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Home My Public Portal AboutPRR 17-2540 Renee Basel From:Chris O'Hare <chrisoharegulfstream@gmail.com> Sent:Thursday, May 4, 2017 1:15 PM To:Renee Basel; Rita Taylor Subject:Public Record Request - return receipts of article deliveries created between 3-1-05 to 8-1-05 Attachments:hand delivery receipt.pdf Dear Custodian of Records, I am writing you to inspect records of delivery receipts for Town communications to particular residents. For purposes of clarity, I have attached to this email for your examination an example of the records I wish to inspect. Please note the sample record attached to this email is from a different time period than the time period noted in this request. I request you provide for my inspection the public records which are: Any signed or unsigned receipts (similar to the attached sample) for letters or articles which were successfully or unsuccessfully hand delivered to any residents by a Town employee during the time period from March 1, 2005 to August 1, 2005. Most recently created log, list or compilation of return receipts. I make this request pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119 of the Florida Statutes. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by §119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by §119.07(1)(f) of the Florida Statutes. Please take note of §119.07(1)(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which “includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed.” I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See §119.01(2)(f), Florida Statutes. Please provide only those records for inspection that do not require extensive use of information technologies or extensive staff time or both in excess of 15 minutes. Take note of §119.07(4)(a)3.(d) Florida Statues and if you anticipate that any records exist, the production for inspection of which will require extensive use of information technologies or extensive staff time or both in excess of 15 minutes, then please provide those records that can be produced within the first 15 minutes 1 and advise me of the cost you anticipate to be incurred by your agency for the remaining records prior to incurring this cost. Please do not incur any costs on my behalf without first obtaining my written authorization to proceed. If you anticipate the need to incur any costs that I would be statutorily required to pay in order to inspect these public records which would exceed $1.00 please notify me in advance of your incurring that cost with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and/or records, as well as to distinguish the cost of labor and materials. Again, please do not incur any costs on my behalf without first obtaining my written authorization to proceed. I hereby reserve all rights granted to me under the Florida Constitution and Florida Statutes. All responses to this public records request should be made in writing to the following email address: chrisoharegulfstream@gmail.com 2 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail May 8, 2017 Chris O’Hare [chrisoharegulfstream@gmail.com] Re: GS #2540 (return receipts of article deliveries created between 3-1-05 to 8-1-05) I am writing you to inspect records of delivery receipts for Town communications to particular residents. For purposes of clarity, I have attached to this email for your examination an example of the records I wish to inspect. Please note the sample record attached to this email is from a different time period than the time period noted in this request. I request you provide for my inspection the public records which are: Any signed or unsigned receipts (similar to the attached sample) for letters or articles which were successfully or unsuccessfully hand delivered to any residents by a Town employee during the time period from March 1, 2005 to August 1, 2005. Most recently created log, list or compilation of return receipts. Dear Chris O’Hare [chrisoharegulfstream@gmail.com]: The Town of Gulf Stream has received your public records request dated May 4, 2017. The original public records request can be found at the following link: http://www2.gulf-stream.org/weblink/0/doc/111020/Page1.aspx Please be advised that the Town of Gulf Stream is currently working on a number of incoming public records requests. The Town will use its very best efforts to respond to you in a reasonable amount of time with the appropriate response or an estimated cost to respond. Sincerely, Reneé Rowan Basel As requested by Rita Taylor Town Clerk, Custodian of the Records TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via a -mail May 9, 2017 Chris O'Hare [mail to: chrisohareeulfstream(a)gmail.comj Re: GS #2540 (return receipts of article deliveries created between 3-1-05 to 8-1-05) I am writing you to inspect records of delivery receipts for Town communications to particular residents. For purposes of clarity, I have attached to this email for your examination an example of the records I wish to inspect. Please note the sample record attached to this email is from a different time period than the time period noted in this request. I request you provide for my inspection the public records which are: Any signed or unsigned receipts (similar to the attached sample) for letters or articles which were successfully or unsuccessf dly hand delivered to any residents by a Town employee during the time period from March 1, 200510 August 1, 2005. Most recently created log, list or compilation of return receipts. Dear Chris O'Hare [mail to: chrisohareeulfstreamAgmail.coml: The Town of Gulf Stream has received your public records requests dated May 4, 2017. You should be able to view your original request and response at the following link: http://www2.gulf-stream.org/weblink/O/doc/111020/Paeel asp_x As to the last part of your request, we do not keep a log, list or compilation of return receipts. We consider this request closed. Sincerely, As requested by Rita Taylor Town Clerk, Custodian of the Records MOiNIM 77&W 'ji Article Addressed to: Mr. Ralph MacDonald 1410 IT. Ocean Blvd. Gulf Stream, FL.334v3 Signature address ) or �l Sigmtare of Agent�Y Article Number 140 to of /Delivery/ �ol�� RETURN RECEIPT Article Addressed to: Gordon W. & Bianca Bellar 800 Tangerine Way G=Pon, �� L 33483 Signature (addressee) or Signature of Agent Article Number 148 Da a of elivery Z RETURN RECEIPT Article Addressed to: Article Number Charles Sim n u 149 820 Ca Walk GdTE Stream. EL 33483 Date of Delivery zd as 1., ci Signature of Agent RETURN RECEIPT Article Addressed to: Article Number Charles Sununu j ary Walk 145 ream, L 33483 Date of Deliveryaddressee) cvz �� d63 Signature of Agent RETURN RECEIPT Ar::icle Addressed to: Article Number Richard Lavoie 2775 Ave. Au Soleil 146 Gulf Stream, FL 33483 /J Date of Delivery Signature (addressee) or Signature of Agent / j 4) 4-4 \ 0 . ) § \§ cn U3 �j / W / )�pi En �\ \ \ )/]H '' 2 N 2 RETURN RECEIPT Article Addressed to: Article Number Robert Souaid 150 "201 Lakeview Drive Gulf Stream, FL 33483 Date of Delivery 3: s, .