HomeMy Public PortalAbout006 - Janitorial Svc Street DeptJANITORIAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into this r
between the City of Richmond, Indiana, a municipal corporatf acting by nd tluou4hb sand
of Public Works and Safety (hereinafter referred to as the "Cmes g Board
and
d/b/a J.R. Janitorial and Maintenance, 5072 North Philomath Road, B ownsville, IndRutiBlevins
ana 47325
(hereinafter referred to as the "Contractor").
SECTION I. STATEMENT AND SUBJECT OF WORK
City hereby retains Contractor to provide janitorial services at the facilities occupied by the
Richmond Street Department during the calendar year 2004.
A Request for quotes has been made available for inspection by Contractor, is on file in the office
of the Richmond Street Department, and is hereby incorporated by reference and made a part of
this Agreement. Contractor agrees to abide by the same.
The response of Contractor to said Request for Quotes is attached hereto as Exhibit A, which
Exhibit is dated November 24, 2003, consists of two 2
reference and made a part of this Agreement. Contractor hall,provide ll janitoriagesand is hereby al servi eorateds listed
on "Exhibit A."
Should any provisions, terms, or conditions contained in any of the documents attached hereto as
Exhibits, or in any of the documents incorporated by reference herein, conflict with any of the
provisions, terms, or conditions of this Agreement, this Agreement shall be controlling.
The Contractor shall furnish all labor, material, equipment, and services necessary for the proper
completion of all work specified.
No work shall commence until the City is in receipt of any required bonds and certificates of
insurance, and until a purchase order has been issued by the Purchasing Department.
SECTION U. STATUS OF CONTRACTOR
Contractor shall be deemed to be an independent contractor and is not an employee or agent of
of the work. ex
the City of Richmond. The Contractor shall provide, at its own pense, competent supervision
SECTION III. COMPENSATION
City shall pay Contractor a sum of not to exceed Four Thousand Nine Hundred Forty Dollars
($4,940.00) for the completion of all listed on Exhibit A.
SECTION IV. TERM OF AGREEMENT
This Agreement shall become effective when signed by all parties and shall continue in effect
until December 31, 2004.
Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in
part, for cause, at any time by giving at least five (5) working days written notice specifying the
effective date and the reasons for termination which shall include but not be limited to the
following:
Contract No. 6-2004
Page 1 of 5
a. failure, for any reason of the Contractor to fulfill in a timely manner
its obligations under this Agreement;
b. submission of a report, other work product, or advice, whether oral or written, by the
Contractor to the City that is incorrect, incomplete, or does not meet reasonable
professional standards in any material respect;
c. ineffective or improper use of funds provided under this Agreement;
d. suspension or termination of the grant funding to the City under which this Agreement
is made; or
e. unavailability of sufficient funds to make payment on this Agreement.
In the event of such termination, the City shall be required to make payment for all work
performed prior to the date this Agreement is terminated, but shall be relieved of any other
responsibility herein.
This Agreement may also be terminated by either the City or the Contractor, in whole or in part,
by mutual Agreement setting forth the reasons for such termination, the effective date, and in the
case of partial termination, the portion to be terminated.
SECTION V. INDEMNIFICATION AND INSURANCE
Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to
person or property or any other claims which may arise from the Contractor's conduct or
performance of this Agreement, either intentionally or negligently; provided, however, that
nothing contained in this Agreement shall be construed as rendering the Contractor liable for acts
of the City, its officers, agents, or employees. Contractor shall as a prerequisite to this
Agreement, purchase and thereafter maintain such insurance as will protect it from the claims set
forth below which may arise out of or result from the Contractor's operations under this
Agreement, whether such operations by the Contractor or by any sub -contractors or by anyone
directly or indirectly employed by any of them, or by anyone for whose acts the Contractor may
be held responsible.
A.
