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Home My Public Portal About11/10/1967Present: COMMISSION MEETING November 10, 1967 Mayor Vice -Mayor Commissioner Commissioner Commissioner William F. Koch, Jr. Stewart B. Iglehart John G. Hart J. Phil Hoyle William S. LaPorte Also attending: Richard F. Ward, Henry Lilienthal, Roy Cowart, Henry Pope, Mel Dickenson, Coastal Volunteer Fire Department Chief Shoeman and Kathleen Kirton. Mayor Koch called the meeting to order. Mr. LaPorte moved that the minutes of the meeting held on October 13, 1967 be approved as written and the reading of these minutes be waived. Mr. Hart seconded the motion. Motion passed. Mr. Hart moved that the Financial Report for October be approved as written and all expenses included in the report be approved. Mr. LaPorte seconded the motion. Motion passed. The Town Clerk reported the receipt of ten shares of New Process stock from Mrs. John L. Blair as a donation to the Town Hall Building Fund. The commission re- affirmed its previous decision that the stock be sold. Letter from Architect Henry V. Pope was read certifying that final inspection of Town Hall has been made and it was completed according C to plans and specifications. Final payment due contractor, Roth Construction Co., is $3,321.55. Mr. LaPorte moved that with approval of Town Attorney the final payment be made. Mr. Hart seconded the motion. Motion passed. In accordance with letter from Himes & Himes regarding loan from Capital Improvements Fund to General Fund being reflected in minutes, Mr. Hart so moved. Mr. LaPorte seconded the motion. Motion passed. Letter from Palm Beach County Library Advisory Committee regarding taxing district to be set up next year for areas not supporting a public library with tax monies was read. Matter was turned over to Town Attorney for study and recommendation. Letter from Area Planning Board with regard to Federal urban develop- ment programs was read. Commission instructed Town Clerk to reply that the Town has no plans along these lines. Letter from Florida Development Commission was read with regard to meetings on industrial development. Commission instructed Town Clerk to reply that no one plans to attend. Letter from Cecil P. Young was read. In it he referred to a letter written on May 11, 1967 which he stated had not been answered. Mayor Koch stated that he had verbally answered the letter in a meeting with Mr. Young and that he would answer this letter. Commission Meeting, November 10, 1967 Page 2 Police reports for October were read. Mr. Hart reported on a breaking and entering at the Gulf Stream Golf Club and suggested the use of dogs with the Police. It was also brought out that some time ago the Town had passed along information about burglar alarms to the citizens. While the other commissioners were not in favor of the dogs, Mr. Hart said that he would look into the matter further and report later on his findings. The Town Clerk reported that the entranceway to the Town Hall becomes dangerously slippery when wet. Mr. Pope suggested that the terrazzo be roughed up to eliminate this problem. The Commission was in agreement that this be tried. Chief Shoeman of the Coastal Volunteer Fire Department in Ocean Ridge suggested the adoption of a fire code by the Town. Mr. Hart said that he would read over the code and report on it at the next meeting. Chief Shoeman also suggested the requirement of standpipes for build- ings over 30 feet and his appointment as Fire Chief for the Town. These matters will be studied for possible future action. The Town Clerk was instructed to improve the view and round off the turns at the intersection of Banyan Road and AIA. The Town Clerk was instructed to renew the lease for the present trash dump site for another year. Raises for the Police and Sanitation employees were studied by the Commission. Mr. Hart moved that the raises as set up in the budget be approved beginning with the November pay period. Mr. Iglehart seconded the motion. Motion passed. Mr. Dickenson gave a report on the Golf Course plans for the former polo fields. A petition for permissive use will be submitted at the December meeting. With Commission agreement, Mayor Koch set December 1, 1967 as the meeting date for the December Commission meeting, at which time the Commission will also sit as the Zoning Board. There being no further business to come before the Commission, the meeting was adjourned. ATTEST: CWater used: Balances 9/30/67 Deposits Withdrawals Balances 10/31/67 FINANCIAL AND WATER REPORT OCTOBER, 1967 Master meter Individual meters Water Fund 3,713.13 1,509.27 2,203.86 Cost of Bonds 16,000.00 Certificates of Deposit 25,000.00 Revenue for October: Water 21553.40 Trash 724.80 Fines 205.00 91297,400 gals. 8,611,000 gals. General Fund 1,246.65 10,147.20 9,658.51 1,735.34 20,000.00 Licenses Permits Other Deprec. Fund 1,601.11 1,601.11 24,000.00 1,125.00 39.00 5,500.00 Total 10,147.20 Checks drawn on Water Fund: 649 Fla. Power & Light - Electric for chlorinator 29.19 650 Gulf Stream Golf Club - Water, September 1,326.06 651 Picard Chemical Co. - Chlorine 42.76 652 Otto Schmeisser - Service chlorinator (July -Sept) 90.00 653 Robert Mumma - Meter reading 20.00 654 Secretarial Services Unlimited - billing plates 1.26 Total Checks drawn on General Fund: 4129 4130 4131 4132 4133 4134 4135 4136 4137 4138 4139 4140 4141 4142 