1 .. . .commercial? ❑ Non-profit/Tax Exempt?(Non Prbfiit 5tat s:/GA Tax Exempt Certificate must be attached.) 5. Phone number and/or website for public event information: , 6. Organizer/Applicant: L- , ,t& E \OJ” . Address: IVO ?u,1\ it-4 t h-gar City: 3 tV State: e A Zip: 31 Y V Contact Phone: qv. (Art- 41 9.- Email: C @, , l(,101Y1 Organizer/Applicant listed above must be in attendance and readily available fo the duration of t e event. P.O. Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 (912)472-5071—FAX(912)786-9539 www.cityoftybee.org SECTION 2: EVENT-DETAILS. 1. Is this event... 6pen to the public ❑ Private Invitation only 2. Describe the event and its goals: r A-1 of l 401 Q - I,{lt / 3. Estimated number of people to attend and what this is based on: a-50" ( D6C-f'Vi (0k5 e\,at'Q s 4. Is there an admission fee for attendees? No ❑ Yes-Fee will be: A preliminary budget is due with application. (refer to Section 7: Financial) 5. Have you ever done this event before? If yes,list dates and locations: KVV 6. Describe parking arras ements during event in detail: Tle\YA VA-5 10 ► (4I Ia h t f H15( cuy Plea e attach a drawing of parking plan. Organizer may be required to run a shuttle if a parking lot is closed for the event. 7. List event sponsors and marketing plan: t on-e 8. List any additional contact person(s)and their phone numbers involved in the planning of this event. U� Chu 1 1� 616 q tl i-1-1( 9. What plans exist for clean up and recycling?(Disposal of grease,trash,etc.) 1c r 00. 1.(J6l` t1Vg it cal D( �S IC � 0,44 1 2' ( fl\PVI1 Ot t1 , Yee\let it) ana AN 11 d e- 10. Please list any entertainment,bands,emcees or onsite promoters attending this event. J no v- ff Describe sound equipment: `�iv a (Ylla (� \A.)' `L + J -66 SECTION 3: REFERENCES- 1. Please list your previous special event and/or hosting organization's experience in producing events. 2. Please list two(2)references excludinng/ City Officials and Staff: a- Name: NO y Address: t /-1 `) +4,/ ti Phone: ( 5-J 041-1\ t�� � - b. Name: : (1'I t /W ld id1 1 Phone: "� (�51 3 24 Y' • • Page 2 of 8 Ciry Council Approved:February 14,2013;updated July 2013 - SECTION 4: OTHER REQUESTS (Check the boxes below and provide additional information if applicable.) 1. ❑ Vendors(Organizer must submit all Vendor Applications with payment no later than two(2)weeks prior to event. Chatham County Health Department must be contacted for approval of food vendors in accordance with their regulations.) 2. 56 Department of Public Works(DPW)Request(s)(DPW approval required;staffing/equipment fees may apply) DPW Item Amount needed Total hours needed Traffic Cones Barricades Traffic Barrels Trash cans . Recycling containers Port-a-lets ` Sweeper - - • Vac Truck • - Fire ant treatment c'. Dump Truck V — Back-hoe List other services that are requested. Costs.Will be determined. e.a 1')N P I (O(( �Ucd 101,tigli • 3. al4 Street Closures(Tybee Island Police Department[TIPD)approval required.)S�o //pp i �' a. List requestecl_streets: , . _ L CX -[ 1 4. gSpecial parking/parking pass request(s)(Parking Service Division approval required.) a. Please describe: se-e a( L(''li 4 ��4( a&i/311n •5. Commercial truck parking • •"`•� vcj -_1 a. Please describe: .. • 6. E Police Detail(TIPD approval required;staffing/equipment fee may apply) a. Please describe: a k 4-6 1( -C1 () (W O (If off duty police officers are hired, organizer is responsible for contracting directly with the individual[s]-and paying fees direct as agreed upon.) 7. ❑ Alcoholic Beverages(License Application should be submitted to the Administrative Assistant to the City Manager. Approval is required by City then State.) I. 8. ❑ Fire Detail/Inspection(staffing%equipment fees may apply) a. Please describe: (If off duty fire department staff/volunteers are hired,organizer is responsible for contracting directly with the individual(§)and paying fees direct as agreed upon.) 9. ❑ Fireworks(TIFD,Chatham County and U.S. Coast Guard approval required. Special application due to USCG at least 135.days prior_). . .. 10. Additional Security n 1� 110 —r ' a. Please describe: t/ � 1 1��-(r 11. ❑ Petting Zoo a. Please describe: Page 3 of City Council Approved;February 14,2013;updated July 2013 SECTION 4: OTHER-REQUESTS(CON'T) -• (Check the boxes below and provide additional information if applicable.) 12. ❑ Parade/Procession(TIPD approval required;staffing/equipment fees may apply) a. List requested parade staging area and route: (*Parades are required to start on Saturdays no later than 3:00pm with the exception of the Beach Bum Parade. Participants must adhere to safety guidelines.) 13. ❑ Amusement Rides(Insurance from providing company is required no later than two[2]weeks prior to event.) 14. JZ Temporary Structure(i.e. tents,booths,,��stp , et .) a. Please describe: �0 C AC . (Application for permitting of structures exceeding 10'x 10',stages,booths and the like are required through the Planning& Zoning Department. Completed application with required documentation must be submitted no later than thirty(30]days prior to the event.Structures are not permitted without approval from the Planning&Zoning Department. Fees apply.) 15. V'Electrical needs(fees may apply) t� /}a. Please describe: r I j SG If yougtA 16. VI Filming request(Permit application should be filed with Facilities Coordinator. Approval is required.) 