HomeMy Public PortalAboutPRR 17-2522Renee Basel
From: Florida <florida@openthebooks.com>
Sent: Thursday, March 30, 2017 1:05 PM
To: Rita Taylor
Subject: New Sunshine Law - Town of Gulf Stream submitted on 03/30/2017
Importance: High
03/30/2017
Kelly I. Avery:
Pursuant to the Sunshine Law, this is a request for a copy of the following records: An electronic copy of any
and all employees for years of 2016, (fiscal or calendar year). Each employee record should contain the
employer name, employer zip code, year of compensation, first name, middle initial, last name, hire date
(mm-dd-yyyy), base salary amount, bonus amount, overtime amount, gross annual wages and position title.
This data should be broken down by employer, employee and year.
The principal purpose of this is to make this information more accessible to the public and to access and
disseminate information regarding the health, safety, and welfare of the general public. This request is not
principally for personal or commercial benefit. Our agency is just exercising the general rights of the
public. For these reasons, we are requesting a waiver of fees. If there is a charge for this service, please obtain
my approval in writing prior to proceeding with request.
All documents can be e-mailed to florida@openthebooks.com or mailed in electronic format (preferred
format would be .csv or .xls). If any documents are not provided in the format specified, please provide the
state or federal statutes relied upon for that decision. If any record or portion of a record responsive to this
request is contained in a record or portion of a record deemed unresponsive to the request, I would like to
inspect the entire document. Under the Open Records Act/Freedom of Information Act, all non-exempt
portions of any partially -exempt documents must be disclosed. If any records or portions of records are
withheld, please state the exemption on which you rely, the basis on which the exemption is invoked, and the
name of the individual responsible for the decision.
Thank you for your prompt consideration of my request. If you have any questions, or if I can be of any
assistance, please e-mail me at florida@openthebooks.com
Sincerely,
Courtney Cunningham
American Transparency
P.O. Box 970999
Boca Raton, FL 33497-0999
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
April 4, 2017
Courtney Cunningham [Florida@openthebooks.com]
Re: GS #2522 (New Sunshine Law)
Pursuant to the Sunshine Law, this is a request for a copy of the following records: An electronic
copy of any and all employees for years of 2016, (fiscal or calendar year). Each employee record
should contain the employer name, employer zip code, year of compensation, first name, middle
initial, last name, hire date (mm-dd-yyyy), base salary amount, bonus amount, overtime amount,
gross annual wages and position title. This data should be broken down by employer, employee
and year.
Dear Courtney Cunningham [Florida@openthebooks.com]:
The Town of Gulf Stream has received your public records request dated March 30, 2017. The
original public records request can be found at the following link:
http://www2.gulf-stream.org/weblink/0/doc/110549/Page1.aspx
Please be advised that the Town of Gulf Stream is currently working on a large number of
incoming public records requests. The Town will use its very best efforts to respond to you in a
reasonable amount of time with the appropriate response or an estimated cost to respond.
Sincerely,
Reneé Rowan Basel
As requested by Rita Taylor
Town Clerk, Custodian of the Records
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
April 6, 2017
Courtney Cunningham [mail to: Florida(a)onenthebooks.coml
Re: GS #2522 (New Sunshine Law)
Pursuant to the Sunshine Law, this is a request for a copy of the following records: An
electronic copy of any and all employees for years of 2016, (fiscal or calendar year). Each
employee record should contain the employer name, employer zip code, year of compensation,
first name, middle initial, last name, hire date (mm-dd yyyy), base salary amount, bonus
amount, overtime amount, gross annual wages and position title. This data should be broken
down by employer, employee and year.
Dear Courtney Cunningham [mail to: Florida(oDonenthebooks.coml:
The Town of Gulf Stream has received your public records requests dated March 30, 2017. You
should be able to view your original request at the following link:
h"://www2.gulf-stream.org/weblink/O/doe/110549/Pagel .asyx
Please find the responsive documents at the above same link. Please also note that pursuant to
the public records laws, the duty of the Town of Gulf Stream is to provide access to, or copies
of, public records at a reasonable time in reasonable conditions. We do not have an obligation
to create records in response to a public records request.
We consider this request closed.
