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Home My Public Portal About1981-06-18 PERSONNEL BOARD AGENDA __ _ ,_ ��o � � - _wa _ .: � �`°'�. � � � � C��.�ti� N AGENDA . � I I � , REGUL�R MEETING OF THE PERSONNEL BOARD CITY OF LYNWOOD June 18, 1981 I ' �CALL TO GRDER Ro11 Call of Commissioners � Orris Johnson, Chairperscn ' Merl Felker ' Arnold Litke Frank xinze : Jo Evelyn Terrell II PLEDGE OF ALLEGIAN� III 9PPROV�L OF *SINUTLS �agular meeting of May 21, 1981 , � t IV • ' INFORI�IATION BULLETIN & DISCUSSION V STUDIES & REPORTS (1) Merged Eligibility Lists (2) Certification of Fire Engineer eligibility list (3) Certification of Equipment ' Afechanic eligibility Iist . ' . VI ADDITIONAL MATTERS � VZI ADJOURNASENT . .� � � . � REGULAR MEETING OF 'rF� PERSONP7EL B�ARD CITY OF LYNWOOD . May 21,�1981 The regular meeting of the Personnel Board of the City of Lynwood, Califomia was held on Thursday; T'1ay 21, 1981 at 5:30 p.m. in the Council Chambers at the City Ha11, 13330 Bullis Road, Lynwood, California. CALL TO ORDER . The meeting was called to order by Chairperson Johnson. Roll call was taken by Sandra CF,apek, Personnel Manager. All Commissioners were present. PLEDGE OF' ALLEGIANCE . The Pledge of Allegiance was led by Vice-Chairperson Felker. AYPROVAL OF MINUTES A correction was requested by,Commissioner Felker on page three, second paragraph of the April 16, 1981 minutes. :The sentence noted that Commissioner Felker said that the Board should have no authority over administrative matters, such as.wor- king conditions and,other employee relations matters. Commissioner Felker said he.didn't believe he had made such a statement and requested that the minates be corrected to state: �"Comnissioner Felker said that the Board should not hear � employee relations matters other than those matters which are the result of a disciplinary action and subsequent appeal to the Board." The motion was made and seconded to approve the minutes of the regular mee*_ing of April 16, 1981 with the noted correction, All in favor. Motion carried. - STUDIES AND REPORTS - Commissioners.were presented with a request from the Personnel Division to approve and recommend to the City'Council the renewal of the City's contract with the State Personnel Board, Cooperative Personnel Services Division foY a three year term to cover written examination services. The motion was made and seconded to approve the renewal of a three year contract with State Personnel Board. A11 in favor. Motion carried. The next item-on the agenda was the request to extend the Utility Maintenance Worker eligibility list,with permission to abolish after one month and to establish a new list. The motion was made and seconded to app�ove the extension of the Utility Maintenance 47orker eligibility list and permission to abolish after July 20, 1981 and direct recruitment to establish a ne�o eligibility list.. All in favor. Motion carried. - The Personnel Division requested that the Board certify the eligibility lists for- Account Clerk and Secretary as presented. Ntotion was made and seconded to approve . the Account C1erk eligibility 1ist. All in favor. Motion carried. . . . • : ' Page �k2 Motion was made to approve the Secretary eligibility list. At this ti.me, Ms. Chapek discussed with the Board the merging o€ eligibility lists. It was , noted by Ms. Chapek that on the Secretary eligibility list there were only ., three (3) candidates who successfully passed a11 portions of the examination 'in over.a 2-month recruitment�period_ Currently; the City has two (2) openings,, ,� for Secretaiy. Should another opening become available'within the there ,,.; . � • would only be one candidate remaining on the 1ist. Under the Ru1e of Three;. ' Departments fiava the right'to choose from Chree,(3) candidates: ' Instead:of , . abolishing the"eligibility list due to the lack of three candidates, the� mer- � ging of eligibility lists would allow the City to integrate the scores of qua- lified'.candidatea from both the previously and more recent recruitment for ttie same classification in.order to create.a single list containing sufficient can- didates'for appointment consideration. CommissionerTerrell noted that this list- „ • ` should be dated by each'candidate.'s name in order to maintain the daEe of oii-.: r ginal certiiication. Motion was seconded at-this time to approve the"classifi-' cation of'the eligibility list for