17. ❑ Banner request(Permit application should be filed with Facilities Coordinator. Approval is required.) 18. City Facility request(Permit application should be filed with Facilities Coordinator. Approval is required.)\The Walter W. Parker Pier and Pavilion is managed by Chatham County Parks&Recreation. Reservations for use of this facility must go through their office. .SECTION S: ADDmONALREQUIREMENTS A non-refundable Special Events application fee is required at time of application submittal. The application will not be processed without the application fee of$50.00, Checks should be made payable to the City of Tybee Island. If the applying organization is tax exempt,a GA Tax Exempt Certificate must be submitted With the application. Insurance,as indicated below,is required at least two(2)weeks prior to the Event. Failure to provide insurance will result in the cancellation of event. - - - PRIVATE PROPERTY PUBLIC PROPERTY Organizer is responsible to obtain PRIVATE Signed Indemnification INVITATION necessary insurance as deemed appropriate by the property owner. Agreement required_ Signed Indemnification Agreement required. Signed Indemnification Agreement Organizer is responsible to obtain required and a necessary insurance as deemed $1 million certificate of insurance,with the • OPEN TO appropriate by property owner. City of Tybee Island listed as additional insured and certificate holder. THE PUBLIC * If use of the Walter W. Parker Pier and Pavilion is part * If use of the Walter W.Parker Pier and Pavilion is of the event, a$1 million certificate of insurance,with Chatham County Parks&Recreation listed as an part of the event,a$1 million certificate of insurance, additional insured and certificate holder is required. with Chatham County Parks&Recreation listed as an additional insured and certificate holder is required. The application will go through the review process again if substantial changes are made or additional needs are requested. Additional application fees will result with additional meetings. Page 4 of 8 Ciry Council Approved:February 14,2013;updated July 2013 SECTION 6: INDEMIFICATION AGREEMENT AND ACCEPTANCE TO ADHERE TO APPUCATION.REQUIREMENTS I,individually and as the Agent representing the Event Organization,do hereby agree to indemnify and hold harmless the City of Tybee island,Georgia,its officers,agents,employees and contractors from and against any and all loss,damage,claim,demand, liability or expense by reason of.any damage or injury to property or person which may be claimed to have arisen as a result of or in connection with the occupancy or use of listed event premises during the time period of said event. Such obligation to indemnify and hold harmless shall continue notwithstanding any negligence or comparative negli6rice on the part of the City relating to such loss or damage,except for loss or damage arising from the sole negligence or willful misconduct or gross negligence of the city,and shall include all costs,expenses and liabilities incurred by the City in connection with any such claim, suit,action or cause of action,including the investigation thereof and the defense of any action or proceeding brought thereon and any other judgment or decree which may be entered in any such action or proceeding or as a result thereof. These provisions shall survive the expiration or earlier terminat' n of the use of premises. Nothing in this Agreement shall be construed to affect in any way the City's rights, privileges,and imr)iities a set fort n Georgia Statutes and/or the Constitution of the State of Georgia. Organizer/Applicant's Signature: v■ ! , / 1 Date: filig '/i (l3 INTERNAL USE BELOW. Staff signatures for City Departments listed below indicate the event application has been.reviewed and department needs are accepted as requested. All signatures are required prior to application being submitted for City Council consideration. Event application review with organizer and staff with impacted department(s): ap I /3 Follow up meeting(s) noted: elf I -V 6j tN 3') II-}-425)ItY)tl3 44 t 1I'5-'4-5 'OS Manager and/or Designee "' Date Finance Director and/or Desi nee q.-C1(3 \___C:\s,‘....,,t_c_Ns71...1„.=-0 g. D to 2g/3 Pla . : &Zoning Manager and/or Designee Date `ater e e /t a j', ent Supervisor and/or Designee Date, • _—� o-Zn- l 3 / e- 4P , /+ . 1 6)-4-13- Chief n 'olice.. /or Des,ignnee Date Cam rou / pg Manager and/or Designee Date �� .. �-� 7/ /i SD C 1,28--13 Chief of Fire Department and/or Design / Department of Public Works Director and/or Designee Date COMMENTS: ninti 1i? 4L/ /0/0 k)A M, eg ' rap lilaz! DATE APPROVED BY CITY COUNCIL: ADMINISTRATIVE APPROVAL(as applicable): Main Street Coprdinator: Date: City Manager: I Date: Page 5 of City Council Approved:February 14,2013;updated July 2013 ,4coRO° CERTIFICATE OF LIABILITY INSURANCE DATE: 8/15/13 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NO AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Willis of New York,Inc. NAME: Willis Certificate Center One World Financial Center PHONE FAX (NC,No.Ext): 1-877-945-7378 I (NC,No): 1-888-467-2378 200 Liberty Street E-MAIL New York,NY 10281 ADDRESS: certificates @witlis.com PRODUCER CUSTOMER ID#: INSURER(S)AFFORDING COVERAGE NAIC# INSURED INSURER A:ACE American Insurance Company 22667 Viacom, Inc. INSURER B: Animated Productions