HomeMy Public PortalAbout1995-04-18 Regular Meeting9
COUNCIL MINUTES
REGULAR MEETING - APRIL. 18. 1995
The regular meeting of the Bal Harbour Village Council was
held on Tuesday. April 18. 1995. in the Council Chamber at Bal
Harbour Village Hall. The meeting was called to order by Mayor
Spiegel at 9:45 a.m.. The roll was called and those present were:
Mayor Estelle Spiegel
Assistant Mayor Matthew B. Blank
Councilman James E. Boggess
Councilman Andrew R. Hirsch'
Councilman Sol M. Taplin
Also present: Alfred J. Treppeda. Interim Village
Manager/Police Chief
Jeanette Horton, Village Clerk
Richard J. Weiss. Village Attorney
As a quorum was determined to be present. the meeting
commenced.
? Approval of Minutes: A motion was offered by Councilman
Boggess and seconded by Councilman Taplin to approve the minutes of
the March 21. 1995 Regular Meeting. There being no additions or
changes the motion carried unanimously (5-01, and the minutes were
approved as submitted.
3. Presentations - Officers of the Month: None
4. Public Hearings: None
5. Ordinances Second Reading/Public Hearing_ None
6. Ordinances First Reading: None
Resolutions: None
8. Ruth R. Broad Bav Harbor Elementary School- Mr. Steven
Lovelass. Principal: Mr. Lovelass addressed the Council
and explained construction is slated to begin on the new Ruth R.
Broad Bay Harbor Elementary School winter 1995. Their goal is to
create a state of the art computer technology facility for the 21st
century. He further explained at this time he is soliciting the
Village's involvement and support in giving consideration to making
a donation to this project. He continued to explain Mr. Shepard
Broad has volunteered to match dollar for dollar from public and
private donors.
Councilman Hirschl questioned the amount of the contribution made
by Bay Harbor Islands. Mr. Lovelass replied they agreed to
contributed $10,000 out of this years' budget and $10,000 out of
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10
next years' budget. He proceeded to explain Mayor Novack and the
Council of Surfside took making a contribution under consideration.
Councilman Hirschl questioned if there was a legal issue on a
municipality making a contribution to a public school. Mr. Weiss
stated he would have to check, but he knows grants have been given
by other communities to schools for a particular reason.
It was the consensus of the Council as soon as Mr. Weiss reviews
the legal issue. they will take under consideration the amount of
a contribution.
Councilman Boggess stated the Council should have a recommendation
from the Manager and John Walker as to the budget for the amount of
the contribution. Mr. Treppeda stated he will have this
information for the next meeting.
9. Reports and Recommendations:
A. Mayor and Council:
Mayor Spiegel stated that Alfred Treppeda be the Interim Village
Manager. and the rest of the Council agreed. Councilman Boggess
stated at this time the Council should discuss the procedure to be
followed.
Mr. Weiss commented he spoke to Eric Soroka. one of the members of
the selection committee, he suggested that the Council also
consider Assistant Manager experience.
Discussion followed. Assistant Mayor Blank suggested having a
workshop meeting on this subject. Councilman Hirschl stated time
is of the essence to placing the advertisement.
It was the consensus that Mr. Weiss work with Mr. Treppeda on the
wording of the advertisement with a deadline of 30 days after the
last advertisement to receive applications.
Assistant Mayor Blank stated since this is the second time Mr.
Treppeda has been Interim Manager. and if he is interested to give
him a six months trial period. He then proceeded to request input
from the other Council members. Councilman Taplin stated that Mr.
Treppeda has had quite a bit of experience and if he is interested
the Council should consider him. Mr. Olsen stated. as past
President of the Civic Association, in working with Mr. Treppeda he
did an excellent job. He then suggested the Village defer the
advertisement until next month.
A motion was offered by Assistant Mayor Blank to give Mr. Treppeda
the opportunity to act as Interim Manager before the advertisement
is placed. There was no second to the motion.
Discussion followed. Councilman Hirschl stated the Village deserves
a search as was done the last time. Councilman Boggess stated his
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only reservation is concern for Mr. Treppeda. if it is fair to put
him into this position unless he is interested in becoming a
Village Manager.
At this time. this item was deferred until later in the meeting in
order to obtain cut off dates on the publications in which the
advertisement will appear.
B. Village Attorney: None
C. Village Manager:
1. Quarterly Financial Report: Mr. Treppeda stated that
all funds basically are at or above the 50% level for revenues thru
March 31. 1995. He further stated that as far as revenues are
concerned. we will meet or exceed the projected FY'95 Budget. He
then proceeded to give the percent levels the different funds are
at. which is as follows:
General Fund
Tourism Fund
Water Fund
Sewer Fund
74%
54%
49%
48
Mr. Treppeda explained the Department Expenditures in the General
Fund is at 45% level. He further explained while there are certain
line items that are over budget. he feels that the excess will be
picked up by the remaining line items that are and will be under
budget.