P
C
Q
Coverage Limits
Worker's Compensation & Statutory
Disability Requirements
Employer's Liability $100,000
Comprehensive General Liability
Section 1. Bodily Injury $300,000 each occurrence
$300,000 aggregate
Section 2. Property Damage $100,000 each occurrence
Comprehensive Auto Liability
Section 1. Bodily Injury $300,000 each person
$300,000 each occurrence
Section 2. Property Damage $100,000 each occurrence
Page 2 of 5
E. Comprehensive Umbrella Liability $1,000,000 each occurrence
$1,000,000 each aggregate
SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW
Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and shall,
before commencing work under this Agreement, provide the City a certificate of insurance, or a
certificate from the industrial board showing that the Contractor has complied with Indiana Code
Sections 22-3-2-5, 22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and therefore
subject to another state's worker's compensation law, Contractor may choose to comply with all
provisions of its home state's worker's compensation law and provide the City proof of such
compliance in lieu of complying with the provisions of the Indiana Worker's Compensation Law.
SECTION VII. PROHIBITION AGAINST DISCRIMINATION
A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub -contractor, or any person acting
on behalf of Contractor or any sub -contractor shall not discriminate against any employee
or applicant for employment to be employed in the performance of this Agreement, with
respect to hire, tenure, terms, conditions or privileges of employment or any matter
directly or indirectly related to employment, because of race, religion, color, sex,
disability, national origin, or ancestry.
B. Pursuant to Indiana Code 5-16-6-1, the Contractor agrees:
That in the hiring of employees for the performance of work under this
Agreement of any subcontract hereunder, Contractor, any subcontractor, or any
person acting on behalf of Contractor or any sub -contractor, shall not
discriminate by reason of race, religion, color, sex, national origin or ancestry
against any citizen of the State of Indiana who is qualified and available to
perform the work to which the employment relates;
2. That Contractor, any sub -contractor, or any person action on behalf of Contractor
or any sub -contractor shall in no manner discriminate against or intimidate any
employee hired for the performance of work under this Agreement on account of
race, religion, color, sex, national origin or ancestry;
3. That there may be deducted from the amount payable to Contractor by the City
under this Agreement, a penalty of five dollars ($5.00) for each person for each
calendar day during which such person was discriminated against or intimidated
in violation of the provisions of the Agreement; and
4. That this Agreement may be canceled or terminated by the City and all money
due or to become due hereunder may be forfeited, for a second or any subsequent
violation of the terms or conditions of this section of the Agreement.
C. Violation of the terms or conditions of this Agreement relating to discrimination or
intimidation shall be considered a material breach of this Agreement.
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SECTION VIII. RELEASE OF LIABILITY
Contractor hereby agrees to release and hold harmless the City and all officers, employees, or
agents of the same from all liability which may arise in the course of Contractor's performance of
its obligations pursuant to this Agreement.
SECTION IX. MISCELLANEOUS
This Agreement is personal to the parties hereto and neither party
its rights or obligations hereunder without the prior written conof the othemay assignr or
arty. Ae any of
delegation or assignment, without the prior written consent of the otherparty,pAny such
shall be null and
void. This Agreement shall be controlled by and interpreted according to Indiana law and shall
be binding upon the parties, their successors and assigns. Agreement between the parties, although it may be altered orlamended nn whole odocumet n nthe parentire
t at an
time by filing with the Agreement a written instrument setting forth such changes signed
parties. By executing this Agreement the parties agree that this document supersedes an Y
previous discussion, negotiation, or conversation relating to the subject g finedY
e both
matt J er contained herein.
This Agreement may be simultaneously executed in several counterparts, each of which shall be
an original and all of which shall constitute but one and the same instrument.
The parties hereto submit to jurisdiction of the courts of Wayne
County, Indiana, and any suit
arising out of this Contract must be filed in said courts. The parties specifically agree that no
arbitration or mediation shall be required prior to the commencement of legal Proceedings in said
Courts. By executing this Agreement, Contractor is estopped from bringing suit or any other
action in any alternative forum, venue, or in front of any other tribunal, court, or administrative
body other than the Circuit or Superior Courts of Wayne County
Contractor may have to bring such suit in front of other tribunals, or in otherg nues.s of any right
Any person executing this Contract in a representative capacity hereby warrants that he/she has
been duly authorized by his or her principal to execute this Contract.
In the event of any breach of this Agreement by Contractor, and in addition to any other damages
or remedies, Contractor shall be liable for all costs incurred by City inits efforts to enforce this
Agreement, including but not limited to, City's reasonable attorneys fees.