4143 4144 4145 4146 4147 Fla. Power & Light Southern Bell Tel. City of Delray Beach City of Delray Beach Cadillac Overall Supply Co. New Colony Cleaners Mobile Comm. Co. County Sanitation The Klear Water Ltd. Pierce Tire Co., Inc. Ocean City Lumber Co. A & C Auto Parts, Inc. Answerette Tel & Sec Ser. Ocean Ridge Gulf Service 1,509.27 Street lights & office Telephone Sewer charge Radio - October Uniforms Uniforms Telephone answering Collection - October Office expense Auto expense Office expense Police lights Printing Auto expense Fla. League of Municipalities Dues Jake Webb Office expense Hand's Office expense Security Detective Agency Protection - Sept. Donald S. Lavigne, Inc. Police uniforms 176.11 24.73 8.75 45.00 39.00 39.20 22.00 450.00 2.40 100.50 33.60 14.94 26.25 307.08 55.00 63.26 248.35 200.00 461.30 Octobers 1967 General Fund cont'd 4148 4149 4150 4151 4152 4153 4154 4155 4156 4157 4158 4159 4160 Gracey Brothers Bo -Del Printing William E. Gwynn Roy Cowart Melton Partin Insurance Co. Printing Bookkeeping Salary of James Brown Harold Corbett Robert Mumma Stafford Rafuse Paul Bradwell Richard F. Ward OASI Contribution Fund Internal Revenue Service Social Security Withholding tax 21300.00 17.15 45.00 472.70 402.49 392.30 346.48 330.66 318.99 238.72 412.70 964.35 1,099.50 Total 91658.51 HENRY P. POPE, A. I. A. CONSULTING ARCHITECT 1210 NORTHEAST EIGHTH STREET DELRAY REACH, FLORIDA T.�Pnox CR 8.2003 13 October 1967 Town Commission Town of Gulf Stream, Fla. Gentlemen: This is to certify that final inspection has been made of the Town Hall, that it has been completed according to plans and specifications, and that the final payment an the contract price of $ 191392 is new due the Contractor. The allowance of $ 2,000 was exceeded by ..... &4 7920 Extra work done outside the contact is as follows: Termite treatment ..... e ... e... .... ..6 45.56 215.27 Fill, to prepare for landscaping.... Septic Tank and plumbing changes ordered by Board of Health.e...... 125990 Telephone conduit and buzzers..e.eee 34. Changes made by Architect, including lowering porch ceiling, framing for recessed lights and over cabinets, painting on reef, etc ............. 202937 Reroute Septic Tank drain, to keep existing toilet in use............ 4. Remove one tree ..................... 6.50 Hurricane awning at east side.o.e.ee 133990 Lettering and installationee .... .oe. 96.07 Commissioners' desk ................. 375- Total additions ......... $ 1238.57 $ 1,245.77 10% Contractors fee..... 124.58 Total due above Contract priceo ............... 1070.35 Y • 'u J HPrrar V. POPE, A. I. A. CONSULTING ARCHITECT 1310 NORTHEAST EIGHTH STREET DELRAY BEACH, FLORIDA T.L.P.oNB CH 8.300E ` bL P 0 u C] O 0 M 4 w N O D� ti m W 0 N P, cfw Z i D 5 Z 0 0 p m m O O a � F D N S O m m N --I D m 3 z H L A 3 N O y m N 1 N N J m y o, Cn0 mwD „ " ps 7� O w A W - % a G C Z V o � A � a O y m N 1 N N J I. 1. HIMES, C. P. A. (IBB5.I942) S. HILBURN HIMES, C. P. A. JOHN F. KIRKTON. C. P. A. FREDERIC T. DEHON, C. P. A. J. J. VAN DER KLOOSTER. C. P. A. HIMES & HIMES CERTIFIED PUBLIC ACCOUNTANTS 38 S.E. 4TH AVENUE P. O. BOX 462 DELRAY BEACH, FLORIDA 33444 PHONE 278.5239 MAYOR AND TOWN COMMISSION TOWN OF GULF STREAM GULF STREAM, FLORIDA GENTLEMEN: OCTOBER 24, 1967 MEMBERS AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS OFFICES DELRAY BEACH, FLORIDA WEST PALM BEACH, FLORIDA BOCA RATON. FLORIDA RE: INTER FUND TEMPORARY LOAN IN MAYOR KOCHES LETTER OF OCTOBER 20, 1967 THE QUESTION 15 RAISED AS TO THE ACCEPTABILITY OF A SHORT TERM $ 6,000.00 LOAN FROM THE CAPITAL IMPROVEMENTS FUND TO THE GENERAL FUND. FROM A FINANCIAL AND AUDITING POINT OF VIEW WE FEEL THAT THIS IS ACCEPTABLE, BUT WE DO RECOMMEND THAT THE MINUTES REFLECT THE TOWN COMMISSIONS APPROVAL. VERY TRULY YOURS, HIMES & HIMES BY: _ C TIFIED PUBLIC i/CCOUNTANT JFK:Av October 249 1967 climes a Himes, Certified ieublic Accountants 38 t: 4th Avenue Delray Beach, Florida ATTN: Mr. John i'. iirkton Dear Sirs, F.e find that the cash balance in our General Fund at this time is riot sufficient to meet the obligations which are clue at this time. When tax payments begin coming in next month, this balance will of course be in good shape. In order to make the payments which are now due we feel that this can be accomplished by transfer�rg funds from the Capital Improve- ments :lando There is presently a balance in this fund of 58,719.31. A transfer of about 16,OQO,00 should be sufficient and this remount would of course be returned to the Capit al Improvements Fund within the next thirty days. If this procedure is acceptable from a finan- cial and auditing point of view and meets with your approval, will you pledze so advise us in writing? Thank you very much. Yours vesrl truly, ,�ILL'IAM P. KUCH, JR, KAYOR P. 0. Box 2144 Palm Beach, Florida October 30, 1967 The Honorable William F. Koch, Jr. Mayor, Town of Gulf Stream Gulf Stream, Delray Beach, Florida Dear Sir: On May 11, 1967, I wrote you a letter which I understand was read to the Commission, pointing out what I considered certain defects in the management of the Town. A great deal of time has passed since that letter was written and I believe at this time I am entitled to a verbal or written acknowledgment. I would now like to inform you that the water supplied by the Town is worse than it has ever been. With kindest regards, I am Sincerely, Cecil P. Young