HomeMy Public PortalAboutThomas & Hutton Lift Stn 6 W1
50 PARK OF COMMERCE WAY I POST OFFICE BOX 2727
SAVANNAH, GA 31402-2727 I 912 234 5300
WWW.THOMASANDHUTTON.COM
September 3, 2013
Ms. Diane Schleicher
City of Tybee Island
403 Butler Avenue
Tybee Island, GA 31328
Re: Water System Improvements
City of Tybee Island, Georgia
Letter Agreement for Services
Additional Services for Lift Station #6
Force Main Replacement
Dear Ms. Schleicher:
Pursuant to our discussion at the August 8th Infrastructure Committee meeting, you requested
Thomas & Hutton perform the following scope changes, which were not included in our original
contract: Design, permitting, bid and construction phase services for Lift Station #6 force main
replacement.
The project will consist of approximately 5,800 linear feet of 12-inch C-900 PVC force main and
appurtenances, connecting to the existing force main in front of Lift Station #6 from Jones Avenue,
along Solomon's Avenue, and Polk Street to the existing force main at the entrance to the wastewater
treatment facility. A jack and bore cased crossing of US Hwy 80 and permitting through the Georgia
Department of Transportation will be required. A directional drill of the section of Solomon Avenue
where construction will be within the 25' marshland protection zone will also be included.The Engineer
will utilize a previously completed topographic survey furnished by the City. The force main plans and
specifications will be incorporated into the proposed water system improvement project currently
under design and the project will be bid as a single project.
In order to provide the additional scope of work specified, we request a modification of our
contract. Our fee to perform the described scope is as follows:
Fee or Time &
Phase Fee Structure Expense Budget,
General Consulting/
GEFA Application: = "r4F $ 5,000.00
Design: Lump Sum $ 12,000.00
Permit: Lump Sum $ 7,500.00
Bid: Lump Sum $ 2,500.00
Construction: Lump Sum $ 14,000.00
Post-Construction: Lump Sum $ 4,000.00
Additi I Services: Time & Expense-See Consulting Services Rate Sheet
_Owner's Initials
Consultant's Initials
CHARLESTON, SC i MYRTLE BEACH, SC I WILMINGTON, NC I BRUNSWICK, GA
Ms. Diane Schleicher
City of Tybee Island
Letter Agreement for Services
September 3, 2013
Page Two
If acceptable, please indicate your authorization to proceed with this additional work by
signing and initialing where designated below and returning a copy to us for our files. This proposal will
be open for acceptance until October 31, 2013, unless changed by us in writing. Please note that no
work will be performed without prior written authorization to proceed. This extra work is subject to the
terms and conditions of the contract executed for this project dated June 10, 2013
This proposal between the City of Tybee Island (Owner), and Thomas & Hutton Engineering Co.
("Consultant" or "Engineer"), consisting of the Consulting Services on a Time & Expense Basis Rate
Sheet and Exhibit "A," represent the entire understanding between you and us with respect to the
scope change. This agreement may only be modified in writing if signed by both of us.
We appreciate this opportunity to be of service to you on this project. Should you have any
questions or need further information, please do not hesitate to call on us.
Very truly yours,
THOMAS & HUTTON ENGINFEING CO.
4
By _
'/ James J. ollins, P.E.
•
Region erector
By
A. Christopher Stovall, P.E.
Principal/Project Manager
JJC,ACS/kts
Enclosures: Exhibit "A" Additional Services of Consultant
Consulting Services Rate Sheet
ACCEPTED: e sue+ • 2013 U
11� ' E A ass c-�rd,
TITLE
Owner's Initials
Consultant's Initials
EXHIBIT"A"TO LETTER AGREEMENT FOR SERVICES
BETWEEN THOMAS&HUTTON ENGINEERING CO.(CONSULTANT)AND
THE CITY Of TYBEE ISLAND(OWNER)
ADDITIONAL SERVICES LIFT STATION#6 SEPTEMBER 3,2013
EXHIBIT "A"
ADDITIONAL SERVICES OF CONSULTANT
If authorized by Owner in writing, Consultant shall furnish or obtain from other., Additional
Services of the following types that are not considered normal or customary Basic Services.
1. Revising previously fully approved and accepted studies (by regulato agencies),
reports, design documents or Contract Documents when such revisions are due to
causes beyond Consultant's control.
2. Furnish the services of special consultant for other than the civil or structural engineering
defined in the scope of services. Special services such as mechanical or electrical
engineering, geotechnical exploration, underwater investigation, laboratory testing
and inspections of samples, materials, and equipment.
3. Preparing to serve or serving as a consultant or witness for Owner in any litigation, public
hearing or other legal or administrative proceeding involving the project.