In the event that an ambiguity, question of intent, or a need for interpretation of this A eement
arises, this Agreement shall be construed as if drafted jointly by the parties, and no pretum tion
or burden of proof shall arise favoring or disfavoring any party by virtue of the author pt an
of the provisions of this Agreement. p y
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IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of
the day and year first written above, although signatures may be affixed on different dates.
„CIIY„
THE CITY OF RICHMOND,
INDIANA by and through its
Board of Public Works and Safety
By. k-
Robert B. Goodwin
Date:
APPR
Date:
OVED:
Sarah L. Hutto ayor
"CONTRACTOR"
JAMES BLEVINS AND RUTH BLEVINS
d/b/a/
J.R. Janitorial and Maintenance
!'
Ruth Blevins
Date:
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J.R. JANITORIAL & MAINTENANCE
JOB DESCRIPTION
RICHMOND STREET DEPARTMENT
November 24, 2003
WEEKLY (W) SEMI -WEEKLY (SW) MONTHLY (M) NIGHTLY (N)
FRONT ENTRANCE & LOBBY AREA
l . All floors will be sweep & mop, & sweeper ran over black mats. (N)
2. Door glass (both sets) will be clean good inside & out. (W)
3. Door glass will be spot check and clean. (N)
4. Window ledges will be clean. (W)
5. Sweep down cob -webs. (W)
6. To clean & dust all pictures, clocks, & wall plaques hanging on walls. (W)
7. To dust & clean all furniture including legs on chairs. (N)
OFFICES, CLASSROOM, & CONFERENCE ROOM.
1. To empty all trash, put clean liner in, spot check & clean container. (N)
2. To sweep & mop all floors. (N)
3. To run sweeper over entire area including black mats. (N)
4. To sweep down cob webs. (W)
5. To dust blinds. (SW)
6. To dust and clean all window seals/ledges, & what -knots. (N)
7. To dust & clean all office furniture's, & office machines. (N)
8. To dust & clean all tape holders, staple holders, black stackers, paper punchers, (W)
9. To sanitize & clean all telephone and water fountains. (N)
10. To dust & clean all pictures, clocks, plaques, and what -knots on desks & walls. (W)
11. To dust & clean all light switch plates & plug plates. (W)
12. To dust & clean all doors, frames & hinges. (W)
13. Both 11 & 12 are to be spot check and clean. (N)
14. To dust & clean all floor trim that we can get to. (W)
15. To dust & clean all tops, fronts of filing cabinets & bookshelves. (W)
16. To dust & clean all computer screens & to pick up keyboard & dust under. (N)
17. To spot check & clean all walls. (W)
�-;' dHIB''IT A PAGE I Obi -
J.R. JANITORIAL & MAINTENANCE
JOB DESCRIPTION
RICHMOND STREET DEPARTMENT
NOVEMBER 24, 2003
BATHROOMS
1. To empty all trash and put clean liner in. (N)
2. To sweep & mop all floors. (N)
3. To sweep down all cob webs. (W)
4. To clean all light switch plates and plug plates. (W)
5. To clean all doors, frames, & hinges. (W)
6. To sanitize & clean all toilets, urinals, sinks, mirrors, paper towel holders, toilet
paper holders, soap containers, & counter tops. (N)
7. To clean & sanitize all partitions doors, side panels, & hinges in between partition. (W)
8. To spot check & clean partitions. (N)
9. To spot check & clean walls around urinals, toilets, sinks, & underneath paper towels holders. (N)
10. To refilled all toilet paper, paper towels, and soap.
FLOOR WORK
1. All floors will be spray wax & buff once a month.
2. All floors will be strip & wax once a year.
This will be a two night a week cleaning. We will do this Monday night and Thursday night.
We will furnish all chemicals and equipment to do the job. You, the customer, will furnish all toilet,
paper, paper towels, soap, and liners.
JOB QUOTE ------ $ 95.00 EVERY WEEK OR $380.00 EVERY FOUR WEEKS, YEARLY 4940.00
There is 13 pay periods in a year time. There is some months that has five weeks in it.
THANK -YOU,
J.R. JANITORIAL & MAINTENANCE, RUTH BLEVINS
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