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Home My Public Portal About000_000_20130926Agenda AGENDA REGULAR MEETING OF THE TYBEE ISLAND CITY COUNCIL SEPTEMBER 26, 2013 7:00PM Please silence all cell phones during Council Meetings I. Consideration of Items for Consent Agenda 6:30PM II. Executive Session III. Opening Ceremonies Call to Order Invocation: Father Thomas Peyton Pledge of Allegiance IV. Recognitions and Proclamations 1 Employee of the Quarter, Cory Lauber, Crew Leader for Public Works Construction Crew 2 Johnny Hosti, Communications Officer, Police Department (18 1/2 years of Service) 3 Jill Hanie, Recognition of Tybee Island Fire Department, Tybee Island Police Department and Ocean Rescue V. Consideration of the approval of the minutes of the regular meetings of the Tybee Island City Council 1 City Council Meeting Minutes, September 12, 2013 2 Special City Council Meeting Minutes, September 17, 2013 VI. Consideration of Boards, Commissions and Committee Appointments VII. Reports of Staff, Boards, Standing Committees and/or Invited Guest Limit reports to 10 minutes. 1 Chief Sasser, Fire District Report 2 Dianne Otto — Planning Commission and the Biggert-Waters Flood Insurance Reform Act 3 Janice Elliott — Employee Comp Time Draft Changes to the Ordinance for Consideration 4 Chantel Morton — a) Downtown Development Authority as requested: Tybee Island Main Street b) Consideration: Local Requests &Applications — Funding, Special Events, Alcohol License. Revised Special Event Application for consideration 5 Monty Parks, Community Day, September 29, 2013 6 Tybee Island Tourism Council Quarterly Report VIII. *Citizens to Be Heard: Please limit comments to 3 minutes. Maximum Allowable time is 5 minutes. IX. Consideration Local Requests &Applications-Funding, Special Events, Alcohol License 1 Alcohol License Request— Special Event— Beer and Wine; Tybee Pirate Fest: October 10 — 13, 2013 X. Consideration of Bids, Contracts, Agreements and Expenditures 1 Donation of Land Request to City of Tybee Island: Dr., Dora & Laura Buza — Miller Avenue 2 To obtain the City Council's approval to amend the FY2013 General Fund Operating and Capital Budget for yearend adjustments 3 To request the City Council's approval to write-off 25% of the $64,550 Notes Receivable due from Post Tybee Theater as bad debt, effective June 30, 2013 4 To request the City Council's approval to write-off$17,983.62 as bad debt expense for 52 customers non-payment of sanitation and water & sewer fees, effective as of June 30, 2013 5 Propose purchasing 6 garbage cans with cigarette dispensers and one Big Belly Compactor for the South end Business District. Locations are indicated in exhibits. Cost for 6 heavy duty teal colored garbage cans with cigarette dispensers in $7,602.72 and one 160 gallon single station Big Belly Compactor is $2,995 for a total of $10,597.72. To purchase at this time would require approval and a budget amendment by city council from contingency to public works small equipment — 100- 1565-52-2203. 6 To request the City Council's approval to transfer $20,000 from the General Fund contingency fund line item into the Human Resources Department budget 7 To obtain the City Council's approval to amend the FY2013 SPLOST 2008 Fund Budget by a decreasing the revenue $20,490.88 8 To obtain the City Council's approval to amend the FY2013 Hotel-Motel Special Revenue Funds Budget by an increase of $80,000 9 Proposed Thomas & Hutton Engineering Proposal for Sewer Force Main #6 — Not to exceed $45,000. 10 To obtain the City Council's approval to establish a budget for the FY2013 River's End Park Funds Budget in $1,062,523.76 XI. Consideration of Approval of Consent Agenda XII. Public Hearings 1 Short Term Work Program Update XIII. Consideration of Ordinances, Resolutions 1 Second Reading, 32-2013A-1, Section 13-015. Zoning map amendment (between Teresa Ln. and Byers St.). XIV. Council, Officials and City Attorney Considerations & Comments 1 Jason Buelterman a) Cooperative Arrangement with Georgia Forestry to assess overhanging tree branches on roadways b) Smoking rules adjacent to YMCA and fire department c) Sidewalks from 18th — 19th Street 2 Bubba Hughes a) Indigent Defense Agreement b) Chism Ante Litem Notice c) Don Montgomery —judge pro tem d) Marine Science Center lease 3 Wanda Doyle a) Public Safety Building update b) Update on signage on Highway 80 4 Paul Wolff a) Motion from Beach Task Force Meeting 5 Tom Groover a) Doyle Landscaping 6 Diane Schleicher a) Report on executed contracts received from the south-end business owners for the upcoming event, Sponge Bob 2: Movie XV. City Managers Report 1 Action Item List XVI. Minutes of Boards and Committees 1 CRC August minutes XVII. Executive Session 1 Discuss litigation, personnel, and real estate acquisition XVIII. Possible vote on litigation, personnel and real estate acquisition discussed in executive session. XIX. Adjournment *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda,other than public hearings,should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the Clerk of Council's office by Wednesday at noon,eight days prior to the scheduled meeting. Agenda request forms are available outside of the Clerk's office at City Hall and at www.cityoftybee.orq. ji THE VISION OF THE CITY OF TYBEE ISLAND "is to make Tybee Island the premier beach community in which to live, work,and play." S THE MISSION OF THE CITY OF TYBEE ISLAND "is to provide a safe,secure and sustainable environment by delivering superior services through responsible planning,preservation of our natural and historic resources,and partnership with our community to ensure economic opportunity,a vibrant quality of life,and a thriving future."