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HomeMy Public PortalAboutAB 06-083 Attachment 1REQUEST FOR PROPOSAL REQUEST FOR PROPOSAL PROPOSAL DESCRIPTION: Taxilane and General Aviation Hangar Development ISSUE DATE: March 5, 2006 PROPOSAL DUE DATE: April 5, 2006 PROPOSAL DUE TIME: 2:00 p.m. PRE-PROPOSAL CONFERENCE: March 21, 2006, 2:00 p.m. Legion Hall, McCall City Hall, 216 East Park Street, McCall, Idaho. Proposals must be received no later than the due date and time (local time) specified. Late proposals will not be considered. TO ALL PROSPECTIVE DEVELOPERS/CONTRACTORS: Three copies of the proposals must be received in a sealed envelope marked Proposal for Taxilane and General Aviation Hangar Development All proposals are subject to McCall Municipal Airport Advisory Committee analysis and recommendation for City Council approval. The City of McCall and McCall Municipal Airport reserve the right to accept or reject any and all proposals received and waive any and all technicalities. Proposals must be delivered prior to the due date and time to: Office of the City Clerk McCall City Hall 216 East Park Street McCall, Idaho 83638 Direct any and all inquiries/questions about this proposal to: Rick Harvey, Airport Manager Telephone: (208) 634-1488 E-mail: rharvey@mccall.id.us Fax: (208) 634-3038 1. Instructions to Developers 2 1.1. Proposal Preparation Proposals must be submitted with three copies and shall conform to the terms and conditions set forth in the “Instructions to Developer,” “General Terms and Conditions” and “Special Terms and Conditions” of the contract. Proposals submitted in any other manner, or which fail to furnish all information or certificates required, may be summarily rejected. Proposals may be modified or withdrawn prior to the time specified for the opening of proposals. Proposals shall be filled out legibly in ink or typewritten with all erasures, strikeovers and corrections initialed in ink by the person signing the proposal. 1.2. Proposal Submission The City of McCall, McCall Municipal Airport must receive all proposals by the specified due date and time of the proposal. Proposals arriving after the specified time will not be accepted and will be returned unopened. The developer shall be responsible for the delivery of the proposal before the date and hour set forth. 1.3. Error in Proposal Developers are cautioned to verify their proposals before submission. Negligence on the part of the developer in preparing the proposal confers no right for withdrawal or modifications of the proposal after it has been opened. 1.4. Variances and Deviations Variances and deviations shall be described fully on the Proposal Form. In the absence of such statement, the proposal shall be considered as if submitted in strict compliance with all terms, conditions, and specifications; the Contractor shall be held liable. Contractors are cautioned to avoid making variances and deviations to the specifications, which may result in rejection of their proposal. 1.5. Reserved Rights The City of McCall, McCall Municipal Airport reserves the right at any time and for any reason to cancel this Request for Proposal, accept or reject any or all proposals or any portion thereof, or to accept an alternate proposal. The City of McCall reserves the right to waive any immaterial defects or irregularities in any proposal. The City of McCall may seek clarification from any developer at any time and failure to respond promptly is cause for rejection. The City has sixty (60) days to accept the proposal. 1.6. Interpretation or Correction of Proposing Documents Developers shall promptly notify the Airport Manager no later than one (1) week before proposal opening of any ambiguity, inconsistency or error, which they may discover upon examination of the proposing documents. Interpretations, corrections and changes will be made by written addendum. Each developer shall ascertain prior to submitting a proposal that all addenda have been received and acknowledged in the proposal. Oral explanations will not be binding. 1. Instructions to Developers 3 1.7. Incurred Costs The City of McCall, McCall Municipal Airport will not be liable for any costs incurred by developer in replying to this Request for Proposal. 1.8. Basis of Selection It is the intent of the City of McCall, McCall Municipal Airport to select the most responsive developer meeting specifications. Further, the City reserves the right to select and enter into negotiations with the developer submitting the proposal determined to be in the best interests of the City. Selection will be as described in Section 3.8, Proposal Evaluation and Criteria. 1.9. Pre-Proposal Conference If a Pre-Proposal Conference is a requirement of this contract, it will be shown on the Title Page. Prospective developers are strongly encouraged to attend the Pre-Proposal meeting on March 21, 2006, 2:00 p.m. City representatives will be available during the meeting to answer questions and to provide a tour of the site to be developed. The meeting will be held at: Legion Hall McCall City Hall 216 East Park Street McCall, Idaho 2. General Terms and Conditions 4 2.1. Non-Discrimination During the performance of this Contract, the Contractor agrees that it shall not discriminate against any worker, employee or applicant, or any member of the public, on the basis of race, color, religion, sex, national origin, ancestry, age, marital status, physical or mental handicap, or sexual orientation. Upon request of the City, the Contractor also agrees to submit in writing an affirmative action plan demonstrating compliance with equal employment opportunity laws and policies. Contractor further agrees that this clause will be incorporated by the Contractor in all contracts entered into with suppliers or materials or services, sub-contractors and all labor organizations furnishing skilled, unskilled and craft union skilled labor, or any other person or organization performing services in connection with this Contract. 