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HomeMy Public PortalAbout3 17 2017 Special MeetingMINUTES OF THE SPECIAL MEETING HELD BY THE TOWN COMMISSION OF THE TOWN OOF GULF STREAM, AT THE CALL OF THE MAYOR, ON FRIDAY, MARCH 17, 2017, IMMEDIATELY FOLLOWING THE CERTIFICATION OF ELECTION MEETING BEING HELD AT NOON, IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Morgan called the meeting to order at 12:10 P.M. OII. Pledge of Allegiance. The Mayor led the Pledge of Allegiance. III. Roll Call. Present and Scott W. Morgan Mayor Participating: Paul A. Lyons Commissioner Joan K. Orthwein Commissioner Donna S. White Commissioner Also Present & William Thrasher Town Manager Participating: Edward Nazzaro Staff Attorney Rita Taylor Town Clerk Edward Allen Police Chief Absent W/Notice: Thomas M. Stanley Vice Mayor Mayor Morgan advised that he neglected in the last meeting to mention a letter and phone call from Mr. O'Boyle and Mr. Martinez advising they Q would be unable to attend today but expressing their best wishes and congratulations to all of the successful candidates. He pointed out that this is further evidence of the way in which the election was properly handled with restraints and professionalism this town would expect. IV. Town Manager Selection Process. A copy of the selection process and the advertisement is attached herewith and made a part of the record. Town Manager Thrasher introduced his recommendation, Gregory L. Dunham, for the position of Town Manager. V. Interview -Future Town Manager. Mayor Morgan introduced Mr. Gregory Dunham who has 30 to 35 years of experience as a Town Manager or Assistant Town Manager. The Mayor and each of the Commissioners asked Mr. Dunham a number of questions, all of which were properly responded to. VI. Vote Re: Town Manager Q Commissioner Orthwein moved that Mr. Gregory L. Dunham be hired as the next Town Manager which was seconded by Commissioner White with all voting AYE at the roll call. VII. Authorization for Mayor & Manager to Negotiate Salary, etc. Commissioner Orthwein moved that Mr. Dunham's starting date be April 17, 2017 to work with Town Manager Thrasher with May 1, 2017 being Othe date he would assume the position of Town Manager. Commissioner White seconded the motion and all voted AYE. Special Meeting -Town Commission held 3-17-17 Following Certification Of Election meeting @ noon /1 Commissioner Orthwein then moved to authorize Mayor Morgan and Town Manager Thrasher to meet with Mr. Dunham immediately after the meeting to discuss salary and terms of employment. Commissioner White seconded the motion and all voted AYE at roll call. Commissioner Lyons asked if the typical employment background check would be conducted and was assured it would be. VIII. Adjournment. Mayor Morgan adjourned the meeting at 12:55 A.M. Rita L. Taylor Town Clerk 2 DECISIONTREE— SELECTION OF TOWN MANAGER GS code section 2.42 (1) states that, the Town Monger shall recommend to the town commission the appointment of all appointive administrative officials provided for by or under the charter. These officials are the town clerk, police chief, and the town manager. The method of making a recommendation to this commission can vary including hiring a professional to do the recruiting. Also, the number of recommended applicants to the commission is not determined by the code. It could vary based on the number or quality of the applications submitted. At the consensus directive of this commission at a public meeting last year, it was determined that the Town would do the recruiting process in house. In following that directive the Town advertised nationally, statewide, and locally. The advertisement read: READ The Town received approximately two (2) dozen qualified submittals. I reviewed each application and then asked staff to assist in providing opinions and comments on the applicants, and they were scored by staff based on criteria I provided. The staff included the Town Clerk, Police Chief, staff attorney, and myself. Applications were scored by each staff member based on the following categories; number of years as a Florida Manager and/or finance director, number of years in current position, number of years of PBC experience, cover letter, number of certifications/credentials, and the longest number of years served at any applicable municipal appointment. Then the individual staff score sheets were tabulated and averaged for each applicant. The average applicant scores ranged from 25.5 to 203. 1 decided who of the applicant pool to interview based on my opinions and staff input, not solely on these scores. I submitted all applications to the Town Commissioners with a memo informing them of which applicants I selected for staff interviews. Of seven applicants chosen for interviews, two dropped out of consideration, bringing the number of staff interviews to five. Each commissioner was encouraged to let me know if they had any other applicant they would like to have interviewed by staff. I received no additional names to be added. I established procedures for the interviews and conducted the five interviews with staff sitting in. Staff were permitted to ask questions of the applicant such as would help me better understand the qualifications of the applicant and to offer such comments to me as staff deemed pertinent to the qualifications of the applicants. I asked each applicant the following questions: "Please tell us about yourself?" "Please tell us about the Town of Gulf Stream?" and "The Town of Gulf Stream recently hired a full time staff attorney, please evaluate and comment on that decision?' After the interviews were completed I determined who to recommend for further interviews in front of the commission. Only one applicant advanced to be interviewed by the commission. That applicant is here with us today, Mr. Greg Dunham. I recommend that Mr. Greg Dunham be the next Gulf Stream Town Manager. William H. Thrasher, Town Manager 3/16/17 Title: Town Manager/Finance Director Start Date: April 17, 2017 The Town of Gulf Stream, FL is a small wealthy residential community within Palm Beach County and has a winter population of 950. The manager reports to a five (5) member Commission with a wide -range of responsibilities. Employees include the police department of 12, Town Hall staff of four and two water and maintenance employees in addition to a recently created legal department. The Town contracts for Cwater supply, waste management, planning and several other intermittent services. The successful candidate must possess a cooperative nature, be personable and "hands-on" as needed. During a hurricane event there may be short periods away from the family. Minimum qualifications include a Bachelor's degree in business or public administration, management or other related fields with a Master's degree preferred. The successful candidate will have five (5) years of progressively responsible work experience in local government management with a strong financial background. Salary range: $95,000 to $110,000. To apply: applicants must submit, by February 17, 2017 a cover letter, resume and three (3) work- related reference letters to the Town Clerk at the Town of Gulf Stream, 100 Sea Road, Gulf Stream, FL 33483. PLEASE BE ADVISED THAT ALL RESUMES AND OTHER APPLICANT -RELATED DOCUMENTS ARE SUBJECT TO RELEASE TO THE GENERAL PUBLIC UNDER FLORIDA SUNSHINE LAWS. 0