Inc. INSURER C: 5555 Melrose Avenue,Lubitsch 318 Los Angeles,CA 90038 COVERAGES CERTIFICATE NUMBER: 1 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER POLICY NUMBER POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR WVD (MM/DD/YYY) (MM/DD/YY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $5,000,000 Y HDOG27016467 12/31/12 12/31/13 A x COMMERCIAL GENERAL LIABILITY DAMAGES TO RENTED CLAIMIS-MADE I X I OCCUR PREMISES(Ea occurrence) $5,000,000 MED EXP(Any one person) - PERSONAL 8 ADV INJURY $5,000,000 GENERAL AGGREGATE 515,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $5,000,000 POLICY JE T [1 LOC A AUTOMOBILE LIABILITY ISAH08714149 COMBINED)INGLE LIMIT $5,000,000 12/31/12 12/31/13 (Eaamdent X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED AUTOS BODILY INJURY(Per accident) $ SCHEDULED AUTOS PROPERTY DAMAGE $ (Per arvderd) HIRED AUTOS Deductible for Auto Physical $1,500 Damage NON-OWNED AUTOS $ UMBRELLA LIAB OCCUR EACH OCCURRENCE EXCESS LIAB CLAIMS-MADE AGGREGATE DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND WC STATU- oTH- A EMPLOYERS'LIABILITY WM N/A WLRC47130256 XI TORY LIMITS I ER ANY PROPRIETOR/PARTNER/EXECUTIVE SCFC47130268 E.L.EACH ACCIDENT 2,000,000 OFFICER/MEMBER EXCLUDED? N 12/31/12 12/31/13 E.L DISEASE—EA 2,000,000 (Mandatory In NH) Qualified Self If yes,describe under Insured in CA;NY EMPLOYEE DESCRIPTION OF OPERATIONS below and DC E.L.DISEASE—POLICY 2,000,000 _ LIMIT DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required) The Certificate Holder is included as an Additional Insured as required by the terms of a written agreement between the parties or in the case of a verbal agreement for liability arising out of the insured's negligent acts. Further the Certificate Holder is also included as a Loss Payee under the Automobile Physical Damage policy only if required by written or in the case of verbal agreement only for negligent acts of insured. This additional insured and/or loss payee status arises solely as respects the motion picture production: "SpongeBob 2." CERTIFICATE HOLDER CANCELLATION City of Tybee Island SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE PO Box 2749 THE EXPIRATION DATE THEREOR,NOTICE WILL BE DELIVERED IN Tybee Island, GA 31328-2749 ACCORDANCE WITH THE POLICY PROVISIONS. Contact: 912.472.5045 AUTHORIZED REPRESENTATIVE:ker&loci ACORD 25(2009/09) ©1988-2009 ACORD CORPORATION. All rights reserved The ACORD name and logo are registered marks of ACORD Letter of Permission to the City of Tybee Island, dated August 22, 2013 / Laura Bryant ' e ` WW . i' PWPI c',23'i/6 100 Bull Street, 4th floor Savannah, GA 31401 August 22, 2013 RE: Letter of Permission, `SpongeBob2 the Movie', Paramount Worldwide Pictures, Inc, filming and temporary construction on the City of Tybee Island's public property. 1. `boy on bike' scene takes place on the sidewalk that runs parallel to 16th Street Parking Lot at the end of Tybrisa Street and continues south for approximately 200 yards. 4 Company is seeking permission to: 1. Build temporary bike path out of natural lumbar the width of the sidewalk. b(`)(- 2. Pressure wash sidewalk and area of asphalt parking lot in an attempt to remove all gum and other on sidewalk area 3. Sod existing area of grass between proposed sidewalk set and the snow fence. 4. Remove parking bollards that run parallel with the beach and the ones that run parallel to Strand Ave. for approximately 200 yards. 5. Temporarily remove bike rack and two metal benches and trashcans in our proposed filming area 6. Temporarily remove the turtle guards from the lights in the parking lot..® " 0 7. Paint out existing white parking lines with the understanding that all lines will be properly repainted 8. Clear all parking spaces of vehicles on the east side of the parking lot 9. Clear 50 parking spaces of vehicles on the west side of the parking lot beginning at Tybrisa and working south. 10.Temporarily remove three pay to park kiosks located in the northern area of the parking lot 11.Temporarily paint a section of the parking lot to match color of sidewalk. Once filming is complete area will be pressure washed to remove light color paint. 12.Temporarily erect a kiosk or hut the size of current`information hut' in parking lot. This structure will go in the stone area of the parking lot near ] Izlar Street. - •I�• 4-eoS 13.Temporarily paint over handicap emblem on asphalt in the 16th street parking lot. The art department uses a mix of glycerin,tempera paint and water to cover the existing emblem. This application is easily washed off with pressure washer. 14.Temporarily remove the `do not enter sand dune' signs that are in the in the dunes that run parallel with the 16th street parking lot 15.With permission from individual property owners,temporarily erect mural flats on the lattice work at the east end of Tybrisa Street 16. Rent from City of Tybee three lifeguard stands 17. Rent two blue city trash containers 4 18. Does the City have any additional kiosks such as the current information hut in the parking lot? P14101 en c4- ■ 19. Rent two blue city benches 'M4,1 r`n` 20. Production would like to get a quote from the City for pressure washing the sidewalks and parking lot to remove all gum and other foreign stains. p tJ P 1 1A1 All temporary structures from Production can be dismantled, removed and taken away via truck in less than 48 hours. 