tlie_position of Secretary., The Board further made the motion to allow the merging of the Secretary eligibility list should, , the list contain fewer. than three candidates with original certificaEion 'dates ,. '. noted.by'each qualifying candi;date. Motion was seconded with all-in favor. .1"10= tion carried. Ms. Cfiapek.stated she would present.'a stu3y on this proposed. amend- ment to'the ?ersonnel,Rules and Regulations at the,next meeting. . Ms. Chapek,passed out to.the m�nbersof the Board the proposed appeal procedure. �The obje`ctive of this proposal is to revise the Personnel Ordinance and Rulea' and.Regulations to guarantee the employee's right to privacy,`maintain the chain . of.command and,streamTine.the process. Sections 24-58 through,;24-66'of the Muni- ° cipal,Code:and Ruie 7�1.of-the Personxiel Rules and`Regulations address disciplinary actions and appeals: 'The proposed.revisions aret.: 1) to exrlude the`Personnel•: ;.. Board from hearing disciplinary actions un3es§ ttie employee requests a hearing; 2).'-employee,'s,appeal t'o the City.Planager after dissatisfaction'with Dep'artment Head level disciplinary decision, and 3) reducing the appeal process from 10 �ten) working'days to expediate the appeal process. Couanissioner Hinze reco�ended that a senfence be included under the appeal procedure allowing an employee more than � five (5) days-to appeal before the Board if extenuating circimistances warrant. Ms. Chapek was in agreement with this request and said she would include it'properly , ' in the procedure before submitting to the City Council. Ms. Chapek gave a,general view of the proposed changes to the Board and general discussion was held among ' the Cmnnissioners. P4otion was made and seconded to recommend to the City,Council ' that the Personnel �rdinance'and Personnel Rules and Regulations be amen3ed to . ;read as„proposed by the Personnel Division. All in favor: Motion carried. , . ADDITIONAL MATTERS Co�issioner Terrell requested that her "thanks" and appreciation be extended to � the City Council for their vote of confidence as shown in their recent selection, of her'to serve another term on the Board. _ . . . _ . ,. __ _-- -- Chaixperson Johnson noted,_that_Rule III, Section 1 stated the Persannel Board __... , _ .. _. _ ° ---_ shall hold reo 1ar meetings on the second Thursday of each month. The Board di- rected Ms. Chapek to prepare an amendment to this Rule making the meeting time as, the Ehird Thursday of'each month and presented the same for Council approval. ., • • Page �k3 ' ' .. ADJOURNMENT , There being no additional matters to conduct, Chairperson Johnson calle'd for _ a motion to adjourn. Motion was made,and seconded. All in favor:: Motion carried. The neict regularly scheduled meeting of the Personnel Board_is ', Thursday, Jime 18, 1981 at 5,:30 p,m. in the Council Chambers. ' � . I , I , . I i ' ' ° � � _�� _ ClTY OF L��lO�DD � .. � j �` � �� 11330 BUILIS ROAD � -�� R �� LYNWOOD�, CALIFORNIA 90262 - �� ' . . . ' �. . (213) 537-0800 .. . � . � .. .7une 10, 1981 PERSONNEL INBORMATION BULLETIN , ' VOLUME IV - NUbffiER 6 : * The City Attorney and all City Associations have approved the wording , changes on disciplinary actions/appEal procedure as reco�nended bj the Personnel Board. 'rhe City Council will consider these changes at the meeting of.June 16. ' * As required for budgeting purposes, several salary surveys of full-time and hourly positions have been completed. * Personnel is in the.process of preparing the salary resolution and schedule for fiscal year 1981-82. � City of Lym000d Crossing Guards have been scheduled to receive CPR instruc- • tion from Fire Department personnel. ^ Recruitment was opened for Firefighter on Monday, June 8. Since there usually more applicants for this classnfication than the City can effi- ciently and economically examine and since the number of vacancies are anti- cipated to.be limited, only the first 150 applicants could be considered. The City Attomey has previously advised that this is botEi legal and fair <' to ai1 potential candidates. * Five candidates have completed the written examination for Accounting Tech- n'ician and will be scheduled for an oral evaluation panel in the near future. PERSONNEL ACTIONS * Alfredo Galinato, Aleter Reader & Installer, received a step increase A1ay 11, 1981 from Step B to Step C. . , � � t�t � CITY OF LYNWOOQ � ' i=„"�#� . 