4. Services after completion of the Construction Phase, such as inspections during any
equipment, material, or construction guarantee period and reporting observed
discrepancies under guarantees called for in any contract for the project.
5. If requested by Owner and agreed to in writing, a Resident Project Representative will
be furnished and will act as directed by Consultant in order to assist in observing
performance of the work of Contractor(s). Through more extensive on-site observations
of the work in progress by the Resident Project Representative, Consultant shall
endeavor to provide further protection for the Owner against defects and deficiencies
in the work of Contractor(s). However, the furnishing of such representation will not
make Consultant responsible for construction means, methods, techniques, sequences,
procedures or for safety precautions or programs, or for Contractor(s), failure to perform
their work in accordance with the Contract Documents.
°
Owner's Initials
Consultant's Initials
air THOMAS H U T T Consulting Services �� Hme end E pence �,�7 0s
1 I,.
o February 1,2013
cThomas&Hutton provides services on a time and expense basis as follows:
E, u 1.This basis includes allowance for direct salary expenses and for direct non-salary expenses. It also provides for services we may subcontract to others.
c
y r; 2.Direct salary expenses are generally based upon our payroll costs. The payroll costs include the cost of salaries and wages(including sick leave,vacation,and holiday pay)for time directly
PI chargeable to the project; plus unemployment, excise, payroll taxes, and contributions for social security, employment compensation insurance, retirement benefits, and medical and
_�,' v' insurance benefits.
m
in The current hourly rate charges for each skill position for 2013 are as follows:
Hourly Engineer Survey Landscape GIS Quality Control Business/
Rate 1 y [ Administrative
$200.00 I Consultant I Consultant I Consultant ( Consultant I Consultant
Senior Manager E
$ 180.00 Senior Manager Senior Manager Senior M
Survey Party(3 Men) g ( eor anager ( Senior Manager Senior Manager
$ 175.00 Project Manager V Survey Manager V I )
Project Engineer V Project Surveyor V Landscape Architect V GIS Manager V
Project Manager IV S M IV
$ 150.00 Survey Landscape Architect IV GIS Manager IV Software/Computer Consultant IV
Project Engineer IV Project Surveyor IV
$ 140.00 Project Manager 111 Survey Manager III Landscape Architect III GIS Manager III Software/Computer Consultant III
Project Engineer III Project Surveyor III P
$120.00 Project Manager II Survey Manager II Landscape Architect II GIS Manager II Construction Administrator II Software/Computer Consultant II
Project Engineer II Project Surveyor II
$ 115.00 Project Manager I Survey Manager I Landscape Architect I GIS Manager I Construction Administrator I Software/Computer Consultant I
Project Engineer I Project Surveyor I
Designer IV Staff Surveyor IV
$ 110.00 Engineering Technician IV Survey Field Supervisor Landscape Designer IV GIS Analyst IV Field Representative V
Survey Party(2-Men)
Designer III
$ 100.00 Staff Surveyor III Landscape Designer III GIS Analyst III Field Representative IV
Engineering Technician III
$ 90 00 Designer II Staff Surveyor II Landscape Designer II GIS Analyst II Field Representative III
Engineering Technician II
$ 85.00 Designer I ( Survey Party(1-Man) Landscape Designer I GIS Analyst I Field Representative II Permit Coordinator II,Admin IV
Engineering Technician i Staff Surveyor I
$ 80.00 CADD Technician III I Survey Technician III Landscape Technician III GIS Technician III I Permit Coordinator I
$ 75.00 CADD Technician II I Survey Technician II Landscape Technician II GIS Technician II I I I
' $ 70.00 CADD Technician I I Survey Technician I Landscape Technician I GIS Technician I Admin III
$ 65.00 I I Field Representative I Admin II
S 60.00 I I Admin i
1 $335.00 I Expert Witness I
3.When warranted,overtime will be charged for any non-salary employees. Overtime hours will be billed at 1-1/2 times the individuals charge rate.
4. Direct non-salary(reimbursable)expenses,including printing, reproduction,air travel,lodging,and meals are billed at cost. Travel in company or private vehicles will be billed at$0.615 per
mile and may be revised based on fuel pricing. Outside consultant fees will be billed at 1.15 times the cost.
5.All rates and charges are effective through January 1,2013,including printing, reproductions,materials,and travel and are subject to change at that time. New rates and costs will become
immediately effective to contracts in effect at the time of rate changes.
6. Boats with a length of 17 feet and greater shall be billed at a rate of$160 per day. Boats with a length less than 17 feet shall be billed at a rate of$90 per day.
iAVANNAH. GA I CHARLESTON. Se { (v' YRTLE BEACH, SC I WILMINGTON. NC I BRUNSWICK. GA I WWW.THOMASANDHUITON.COM