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Home My Public Portal Aboutr 11-151Pzvlutlon of foe PorouY4 of &r #ere#, N. �4- No. 11 -151 Date of Adoption`_J 21, 2011 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH T &M ASSOCIATES — ROMANO WSKI STREET & HIGH STREET IMPROVEMENTS SCOPE AND FEE ESTIMATE WHEREAS, the Borough of Carteret is in need of specialized engineering services with regard to the Romanowski Street & High Street Improvements; and WHEREAS, the Borough's Consulting Engineers, T &M Associates, possess the requisite skill and expertise to provide said services; and WHEREAS, T &M Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $36,250.00; and WHEREAS, the Mayor and Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from T &M Associates for engineering services related to the Romanowski Street & High Street Improvements at a total cost not to exceed $36,250.00 at the rate set forth in T & M's existing contract with the Borough is hereby approved. 2. Annexed hereto is a copy of said proposal. 3. This action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:I 1- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. Adopted this 21" day of July, 201 and certified as a true copy of the original on July 22, 2011. KATHLEEN M. BARNEY, MIvIC Municipal Clerk RECORD OF COUNCIL VOTE COUNCIL \IAN YES NO NV A.B. COUNCILMAN YES NO NV A.B. BELLIED IED X mddM X DIAZ X NAPLES X DI hWSCIO X SITMZ X X- Indicate Vote AB- Absent NV - Not Voting XOR- Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council . July Zi 2011 L'E 373 CUROA') SiR_ - 'tUIT - 3C8 CI11-Tn1N .I1 n''0.? ?3 I (972) 874 - 0005 far.(n-..)oV -0325 ^I ^�:. r CART -02010 Vz 5 `�� June 22, 2011 Mayor Daniel Reiman f Borough of Carteret Carteret Municipal Building 61 Cooke Avenue Carteret, New Jersey 07008 Re: Romanowski Street and High Street Improvements Scope and Fee Estimate for Professional Services Dear Mayor Reiman: T &M Associates is pleased to submit this scope and fee estimate for Professional Services associated with the reconstruction of Romanowski Street from Lowell Street to Pershing Avenue; the resurfacing of Romanowski Street from High Street to the cul -de -sac; and the resurfacing of High Street from Washington Avenue to Romanowski Street a total distance of approximately 1,950 feet. We estimate that that construction cost for these improvements will be approximately $350,000. We understand that the New Jersey Department of Transportation (NJDOT) has granted the Borough $309,970 from the Transportation Trust Fund (for Hermann Avenue/Romanowski Street Section III) and the Borough will provide the remaining funds. Following are the scheduled improvements for the portion of Romanowski Street that is being reconstructed: • Replace existing pavement with 4 -inch Dense Graded Aggregate Base Course, 4 -inch Superpave Base Course. and 2 -inch Superpave Surface Course; • Install all new curbing; • Generally maintain roadway widths; • Install new concrete sidewalks where broken or heaved; • Replace driveway aprons as required by grading; • Replace inlet heads with new Type N -ECO heads to comply with NJDEP Stormwater Management regulations and replace unsafe inlet grates with bicycle safe grates; ® Reset manhole covers and drainage gates as required; Topsoil, fertilize, and seed (restoration); Maintenance and protection of traffic measures; Restoration and cleanup. r r .. D I\ r'\ i.p` l.f chl "�Tn rI \ c.idGIME�FI., .LAP., hS LAI\_.•.,..� �c ,;, _ ENV ROWO' Tri. ' icrCHLf:IU1 MNOKII < SIT9 SOL:',; ". S ST''U' T J% rlClC I: i v1nni :rnvn. : i , �cnn. -I n - -v o•. -n m n+ ", .. i.. 110 -1 . - .....1— .. TM ASSOCIATES Le: Mayor Daniel Reiman Re: Romanowskl Street end nigh Street Improvements CART -02010 June 22, 2011 Page 2 of 5 The portion of Romanowski Street that is being resurfaced does not appear to be thick enough to mill (we will confirm the pavement thickness by obtaining pavement cores) so we have assumed that a base repair will a required log the curb lines to meet existing driveways and other grades prior to overlay. High Street appears to have a concrete base with a bituminous overlay (we will confirm by obtain pavement cores). If this proves true, we will mill the existing surface, saw and seal the concrete joints then overlay the roadway. The streets to be resurfaced will include minor curb and sidewalk replacement where damaged, ADA curb ramp upgrades, resetting of castings and replacement of inlet heads with new Type N- ECO heads. In order to achieve the Borough's objectives, we propose the following scope of services. A. PRE - DESIGN PHASE 1. Field surveys have been acquired (for the portion of Romanowski Street that is being reconstructed) by conventional "on the ground" methods, The streets to be resurfaced will not be surveyed. The following survey tasks were completed, with the exception of item h, which is included in this current scope: a. A baseline will be set along the roadway as an open traverse line with assumed coordinates to locate the items listed below. b. Topographic features (to 3 -feet beyond the back of the sidewalk) will be located, including trees, signs, fences, mailboxes, and drainage systems. c. Existing property corners will be located (along the roadway), where visible, for depicting existing right -of -way. d. Using an assumed datum, benchmarks will be set outside the limits of work for vertical control during construction, e. Visible utilities will be located and utility pole numbers recorded. f. Cross- sections at 50 -feet intervals will be acquired to 5 -fet beyond the back of the sidewalk. g. Existing driveway centerlines will be profiled to 10 -feet beyond the back of the sidewalk. h. Obtain as -built field survey at the intersection of Romanowski Street and Lowell Street where Phase 11 project ended. 