Both the Water Fund and Sewer Fund are currently under the 50%
level and he expects this trend to stay there. He continued to
explain the Tourism Expenditure Budget is currently at the 22%
level due to the fact that the Collins Avenue project has not
started yet.
Mr. Treppeda stated in summary . he feels that for the first six
months of this fiscal year, revenues and expenditures are within
budgeted levels.
2. Minimum Landscape Standards: Mr. Treppeda stated at
the request of former Village Manager Edward Gross. the rules have
been proposed by the Architectural Review Board concerning minimum
landscaping standards.
Councilman Hirschl explained Mr. Gross had contacted him in regards
to lot density and landscaping standards in the single family
district. He further explained homes being built now must have a
landscape plan approved by the Architectural Review Board, older
homes do not have to comply with that request. Additionally. in
1946 Palm trees were planted in the city easement between the curb
and the property of each individual owner. Over the years as the
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trees have died off. a lot of people have removed these trees.
Therefore, the look of the Village has been changed to create a non
uniform appearance. which removed the tropical spirit the Village
once had. He proceeded to explain Mr. Gross hoped to incorporate
these minimum landscaping standards into the Village's Code.
Mr. Nieda stated that basically the issues to be addressed are
items number 2 and 3. which are now being done. are as follows:
Require a landscape plan when adding square
feet additions to the structure or
construction wall when these improvements
effect the appearance of the property from the
right-of-way and/or the neighbors' property.
Provide landscape inspections as part of the
Certificate of Occupancy process.
He continued to explain as to item number 1 basically authorization
is necessary from the Council to allow the landscape architect to
devise a preliminary planting plan along the interior right-of-
ways. So that the Village may achieve some of the uniformity they
desire.
Mayor Spiegel suggested rather than having a specific planting plan
Mr. Brown, President of the Civic Association. and Mr. Wheldon
review the areas. Then report back to the Council with a
recommendation.
Councilman Taplin questioned the cost of replacing the palm trees.
Mr. Wheldon replied $300 per tree. At this time there are requests
for the replacement of twenty trees, as well as 100 palm trees that
are missing.
3. Results of Village Hall Survey conducted by
Middlebrooks & Associates, Inc.: Mr. Treppeda
explained on August 17, 1994, following Council approval, the
Village entered into an agreement with Middlebrooks & Associates,
Inc.. To inventory, analyze, make recommendations. and develop an
architectural program for bring the Village Hall into compliance
with the American's with Disabilities Act.
He proceeded to explain phase 1 (inventory) and Phase 2 (Analysis
& Recommendations) have been completed. Before Phase 3
(Architectural Program Development) occurs the Village must review
the results of Phase 1 and 2 and decide whether to:
a) Remodel the existing Village Hall
b) Remodel and expand the present Village
Hall
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c. Design a new Village Hall and demolish the
existing facility
Mr. Treppeda explained the representatives from Middlebrooks b
Associates. Inc. are present to review the results of Phase 1 and
2.
Mr. Jose Fernandez and Thomas Westberg proceeded to review Phase 1
and 2 for the Council which are as follows:
1. Architectural Improvements
a. Minimum improvements to existing
facilities.
b. Suggestions for expansion of
existing facilities.
Structural system improvements
a. Correction of existing
deficiencies
b. Expansion of Village Ha11 to the
North
c. Expansion of Village Hall to the
East
3 HVAC system improvements
4. Electrical system improvements
5. Plumbing system improvements
b. Life safety improvements
a. Fire protection system
b. Fire alarm system
c. Elevator signage
d. Second floor fire -rated exit
e. Ground Floor fire -rated exit
f. Emergency exit lighting
g. Emergency electrical power
generator
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ADA improvements
a. Entrance
b. Parking spaces
c. Architectural barriers
d. Stairways
e. Handrails
f. Elevator
g. Tactile and audible signage
h. Visual signage
i. Restrooms
j. Public drinking fountain
K. Public pay telephone
After much discussion it was the consensus of the Council to
proceed to comply with the minimum ADA requirements. as well as the
Life safety improvements and to work within the scope of the
budget.
4. Building Department: Mr. Treppeda explained Metro -
Dade County has passed an ordinance which apparently prohibits the
Village from contracting with a corporation for building department
services. He further explained the Village currently have a
contract with C.A.P.. Inc. to provide the Village with a part-time
Building Official and Structural Plans Examiner. He continued to
explain he has requested the village Attorney's office to review
the new ordinance to determine the required implementation date and
to determine exactly what the Village is required to do as a result
of this ordinance.
Mr. Treppeda stated that the Village's current Building Official
Dan Nieda and Structural Plans Examiner Mariano Fernancdez have
expressed a desire to continue working for the Village as non -
corporate entities. At this time. if the Village Attorney
determines we must sever our ties with C.A.P. Inc.. he requests
authorization to negotiate. in cooperation with the Village
Attorney. with Mr. Nieda and Mr. Fernandez for continued services
in the Building Department.