11330 BULLIS ROAD _t � LYNWOOD. CAUFORNIA 90262 (213) 537-0800 � , June 10, 1981 T0: HONORABLE CHAIRPERSON AND MEMBERS OF THE PERSONNEL BOARD FROM: SANDRA CHAPEK, PERSONNEL MANAGER SUBJECT: MERGED ELIGIBILITY LISTS OBJECTIVE To amend Rule V�II Section 2 of the Personnel Rules and Regulations ' authorizing the merger of eligibility lists. FACTS I (1) The success of recruitment for some City classifications is sevemly i curtailed by a significant labor market demand for scarce skills. ' A normal, or even extended, recruitment often results in fewer quali- � fied candidates than needed given the number of current or antici- ; pated City vacancies. These qualified candidates may accept other � employment if certification and appointment is delayed while recruit- � ment and testing continues until a list can be compiled containing sufficient candidates for the number of vacancies. (2) 'rhrough previous hiring, an eligibility list may contain fewer thaa " three candidates available for consideration for appointment. A hiring ' Department may wish to consider three applicants as permitted by the Ru1e of Three and yet feel that those cDn..the nearly depleted eligibility I list are worthy of consideration. (3) Given comparable testing conditions, examination scores on an old eligi- � bility list and from a newer testing could be merged into a single eli- gibility list for that classification. A merged eligibility list should I have the date of original certification for each candidate to insure that names are removed as their eligibility expires. � I ANALYSIS AND CONCLUSION I The merger of eligibility lists would allow the City to integrate the scores ; of qualified candidates from both a previously and more recent recruitment � for the same classification in order to create a single list containing suf- � � ficient candidates for appointment consideration. jn this way the earlier � certified candidates would not be removed from possible consideration or have I to be retested, which is both inefficient and expensive. � � . _' � � , RE COI�AtENDATION Amend Ru1e VIII Section 2 to add: If less than three qualified applicants are available for an appointment from an eligibility list, the Personnel Board may direct the establishment of a merged eligibility list, wherein these applicants'scores are integrated with those obtained from a newer and comparable testing process for the same classification. Upon certification of the merged eligibility list, the pre- vious eligibiliry list for that classification is abolished. A merged eli- gibility list shall contain the date of original certification for each can- didate Names sha11 be removed after one (1) year the date of original certification unless the Personnel Board grants six (6) month extenSions up to the additional year allowed. �`�'"" �"` � Sandra Chapek Personr.el rlanager � I I i I I i � � � � � . x�� C1TY OF LYN�l00D i�� 11330 BULLIS ROAD �' ",�' LYNW000, C.ILIFORNIA 90262 (213) 537-0800 � June 10, 1981 T0: HONORABLE CHAIRPERSON AND MEMBERS OF THE PERSONNEL BOARD FROM: SANDRA CHAPEK, PERSONNEL MANAGER SUBJECT: CERTIFICATION OF ELIGIBILITY LISTS The Personnel Division requests that the lists for Fire Engineer and Equipment 1`lechanic be certified. The breakdown of candidates and scores for the written and oral evalua- tion examinations is attached. t��.,. ��-^"�Q..�.�� Sandra Chapek Personnel Manager 1 I � ' I I . • • 6-18-81 gZgE ENGINEER ELIGIBILITY LIST Exam Practical TOTAL 155 pts. 340 pts. 50% 50% 495 Pts. / PTS. � PTS. % PTS. 1, A. Barndollar 40.97 12� 48.09 327 89.06 454 z J. Williams 37 J4 117 47.65 324 85.39 441 , 3, C. Ibanez 36.45 113 47.50 323 83•95 436 4, D. Smith 37.42 116 45.29 308 82.71 424 ' 5, R. Lara 34.19 106 45.74 311 79.93 417 (, J. McCoy 35.16 109 tF4.19 300.5 79.35 409.5 �, W. Griffin 35.48 110 43.31 294.5 78.74 404:5 10 �PLICANTS 10 �IT�N EXAMINATION 7 PASSED �� 7 PRACTICAL EX?.MINATION 7 ORAL INTERVIEW 7 CERTIFICATION i I, I • • 6-18-81 , i I EQUIPMENT MECH.'�NIC ELIGIBILITY LIST Exam Oral 85 pts. 80 pts. TOTAL 50% 50% 165 pts. % PTS. % PTS. % PTS, I 1. R. Myers 25 42 39 62 64 104 I Z. J Mitzel 29 50 34 54 63 104 [ ,T, Taylor 27 46 36 57 63 103 4. N, Merza 26 45 34 54 60 99 5. R, Donnelly 24 40 34 SS 58 95 6. J. Silvia 23 39 34 55 57 94 7. Z. Hernandez 24 40 31 49 55 89 g. J Quintero 20 34 29 47 49 81 � 2$ APPLICANTS � 20 ACCEPTED FOR EXAM $ PASSED (1 Fail) (11 No Shows) $ ORAL � $ CERTIFICATIO;I � � � I I , I I � I . � i I I I