0 ASSOCIATES Le: Mayor Daniel Relman Re: Ro nanowski Street and High Street Improvements CART -02010 dune 22.2011 Page 3 of 5 2. Base maps will b prepared at a scale of 1" = 20', and tax map accuracy right of way lines will be shown on the base maps. 3. Copies of the base maps will be forwarded to each utility company so that they may verify the location and sizes of their facilities. We will also inquire whether utility companies have plans for future relocation or expansion. 4. A pavement coring program will be developed. We anticipate that approximately fifteen cores will be taken to determine pavement thickness. 5. Although we will coordinate the pavement coring during the design phase, the purchase order for coring should be provided from the Borough directly to the contractor. The cost of the pavement coring is not included as part of our design fee. 6. A preliminary construction cost estimate will be prepared comparing the estimate to available funds. The Borough will be advised of the results. B. DESIGN PHASE 1. A preliminary design will be prepared and will include the following items: a, Graphical horizontal geometry denoting pavement widths, curve radii, limits of curbing, approximate limits of reconstruction, and existing right -of -way lines. b. Proposed typical sections. c. Updated preliminary construction cost estimate. d. Potential areas of utility conflicts will be identified on the preliminary design and proposed new utility installations will be identified. e. We will review the preliminary plans with appropriate Borough officials prior to proceeding with feral design. 2. T &M Associates will perform a visual inspection of sanitary sewer manholes for streets within the area scheduled for reconstruction. The inspection will be performed from ground level (no entry is anticipated). The results of the inspection will be documented with inspection reports and photographs where possible. The inspection will identify frame, cover and manhole condition and any sources of infiltration or inflow requiting repair. TM ASSOCIATES Le; Mayor Daniel Reiman Re: RomanowsId Street and High Street Improvements CART -02010 June 22, 2011 Pnge 4 of 5 3. We will coordinate a contract for the cleaning (assumed to be light cleaning with a jet truck) and closed circuit TV inspection of existing sanitary sewer for streets within the area scheduled for improvement. The contractor will prepare video tapes and logs for each completed section of sewer. T &M will coordinate the cleaning and TV activities and will review the inspection video associated log reports to identify main line pipe defects. Based on the results of the physical investigation, T &M will determine recommended repairs and incorporate the repair work into the roadway plans and specifications. We have assumed that sewers are in generally acceptable condition and that only minor spot pipe and manhole repairs will be needed. 4. Although we will coordinate the TV inspection during the design phase, the purchase order for the TV inspection should be provided from the Borough directly to the contractor. The cost of the TV inspection is not included as part of our design fee. 5. Final construction plans will be prepared on AutoCAD for a construction contract, consisting of the following: a, Title sheet with key map. b. Standard Legend and Typical Sections sheet. c. Construction Plans 0 "= 20') d. Layout and Grading Plans indicating proposed roadway centerline tied to survey traverse line for the reconstruction portion of Romanowski Street. e. Soil Erosion and Sediment Control Plans. f. Construction Details. 6. Quantities will be estimated by item, and a final construction cost estimate will be provided. 7. Specifications will be prepared in book form, in T &M Associates' format, based on the 2007 New Jersey Department of Transportation Standard Specifications for Road and Bridge Construction. 8. An application for soil erosion and sediment control certification will be prepared and submitted by T &M Associates to the Soil Conservation District on behalf of the Borough. The application fee is the responsibility of the Borough and is not included as a part of our design fee. 9. We will submit plans and specifications to the Borough for final review and obtain authorization to bid. � CART -02010 June SI, 2011 Le; Mayor Daniel Reiman ASSOCIATES Page 5 of Re: Romanowsid Street and High Street Improvements C. BIDDING PHASE I. Upon completion of the plans and specifications, we will present the project to the Borough requesting approval and authorization to advertise the project for bids. T &M Associates will print and distribute the contract documents, which will include final plans and specifications, to prospective contractors. The cost of the printing will be offset by the purchase price of the plans and specifications, 2. T &M Associates will answer questions that arise during the bidding phase, either fi•om Borough officials or prospective bidders. 