Discussion followed as to what the Village paid to the previous
building department employees. Mr. Weiss explained the Village
could enter into a professional services agreement. Therefore. the
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village would not have the costs if Mr. Nieda and Mr. Fernandez
were employees of the Village. Mr. Weiss explained he is still in
the process of reviewing the County ordinance to see if the Village
needs to make a change.
5. Collins Avenue Phase 2 Landscaping Plan: Mr.
Treppeda explained at the last Resort Tax Committee meeting.
Landscape Architect Bill O'leary addressed the Committee regarding
concerns about replacement of the pedestrian lights and how that
would affect the long term plans to replace the street light poles
and top lights. He further explained the Resort Tax Committee did
not make a recommendation. however. they directed that this issue
be placed on the Council Agenda in April. He continued to explain
Mr. O'Leary has advised him that the improvements for Founders
Circle and under the Haulover Bridge cannot be funded under the
previously discussed budget of $1.5 million dollars. Although Mr.
O'Leary originally felt that he could fund all items under the
Budgeted amount. however. issues regarding utilities have
complicated matters. resulting in higher than anticipated costs.
Mr. O'Leary addressed the Council and proceeded to explain the
costs for phase 2 of the Collins Avenue project, which are as
follows:
Base cost estimate as of 4/13/95 $1.481.781.60
Additions to the base cost estimate:
Founders Circle Palms
Haulover Bridge
New Street Lights
Replace missing/damaged
light poles
$ 101.640.00
S 50.640.00
$ 194.040.00
$ 55.520.00
After much discussion it was the consensus of the Council that
Founders Circle Palms are an option: Assistant Mayor Blank will
work with Mr. O'Leary and Mr. Wheldon on the improvements under
Haulover Bridge: wait on placing new street lights: proceed to work
on the pedestrian lights.
Mr. Whitman addressed the Council stating he feels it would be a
mistake to spend money on pedestrian lights. The reason being when
the uplighting is on the palms the pedestrian lights may not be
necessary.
Mayor Spiegel questioned when a date will be set for the uplighting
demonstration. Mr. O'Leary replied he is working on scheduling a
date for next week and he will notify the Manager.
Councilman Boggess questioned what happened to installing black
mast arms for the traffic lights. Mr. Treppeda stated he will
check into this matter and report back to the Council.
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6. Storm Water Drainage Improvements (Test Well): Mr.
Treppeda explained before Craig A. Smith & Associates. the
Villages' engineering firm, can proceed with the design of drainage
improvements, they must first construct a test well in order to
determine the flow capacity in the area. He further explained the
test well will ultimately be used as a permanent well upon
construction of the future proposed drainage improvements. He
proceeded to explain Craig A. Smith & Associates have recommended
the lowest bidder for the rotary drill method, which is Youngquist
Brothers at $38,700.00. The Village Attorney's office will be
drafting an agreement between Ba1 Harbour Village and the Civic
Association which owns the property where the test well will be
placed. At this time. Mr. Treppeda requested the Council approve
the bid of Youngquist Brothers to construct a test well at a cost
of $38.700.00.
A motion was offered by Councilman Hirsch] and seconded by
Councilman Boggess to approve awarding the bid to Youngquist
Brothers. The motion carried with the vote as follows: Mayor
Spiegel aye; Assistant Mayor Blank aye: Councilman Boggess aye;
Councilman Hirschl aye; Councilman Taplin aye.
10. Other Business: Councilman Hirschl questioned what is
happening on the issue of Condominium conversion. Mr. Weiss
replied he will have a report for the Council at the next meeting.
Mayor Spiegel requested Councilman Boggess to work with Mr. Brown
on the amphitheater issue and report back to the Council.
Councilman Boggess suggested having an executive session with the
attorney on the amphitheater the same day as the zoning workshop.
It was the consensus of the Council to schedule a zoning workshop
for May 1st to be preceded by an executive session. At the
workshop the following people should be in attendance:
Architectural Review Board Chairman Mr. Silvers. Dan Nieda Building
Official, member of the Civic Association, and Mr. Miller the
planner from Craig A. Smith & Associates.. The item to be
discussed are Lot Density, Height and signage.
At this time, the Village Clerk informed the Council of the cut off
dates for publication of the Village Manager advertisement in the
Florida League of Cities publications. which is as follows:
Datagram cut off April 21st for
April 28th issue
Datagram cut off May 8th for May
15th issue
Florida City and County Managers
Association cut off May 26th for
June 5th issue
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11. Adjourn: There being no further business to come before
the Council. a motion was offered by Councilman Hirschl and
seconded by Councilman Boggess to adjourn. The motion carried
unanimously (5-01, and the meeting adjourned at 11:50 a.m.
l,�e'
or Estelle Spie_el
Attest:
eanette Horton. CMC/AAE
Village Clerk
Regular Council Meeting 4/18/95 9