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Home My Public Portal About3 10 2017 MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, MARCH 10, 2017 AT 9:00 A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Morgan called the meeting to order at 9:00 A.M. II. Pledge of Allegiance. The Mayor led the Pledge of Allegiance. III. Roll Call. Present and Scott W. Morgan Mayor Participating: Thomas M. Stanley Vice Mayor Paul A. Lyons, Jr. Commissioner Joan K. Orthwein Commissioner Donna S. White Commissioner Also Present & William Thrasher Town Manager Participating: John Randolph Town Attorney Edward Nazzaro Staff Attorney Edward Allen Police Chief Rita Taylor Town Clerk IV. Minutes of the Regular Meeting of February 10, 2017. Vice Mayor Stanley moved that the minutes of the Regular Meeting i— of February 10, 2017 be approved as circulated, Commissioner Orthwein seconded the motion and all voted AYE at roll call. V. Additions, withdrawals, deferrals, arrangement of agenda items. There were no changes to the agenda. VI. Announcements. A. Regular & Special Meetings, and Public Hearings 1. March 17, 2017 @ Noon -Seating of Commissioners 2. April 14, 2017 @ 9:00 A.M. 3. May 12, 2017 @ 9:00 A.M. 4. June 9, 2017 @ 9:00 A.M. 5. July 14, 2017 @ 9:00 A.M. 6. August 11, 2017 @ 9:00 A.M. B. MUNICIPAL ELECTION March 14, 2017-7 C. Seating of the Commissioners March :00 A.M. to 7:00 P.M. 17, 2017 at Noon VII. Communication from the Public (3 min. maximum) Martin O'Boyle apologized for some previous untrue remarks he had made about Attny. Sweetapple and commented regarding his current candidacy for a Town Commissioner seat. Miguel Neumann asked for an update on the proposed Gunther Volvo construction, the reason for a Town Hall addition and expressed displeasure at a recent political advertisement. Julio Martinez thanked the Commissioners and town employees for their services. X 0 N N O Town Commission Regular Meeting S Public Hearing March 10, 2017 @ 9:00 A.M. VIII. PUBLIC HEARING There was no ex -parte communication declared and the Town Clerk administered the Oath to Carlos Linares, Cristina Montane, Joe Peterson. A. Applications for Development Approval 1. An application submitted by Carlos Linares of Randall Stofft Architects, as Agent for Dan and Maria Reinhart, the owners of property located at 955 Indigo Point, Gulf Stream, Florida 33483, legally described as Lot 71 and Part of Lot 72, Place Au Soleil Subdivision. Mr. Linares stated this is a partial 2 -story Gulf Stream Bermuda style home consisting of 7,340 square feet that meets all of the required' setbacks. He added that a detailed landscape plan is included and he apologized for the absence of the landscape architect. Commissioner White commented that the ARPB has recommended that there be more landscaping on the south side and Mr. Linares replied that the landscape architect is aware of this and will have amended drawings to present. Commissioner Lyons believed there should also be more landscaping on the north side to screen the second story and the other members of the Commission were in agreement. Mayor Morgan pointed out that there are 2 discouraged items on the design and additional landscaping is justified. Commissioner Orthwein felt the entire application should go back to the ARPB as the landscaping is a part of the entire project. Mr. O'Hare questioned whether the plan conforms to provisions in Ord. 15-2 to which the reply was that a review by Urban Design, Kilday confirmed that it does comply. Vice Mayor Stanly moved to defer further action on the application until the ARPB has an opportunity on March 23, 2017 to review the entire project with the complete landscape plans available, after which the application will be returned to the Commission for final action at the next Commission meeting. The motion was seconded by Commissioner White with all voting AYE at the roll call. 2. An application submitted by William Wietsma as agent for 533 Middle Road Holdings, LLC, owner of property located at 533 Middle Road, Gulf Stream, Florida 33483, legally described as Lot 10 of Gulf Stream Cove Subdivision in the Town of Gulf Stream, Florida. Cristina Montane, in the absence of William Wietsma, displayed Drawings and a rendering of the proposed structure, a Gulf Stream Bermuda style, partial 2 -story single family dwelling consisting of 5,146 square feet. She explained that all of the surrounding neighbors had been contacted and none had any objections to what is planned. Commissioner Lyons called attention to a large, second floor porch and 2 Town Commission Regular Meeting & Public nearing March 10, 2017 @ 9:00 A.M. Owas concerned that those using the porch would be looking down into the neighbors back yards. He suggested that this be addressed with landscape material. Landscape Architect Joe Peterson explained there is a 6' hedge on the neighboring property and a line of Fishtail Palms. In addition there will be Clusia planted the length of the house and extending to the north. In the back corner, they are planning a Gumbo Limbo tree with fire bush shrubs below. The Commission believed there should be some tall plantings installed on both sides of the porch to assure the privacy of the neighbors. Mr. Peterson suggested that he could add some