2. scenes on the beach- Production has several scenes that take place on the beach. The section of the beach is directly south of the Chatham Co. Pier to the first lifeguard stand, from the waterline to the sand dunes. 1. We will be `driving our amphibious boat' from the waterline heading to shore at a diagonal angle. `Boat'will not actually be in the water; the back wheels will be at the waterline. The weight range is that of a Ford F150, in the 60001b range. Moby tracks will be laid on the sand for vehicle to drive on. `Boat'will not encroach on the sand dunes. 2. Production is asking permission to have our`boat' access the beach from the 18th Street access point. ie 3. Permission to bring in clean, outside to build three or four sand castles. After we have completed these scenes Production will spread the sand evenly over a large area to make it consistent with the natural topography and fully restore the area to its natural state. 4. Production is seeking assistance from the City and it's equipment grating the existing hard sand approximately 60 yards x 60 yards. Exact area on the p gi )i1 beach TBD. Production is seeking permission to bring in beach quality sand } approved by the DNR. We want to fluff up the area with this sand. This will stay on the same beach and once this scene is complete Production will spread out the sand over a large area to make it consistent with the natural topography and fully restore the area to its natural state. 5. Between all of our takes permission to hand rake or grate with machine existing sand to remove any footprints from crew. Proposed area to be raked is approximately 60 yards x 30 yards and 2" deep. 6. Permission to drive six four -wheel drive gators or golf carts on the beach, entering from same access point,to carry equipment to the actual set. Each vehicle will have only necessary equipment for that scene. Equipment consists of three for camera only, one for props which caries multiple set dressings, one for electric-heavy cables and lights, one for the grip department with pipes and drapes. Vehicles will not drive in or enter the sand dune area. 7. Have a dog on the beach -there is one scene where a dog walks up to a blanket and sniffs a hamburger. While dog is not being used the dog will be �!J on a leash and in parking lot with it's animal wrangler and on a leash. 8. Is Production able to bring in fluffier sand to the waterline? There is a scene that the SpongeBob characters are trying to roll a 'beached animal' (which is an actual person sunbathing) back into the water. The art department wants that area to look nice and fluffy. If we cannot bring in outside sand, can Production temporarily use the actual fluffy sand above the high water mark, / moving it to the waterline? Production would seek the City's assistance in c � this matter. 9. Production understands that the beach is open to the public. We are asking permission to control a certain area- beach directly south of the Chatham Co. Pier to the first lifeguard stand, from the waterline to the sand dunes. Control of area will be managed by crew, private security company and off duty Tybee Island Police. 10. Day of filming, remove the trash cans that are near the first set of volleyball nets. 11. Production will contact the Chatham County Marine Patrol to see if it is possible to rent from the County marine patrol vessel and it's officers 12. Any generator need for any of the beach filming will be parked in the 16th street parking lot on Tybee. Permission to run cable through the dunes, being very mindful of the dunes. Cables are the size of a regular garden hose. Approximate total cables are six. 13. Does the City have a beach sifte)� D( R 4S"1' eoN. 3. 'food truck in parking lot scene'. We have a scene that our'amphibious boat' is driving north out of the parking lot heading toward Tybrisa Street. The 'boat' drives takes off in the parking lot toward that white gravel island that is located in the parking lot near Izlar Street and then we cut our scene where we will continue our scene at another location in Savannah. Production is requesting permission to: 1. Temporarily remove turtle guards from light posts in the 16th street parking lot and at the corner of Tybrisa and Strand. 2. Clear all parking spaces 3. if camera is looking down sidewalk, permission to hold pedestrian traffic until we have cut that particular take 4. Art Dept.will build a temporary curb directly across from the curb of the gravel island -visually the parking lot will look like a road that the 'boat' turns into. No nails or screws will go into parking lot. On the other side of our proposed curb is temporary grass. 5. Production would like to move the 'information hut' from it's current spot and place the hut on the gravel island in the parking lot. This gravel lot is located near Izler Street, but in the parking lot. VU6`1 NOt141101- 6. Intermittently hold vehicular traffic heading south on Strand Ave. Production understands there would be a payment as determined by the City for any and all work performed by the City for the Production. 