3, We will attend the receipt of bids with the appropriate municipal officials. 4. T &M Associates' representatives will assist Borough officials with the bid review process, including an evaluation of the contractors' bid submissions. As part of this effort, T &M will prepare a bid tabulation sheet comparing the various bids received, review the credentials of the low bidder, and prepare a detailed recommendation for award. We are prepared to initiate the design services outlined above upon your written authorization Based on this scope of work, we propose a fee not to exceed $36,250 to be billed monthly utilizing our current billing rate schedule. On behalf of T &M Associates, I would like to thank you and the Governing Body for the opportunity to submit this scope of services and fee estimate. We took forward to our continued successful work with you and members of your staff. Very truly yours, T &M ASS IATES i DONALD J. NORBUT, P.E., C.M.E. CARTERET BOROUGH ENGINEER DJN:DJM:Kim Cc: Kathleen Barney, Borough Clerk John DuPont, Director of Engineering Patrick DeBlasio, CFO K: %Temp UsetV4 June 201 ACART_02010_Scope and Fee Estimate for Professional Servicea.doex Ju1.21, 2011 2:47PM ( OFFICE OF K117HI,EEN hf. BARNEY, RMCICdzC ,YIumcil'gL CLERK n 4 No, 5661 P. 1 zrnng MIOOLESEX COUN7y Date: July 21 20 TO: Patrick DeBlasio, Treasurer Borough of Carteret REQUEST, FOR CERTIFICATION OF AVAILABLE FUNDS: For: AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR EENGLNEERING SERVICES WI - , SCOPE AND -FEE ESTIMATE Name of Account! RESOLUTION ill- AMOUNT TO BE ENCUMBERED! TOTAL COST NOT TO EXCEED $36,250.00 CERTIFICATION OF, AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current budget; "to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret'and! The funds available for this contract are in the Budget, in the account of! /3 Wit_ /ci - )- y ("b , C -o _ x- _z "I S >l7,3'! /- °l- W6; in the amount of: By this certification, I have hereby encumbered the above named account for the amount of the contract ending Council action, PnbriqY DeBlaeio, Treasurer DATE! 74-I OFFICE OF (. !C.ITHLEEN M. BARNEY, RMCIC,11C htUNIC7 1 '. 4 L CLERK P arD l' ug4 .af (Rrj. ?r.Lq MIO COUNTY ('z& �ErSPp Date; July 21, TO: Patrick DeBlasio, Treasurer Borough of Carteret REQUEST, FOR CERTIFICATION OF AVAILABLE FUNDS: For; AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR EENGINEERING SERVICES IdIT . - SCOPE AND -FEE ESTIMATE. Name of Account: RESOLUTION #11 AMOUNT TO BE ENCUMBERED: TOTAL COST NOT TO EXCEED $36,250.00 CERTIFICATION OF. AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret and: /-d / The funds available-for this contract are in the Budget, `in' the account of: '�? c �� - mI Ip a� t _ ��7�' / o / �� - //� s` �s� • 73 in the amount of: By this certification, I have hereby encumbered the above named account for the amount of the contract ending Council action, Patrof DeBlasio, Treasurer DATE: �`�� BOt 10TCARTERET NONCE OF CONTRACT AWARDED T ,• Bla'o d Ca,t-lt h Contract T',J e pfm-sa - � pw La rq A 408.11 -" (1) Sal. c Th's Ca�nact Intl tha tutia� al tha z c It aro llbll fa, p,N., ro is rGO Re officr a. [b: J�.nicoal I' ;. T h1 Asxla � gal E.g - rves Cvrbzet fa Ra a�w- i, St..; anJ Hi @h Rhcat P?sc4GZn Yi i 151 - -- :� =t Nr3 rocrc- e` >3525n. nJ. Hmd// Rata Acl -,dt, m A r 1,ATHIETMM RARN9', A7MC M F l. 12) CIai4, (4i S.IT.1 37860D 1 AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: July 27, 2011 Notary Public of New Jersey LINDA A. RIVERA NOTARY PUBLIC OF NEW JERSEY MY COMMISSION EXPIRES MAY 2 Sworn and subscribed before me this 1 day of Kathleen M. Barney, MMC/ Municipal Clerk V BOROUGH Of CARTERET 378600 Borough of Carteret 20 Cooke Avenue Carteret, Newlersey 07008 -2602 THIS AGREEMENT: made this 21 of July 2011 By and between: T &M ASSOCIATES 1373 BROAD ST., SUITE 306 Clifton, NJ 07012 And the Borough of Carteret a municipal Corporation having it's Principal Office at the Borough Hall, 61 Cooke Avenue, Cartret, New Jersey. As per Resolution Number 11 -151. THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE CONTRACT FOR SPECIALIZED ENGINEERING SERVICE WITH REGARD TO ROMANOWSKI STREET & HIGH STREET IMPROVEMENTS. NOT TO EXCEED: $36,250.00 According to the terms set forth in the Resolution. THE BOROUGH does hereby agree to pay the Contractor the sum set forth in the Resolution. IN WITNESS WHEREOF, the parties hereto have here under set their hands and seals or caused these presents to be signed by their proper corporate officers and their corporate seals to be hereto affixed, the day and year written above. WITNESSETH BY: For the Cor Pation: By: Title: BOROUGH Of CARTE By: Daniel J. Reiman ,May o�r� f Kathleen M. Barney Municipal Clerk