HomeMy Public PortalAboutPRR 17-2530Renee Basel
From: Marty O'Boyle <moboyle@commerce-group.com>
Sent: Tuesday, April 11, 2017 2:35 PM
To: Renee Basel
Cc: Eva Suarez, David Licker; Brenda Russell; Records
Subject: FW: GS #2477 (PRR 1377)
Attachments: GS #2477 (PRR 1377)_prod.clarify.pdf
Dear Renee:
This will acknowledge receipt of your E -Mail below and the attachment. Unfortunately, your E -Mail
(along with others - which you will be hearing from me soon) "slipped" by me. For that I apologize.
I do remember receipt of the E -Mail below (and the attachment (attached)), but when I did, I didri t
know how to respond, since I did not know how I could be clearer. In that regard, I would ask that
you kindly provide me with advice as to where you have difficulty is in understanding Request
#1377.
I note the last sentence of the attachment. As we have discussed in the past, I do not believe that the
last sentence of your letter is enforceable and I believe it to be a violation of Florida law, including,
without limitation, Chapter 119. That aside, to the extent that you insist that my statement in the
prior sentence is incorrect, please accept this E -Mail as a renewal of Request #1377.
I await your prompt response. I apologize for my being dilatory in responding to your E -Mail below.
As always, you kind cooperation is appreciated.
From: Renee Basel [mailto:RBasel@gulf-stream.org]
Sent: Tuesday, February 07, 2017 3:52 PM
To: Records
Subject: GS #2477 (PRR 1377)
Good afternoon, Mr. O'Boyle:
Please see attached.
Sincerely,
R4,d ROWA4, D4ee
Executive Administrative Assistant
Town of Gulf Stream
ioo Sea Road
Gulf Stream FL 33483
561.276.5116
561.737•o188 -fax
www.gulf-stream.org
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If
you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original
message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business
are public records available to the public upon request. Your e-mail communications are therefore subject to public
disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in
writing.
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
February 7, 2017
Martin E. O'Boyle [Mail to: recordsAcommerce-group.coml
Re: GS #2477 (PRR 1377)
1. Please provide a copy of all depositions (transcripts and videos) which are in the
possession of the Town of Gulf Stream.
2. Please provide a copy of all transcripts and videos which are in the possession of the
Town of Gulf Stream.
3. Please provide copies of all stenographic transcriptions of meetings, including but not
limited to those meetings subject to 286.011 (8)), and those meeting commonly referred
to or known as "shade " meetings.
4. The requests set forth in numbered paragraphs I — 3 above are for the period 111/13
through the date of this request. To the extent that you find any portion of the Records
Request to be unclear or ambiguous, please let me know and I will advise Mr. O'Boyle so
that he may clarify.
Since this request requires several responsive documents, Mr. O'Boyle requests that the Town of
Gulf Stream not wait until all of the responsive documents have been located before they are
sent; but rather, Mr. O'Boyle requests that the requested documents be sent to him as they are
located.
Dear Martin E. O'Boyle [Mail to: recordsacommerce-groun.coml:
The Town of Gulf Stream received your public record request on January 16, 2017. Your request
can be found at the following link:
htti)://www2.gulf-stream.org/weblink/O/doc/104622/Pagel.aspx
Many depositions are posted on the Town's website which you can find by clicking on "Find a
Town Record", clicking on "Legal" and then "Depositions". There you will find more than
5,000 pages of deposition transcripts responsive to your request, as well as video depositions.
As for your request for "all transcripts and videos " at the above number two request, the Town
respectfully requests that you clarify with specificity what transcripts and videos you are seeking
and we will then determine whether to provide you with an estimate for the extensive use of
information, technology, resources or extensive clerical or supervisory assistance as described
in Fla. Stat. § 119.07(4)(d). This request for clarification is done as a courtesy to you to
ensure the Town is able to accurately and promptly provide you with either an estimate, if
necessary, or production of the public records you seek.
If the Town does not receive clarification from you within 30 days, it will consider this
matter closed.
Sincerely,
As requested by Rita Taylor, Town Clerk
Custodian of the Records
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
May 8, 2017
Martin E. O’Boyle [records@commerce-group.com]
Re: GS #2530 (Renewal Request of PRR 1377)
1. Please provide a copy of all depositions (transcripts and videos) which are in the possession of
the Town of Gulf Stream.
2. Please provide a copy of all transcripts and videos which are in the possession of the Town of
Gulf Stream.
