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Home My Public Portal AboutPRR 17-2541 Renee Basel From:Chris O'Hare <chrisoharegulfstream@gmail.com> Sent:Friday, May 5, 2017 1:48 PM To:Renee Basel; Rita Taylor Subject:Public Record Request - O'Hare email address in record during April 2017 Dear Custodian of Records, I am writing you to request to inspect public records in your custody. I ask you to take note of §119.07(1)(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which “includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed.” If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by §119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by §119.07(1)(f) of the Florida Statutes. If the public records being sought are maintained by your agency or contractors for your agency, in an electronic format please produce the records in the original electronic format in which they were created or received. See §119.01(2)(f), Florida Statutes. I ask that you provide only those records for inspection that do not require extensive use of information technologies or extensive staff time or both in excess of 15 minutes. Please also take note of §119.07(4)(a)3.(d) Florida Statues and if you anticipate that any records exist, the production for inspection of which will require extensive use of information technologies or extensive staff time or both in excess of 15 minutes, then please provide those records that can be produced within the first 15 minutes and advise me of the cost you anticipate to be incurred by your agency for the remaining records prior to incurring this cost. Please do not incur any costs on my behalf without first obtaining my written authorization to proceed. pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119 of the I make this request Florida Statutes. I hereby reserve all rights granted to me under the Florida Constitution and Florida Statutes. I use the phrase "public records" with the same intended meaning as it is defined by to wit: §119.011(12) Florida Statutes all documents, papers, letters, maps, books, tapes, photographs, films, 1 sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency. I want to inspect any public records, which your agency has created or received last month that references the text (which is also my email address) of chrisoharegulfstream@gmail.com in the body of the record and which record was not sent to, or copied to, chrisoharegulfstream@gmail.com. To be more precise, I am asking to inspect any public record which was created or received by your agency during the time period from April 1, 2017 to April 30, 2017 that contains the text chrisoharegulfstream@gmail.com in the body portion of the record but not in any address portion of the record. I hope the description of the record I want to inspect is sufficiently clear, however if you do not understand any part of this request or if you need clarification about this request, notify me as soon as possible so I may further describe or clarify this request. All responses to this public records request should be made in writing to the following email address: chrisoharegulfstream@gmail.com Thank you for your continued assistance and cooperation. Chris O'Hare 2 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail May 8, 2017 Chris O’Hare [chrisoharegulfstream@gmail.com] Re: GS #2541 (O'Hare email address in record during April 2017) I want to inspect any public records, which your agency has created or received last month that references the text (which is also my email address) of chrisoharegulfstream@gmail.com in the body of the record and which record was not sent to, or copied to, chrisoharegulfstream@gmail.com. To be more precise, I am asking to inspect any public record which was created or received by your agency during the time period from April 1, 2017 to April 30, 2017 that contains the text chrisoharegulfstream@gmail.com in the body portion of the record but not in any address portion of the record. Dear Chris O’Hare [chrisoharegulfstream@gmail.com]: The Town of Gulf Stream has received your public records request dated May 5, 2017. The original public records request can be found at the following link: http://www2.gulf-stream.org/weblink/0/doc/111058/Page1.aspx Please be advised that the Town of Gulf Stream is currently working on a number of incoming public records requests. The Town will use its very best efforts to respond to you in a reasonable amount of time with the appropriate response or an estimated cost to respond. Sincerely, Reneé Rowan Basel As requested by Rita Taylor Town Clerk, Custodian of the Records TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail May 9, 2017 Chris O’Hare [mail to: chrisoharegulfstream@gmail.com] Re: GS #2541 (O'Hare email address in record during April 2017) I want to inspect any public records, which your agency has created or received last month that references the text (which is also my email address) of chrisoharegulfstream@gmail.com in the body of the record and which record was not sent to, or copied to, chrisoharegulfstream@gmail.com. To be more precise, I am asking to inspect any public record which was created or received by your agency during the time period from April 1, 2017 to April 30, 2017 that contains the text chrisoharegulfstream@gmail.com in the body portion of the record but not in any address portion of the record. Dear Chris O’Hare [mail to: chrisoharegulfstream@gmail.com]: The Town of Gulf Stream has received your public records request dated May 5, 2017. The original public records request can be found at the following link: http://www2.gulf-stream.org/weblink/0/doc/111058/Page1.aspx The Town understands your request to be seeking e-mails sent to or received by Town Employees between April 1, 2017 and April 30, 2017 that contained the text of your e-mail address “chrisoharegulfstream@gmail.com” in the body portion of the record but not from, to or copied to you or any of your agents or attorneys. If you are seeking a particular record, please let us know and the Town may be able to provide the record to you without incurring special service charges as permitted pursuant to Florida Statute § 119.07. Based on the Town’s understanding of your request, the Town now estimates that to fully respond to your request will require approximately a half hour of administrative support at $38.54 per hour and a half hour of IT support at $95.00 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. (.50 hour @ $38.54 + .50 hour at $95.00) – (.25 hour @ $38.54) = Deposit Due: $57.13 in cash or check. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. If we do not hear back from you within 30 days of this letter, we will consider this request closed. Sincerely, Reneé Rowan Basel As requested by Rita Taylor Town Clerk, Custodian of the Records Renee Basel From: Chris O'Hare <chrisoharegulfstream@gmail.com> Sent: Tuesday, May 9, 2017 10:36 PM To: Renee Basel; Rita Taylor Subject: Public Record Request - O'Hare email address in record during April 2017 - CLARIFICATION Dear Rene, Thank you for your prompt reply to my public record request of May 5, 2017 which you have labeled GS #2541 (O'Hare email address in record during April 2017). In your email reply you state, "The Town understands your request to be seeking e-mails sent to or received by Town Employees between April], 2017 and Apri130, 2017 that contained the text of your e-mail address "chrisohareeulfstream(agmail.com " in the body portion of the record but not from, to or copied to you or any of your agents or attorneys. " Your stated understanding is mostly accurate. To be more precise, I asked to inspect all "public records" as that term is defined by 4119.011(12) Florida Statutes to wit: all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency. I am not searching for a particular public record. Rather I wish to inspect all public records that are responsive to my request. In order to minimize the amount of time you may need to find this record I offer the following limiting characteristics of any responsive record and I ask that you don't spend any time searching for, or producing, records outside these parameters or without these characteristics: 1. The record(s) contain the phrase ch risoharegulfstream ccD.gmail.com in any form i.e., bold, not bold; any color, blue, black, etc; underlined or not underlined; any typeface; any size, italic or not italic. 2. The record(s) were sent from, or received by, a Town employee between April 1, 2017 and April 30, 2017 3. The record(s) are not legal pleadings, depositions, motions, orders or any other records of court documents that were filed by any Plaintiff or Defendant attorney (I already have access to these records through the courts electronic portal. 4. The record(s) are any communications that contain, reference or discuss, within the record, the phrase and/or email address chrisohareaulfstreamlaDgmail.com. 5. The record(s) are not addressed to, addressed from, or copied to, the email account: chrisoharegulfstrearriRgmail.com. It is my understanding that you now have a sophisticated software program that I expect has a search function that I am hoping will automatically produce responsive public record(s) simply by you entering the phrase chrisoharegulfstreamCilgmail.com in the search box and hitting enter. If that is not the case please quote me your most accurate estimate to find any responsive records. Again, Thank you for your continued assistance and cooperation. Best regards, Chris O'Hare On Fri, May 5, 2017 at 1:47 PM, Chris O'Hare <chrisohareeulfstreamaa gmail.com> wrote: Dear Custodian of Records, I am writing you to request to inspect public records in your custody. I ask you to take note of §119.07(1)(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by §119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by §119.070 )(f) of the Florida Statutes. If the public records being sought are maintained by your agency or contractors for your agency, in an electronic format please produce the records in the original electronic format in which they were created or received. See §119.01(2)(f) Florida Statutes. I ask that you provide only those records for inspection that do not require extensive use of information technologies or extensive staff time or both in excess of 15 minutes. Please also take note of §119.07(4)(a)3.(d) Florida Statues and if you anticipate that any records exist, the production for inspection of which will require extensive use of information technologies or extensive staff time or both in excess of 15 minutes, then please provide those records that can be produced within the first 15 minutes and advise me of the cost you anticipate to be incurred by your agency for the remaining records prior to incurring this cost. Please do not incur any costs on my behalf without first obtaining my written authorization to proceed. I make this request pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119 of the Florida Statutes. I hereby reserve all rights granted to me under the Florida Constitution and Florida Statutes. I use the phrase "public records" with the same intended meaning as it is defined by &119.011(12) Florida Statutes to wit: all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency. I want to inspect any public records, which your agency has created or received last month that references the text (which is also my email address) of chrisoharegulfstream(@gmail.com in the body of the record and which record was not sent to, or copied to, chrisoharequlfstream(,5gmail.com. To be more precise, I am asking to inspect any public record which was created or received by your agency during the time period from April 1, 2017 to April 30, 2017 that contains the text chrisoharequlfstream(cDgmail.com in the body portion of the record but not in any address portion of the record. I hope the description of the record I want to inspect is sufficiently clear, however if you do not understand any part of this request or if you need clarification about this request, notify me as soon as possible so I may further describe or clarify this request. All responses to this public records request should be made in writing to the following email address: chrisoharequlfstreamna.gmail.com Thank you for your continued assistance and cooperation. Chris O'Hare