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HomeMy Public PortalAboutPRR 17-2522Renee Basel From: Florida <florida@openthebooks.com> Sent: Thursday, March 30, 2017 1:05 PM To: Rita Taylor Subject: New Sunshine Law - Town of Gulf Stream submitted on 03/30/2017 Importance: High 03/30/2017 Kelly I. Avery: Pursuant to the Sunshine Law, this is a request for a copy of the following records: An electronic copy of any and all employees for years of 2016, (fiscal or calendar year). Each employee record should contain the employer name, employer zip code, year of compensation, first name, middle initial, last name, hire date (mm-dd-yyyy), base salary amount, bonus amount, overtime amount, gross annual wages and position title. This data should be broken down by employer, employee and year. The principal purpose of this is to make this information more accessible to the public and to access and disseminate information regarding the health, safety, and welfare of the general public. This request is not principally for personal or commercial benefit. Our agency is just exercising the general rights of the public. For these reasons, we are requesting a waiver of fees. If there is a charge for this service, please obtain my approval in writing prior to proceeding with request. All documents can be e-mailed to florida@openthebooks.com or mailed in electronic format (preferred format would be .csv or .xls). If any documents are not provided in the format specified, please provide the state or federal statutes relied upon for that decision. If any record or portion of a record responsive to this request is contained in a record or portion of a record deemed unresponsive to the request, I would like to inspect the entire document. Under the Open Records Act/Freedom of Information Act, all non-exempt portions of any partially -exempt documents must be disclosed. If any records or portions of records are withheld, please state the exemption on which you rely, the basis on which the exemption is invoked, and the name of the individual responsible for the decision. Thank you for your prompt consideration of my request. If you have any questions, or if I can be of any assistance, please e-mail me at florida@openthebooks.com Sincerely, Courtney Cunningham American Transparency P.O. Box 970999 Boca Raton, FL 33497-0999 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail April 4, 2017 Courtney Cunningham [Florida@openthebooks.com] Re: GS #2522 (New Sunshine Law) Pursuant to the Sunshine Law, this is a request for a copy of the following records: An electronic copy of any and all employees for years of 2016, (fiscal or calendar year). Each employee record should contain the employer name, employer zip code, year of compensation, first name, middle initial, last name, hire date (mm-dd-yyyy), base salary amount, bonus amount, overtime amount, gross annual wages and position title. This data should be broken down by employer, employee and year. Dear Courtney Cunningham [Florida@openthebooks.com]: The Town of Gulf Stream has received your public records request dated March 30, 2017. The original public records request can be found at the following link: http://www2.gulf-stream.org/weblink/0/doc/110549/Page1.aspx Please be advised that the Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to respond to you in a reasonable amount of time with the appropriate response or an estimated cost to respond. Sincerely, Reneé Rowan Basel As requested by Rita Taylor Town Clerk, Custodian of the Records TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail April 6, 2017 Courtney Cunningham [mail to: Florida(a)onenthebooks.coml Re: GS #2522 (New Sunshine Law) Pursuant to the Sunshine Law, this is a request for a copy of the following records: An electronic copy of any and all employees for years of 2016, (fiscal or calendar year). Each employee record should contain the employer name, employer zip code, year of compensation, first name, middle initial, last name, hire date (mm-dd yyyy), base salary amount, bonus amount, overtime amount, gross annual wages and position title. This data should be broken down by employer, employee and year. Dear Courtney Cunningham [mail to: Florida(oDonenthebooks.coml: The Town of Gulf Stream has received your public records requests dated March 30, 2017. You should be able to view your original request at the following link: h"://www2.gulf-stream.org/weblink/O/doe/110549/Pagel .asyx Please find the responsive documents at the above same link. Please also note that pursuant to the public records laws, the duty of the Town of Gulf Stream is to provide access to, or copies of, public records at a reasonable time in reasonable conditions. We do not have an obligation to create records in response to a public records request. We consider this request closed. 