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Home My Public Portal About070_041_DDA-MS 9-26-13CCAR MAYOR CITY MANAGER Jason Buelterman �� 6 Diane Schleicher CITY COUNCIL '' CLERK OF COUNCIL Wanda Doyle,Mayor Pro Tern t- Janet LeViner Barry Brown Jan Fox I CITY ATTORNEY Bill Garbett 'tr' Edward M.Hughes Torn Groover it'' Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 9/26/13 Category: Reports of Staff, Boards, Standing Committees and/or Invited Guest Item: Additional information re: Downtown Development Authority as requested Organization: Tybee Island Main Street Explanation: Budget Line Item Number(if applicable): Paper Work: X Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to i leviner(a,cityouftyb ee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Chantel Morton, Main Street Coordinator Phone/Email: 912-844-9771 /cmorton(! cityoftybee.org Comments: Date given to Clerk of Council 9/19/13 * * P.O. Box 2749—403 Butler Avenue,Tybee Island, Georgia 31328-2749 *Certified* (866)786-4573—FAX(866) 786-5737 , City of www.cityoftybee.org ��;thi` � DOWNTOWN DEVELOPMENT AUTHORITY/ MAIN STREET INFORMATION Id cin .{.N{ i i 4 Y44 Jn.z_i tti) Legal Status Defined in State Law Defined by City approved O.C.G.A,36-42(1-16) Board of€ hectors by-laws 10 Directors: 7 Voting Members *6 directors represent a party who has an *4 must have business interest in district(live in city or economic interest within the Main Corridor; in county) taxpayers within the City of Tybee Island or within Board Structure * 1 may be a councilman/mayor Chatham County who own or operate a business * 1 may have a business interest and live outside the located within the Main Corridor county *3 represent the arts and cultural interests *City residents unless one of the above groups on the Island * 1 Councilmember(ex-officio) oard Appointments Appointed by City Council Appointed by City Council oard Terms 4 years(Original board will be staggered terms) 2 years Typically a Central Business District. State law does not Main Corridor(historic downtown through the oundaries limit DDA boundaries. Resolution of the City Council must be approved. DDA can make recommendations. gateway) Defined by Revenue Stream Debt Capacity DDA's can offer for sale Revenue Bonds Defined by Market Can contract with any government entity for a maximum of 50 years through an intergovernmental agreement Governmental/ (IGA): City,County, Development Authority,State Private Contractual Agency N/A: City Program Rights Can contract with private entities: Developers,Small Businesses, Banks,etc. Generally covered under the city's liability policy as a Liability Protection corporate board and as individuals carrying out board Coverage through the City of Tybee Island. duties. Check with City. Eligible to apply for and receive state loans and grants Ineligible to apply for state loans and grants State Loans/Grants -and to be a conduit of such funds to the private sector. without City Council approval/resolution. Must be annually audited and presented as a "discreetly Fiduciary reported attached unit"of the city in its annual audit. Audited as part of City's FY budget. Responsibility Must complete annual report of local government authority finances with DCA Reporting Annual registration with DCA as a local governmental Monthly online activity reports to DCA. authority. Annual Program Assessment to DCA. No staff required by law. A staff person is Required to be staffed through MOU with DCA. Staffing recommended to ensure the mission,goals and Paid Staff is a requirement for accreditation by requirements of the organization are followed. the National Main Street Center to be eligible to be designated as a Main Street Community. Financing Tax exempt legal body(i.e. bonds, loans from banks, Opportunities etc.) Tax exempt as part of the City of Tybee Island Open Required by law to observe both the open meetings and Follows GA Open Meetings and Open Records Meetings/Records open records acts of Georgia. Acts. Fiscal Year Generally follows Municipality Adheres to the City of Tybee FY Prepared with assistance from DCA Office of Downtown Development and other counterparts with MS/DDA. Reviewed by MS Directors. Page 1 of 5 (CRM: September 2013;July 2013) DOWNTOWN DEVELOPMENT AUTHORITY/ MAIN STREET INFORMATION Main Street(DDA consideration): Identified for/by DDA(Additional Information) Tybee specific DDA is not legally bound to go thru the bid process. One example is if an historic building is being restored and the Be the"pass through"Authority for property owners to lowest bidder(municipality process)is not HP sensitive, pursue a Downtown Revolving Loan Fund(DDRLF) the contract can be awarded to a contractor that is HP Offer a(matching)Façade Improvement Grant Program sensitive by the DDA. to merchants as funds are allocated/available. DDA can own property,lease property,condemn Streamline/ease process of grant application process property. and accepting sponsorships/donations. DDA can show a revenue stream to seek and secure bonds and/or loans for projects. Examples follow: USDA Rural Business Enterprise Grants * Revenue bond for City to acquire property for public Potential (immediate)projects include: Opportunities/ infrastructure improvements(Woodstock); *Tybee Post Theater Constructed a pedestrian crosswalk downtown Examples/ Carbo House (Woodstock) Supporting * Utilized$480K(DDRLF/GCF) proceeds for a private *Others to be identified with opportunity/interest Information project(Woodstock) * Paid for a Master plan in Downtown(Woodstock) Additional"points" to show City's commitment to ED * within the designated district when competing for Façade Grant Program using proceeds from leases of two properties(Woodstock) funding,such as: * Façade Improvement Programs(St. Mary's, Kingsland) *Georgia Downtown Renaissance Act * USDA RBEG for theater restoration(Toccoa) Community Development Block Grant(CDBG) *Other DDRLF recipients included LaGrange,Carrollton, DDA/DDRLF/Incentives for businesses are identified Conyers, Ellijay,etc. throughout the City of Tybee's Master Plan,Quality Growth Resource Team Report and Short Term Work Additional information: Program/Plan www.gnnanet.com/MRD.aspx?CNID=49240. DDA Fact Sheet,8 steps to creating a DDA&sample Pursuing Business Improvement District(BID) documents(5/21/13 email) *Additional opportunities/Examples/Supporting Information provided at July 29,2013 City Council Workshop. Prepared with assistance from DCA Office of Downtown Development and other counterparts with MS/DDA. Reviewed by MS Directors. Page 2 of 5 (CRM: September 2013;July 2013) DOWNTOWN DEVELOPMENT AUTHORITY/ MAIN STREET INFORMATION GEORGIA CITIES WITH MS&DDA 2010 CENSUS POPULATION Blairsville 652 Buchanan 1104 Cochran 5150 Cornelia 3834 Dahlonega 5242 Darien 1975 Donalsonville 2650 Eatonton 6480 Ellijay 1619 Greensboro 3359 Hawkinsville 4589 Homerville 2456 Lavonia 2156 POPULATION COMPARISONS Locust Grove 5402 IN GEORGIA Metter 4130 Millen 3120 Nashville 4939 Oglethorpe 1328 Pembroke 2196 Richland 1473 Royston 2582 Sylvania 2956 Trenton 2301 Union Point 1617 Vienna 4011 Warrenton 1937 West Point 3474 Woodbine 1412 Wrightsville 2195 FEEDBACK PROVIDED FROM GEORGIA CITIES(14/29 SURVEYED)WITH SIMILAR POPULATIONS TO TYBEE THAT HAVE AN ACTIVE DDA AND MAIN STREET PROGRAM: WHY(YOUR)DDA WAS ACTIVATED?: -To assist city council in economic development projects(loan eligibility,and for selling city property). -More leverage to help(downtown)businesses that want help. -Need for business recruitment because of the specific powers that only an authority would be able to do. -To perform certain duties needed to accomplish Economic Redevelopment projects -To stimulate economic growth -As part of the City's overall downtown development goals -To encourage growth in our downtown area. -To enhance the downtown area/city wide.Our downtown is historical and small but an area we are proud of. -To better promote the downtown area while taking advantage of the numerous resources available within the Georgia Downtown Association-Department of Community Affairs. -For the benefits -To put a little"meat"in our efforts;provides legitimacy--government backing;allows concentration on economic development and legal means unavailable to council Prepared with assistance from DCA Office of Downtown Development and other counterparts with MS/DDA. Reviewed by MS Directors. Page 3 of 5 (CRM: September 2013;July 