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Home My Public Portal About5 12 2017 MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN OCOMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, MAY 12, 2017 AT 9:00 A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Morgan called the meeting to order at 9:00 A.M. II. Pledge of Allegiance. O The Mayor led the Pledge of Allegiance. III. Roll Call. Present and Scott W. Morgan Mayor Participating: Thomas M. Stanley Vice Mayor Paul A. Lyons, Jr. Commissioner Joan K. Orthwein Commissioner Donna S. White Commissioner Also Present & Gregory Dunham Town Manager Participating: John Randolph Town Attorney Edward Nazzaro Staff Attorney Edward Allen Police Chief Rita Taylor Town Clerk IV. Minutes. A. Regular Meeting of April 17, 2017 GB. Special Meeting #1 of April 17, 2017 C. Special Meeting #2 of April 17, 2017 Vice Mayor Stanley moved to approve the minutes of the Regular Meeting and of the two Special Meetings that were amended by the removal of the name of Joanne O'Connor as being an attendee. The motion was seconded by Commissioner White with all voting AYE. V. Additions, withdrawals, deferrals, arrangement of agenda items. A. Consideration of Settlement In Relation To O'Hare Public Record's Cases. Mayor Morgan withdrew this item from the agenda. VI. Announcements. A. Regular Meetings and Public Hearings 1. June 9, 2017 @ 9:00 A.M. 2. July 14, 2017 @ 9:00 A.M. 3. August 11, 2017 @ 9:00 A.M. C 4. September 8, 2017 @ 9:00 A.M. 5. October 13, 2017 @ 9:00 A.M. These dates were so noted. VII. Communication from the Public (3 min. maximum) Anthony Graziano thanked Mayor Morgan and Chet Snavely of the Place Au Soleil Homeowners Association for the work they did with regard Oto the Gunther -Volvo property. He went on to thank Town Manager Dunham and Chief Allen for the work they are doing to keep the contractors on the undergrounding under control. Town Co=ission Regular Meeting & Public Hearing May 12, 2017 @ 9:00 A.M. Robert Ganger expressed appreciation for all the Commission is going Othrough with the undergrounding project. He congratulated the Town for their win of the Public Records Suite that was detailed in a recent news article. The Mayor reminded that it was Bob Ganger that led the way to get a change in the State Law through the legislature. VIII. Reports. G A. Update -Boynton Devel. Impact on Island -FL Coalition Preserv. Kristine De Haseth, Executive Director of the Florida Coalition for Preservation, presented the annual recap of their activities and expressed great concern over the zoning changes that have taken place in Boynton Beach, especially on all four corners at Federal Highway and Woolbright Road and Federal Highway and Ocean Avenue. She pointed out that this will greatly impact both bridges and emergency vehicles from Boynton. She encouraged keeping the Boynton Coalition united and active, independent professional traffic and parking studies in affected areas and continuing to explore the possibility of locating a fire/EMC station on the barrier island. B. Utility Undergrounding-Danny Brannon (Engineer) Mayor Morgan, in the absence of Mr. Brannon advised the work is moving along at a rapid pace even though there have been several water line breaks this past week. O C. Town Manager Mr. Dunham reminded that our Code permits work to be done on Saturdays from May 1, to November 30 and that this also allows the underground contractors to work on Saturdays. He further advised that the Town now has new door hangers to better advise those affected by the breaks and have also, on one occasion, used the robo phone calls through the County Emergency Operations Center to inform citizens. D. Architectural Review & Planning Board 1. Meeting Dates a. May 22, 2017 @ 8:30 A.M. b. June 22, 2017 @ 8:30 A.M. c. July 27, 2017 @ 8:30 A.M. d. No August Meeting e. September 28, 2017 @ 8:30 A.M. f. October 26, 2017 @ 8:30 A.M. g. November to be determined E. Finance Director O 1. Financial Report for April 2017 There were no questions and Mayor Morgan accepted the report as submitted. F. Police Chief 1. Activity for April 2017 Chief Allen asked that the report be accepted as submitted and reported that 5 of his officers recently attended mental health assistance training at Delray Beach along with the Delray Officers. This is to instruct the officers in how to determine if the subject has a �J mental health problem as opposed to a drug issue or something similar. 