HomeMy Public PortalAbout01A January 13, 2015 Study SessionTOWN OF YARROW POINT
COUNCIL STUDY SESSION NO.8 MEETING MINUTES
January 13, 2015
6:00 PM
The following is a summary of action during the proceedings and is not a verbatim transcript.
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Mayor Dicker Cahill called the meeting to order at 6:06 PM.
PRESENT:
Mayor: Dicker Cahill
Councilmembers: Steve Bush
Mary Elmore
Andy V alaas
Carl Scandella
Bruce Jones - Excused
Staff: Anastasiya Warhol — Town Clerk -Treasurer
Stacia Schroeder — Town Engineer
Mona Green — Town Planner
Wayne Stewart — Town Attorney
Guests: John McGlenn — Park Board Chairman
Carolyn Whittlesey — Park Board
Doug Waddell — Park Board
Kathy Smith — Park Board
Eric Lang — Town Resident, 9100 NE 47`}' Street
REGULAR BUSINESS:
SS 14-08 Utility Undergrounding and Pathway Extension
Engineer Stacia Schroeder introduced the agenda for the 8th official study session regarding
Utility Undergrounding and the Pathway Extension.
Eric Lang of 9100 NE 47th Street expressed concern regarding proposed changes to the ROW
area as part of the capital improvement project. Mr. Lang explained that his main concern is the
removal of the wild and organic tree -line which may result in the loss of screening surrounding
his property. Additionally, Mr. Lang is concerned that clearing the area will promote loitering.
Mr. Lang requested that the pathway not be widened and that the natural screening remains. To
clarify, Ms. Schroeder explained that the trees and landscaping is within the town's right of way.
Mr. Lang also stated that there is space on his private property to plant trees/shrubs for screening.
Landscape Architect
January 13, 2015 Council Study Session No. 8 1 of 3
The Landscape Architect (MacLeod Reckord) continues to work on the plan and is set to have
60% of the design completed by January 31 ". The Town will have a two -week period to review
the plan from February 1-15. Homeowners have been instructed to meet with Stacia Schroeder
during that time to discuss any further comments or concerns.
Regarding the landscaping of 91 st Avenue at 92"d Ave NE, Ms. Schroeder reiterated that the
Council has agreed to move forward with grass and low groundcover. The Park Board suggested
that an irrigation plan be added to the landscaping plan. While the Landscape Architect presented
some options for columnar trees as part of the landscaping, the Park Board requested more time
to discuss tree options.
Regarding the landscaping on NE 471h, in front of 9100 NE 47,th and around the bend in front of
4664 95d' Ave NE, the Council and Park Board agreed to plant grass and low groundcover. Park
Board has flexibility to propose other landscape in the future.
Underground Conversion Update
Regarding Utility Purveyors, Comcast and Century Link have yet to submit preliminary designs.
Pathway Surfacing
At the previous meeting, the Council discussed the following materials.
1. ELIMINATED: I/4" Minus Compacted Crushed Rock — $3.75/sf, Staff receiving
negative feedback from Park Board and residents regarding the material.
2. ELIMINATED: Resin XL — $11.50/sf, little confidence that material will match
existing pathway, or be installed appropriately.
3. ELIMINATED: Exposed Aggregate Concrete - $11.50/sf, better alternative found.
4. ELIMINATED: Pavers/Bricks — $16.50/sf, costly, better alternative found.
5. CONSIDERING: Pervious Concrete — $11.50/sf
6. CONSIDERING: Pervious Asphalt- $11.50/sf
After further review, the Council decided to delegate discussion on pathway material to the Park
Board. The Park Board agreed to offer a pathway material recommendation for the Council's
February 1 Oth meeting. Engineer Stacia Schroeder committed to attending the next Park Board
meeting to aid in discussion.
Funding
Clerk -Treasurer Warhol reported that Cashmere Bank and Banner Bank have submitted
proposals for a low interest loan. Compared to one another, the proposals are similar. Bond
Counsel Nancy Naraas, along with Town Staff, will submit a recommendation for approval of
the favorable loan option at the February Council meeting.
Budget
The most current budget reflects a project grand total of $959,095 which includes a 20%
contingency. Of that amount, $45,726 has been spent. Phase I of the project is complete. Phase II
and III are only partially completed; the Town is still waiting on preliminary designs from
purveyors. Construction (Phase V) will likely begin in July 2015.
Community Outreach
Communication is ongoing.
January 13, 2015 Council Study Session No. 8 2 of 3
Town Entry
Mayor Cahill explained that the Town continues to work with Paul and Sara Schmidt
(homeowners of 9220 NE Points Drive) to create a town entry space that allows for foot traffic.
This will require building retaining walls.
Next Meeting
Mayor Cahill explained that the Park Board has been asked to discuss the following items at their
upcoming meeting:
- 92nd Avenue Pathway Material
- Tree Options for Landscaping
- Town Entry Landscaping
Park Board Chairman John McGlenn agreed to discuss the items above and report back to
Council at the February 1 O'h Study Session.
ADJOURNMENT:
The meeting was adjourned at 7:18 pm. o PO
APPROVED: �'� Rp o R9
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Dicker Cahill, Mayor
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Anastasiya W 1
1, Clerk -Treasurer
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