Sincerely,
R6,ct RAW" &4d
As requested by Rita Taylor
Town Clerk, Custodian of the Records
Town of Gulf Stream
100 Sea Road
Gulf Stream
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Renee Basel
From: Florida <Florida@openthebooks.com>
Sent: Friday, April 7, 2017 1:04 PM
To: Renee Basel
Subject: Re: GS #2522 (New Sunshine Law)
Do you have a record that contains employee bonus amounts and overtime amounts (as originally asked for in
our request)? Please let me know.
Thank you,
Courtney
From: Renee Basel <RBasel@gulf-stream.org>
Sent: Thursday, April 6, 2017 12:58:16 PM
To: Florida
Subject: GS #2522 (New Sunshine Law)
Good afternoon, Courtney:
Please see attached.
Sincerely, 9" _A
Executive Administrative Assistant
Town of Gulf Stream
ioo Sea Road
Gulf Stream FL 33483
561.276.5116
561.737.o188 -fax
www.gulf-stream.org
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If
you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original
message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business
are public records available to the public upon request. Your e-mail communications are therefore subject to public
disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in
writing.
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
April 13, 2017
Courtney Cunningham [mail to: Florida@openthebooks.com]
Re: GS #2522 (New Sunshine Law)
Pursuant to the Sunshine Law, this is a request for a copy of the following records: An
electronic copy of any and all employees for years of 2016, (fiscal or calendar year). Each
employee record should contain the employer name, employer zip code, year of
compensation, first name, middle initial, last name, hire date (mm-dd-yyyy), base salary
amount, bonus amount, overtime amount, gross annual wages and position title. This data
should be broken down by employer, employee and year.
The Town of Gulf Stream has received your public records requests dated March 30, 2017. You
should be able to view your original request at the following link:
http://www2.gulf-stream.org/weblink/0/doc/110549/Page1.aspx
The policy for Town of Gulf Stream is that we offer the first 15 minutes of producing documents
at no charge to the requestor. The Town has already spent 15 minutes for the redaction and
production of responsive records for your original request.
We then received a follow-up e-mail from you on March 7, 2017 asking for “a record that
contains employee bonus amounts and overtime amounts.” Please be advised that there is no
one record that captures all of the information that you seek, and that under Florida’s Public
Records Laws, the Town is not required to create a new record in order to accommodate a
request for information. See Government-In-The-Sunshine Manual at 152 (2017).
Based on your request for records that contain this information about each of the Town of Gulf
Stream’s employees, the Town now estimates that to fully respond to your request will require
approximately half an hour of administrative support at $37.34 per hour, the labor cost of the
personnel providing the service, per Fla. Stat. § 119.07(4)(d).
If the costs of producing these documents will exceed your deposit, the Town will provide you
with an initial production of responsive records and an estimate for the production of any
additional responsive records. If the costs of production are less than the deposit, the Town will
provide you with the responsive records and a refund.
(1/2 hour @ $37.34) = Deposit Due: $18.67 in cash or check.
Upon receipt of your deposit, the Town will use its very best efforts to further respond to your
public records request in a reasonable amount of time. If we do not hear back from you within
30 days of this letter, we will consider this request closed.
Sincerely,
Reneé Rowan Basel
As requested by Rita Taylor
Town Clerk, Custodian of the Records
Renee Basel
From: Florida <Florida@openthebooks.com>
Sent: Monday, April 17, 2017 11:20 AM
To: Renee Basel
Subject: Re: GS #2522 (New Sunshine Law)
Good morning, Ms. Basel,
We will not be proceeding with the portion of the request for employee bonus and overtime amounts. The
records you have provided complete this request. Thank you for all of your efforts, we really appreciate
them. Have a wonderful day!
Regards,
Courtney
From: Renee Basel <RBasel@gulf-stream.org>
Sent: Thursday, April 13, 2017 1:38:42 PM
To: Florida
Subject: GS #2522 (New Sunshine Law)
Good afternoon, Courtney:
Please see attached.
Sincerely,
ko -Poi(
Executive Administrative Assistant
Town of Gulf Stream
ioo Sea Road
Gulf Stream FL 33483
561.276.5116
561.737.oi88-fax
www.gulf-stream.org
Home - Town of Gulf Stream
www.gulf-stream.org
The Gulf Stream Police Department provides around-the-
clock public safety services to the town. Located across the
street from the Town Hall...
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you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original
message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business
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disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in
writing.