2013) DOWNTOWN DEVELOPMENT AUTHORITY/ MAIN STREET INFORMATION -We have had a DDA board for at least 20 years but it was not very active until a manager was hired 10 years ago.The merchants that acted as chairman did not get involved except to hold random meetings. -To create more development in downtown BENEFITS/PROS Ability to sponsor DCA and Ga.Cities loans for downtown construction projects(i.e. restorations and new construction). -More options operating as both the Main Street& DDA for help our downtown businesses. -An authority by law has very different powers than 501c3.We have used our DDA to in business recruitment as a financial vehicle, and it would not be legal for a non-profit to do that. -GA laws for DDAs provides the ability to provide activities that cities cannot do on their own(i.e. buy/sell,improve properties, etc.) -We set up a non-profit -When everyone is on one accord to get things done and making it go smoothly for the community provides citizen leadership, steers downtown development efforts -In our small area,our combined boards are beneficial due to combined meetings,having limited choices of board meetings. -It is good for city to have DDA.They can open doors of opportunity when cities can't with potential funding or often work with merchants as part of program rather than City which is always busy. -Downtown opportunities are greater with a structured Board that has the same goal of preserving downtown resources,including design assistance and the capability to apply for state administered grants and loans that are available for downtown projects. -The benefits are DDAs can acquire real estate and take our DD Revolving loans where MS and City can't always do that. Plus it more decision based than action based like MS. DDA is taken more seriously by stakeholders;number of Main Street volunteers has increased;working as equals with county EDA -We rotate our board of 7 members with a 4 year term.This gets new people involved but we reappoint some that are greatly involved.All of our events downtown are done with volunteers -DDA helps with loans and property acquisitions -This combined DDA/BHT board has worked very well for us. CHALLENGES/CONS -No cons. -Initially we had 2 separate boards so trying to merge them into one has been a challenge, especially not hurting feelings because we went from a BHT board of 15 down to a DDA board of 7.We placed most of the extras on the board as ex-officio until a voting seat becomes available.This is also the 3rd reincarnation of the DDA board since 1985 and sometimes we get the"I've heard all this DDA stuff before and it never amounted to much"from the oldies in town,but for the most part our local community is happy with the work we are doing.With just under 2 years active again,we've not yet tackled a big project, but we've got that in the works now with a full block rehabilitation and have created a facade grant program for property/business owners to use. -No cons. -No cons. -Lack of volunteers to assist/participation and understanding of"perks" by community -Keeping DDA engaged in between "big projects" -Daily challenges trying to bring in businesses and citizens to our small community. Prepared with assistance from DCA Office of Downtown Development and other counterparts with MS/DDA. Reviewed by MS Directors. Page 4 of 5 (CRM: September 2013;July 2013) DOWNTOWN DEVELOPMENT AUTHORITY/ MAIN STREET INFORMATION -Not all want to be active in happenings/programs.Those that do,sometimes get burned out.A DDA Board or Volunteer is very important.The training helps with that...but it is often hard to get the assistance needed. -Instead of sharing responsibilities,the Board sometimes expects the Main Street Manager the completely handle all duties. Lack of funding,volunteers and long term planning agreements are also a challenge. -Various entities trying to control it -Despite our efforts to sell DDA as"way of life" instead of a quick fix,some people's expectations have been too high;City"allowed" DDA but is not funding beyond salary,incidentals Prepared with assistance from DCA Office of Downtown Development and other counterparts with MS/DDA. Reviewed by MS Directors. Page 5 of 5 (CRM: September 2013;July 2013)