2.2. Indemnification Contractor agrees to indemnify, save harmless and defend the City of McCall, McCall Municipal Airport, its agents, servants, Commissioners, and employees, and each of them against and hold it and them harmless from any and all lawsuits, claims, demands, liabilities, losses or expenses, including court costs and attorneys’ fees, for or on account of any injury to any person, or any death at any time resulting from such injury, or any damage to any property, which may arise or which may be alleged to have arisen, in whole or in part, out of or in connection with the work covered by this contract. The foregoing indemnity shall apply except if such injury, death or damage is caused directly and solely by the negligence or other fault of the City of McCall, McCall Municipal Airport, it agents, servants, Commissioners, or employees or any other person indemnified hereunder. This indemnification obligation is not limited by, but is in addition to the insurance obligations, which may be contained in this contract. The provision of this paragraph shall not be waived. 2.3. Termination and Default Time is of the essence of this contract and if delivery of acceptable items or rendering of services is not completed by the time promised, the City reserves the right, without liability, in addition to its other rights and remedies, to terminate the contract by notice effective when received by Contractor, as to stated items not yet shipped or services not yet rendered and to purchase substitute items or services elsewhere and charge the Contractor with any or all losses incurred. The City shall be entitled to recover its attorney’s fees and expenses in any successful action by the City to enforce this contract. 2.4. Regulatory Compliance Contractor represents and warrants that the goods or services furnished hereunder (including all labels, packages and containers for said goods) comply with all applicable standards, rules and regulations in effect under the requirements of all Federal, State and local laws, rules and regulations as applicable, including the Occupational Safety and Health Act as amended, with respect to design, construction, manufacture or use for their intended purpose of said goods or services. By signing this proposal the Contractor certifies that it is not delinquent in the payment of any tax administered by the State of Idaho. 2.5. Inspections The City shall have the right to inspect any materials, components, equipment, supplies, services, or completed work specified herein. Any of said items not complying with these 2. General Terms and Conditions 5 specifications are subject to rejection at the option of the City of McCall, McCall Municipal Airport. Any items rejected shall be removed from the premises of the City of McCall, McCall Municipal Airport and/or replaced at the entire expense of the Contractor. 2.6. Law Governing This contract shall be governed by and construed according to the laws of the State of Idaho. 3. Special Terms and Conditions 6 3.1. Introduction The McCall Municipal Airport, owned by the City of McCall, Idaho is requesting written proposals, complete with conceptual drawings and a preliminary economic analysis from interested parties for the development of a taxilane and a row of general aviation hangars to be controlled by a condominium association. See attached figure. McCall, nestled on the shores of Payette Lake in west-central Idaho, began as a timber town and has become one of Idaho's most popular winter-summer resort communities. McCall Municipal Airport has a single asphalt runway, 16/34, 6,207 feet in length, 75 feet in width, rated for 45,000 pounds single wheel, 78,000 pounds dual wheel and 135,000 pounds dual tandem. Runway 16 is at 5,021 feet elevation, runway 34 is at 5,003 feet elevation. 3.2. Description of Project The McCall Municipal Airport currently has a sizeable waiting list for hangars and the parcel for which proposals will be accepted is the last area of land on the airport available for development. The developer must sell all hangars through the administration of the Airport Manager with the individuals on the hangar waiting list given first priority to purchase these new units. All land will be leased by the City of McCall. A developer will develop the entire site. An association shall be formed to regulate the operation and maintenance of the hangars and taxilane. 3.3. Preconstruction Specifications/Requirements 3.3.1 Project requirements include dismantling and removal of the six eastern-most units of the existing hangar row as depicted on the attached figure. The two western-most remaining hangars are an integral, free standing, unit. 3.3.2 Excavation to establish acceptable grade shall be designed to accommodate stormwater runoff per the following standards: Federal Aviation Administration Advisory Circular 150/5230-5B, Airport Drainage, and City of McCall stormwater management standards 3.4. Construction Specifications/Requirements 3.4.1 All proposals shall include construction of a 35 foot wide, Group I Taxilane with 79 foot obstacle free clearance area (OFA), as depicted and defined by FAA AC 150/5300-13, Change 9, Airport Design. Taxilane shall be constructed to tie in to the existing northeast ramp. Configuration of taxilane is generally shown on the attached figure. 3.4.2 Construction of the above taxilane shall meet the standards of FAA AC 150/5370-10B, Standards for Specifying Construction of Airports, dated April 25, 2005. The following are minimum pavement section requirements: 3. Special Terms and Conditions 7 2-1/2 inches Bituminous Pavement, FAA Item P-401 4 inches Aggregate Base Course, FAA Item P-208 6 inches Subbase Course, FAA Item P-154 Compacted Subgrade, FAA Item P-152 3.4.3 The development shall consist of condominium hangars (for example, six condominium structures, each with four hangar bays per building, if feasible) or, 3.4.4 The development shall consist of individual box hangars (as generally depicted on attached figure). 