4 Production will erect a catering tent, approximately 150x40 on private lot. Tent will meet all City codes. Tent will be removed after filming has been completed on Tybee. IA14 Our tentative filming dates are September 3 through October 5th, October 21 through 26th, October 28th through All filming is during daylight hours. Our crew will begin arriving at approximately Sam. We work about a 14 hour day. If weather is an issue during our proposed filming dates, our schedule could change. During filming we would need to have parking for our working trucks at the south end of the island, 19th street parking area. We would like permission,while filming on the beach to use the 19th street area for working trucks and when we are on the Pier, park the working trucks closer to our set, perhaps in the 14th street parking lot. Production is intending to rent private lots for remaining production trucks and for crew vehicles. Sincerely, Laura Bryant Location Manager, SpongeBob2 100 Bull Street, 4th floor Savannah, GA 31401 912-667-4192 cell laurabryant2009 @gmail.com 1/Ia/ /(Wm • 4/5 .emaj U4'. . ��+ r lane P -w/6o,4 r. 1 tiK (a.) Septem e X013 Mr. Spud Woodward Georgia Department of Natural Resources 1 Conservation Way Brunswick, GA 31520 RE: Letter of request, `SpongeBob2 the Movie', Paramount Worldwide Pictures, Inc., filming near the state's shore jurisdiction at Tybee Island, Georgia Dear Mr. Woodward: Paramount Worldwide Pictures, Inc., is requesting permission to film in and around the state's shore jurisdiction at Tybee Island, Georgia.We have proposed 4 locations with the following activities at each. 1st location- beach located east of Tybrisa Street, parallel with Strand Avenue. The following activities are proposed for the scene entitled'Pirate Boat'. (A rendering of this `boat' is attached. This scene takes place at the tide line. Our`boat' is 'amphibious `and it appears to have come out of the ocean onto the beach. Company intends to back the `boat' up to the tide line, 'boat' drives up and heads toward the land. This `boat' is not intended to be in water,just to appear as if it was driving out of the water. Matting will be placed at the waterline for this shot, once this part of the scene is complete mud tracks will be removed from beach's waterline. Production Company will be using matting recommended by DNR staff. These mats will be delivered and ready for installation September 23, 2013. Production will test these mats with the `Boat' on Thursday, Sept 26th. Any adjustments to the mat placement will be made at that time. `Boat'will not encroach on the sand dunes. `Boat'will have beach access from the existing 18th Street existing Beach Access point. The Company will bring in clean sand from an upland source approved by DNR staff. Not more than 6 Dump trucks filled with beach grade sand will be needed per day of filming.We estimate we will film for 5 days.Vehicle mats visible in our shot will be covered with sand by hand and raked. The Company is requesting permission to have a 95001b titan crane on the proposed area of beach. This 50-foot crane is motorized diesel engine with four low pressure flotation tires. Crane will access beach from the existing 18th Street Beach Access point. The Company is requesting permission to have on standby three vehicles to pull the `boat' off the beach in case the `boat' gets stuck on the sand beach. These vehicles would be on standby on land. The vehicles would consist of one 3-axle wrecker, one 450 stake bed, four-wheel drive and one Ford F350 pick up truck, four-wheel drive. All vehicles are diesel engines. The Company does not plan to build any sets on the beach except for three to four sand castles. To construct the castles and prepare the location, the Company will bring in clean sand from an upland source approved by DNR staff. Not more than 6 dump trucks will provide sand during filming provide visual continuity on site and to build these sand castles. Once this scene is complete, Production will spread by hand and rake the sand over a large area to make it consistent with the natural topography and fully restore the area to its natural state. The Company is also requesting permission to drive six 4-wheeled gators (and or golf carts) with small trailers attached for the purpose of hauling production equipment only. These vehicles are needed to efficiently move equipment from our trucks in the parking areas to set locations on the beach. Each vehicle will have only necessary equipment needed for that scene. Equipment consists of three vehicles for camera only, one for electric- heavy cables and lights, one vehicle for the grip department with pipes and drapes, one vehicle for props which carries multiple set dressings. Vehicles will not drive in or enter the sand dune area and will only access the beach at the 18th Street Beach Access location. The generator for the above location will be parked in the 16th Street parking lot. The Company is requesting permission to run able across the existing 17th Street Crossover. While cables are down this crossover will be closed to the public. Public access to this area will be managed by crew and security. Cables are the size of a regular lawn hose. Approximate total cables are six. Our tentative schedule is to shoot for six days between September 26th and November 8th. These extended dates allow for inclement weather or unforeseen production changes. The Company will film in daylight hours with a tentative crew call of 5:30am and will continue until approximately 7pm. 2nd location- beach located east of Tybrisa Street and parallel with Strand