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Home My Public Portal About02A February 10, 2015 Study SessionTOWN OF YARROW POINT COUNCIL STUDY SESSION NO.9 MEETING MINUTES February 10, 2015 6:02 PM The following is a summary of action during the proceedings and is not a verbatim transcript. Mayor Dicker Cahill called the meeting to order at 6:02 PM. Mayor: Dicker Cahill Councilrnernbers: Steve Bush Mary Elmore Andy Valaas Carl Scandella Bruce Jones Staff: Anastasiya Warhol — Town Clerk -Treasurer Staeia Schroeder — Town Engineer Wayne Stewart — Town Attorney Guests: Melvin Freeman — 4625 Yarrow Point Road John McGlenn - Park Board, 4000 94"' Ave NE Doug Waddell — Park Board, 9028 NE 41 st Street Scott Penner — 4201 92"d Ave NE Dan McDonald — 4650 92"d Ave NE Paul Schmidt — 9220 Points Drive NE Cheryl Pietromonaco — 3445 92"d Ave NE Joe & Lisa Robin — 4649 92"d Ave NE Connie Reckord — McCloud Reckord, Landscape Architects WIM SS 15-09 Utility Undergrounding and Pathway Extension Engineer Stacia Schroeder introduced the agenda for the 9tn Official Study session regarding Utility Undergrounding and the Pathway Extension. Unfortunately, the utility purveyors have been late in submitting preliminary designs. Consequently, 60% of the final design will likely be completed March of this year. Although the Town has been routinely communicating with the utility companies, there is little that can be done to expedite the process. The main focus of this evening's study session was to select a pathway material option. To that end, Connie Reckord, the Landscape Architect was present to answer any questions. February 10, 2015 Council Study Session No. 9 1 of 3 Landscape Architect Connie Reckord was present at the meeting to answer questions and discuss the proposal for additional services. Ms. Reckord explained that in addition to the various materials considered, there are other products such as soil binders which may be a viable option. Unfortunately, these unconventional options would require an annual reapplication. Pathway Surfacing Doug Waddell of the Park Board explained that while doing some research for the Park Board, he discovered that pervious material will require more maintenance. The porous nature of the pervious asphalt or concrete makes it more susceptible to becoming clogged with sediment and other debris. Consequently, it's likely to grow moss or lose its efficiency unless routinely cleaned or pressure washed. The Park Board considered aesthetics, maintenance, and the ease of repair/replacement of material when considering an option. Additionally, the Park Board agreed that they would like a recessed path, as opposed to a raised path. Finally, they would like a meandering path, rather than a straight one. The path should also be scored to prevent cracking. The Park Board has recommended that the Council install standard concrete with a broomed finish, colored to match the existing pathway. There was consensus by the Council to accept the recommendation of the Park Board to install standard concrete with a broomed finish and color it to match the existing pathway. The Council will look forward to more input from residents in upcoming meetings. Underground Conversion Update Regarding utility purveyors, Comcast and Century -Link have yet to submit preliminary designs. Funding Clerk -Treasurer Warhol reported that Bond Counsel Nancy Naraas along with Town Staff, are submitting a recommendation for approval of the favorable loan option with Banner Bank at the Council meeting following this Study Session. Budget _._..._. The most current budget reflects a project grand total of $969,095 which includes a 20% contingency. Of that amount, $57,056 has been spent. Phase I and II of the project are complete. The Town is still waiting on preliminary designs from purveyors. Construction (Phase V) will likely begin in July 2015. Community Outreach Communication is ongoing. Regarding an upcoming open house, the Council agreed that they would like to pursue the following methods to involve residents and prepare for a successful project: 1) Mail a colorful brochure outlining the basics of the project and asking for direct input. 2) Hold an open house once 60% of the design is complete. Provide color boards for future Town Hall use. 3) Direct Town Engineer to continue one-on-one meetings with residents directly affected by the CIP. February 10, 2015 Council Study Session No. 9 2 of 3 LandscUing around 9200 NE 47"' and 4664 95d' Ave NE The Town has agreed to move forward with grass and low groundcover in the area. Additionally, the Town will attempt to provide screening for 9200 NE 47tt' Street. Finally, an opportunity to underground an additional pole near 4650 92nd Ave NE has arisen. Ms. Schroeder explained that removing the pole at 92nd Ave and 47 h street will require the addition of a support pole at the west side of the driveway of 4664 95t" Ave NE. This addition to the project will cost approximately $17,000. Dan McDonald, owner of 4650 92"d Ave NE has offered to help cover the costs. The consensus of the Council was to move forward with removal of the extra pole contingent on the approval of the owners of 4664 95t" Ave NE. Next Meeting The next study session will take place on March 10, 2015. i 1 y�►1t#�� The meeting was adjourned at 7:05 pm. APPROVED:�,u., f << r Can Dicker Cahill, Mayor ATTEST: ,eGnastasiy4 Warl4l, Clerk-Treasur February 10, 2015 Council Study Session No. 9 3 of 3