2 Town Commission Regular Meeting & Public Hearing May 12, 2017 @ 9:00 A.M. OIX. Items for Commission Action. A. Resolution NO.17-04; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, NAMING AUTHORIZED SIGNATORIES FOR THE TOWN OF GULF STREAM BANK ACCOUNTS; AND PROVIDING FOR AN EFFECTIVE DATE. The Town Clerk read the Resolution, followed by a motion to approve Resolution No. 17-04 made by Commissioner Orthwein that was seconded by Vice Mayor Stanley with all voting AYE. B. Town Hall Addition-Review/Direction; Mark Marsh, Architect Mr. Marsh commended Ms. De Haseth for her report and he encouraged everyone to stay informed on this as he believed it will happen sooner than most think and will be disastrous. Mr. Marsh explained that he has been engaged to investigate enlarging the Town Hall to meet the demands brought about by the public records demands and the increase in personnel. He displayed drawings that show a 241x24' extension to the west side of the existing building that will provide an office and storage space for the Town Manager and the Staff Attorney. The Town Clerk will move into the Town Manager's office and the library will move into the current Town Clerk's Office and will include a conference area. He said that the main lobby will be used as a waiting area and the inner lobby will be the reception area as it now is with a larger desk. The Administrative Assistant will move into a portion of the current library and the building department will have the entire area across the front. Mayor Morgan commented that this is not only adding more space but will create a better use of space throughout, and that he liked the way the addition blends with the existing building. Commissioner Orthwein asked if the roofing materials would blend and Mr. Marsh said after the first 6 months it would be blended. Commissioner Lyons wanted to make certain that these improvements will fill the needs for the future as well and that the plans meet the Code. He was assured the plan is Code compliant and that it is not expected that additional staff will be needed. Commissioner White asked if it would be possible to add some room to the library/conference room from the reception area. Mr. Marsh said that Othey are trying to not move interior walls and he believed that with a change in furnishings, this would work. He further said that if this doesn't workout, it will not be difficult to expand into the reception area. The Town Clerk advised that the desk in the reception area is too small to accommodate the work that is planned for this area. It is expected that a much larger work area will be provided and the existing space O 3 Town Commission Regular Meeting & Public Hearing May 12, 2017 @ 9:00 A.M. will be reorganized. OVice Mayor Stanley pointed out that in most offices the reception area is much more open with perhaps an elevated counter. Mr. Marsh said that this is the security point for the office wing and that changes in the interior arrangement can be made as the project moves along, if that is the Commissions desire. He said the main purpose Otoday was to move forward with the addition to the building. Mayor Morgan reminded that this project requires a Level 2 Architectural/Site Plan Review and as such, the ARPB will be the final reviewing authority. He said that the Town Commission does not ordinarily see the Level 2 projects but that this is of such importance that the Commission should review it at this point. He asked for a motion to send this down to the ARPB for their review. Commissioner Orthwein moved that this application be sent down to the ARPB for their review and Vice Mayor Stanley seconded the motion with all voting AYE at the roll call. C. Items by Mayor & Commissioners. Commissioner White Thanked Mayor Morgan and the staff, as well as Chet Snavely and the Place Au Soleil residents, for all of their work with regard to the Gunther -Volvo project planned for construction next to Place Au Soleil. Mayor Morgan explained the impact of this project and advised that there had been an impasse in the negotiations, at which time they had reached out to Mr. Gunther. At that time, the impasse became breached and an acceptable agreement was arrived at. He said he will send a letter to the residents immediately that will spell out what those items are and that he thanks everyone who assisted in bringing this about. X. Adjournment. Mayor Morgan adjourned the meeting at approximately 9:50 A.M. Rita L. Taylor U C� Town Clerk N 4