Avenue. The following activities are proposed for the scene entitled'SpongeBob lands on dry land'. This scene takes place on the beach at the tide line. SpongeBob and his friends are on the beach. These characters range from approximately 7 to 12 inches tall so the camera will be low to the ground. The production work area will be approximately 60 yards x 60 yards. Production is asking permission to bring in clean sand from an upland source approved by DNR staff. We propose to grade the existing sand area to fluff it up and add our sand on top. Production will hand rake the sand to integrate the sand onto the beach. The sand from this work area will stay on the same beach and once this scene is complete Production will spread out the sand over a large area to make it consistent with the natural topography and fully restore the area to its natural state. Production will also have a dog on the beach for one scene in the same area as above-mentioned location. The scene is a live dog walks up to a blanket and sniffs a hamburger. When not needed the dog will be in the parking lot, on a leash with the animal wrangler. The Company is also requesting permission to drive six 4-wheeled gators (and or golf carts) with small trailers attached for the purpose of hauling production equipment only. Vehicles will not drive in or enter the sand dune area. Between each take, permission to hand rake the existing sand to remove any footprints from crew. Proposed area to be raked is approximately 60 yards x 30 yards and three inches deep. At the completion of this scene, Production will spread out any sand over a large area to make it consistent with the natural topography and fully restore the area to its natural sate. All equipment needed for filming will access beach by using the existing Beach Access atl8th Street. The generator for all of the above locations will be parked in the 16th Street parking lot. The Company is requesting permission to run cable over the existing dune crossover in that area. Cables are the size of a regular lawn hose. Approximate total cables are six. Our tentative shoot days are for two days between September 30th and October 10th, 2013. We will be filming these scenes during daylight hours with approximate crew call time of 5:30am and will continue until approximately 7:00pm. 3rd location- parking lot and existing sidewalk that runs parallel to and seaward of the 16th Street parking lot and landward of the sand fence south of pier and continuing south approximately 700 feet. The following activities are proposed for the scene entitled `boy on bike path'. A boy is pedaling down sidewalk and the SpongeBob characters jump on. Company is requesting from the City of Tybee to remove all of the parking stops along the sidewalk. Company is requesting permission to temporarily place sod between the Sand fence and the sidewalk. Once filming is complete in this area, Production Company will remove all sod placed for`boy on bike path'. Production is asking permission to temporarily remove the existing`do not enter sand dunes'signs located in the dunes south of the Chatham Co. Pier. Signs will be properly reinstalled to their original position using hand tools only after filming. Company is also requesting permission to hand trim and remove dead vegetation and palm fronds off of the low growing bushes that line the sand fence. Company is also requesting permission to `age' the new Sand fence recently erected by the City of Tybee. Production will `age' new fence by mixing washed down water based temper paint and applying water-based paint with a Hudson sprayer. The City of Tybee has given Company their blessings for us to `age'the new Sand fence. Additional scenes will take place on the existing asphalt parking lot, during daylight hours. Company is requesting permission to have Georgia Power temporarily remove the turtle guards from approximately ten existing streetlights that are in our proposed area of filming. Half of the turtle guard lights are located parallel with the existing sidewalk that runs seaward of the 16th Street parking lot and landward of the Sand fence south of the pier and continuing south approximately 700 feet. All lights will remain off until the turtle guards have been replaced. Company is also requesting permission to remove existing benches,trash cans, parking kiosks and signage in the vicinity. Our tentative schedule is to shot for seven days between October 21St through October 28th, 2013. All filming takes place during daylight hours with a tentative crew call of 5:30am and will continue until approximately 7pm. All production vehicles will be parked in designated parking lots and on private property. If weather is an issue during our proposed filming dates, our schedule could change but is projected to occur between October 5th and November 8th. 4th location- Chatham County Pier, located at the end of Tybrisa Street. Our scene `muscle beach' takes place at the end of the Chatham County Pier. There will be various `vendors' and temporary set dressing on the pier. Our tentative date of filming is Monday, October 21, 2013. All production vehicles will be parked in designated parking lots and on private property. If weather is an issue during our proposed filming dates, our schedule could change. For all locations, the Company is asking permission to hire off duty