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Home My Public Portal AboutClk_thomas hutton setp 2013 (2)a THOMAS HUTTON 50 PARK OF COMMERCE WAY I POST OFFICE BOX 2727 SAVANNAH, GA 31402-2727 I 912.234.5300 WWW.THOMASANDH UTTON.COM September 3, 2013 Ms. Diane Schleicher City of Tybee Island 403 Butler Avenue Tybee Island, GA 31328 Re: Water System Improvements City of Tybee Island, Georgia Letter Agreement for Services Additional Services for Lift Station #6 Force Main Replacement Dear Ms. Schleicher: Pursuant to our discussion at the August 8th Infrastructure Committee meeting, you requested Thomas & Hutton perform the following scope changes, which were not included in our original contract: Design, permitting, bid and construction phase services for Lift Station #6 force main replacement. The project will consist of approximately 5,800 linear feet of 12-inch C-900 PVC force main and appurtenances, connecting to the existing force main in front of Lift Station #6 from Jones Avenue, along Solomon's Avenue, and Polk Street to the existing force main at the entrance to the wastewater treatment facility. A jack and bore cased crossing of US Hwy 80 and permitting through the Georgia Department of Transportation will be required. A directional drill of the section of Solomon Avenue where construction will be within the 25' marshland protection zone will also be included. The Engineer will utilize a previously completed topographic survey furnished by the City. The force main plans and specifications will be incorporated info the proposed water system improvement project currently under design and the project will be bid as a single project. In order to provide the additional scope of work specified, we request a modification of our contract. Our fee to perform the described scope is as follows: Fee or Time & Phase Fee Structure Expense Budget General Consulting/ GEFA Application: 1-4e. $ 5,000.00 Design: Lump Sum $ 12,000.00 Permit: Lump Sum $ 7,500.00 Bid: Lump Sum $ 2,500.00 Construction: Lump Sum $ 14,000.00 Post-Construction: Lump Sum $ 4,000.00 Additioral Services: Time & Expense-See Consulting Services Rate Sheet / Owner's Initials a-1,4 Consultant's Initials CHARLESTON, SC I MYRTLE BEACH, SC I WILMINGTON, NC I BRUNSWICK, GA Ms. Diane Schleicher City of Tybee Island Letter Agreement for Services September 3, 2013 Page Two If acceptable, please indicate your authorization to proceed with this additional work by signing and initialing where designated below and returning a copy to us for our files. This proposal will be open for acceptance until October 31, 2013, unless changed by us in writing. Please note that no work will be performed without prior written authorization to proceed. This extra work is subject to the terms and conditions of the contract executed for this project dated June 10, 2013 This proposal between the City of Tybee Island (Owner), and Thomas & Hutton Engineering Co. ("Consultant" or "Engineer"), consisting of the Consulting Services on a Time & Expense Basis Rate Sheet and Exhibit "A," represent the entire understanding between you and us with respect to the scope change. This agreement may only be modified in writing if signed by both of us. We appreciate this opportunity to be of service to you on this project. Should you have any questions or need further information, please do not hesitate to call on us. Very truly yours, THOMAS & HUTTON ENGINEERING CO. By James J. 'Collins, P.E. RegionbUirector By -,L A. Christopher Stovall, P.E. Principal/Project Manager JJC,ACS/kts Enclosures: Exhibit "A" Additional Services of Consultant Consulting Services Rate Sheet ACCEPTED: e, --- 2013 Allebikt Arc`amiC0 A W t' l ez.) E8 1 \ s TITLE Owner's Initials Consultant's Initials EXHIBIT"A"TO LETTER AGREEMENT FOR SERVICES BETWEEN THOMAS& HUTTON ENGINEERING CO.(CONSULTANT)AND THE CITY OF TYBEE ISLAND(OWNER) ADDITIONAL SERVICES LIFT STATION#6 SEPTEMBER 3,2013 EXHIBIT "A" ADDITIONAL SERVICES OF CONSULTANT If authorized by Owner in writing, Consultant shall furnish or obtain from others, Additional Services of the following types that are not considered normal or customary Basic Services. 1. Revising previously fully approved and accepted studies (by regulatory agencies), reports, design documents or Contract Documents when such revisions are due to causes beyond Consultant's control. 2. Furnish the services of special consultant for other than the civil or structural engineering defined in the scope of services. Special services such as mechanical or electrical engineering, geotechnical exploration, underwater investigation, laboratory testing and inspections of samples, materials, and equipment. 3. Preparing to serve or serving as a consultant or witness for Owner in any litigation, public hearing or other legal or administrative proceeding involving the project. 4. Services after completion of the Construction Phase, such as inspections during any equipment, material, or construction guarantee period and reporting observed discrepancies under guarantees called for in any contract for the project. 5. If requested by Owner and agreed to in writing, a Resident Project Representative will be furnished and will act as directed by Consultant in order to assist in observing performance of the work of Contractor(s). Through more extensive on-site observations of the work in progress by the Resident Project Representative, Consultant shall endeavor to provide further protection for the Owner against defects and deficiencies in the work of Contractor(s). 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