HomeMy Public PortalAboutResolution 2020-05-02 PW IGA with Grand County for 2020 Resurfacing Project TOWN OF FRASER
RESOLUTION NO. 2020-05-02
A RESOLUTION APPROVING A PUBLIC WORKS IGA WITH GRAND COUNTY FOR THE
2020 ROADWAY RESURFACING PRJECT
WHEREAS, the 2020 Budget provides funds for street repairs and replacement for asphalt.
THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
FRASER, COLORADO THAT:
1. The Town Board of Fraser, Colorado hereby authorizes the Town Manager to execute a
Public Works IGA with Grand County, CO in the amount of$349,085 along with a
contingency of$35,915 for the road resurfacing of CR 8, the intersection of Eisenhower
Drive and US 40, and County Road 72.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 6th DAY OF MAY, 2020.
Votes in favor: 7 BOARD OF TRUSTEES OF E
Votes opposed: G TO F AS , COLO DO
Absent: .c
Abstained: BY: ---
Mayor
N OF Fitcks, ATTEST:
SEAL Town Clerk
cOCORAO0
MEMO TO: Mayor Vandernail and the Board of Trustees
FROM: Russell Pennington, Public Works Director
DATE: April 30, 2020
SUBJECT: 2020 ROADWAY RESURFACING PROJECT
MATTER BEFORE BOARD:
Consideration of expenditures for asphalt projects on CR8, Eisenhower, and CR72 and
authorizing the Mayor to enter into an intergovernmental agreement with Grand County.
ACTION REQUESTED:
Approval of Resolution 2020-05-02 authorizing expenditures for asphalt projects on CR8,
Eisenhower, and CR72 and authorizing the Mayor to enter into an intergovernmental agreement
with Grand County.
BACKGROUND:
The 2020 Capital Asset Fund includes pavement and concrete maintenance. This year, it was
planned to combine the Town of Fraser’s Roadway Resurfacing Projects with Grand County’s
Roadway Resurfacing Projects to increase the project scope to entice more companies to
submit bids in hopes to get more competitive pricing.
This year, the capital plan is to reconstruct County Road 8 (US 40 to Wapiti Drive), the
intersection of Eisenhower and US 40, and County Road 72 (US 40 to Johns Drive). In these
three roadway segments, the asphalt has deteriorated, and the pavement has failed. Since the
pavement is at failure, the plan is to completely rebuild these sections of pavement.
The Town of Fraser hired a local consulting firm to survey and design the Fraser’s portion of the
asphalt projects. The project was recently put out to bid and two bids were received.
A Bid Opening was held on April 27, 2020. Two bids were received (United Companies and
Elam Construction). The low bidder was United Companies who also received Grand County’s
2019 Roadway Surfacing Project. The bid for the Town of Fraser’s portion of the project is
listed below.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
Project Budget Summary (TOF costs)
CR 72 & Eisenhower Drive $244,227
(CR 72 is 50% Fraser and 50% Ground County)
CR 8 (40% Fraser and 60% Grand County) $104,858
Project Total $349,085
Contingency (approx. 10%) $ 35,915
Project total not to exceed $385,000
The contingency is added to the project to cover any unforeseen issues that may arise during
the construction of the project.
United’s bid came in approximately 30% below the Engineer’s Estimate. United’s unit price for
asphalt mix was also lower than what Grand County paid in 2019.
Project Schedule
Notice to Proceed May 26, 2020
Estimated Project Completion August, 2020
Given the current economic conditions, Staff has assessed all the 2020 Capital Projects and
have ranked them in order of importance. Staff is currently planning to only proceed with the
projects that were deemed a necessity to continue with this year. The goal is to be as fiscally
responsible as we can be while we are monitoring the economic conditions and impacts to the
Town.
CR 8, the intersection of Eisenhower and US 40, and CR 72 are in desperate need of repair. In
fact, the asphalt on these road sections has completely failed and is becoming a danger to the
public. The only method to rehabilitate these sections of roads is to reconstruct.
The construction numbers that were received in the bids were extremely good in Staff’s
experience. The low bid is approximately 30% below the Engineer’s Construction Estimate.
Staff has also reached out to other local contractors regarding the prices and the researched
has confirmed Staff’s opinion. Staff is recommending that the Town take advantage of these
extremely good numbers.
FISCAL INFORMATION:
Cost as Recommended: $ 385,000
Balance Available: $ 1,000,000
Fund: Capital Asset Fund
Budget Line Item Number: 32-40-810
New Appropriation Required: No
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
ALTERNATIVES:
Hold off on project, monitor economic conditions
Award bid, it is approximately 30% below engineers estimate
Rebid the project
It is my understanding that Grand County is moving forward to enter into contract with United for
other pavement projects in unincorporated areas.
RECOMMENDATION:
Staff recommends award of contract to United Companies and enter in an IGA with Grand
County accordingly. United Companies has been doing this type of work since 1989 and
completed a large asphalt project for Grand County in 2019. Staff has reviewed the bid and
found the bid to be very competitive and this work is critical given the current condition of the
asphalt on these roads.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com