3.4.5 Either development concept must address the following requirements: 3.4.5.1 Developer shall propose method and materials of hangar construction; however, all hangars shall be constructed to the same height and elevation with exterior colors and materials complementary to existing airport structures. Hangars shall be anchored to individual concrete slabs. Construction shall comply with hangar manufacturer’s specifications and all applicable building codes. 3.4.5.2 Individual enclosures may vary in width; however, door width shall be 40 to 45 feet, minimum. All hangars must be approximately 40 feet deep due to taxilane clearance requirements. 3.4.5.3 Hangars shall be equipped with electric bi-fold doors (or acceptable design to be functional in all seasons) with door openings 12 to 14 feet high. 3.4.5.4 Hangar structural standards as per city code, specifically to accommodate structural criteria for the McCall area. 3.4.5.5 Hangar layout shall address snow storage. It is estimated that approximate 30% of total area may be reserved for snow storage. 3.4.5.6 Consideration shall be given to the visual impact of the hangar development as seen from Highway 55. The Airport Advisory Committee envisions a landscaped berm between the east side of the hangars and the airport property line. The City intends to assist with planting the berm with trees financed through a grant. Landscaped areas may be used for snow storage 3.4.5.7 Design shall conform to City code titles 3 and 9 as applicable. 3.4.5.8 Electrical power shall be available to each condominium unit. 3.5. Supplemental Costs To Be Included In Project 3.5.1 Dismantling and disposal of the six eastern-most existing hangar units. 3.5.2 Credit fair market value to the owners of the six eastern-most existing hangar units. Fair market value credit for displaced hangar owners has been assessed by the City of McCall. Fair Market Value for each existing unit has been assessed at: 3. Special Terms and Conditions 8 3.5.3 Construction of a taxilane to serve the proposed development per the requirements of sections 3.4.1 and 3.4.2. Taxilane shall revert to City of McCall ownership upon project completion. 3.5.4 Utility relocation as required to facilitate site development. 3.5.5 Securing of all permits/approvals. 3.6. Proposal Requirements In order to expedite the evaluation of proposals, each proposal must be organized into tabs set forth below and include three copies of the proposal. 3.6.1 Cover Letter. 3.6.2 Business Information. 3.6.2.1 Name, address, email, phone, and fax of entity or individuals. 3.6.2.2 Form of business entity (Corporation, partnership, etc.) date formed and state of incorporation, if applicable. 3.6.2.3 Contact information, including names, titles, email, telephone and fax numbers for all key staff. 3.6.3 Experience & Qualifications Statement. 3.6.3.1 Developer should explain the extent of developer’s experience. Include information on developments similar to the proposed project, their size, location, date started and completed, and quality of design, comparability to the site and proposed project and financial success of development. Photographs may be included. 3.6.3.2 Include all relevant information on the developer’s organization and its development capability. This should include a description of how continued local management of the development will be provided. 3.6.3.3 Include three references with appropriate contact information. 3.6.4 Project Description Statement. 3.6.4.1 Developer shall describe the proposed project, conceptual site plan, improvements to be made to the interior and exterior of the buildings, building elevations, general site improvements including any special features of the project. Conceptual drawings of hangar configuration with a scale of at least one inch equals one hundred feet shall be submitted. 3.6.4.2 Number of aircraft to be housed in the developments. 3.6.4.3 Specifications from the manufacturer of any “pre-engineered” building or building kits. 3. Special Terms and Conditions 9 3.6.4.4 Interior amenities as required and any additional not required. 3.6.4.5 Color of exterior. 3.6.4.6 Approximate construction costs and how the project will be financed. 3.6.4.7 Preliminary economic analysis that defines the approximate sale price of each individual hangar unit. 3.6.5 Preliminary Development and Construction Schedule, including beginning and ending dates. Anticipated time frame for hangars to be offered on the market. 3.6.6 Description of proposed condominium hangar association addressing covenants, rules and responsibilities of association for ongoing development maintenance, 3.6.7 Promotion and Marketing Plan. 3.6.7.1 Developer should describe how the project will be promoted and marketed. 3.7. Insurance The successful developer shall maintain at all times a minimum commercial liability insurance policy in the amount of $2,000,000.00 and must name the City of McCall, Mccall Municipal Airport as additionally insured on contractor’s policy. Proof of adequate insurance in the form of a Certificate of Insurance must be provided to the City in order to qualify the contractor’s proposal. 3.8. Proposal Evaluation and Criteria 3.8.1 Developers must have the necessary experience, organization and financial capability to implement the proposed development. The City of McCall, McCall Municipal Airport reserves the right to determine the sufficiency of the experience and qualifications of the developers and to select the developer which it desires to enter a final agreement. 3.8.2 All proposals will be reviewed with selection based upon the criteria described in section 3.6 of this Request for Proposal.