marine patrol and their vessel(s) to patrol the water within the 500'waterline of our set. This is to guard our set and crew from any recreational water vehicle or person encroaching our set. The Company is coordinating with GADNR Law Enforcement to obtain necessary Marine Event permits.We also request permission to control the beach directly south of the pier to the first lifeguard stand from the low waterline to the soft sand. Production would like the ability to erect a temporary fence for crowd control as needed by placing it at the ordinary low water mark to the high water mark. The fence can be put up and taken down within minutes and will be removed at the end of each day of filming. The general public will always be able to access the beach by walking landward of the temporary fence. While filming,public access to the proposed filming area of the beach will be managed by crew, private security company and off duty Tybee Island Police. Sincerely, Laura Bryant Locations Manager, `SpongeBob2 the Movie' 100 Bull Street, 4th floor Savannah, GA 31401 912-667-4192 cell laurabryant2009@gmail.com SpongeBob 2: The Movie special event application Confirmation/clarification per L. B. w/ PWPI (email correspondence August 23, 2013): 1. Section 1 a. Date and time of event: Please confirm the dates. Filming dates: September 30—October 4 for principal photography; Oct.5 for visual effects; October 21 —October 26, and Oct. 28;Oct. 29 through Nov. 5 is for any rain days and visual effects. i. Differing dates are noted throughout the submitted application information. We are on the beach that entire first week. Oct.21 we start on the pier than move to parking lot for our bike path. We stay at bike path until 23 and then we are in parking lot until the 28. While on the bike path area I think we will have some set dressing in the parking lot. ii. I've (Chantel) copied Karen so she has the dates confirmed for the beach and filming permits as well. b. Setup beginning September 16 is noted. What will be included with setup (i. e. location, needs) I will know more by end of next week after we scout tybee on Monday. c. Breakdown: Will this actually be November 5 instead of October 31? YES 2. Letter of Permission to the City of Tybee Island a. Item 1: Please confirm company will perform tasks listed and be invoiced by the city as necessary. Costs will be discussed when we meet with applicable departments next week. Company performs tasks and then we pay city? Or city performs and we pay city?(To be discussed at event review meeting with Dept. Heads) b. Item 1,#1: Please confirm that sidewalk for the proposed bike path will be constructed from the 16th Street crossover south as indicated on the map. Yes, roughly to the first crossover if you are looking south in the parking lot,would that be 17th St. crossover? I can confirm that on Monday. (To be discussed at event review meeting with Dept. Heads) c. Item 1,#16,#17, &#19: Please confirm the request to rent is in order to take these items to Savannah. What days will they be in Savannah? When will they be returned?Yes,that is correct;we would like to use them in our scene on Broughton Street and on our stage where we have built a set. All will be returned by Nov. 8. d. Item 1,#18: Please confirm use/design by the production company. To potentially place in another location to hide what we don't get cleared. Is it movable?(To be discussed at event review meeting with Dept. Heads) e. Item 2,#3: Please clarify wording of first sentence. Is"clean" referring to cleaning debris in the area of the beach that you will be using? I left out the word sand-we would like to bring in DNR approved sand. f. Item 3: Please confirm location of the 150'x 40' catering tent on private lot. Ocean Plaza? That is what we are wanting and will be contacting them. g. Please confirm PWPI's understanding that there is an approved event(Pirate Fest)which will be using the 16th Street parking lot 10/7 through 10/15 and that PWPI's schedule will not overlap. PWPI is aware of the pirate fest event and PWPI's schedule will not conflict with festival's. 3. Letter of request for a LOP to GaDNR a. Please confirm the company will bring in their own six four wheeled gators/golf carts and provide their own drivers. Production company will bring in own gators and their drivers. b. Please confirm the tentative shoot days noted for 1St, 2nd Sept. 30-Oct. 5 and 3td locations. Oct. 21 through 28 and a few days after for visual effects. 4. Section 4 a. #14: Will the tent be on Ocean Plaza's property? Working on that,we are intending it to. Confirmation/clarification per 1, . , (email correspondence September 5, 2013): 1) The letter to the City in the special event application has 15t location as the "Boy on Bike"scene. The request to DNR states ft location as Pirate Boat. OUR FIRST LOCATION IS PIRATE BOAT,AND THE REST OF THE BEACH SCENES-SHOOT DATES ARE SEPT 30-OCT 4. 'BOY ON BIKE', 'FOOD TRUCK LOT', 'PIER'SHOOTS WHEN WE COME BACK THE WEEK OF OCT 21st. 2) The letter to the City in the special event application has 2nd location as scenes on the beach (Pirate Boat). The request to DNR states Sponge Bob lands on dry land. 'SPONGEBOB LANDS ON DRY LAND' IS ACTUALLY TAKES PLACE ON THE BEACH. 3) The letter to the City in the special event application has the 3rd location as food truck in parking lot scene. The request to DNR states boy on bike path. 