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William H ;Thrasher d Lmtld rueEer TS.del aeaany bpx el. -__!_.J t.-.3 9 19 Depwdaa arra bwwNa nlbps.SeJ F;anz 124 D I 10946.94 tBonus im 13747.84 G I 11400.00 ,] ❑ RaWerrenl® TNrdpary ❑ 1551 0,0.v ea w.9e..VMdc 17wNbmiwm 19Lmiwapec Ypa, elmALm. glvLmwk�la ryty as F-n\1 111f2w-wwwTaaII w -A .y b-yra..,.s.:. 1G 2016 Cnrb.F>Fwrh.. era W21' jya:9alTaasla -1 2016 LOWS nan,..ml.a®.prya..usw r'+pya •F>rnNgv 5221 1 W.9ea.im mrpmau.n 49970.82 5. aseardywi a 46354.031 x adwy�IlNnomwmeWO 9709.08 14soaW.tyW.mmem 2873.95 E.pby.rdadtltapgrra,taer 59-6002370 5FY6®re..va, MdaP, 46354.03 BMedd9 m.Weleld 672.11 c EriWbWslwnw.add.n.a LPm Town of Gulf Stream 100 Sea Road Gulf Stream FL 33483-7427 .REriplgedaa 6lralrwaw.adx.od W wt.m:a sun. ..Y......_.__......... Wilson d Cv6d Mbar 75adel aeaadY Op• BA'��T.eJ qs 9 19Oepe,kA®ebereMs 1llbq alfetl yen 12. D I �. �1383.2_111� i ud u 0=12 ElPW® TM, dpw'y ❑ 15 Slate 6rpa�ehdYOnarm 185tate wages, tlpa, do 1r5Wem wmlea 19lmiwwp,, Spa,ec 19lmlinnlem Zo L..*ty la era W21' jya:9alTaasla -1 2016 LOWS nan,..ml.a®.prya..usw r'+pya •F>rnNgv 5221 Renee Basel From: Florida <Florida@openthebooks.com> Sent: Friday, April 7, 2017 1:04 PM To: Renee Basel Subject: Re: GS #2522 (New Sunshine Law) Do you have a record that contains employee bonus amounts and overtime amounts (as originally asked for in our request)? Please let me know. Thank you, Courtney From: Renee Basel <RBasel@gulf-stream.org> Sent: Thursday, April 6, 2017 12:58:16 PM To: Florida Subject: GS #2522 (New Sunshine Law) Good afternoon, Courtney: Please see attached. Sincerely, 9" _A Executive Administrative Assistant Town of Gulf Stream ioo Sea Road Gulf Stream FL 33483 561.276.5116 561.737.o188 -fax www.gulf-stream.org Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail April 13, 2017 Courtney Cunningham [mail to: Florida@openthebooks.com] Re: GS #2522 (New Sunshine Law) Pursuant to the Sunshine Law, this is a request for a copy of the following records: An electronic copy of any and all employees for years of 2016, (fiscal or calendar year). Each employee record should contain the employer name, employer zip code, year of compensation, first name, middle initial, last name, hire date (mm-dd-yyyy), base salary amount, bonus amount, overtime amount, gross annual wages and position title. This data should be broken down by employer, employee and year. The Town of Gulf Stream has received your public records requests dated March 30, 2017. You should be able to view your original request at the following link: http://www2.gulf-stream.org/weblink/0/doc/110549/Page1.aspx The policy for Town of Gulf Stream is that we offer the first 15 minutes of producing documents at no charge to the requestor. The Town has already spent 15 minutes for the redaction and production of responsive records for your original request. We then received a follow-up e-mail from you on March 7, 2017 asking for “a record that contains employee bonus amounts and overtime amounts.” Please be advised that there is no one record that captures all of the information that you seek, and that under Florida’s Public Records Laws, the Town is not required to create a new record in order to accommodate a request for information. See Government-In-The-Sunshine Manual at 152 (2017). Based on your request for records that contain this information about each of the Town of Gulf Stream’s employees, the Town now estimates that to fully respond to your request will require approximately half an hour of administrative support at $37.34 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. (1/2 hour @ $37.34) = Deposit Due: $18.67 in cash or check. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. If we do not hear back from you within 30 days of this letter, we will consider this request closed. Sincerely, Reneé Rowan Basel As requested by Rita Taylor Town Clerk, Custodian of the Records Renee Basel From: Florida <Florida@openthebooks.com> Sent: Monday, April 17, 2017 11:20 AM To: Renee Basel Subject: Re: GS #2522 (New Sunshine Law) Good morning, Ms. Basel, We will not be proceeding with the portion of the request for employee bonus and overtime amounts. The records you have provided complete this request. Thank you for all of your efforts, we really appreciate them. Have a wonderful day! Regards, Courtney From: Renee Basel <RBasel@gulf-stream.org> Sent: Thursday, April 13, 2017 1:38:42 PM To: Florida Subject: GS #2522 (New Sunshine Law) Good afternoon, Courtney: Please see attached. Sincerely, ko -Poi( Executive Administrative Assistant Town of Gulf Stream ioo Sea Road Gulf Stream FL 33483 561.276.5116 561.737.oi88-fax www.gulf-stream.org Home - Town of Gulf Stream www.gulf-stream.org The Gulf Stream Police Department provides around-the- clock public safety services to the town. Located across the street from the Town Hall... 1 Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.