Palm clusters in these areas of a height to screen the porch. a. LAND CLEARING PERMIT to prepare for new construction and new landscaping. Vice Mayor Stanley moved to approve the Land Clearing Permit and Commissioner Orthwein seconded the motion with all voting AYE. b. DEMOLITION PERMIT to demolish existing structures on the property in preparation for new construction. Vice Mayor Stanley then moved to approve the Demolition Permit. Commissioner Orthwein seconded the motion with all voting AYE. C. SPECIAL EXCEPTION REVIEW to permit 196 square O feet of covered, open space that exceeds the maximum FAR. A motion to approve a special exception to allow 196 SF of covered, unenclosed area that exceeds the maximum permitted Floor Area Ratio was made by Vice Mayor Stanley and seconded by Commissioner Orthwein with all voting AYE at the roll call. d. LEVEL 3 ARCHITECTURAL/SITS PLAN REVIEW to permit the construction of a Gulf Stream Bermuda style, two- story, single family dwelling with attached 2 -car garage consisting of 5,146 sq. feet, and a swimming pool. Vice Mayor Stanley moved to approve a Level 3 Architectural/Site Plan based on a finding that the proposed construction of a Gulf Stream Bermuda style two-story, single family dwelling with attached 2 -car garage consisting of 5,146 SF, and a swimming pool meet O the minimum intent of the Design Manual and applicable review standards with the following conditions: 1) Prior to the issuance of a certificate of occupancy, the owner of the property shall prepare and record a deed restriction which shall provide that all roof projection areas shall remain unenclosed as per approval of the special exception for a long as the structure is in existence or exceeds the maximum FAR. 2) A landscape plan shall be approved administratively to add a Palm plant species at a planting height of 18 to 20 feet per the specs by the landscape architect along the north east boundary line and along the north west boundary 3 Town Commission Regular Meeting & Public Hearing March 10, 2017 @ 9:00 A.M. Oline. The motion was seconded by Commissioner Orthwein and all voted AYE. IX. Reports. A. Utility Undergrounding-Danny Brannon (Engineer) In the absence of Mr. Brannon, Mayor Morgan reported that FP&L stated they have scheduled to install the new street lights along �l AlA this month after which they will remove the old poles in Phase I. B. Town Manager 1. Vehicle Purchases for Maintenance Dept. & Police Dept. Mr. Thrasher stated this is an update from the currently approved budget for 2017. He said the police department is scheduled to purchase 2 vehicles, the budgeted amount being $46,000 with the purchasing amount being $46,712, a 1.5% difference. He went on to say that the water department is purchasing a truck for $34,242, with the budgeted amount being $35,000. He went on to say that these were approved when the budget was adopted and this is being offered as current information. C. Architectural Review & Planning Board 1. Meeting Dates a. March 23, 2017 @ 8:30 A.M. b. April 27, 2017 @ 8:30 A.M. c. May 25, 2017 @ 8:30 A.M. O d. June 22, 2017 @ 8:30 A.M. e. July 27, 2017 @ 8:30 A.M. f. No August Meeting D. Finance Director 1. Financial Report for February 2017 The report was accepted as submitted. E. Police Chief 1. Activity for February 2017 This report was also accepted as submitted. X. Items for Commission Action. A. Proposal -Preparation of Construction Drawings for Town Hall Addition -Bridges, Marsh & Assoc. Town Manager Thrasher advised this is not expected to exceed $15,000 but it will go above the $10,000 amount that he feels comfortable in allocating and signing the contract without Commission approval. He explained the architect would like to not only design the Q structure itself but also the electrical and plumbing to have a cohesive design. He ask Commission approval to sign the $15,000 contract. Vice Mayor Stanley moved to approve the contract estimated not to exceed $15,000 for the construction drawings with the signature of the Town Manager. Commissioner White seconded the motion and all voted AYE. B. Items by Mayor & Commissioners O Commissioner White asked if there was any information with regard to the vehicle that was stolen in Place Au Soleil. Chief Allen advised that the vehicle has been recovered but that it had hit a house 4 Town Commission Regular Meeting s Public Hearing March 10, 2017 @ 9:00 A.M. Oand been destroyed. It is believed that it was taken by a group from Broward County as Delray Beach had several similar incidents that have led to Broward but no one has as yet been apprehended. Mayor Morgan advised that Mr. Snavely has appeared before the Delray O Beach Zoning Board and with the owner of the car dealership regarding the application to allow the construction of a 3 story parking garage adjacent to Place Au Soleil. He said the dealership only offered to add some plantings to soften the appearance which is not acceptable. The Mayor said he has an appointment to meet with Mayor Glickstein and the head of the Planning Department in Delray next week to explain the Gulf Stream concerns and offer suggestions as to what might be done. XI. Adjournment. Mayor Morgan adjourned the meeting at approximately 10:00 A.M. Rita L. Taylor V OTown Clerk N X 5