'FOOD TRUCK&'BOY ON BIKE PATH'ARE IN THE 16TH STREET PARKING LOT 4) The letter to the City in the special event application does not have a 4th location listed. The request to DNR states the 4th location is at the Pier. Is this part of the scenes on the beach as noted in the letter to the city? WELL, SEEMS LIKE BETWEEN ALL MY UPDATES I FORGOT THAT ONE! 4th LOCATION -CHATHAM COUNTY PIER, LOCATED AT THE END OF TYBRISA STREET. OUR SCENE 'MUSCLE BEACH'TAKES PLACE ATTE END OF CHATHAM CO. PIER. THERE WILL BE VARIOUS'VENDORS'AND TEMPORARY SET DRESSING ON THE PIER. OUR TENTATIVE DATE OF FILMING IS MONDAY,OCTOBER 21, 2013. ALL PRODUCTION VEHICLES WILL BE PARKED IN DESIGNATED PARKING LOTS AND ON PRIVATE PROPERTY. IF WEATHER IS AN ISSUE DURING OUR PROPOSED FILMING DATES, OUR SCHEDULE COULD CHANGE. 5) The dates submitted to DNR and the City conflict. The dates submitted to the city are September 30—October 5 (no conflict with Pirate Fest),October 21—26&28,October 29—November 5. Please confirm. YOU ARE CORRECT ON THE FILMING DATES- I INCLUDED OCT 29-NOV 5 IN CASE OF RAIN OR ANY OTHER CHANGES BEYOND MY CONTROL. OUR PREP FOR THE FIRST WEEK OF FILM WILL START ON SEPT 23RD. OUR PREP FOR THE PARKING LOT WOULD BEGIN SEPT 18TH. CITY OF TYBEE ISLAND SPECIAL EVENTS APPLICATION As of 8-22-13 Section 4, #3 - street closure- the days while filming in the 16th street parking lot, intermittent traffic from Butler&Tybrisa,on Strand Ave. to 17th Street 6am - 7pm the days while filming on the beach south of the pier, intermittent traffic from Strand Ave to 17th Street #4 - special parking- permission to bring in our working trucks the day before our first day of shoot and park them in the 18th Street lot. Also permission to park equipment and vehicles in the 16th Street parking lot through duration of filming. We are also asking permission to park the crew's personal vehicles and our extras personal vehicles in the 14th Street parking lot. #5 - commercial trucks - our production trucks range from semi trucks to 15' box trucks as well as trailers for the actors and producers. There are approximately 20 total production vehicles. PK #6 - off duty TIPD - please advise how many off duty police are needed to ensure b'W' the public and well as our crew's safety and our traffic needs. Requesting permission to have Savannah Chatham County marine patrol the waters 500' off shoreline to keep any recreational watercraft out of site of camera's eye. #10 - additional security- Production Company will hire private security company to watch our equipment while we are on Tybee Island #12 - parade-we will not have a parade but will be driving our vehicle,which is a 'pirate boat' down Tybrisa Street, resetting and doing the scene over several times L #14- company is planning on putting temporary catering tent on private property near the Ocean Plaza. Company plans on having temporary sets -vending trucks - set up in 16th street parking lot. W It}) ti-2 I Fiej ' Ft LL N w o W o1CO O °yu!m ~ Z � :I w 0 I co w w a Uw I w I Q 2 o Ak ,n.tb�.r5 x it r; yr � } h i � £�;..r¢ i4 .",:i.,,,;:,� °> ��'.� 1 `{y 3f} „�' s ' p' !Y�'r r4 c > ° } ; }. i' ao.y�x '.gig .t•.y.y x d r �i . !tel: rf` 1,F .5.. .1 3> n G.. 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TA•:ir..2,.',,:iipt.,,,%,-.115-A.- -:-....v - . - - - ' ' - --- .--- '' _. . r.1 ....- Letter of Permission, Chatham County Commissioners Laura Bryant PWPI 100 Bull Street, 4th floor Savannah, GA 31401 RE: filming on Chatham County's Walter W. Parker Pier and Pavilion for filming scenes of the movie `SpongeBob2, the Movie' Dear Mr. Bryant, My name is Laura Bryant and I am the location manager for the feature film, `SpongeBob2' that we are filming in and around Tybee and Savannah. We are hoping to film for approximately ten days on Tybee, on the beach just south of the Pier, 16th Street Parking Lot and on Tybrisa Street. Our tentative shoot days are September 30 through October 10, 2013. We are wanting to film a'muscle beach' type scene at the end of the public pier. We are also wanting to have a scene set up under the pavilion. We are asking permission for the following: 1. Temporarily place `vendor carts' near the retail bait area. We have spoken to the bait vendor, and we are taking care of him and his business. 2. Temporarily place `vendor carts' under pavilion 3. Place potted palm plants along walkway to end of pier 4. Temporarily remove the day prior to our shooting date- smoking boxes and all brown fishing signs We do realize that the pier is open to the public at all times. We are asking permission to temporarily have control of the pier the day of our filming. Production will control pedestrian access by off duty police officers. The film date is currently scheduled for Thursday, October 3rd. I am working very closely with the City of Tybee and the Savannah Film Commission in helping this movie come to fruition. I will be attaching this letter of permission to my letter of permission to the City of Tybee. Thank you Mr. Bryant and I look forward to hearing from you soon. Please advise if I have omitted anything. Production will issue the County a certificate of insurance once you provide me with the info to fill the certificate out properly. Sincerely, Laura Bryant Location Manager, SpongeBob2 912-667-4192 cell laurabryant2009 @gmail.com