3. Please provide copies of all stenographic transcriptions of meetings, including but not limited
to those meetings subject to 286.011 (8)), and those meeting commonly referred to or known as
“shade” meetings.
4. The requests set forth in numbered paragraphs 1 – 3 above are for the period 1/1/13 through
the date of this request.
To the extent that you find any portion of the Records Request to be unclear or ambiguous, please
let me know and I will advise Mr. O’Boyle so that he may clarify.
Since this request requires several responsive documents, Mr. O’Boyle requests that the Town of
Gulf Stream not wait until all of the responsive documents have been located before they are sent;
but rather, Mr. O’Boyle requests that the requested documents be sent to him as they are located.
Dear Martin E. O’Boyle [records@commerce-group.com]:
The Town of Gulf Stream has received your public records request dated April 11, 2017. The
original public records request can be found at the following link:
http://www2.gulf-stream.org/weblink/0/doc/110763/Page1.aspx
Please be advised that the Town of Gulf Stream is currently working on a number of incoming
public records requests. The Town will use its very best efforts to respond to you in a reasonable
amount of time with the appropriate response or an estimated cost to respond.
Sincerely,
Reneé Rowan Basel
As requested by Rita Taylor
Town Clerk, Custodian of the Records
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
May 17, 2017
Martin E. O’Boyle [records@commerce-group.com]
Re: GS #2530 (Renewal Request of PRR 1377)
1. Please provide a copy of all depositions (transcripts and videos) which are in the possession
of the Town of Gulf Stream.
2. Please provide a copy of all transcripts and videos which are in the possession of the Town of
Gulf Stream.
3. Please provide copies of all stenographic transcriptions of meetings, including but not limited
to those meetings subject to 286.011 (8)), and those meeting commonly referred to or known as
“shade” meetings.
4. The requests set forth in numbered paragraphs 1 – 3 above are for the period 1/1/13 through
the date of this request.
To the extent that you find any portion of the Records Request to be unclear or ambiguous,
please let me know and I will advise Mr. O’Boyle so that he may clarify.
Since this request requires several responsive documents, Mr. O’Boyle requests that the Town of
Gulf Stream not wait until all of the responsive documents have been located before they are
sent; but rather, Mr. O’Boyle requests that the requested documents be sent to him as they are
located.
Dear Martin E. O’Boyle [records@commerce-group.com]:
The Town of Gulf Stream has received your public records request dated April 11, 2017. The
original public records request can be found at the following link:
http://www2.gulf-stream.org/weblink/0/doc/110763/Page1.aspx
Thank you for your follow-up to a prior request made by you and labeled by the Town as GS
#2477. The Town informed you on February 11, 2017 that your request for “all transcripts and
videos” required clarification in order for the Town to determine whether to provide you with an
estimate for the extensive use of information technology resources or extensive clerical or
supervisory assistance as described in Fla. Stat. § 119.07(4)(d). This request for clarification was
done as a courtesy to you to ensure the Town could accurately and promptly provide you with an
estimate, if necessary, or production of the public records you seek.
The Town is further providing you with a partial production available at the following links:
http://www2.gulf-stream.org/weblink/0/doc/57289/Page1.aspx
http://www2.gulf-stream.org/weblink/0/doc/103206/Page1.aspx
As the Town has previously noted, many depositions are posted on the Town’s website, which
you can find by going to www.gulf-stream.org and clicking on “Find a Town Record”, clicking
on “Legal” and then “Depositions.” There you will find approximately 5,000 pages of
deposition transcripts responsive to your request.
Videos of depositions, and additional videos, including videos of Town Commission Meetings,
ARPB Meetings, Budget Hearings, Special Meetings, and Code Enforcement Hearings can be
found at the following link, which contains approximately 140 videos responsive to your request:
https://www.youtube.com/channel/UCyJTjen2HMOSbss-CYOpzdQ
Unfortunately, your follow-up clarification dated April 11, 2017 did not enable the Town to
further identify responsive records, in an effort to respond in good faith, as required under Fla.
Stat. § 119.07(c). You have identified a type of record and the Town has attempted in good faith
to provide you with a reasonable initial production of records; however, you have failed to
sufficiently specify the records that you seek with sufficient particularity to enable the Town to
provide a good faith response with an accurate estimate for the full production of records you
seek. The Town requests again that you clarify what records you seek and we will endeavor to
respond appropriately. If the Town does not receive clarification from you within 30 days, it
will consider this matter closed.
Sincerely,
Reneé Rowan Basel
As requested by Rita Taylor, Town Clerk
Custodian of the Records