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HomeMy Public PortalAbout1981-03-19 PERSONNEL BOARD AGENDA i _ _ _ ; _ _ ���a.t, � , � • ; �: . � • . � i A 'CvGnDA � � REGULAR r4EETI]VG OF THE PERSONn�L B0,1RD i � CITI OP Ll?<•1d00D � � i ' ri�rch 19, 1981 ( I ( CAL� TO ORD�R Roll Ca11 of Com�issioners I Jc :.vel�:n Terrell, Chairperson 1 �+rnold Litl:e Frank Hinze � _ Or.is .Iohnson rlerl Fell:er IZ 2LEDGE OF ALLEGIANCE III APPROVAL OF PIINUTES Regular meetin� oi Februarti• 19, ?9E1 IV II�FORDiSTION BULLET7SQ a DISCUSSION V STL'DIES b REPCRTS (1) Account C1er1< Eligibilit}' Lis� � (Z) Fmployee Classificzcien ar,d i � �osition ilan Vi I AllDI?'IONAL MATTLRS I FII f F�DJOUitNME\T i I I I � ` •� RE•�R TIvFETIhiG OF T:� ?ERSO�`NEL BO•D GITY OF LYn�W00D Feoruarv 1°. 1981 The regular meeting of the Personnel Board of the Cit�• of L��maood, California was held on Thursday, Februart� 19, 1981 at 5:30 p.m. in the Council Chamoe*_ of the City «all, 11330 Bullis Road, Lvnwood, California. CALL ?'0 ORDER The meeting was called to order by Chairperson Terrell. Roll ca11 �aas taken U�� San- �� dra Chapek, °ersonnel rlanager. ?�11 Commissioners �oere present. i . � PLEUGE OF ALI,EGIANCE i I The Pledge of A1legiance taas led by Cor.unissioner Hinze. I I WELCOME NEW hIEMBER I � Mrs. Terrell extended the board's coelcome to the newly appointed Commissioner, rir. I Merl Felker. Mrs. Terrell read aloud to the Board Nr. Felker's job history and qualifications. In Mr. Felker's 37z years c,ith McDonnell Douglas he gained e>;ten- � sive experience in Personnel as we11 a= paproll functions. AG the Director of Lqual � Opportunity and Corporate-Representative for the western plants rlr. Felker nad res- ponsibility for developing the �ffirmative action Program. Zn addition, Mr. Felker � was responsible for management development, college recruitment, enoloyment and labor I relations including grievance arbitration. It caas noted that Mr. Felker had previousl�� � served as a Commissioner on the Lynwood Personnel Board for the period of 19�6 to 1968. i Mr. Felker expressed his oleasure in being back as a Commissioner with the Board a;ld i hoped he would be able to contribute in the Board's activities. � i APPROVAL OF NINUTES i ?°lotion was made and seconded to approve tne minutes of the regular meeting.of .ianuar}� ! 15, 1981. All in favor. rfotion carried. i INVITED GUEST � Mr. Leo Sopicki, Public Infornation Officer, for the City of L}�nwood was welcomed b�� � Mrs. Terrell and asked to address the Board. Mr. Sopicki said his role as Public I Information Officer was to assist and inform the public. rir. Sopicki noted thzt hi= � positioa was rare as only about ZO% of cities in Los Angeles Countv had similiar posi- i tions. Mr. Sopicki gave an outline of his job duties and the ways in which he writes � press releases and puts together Lynwood's "Lynwood Living" . to reacn citizens and �et .' them interested in local news and info� � Mr. Sopicki, unlike a newspaper reporter, is basically interested in only the good news � of Ly His main objective is to inform local ci*_izens about what their "local." , govzrnmenE is ali about. ' Dirs. Terrell asked Pir. Sopicki if his position required his workin� full time. r1r. � Sopicl:i stated he �aas currentiy on contract to �he Cit�� for his services which wzs about 90% ef his time. Mr. Sooicki noted he oc^_asionally did �vork for the Cit}� of Montebello and a quarterly newsletter for the City of Huntin�ton Park. ' . � I . � � Page i`Z INFORMATIO\ BLZLETIN d DISCUSSZO\ In addition to the regular bulletin, Commissioners received copies oP the neiv and old Lynwood job announcement fcrms. This form caas revised to upd2te e:npioyee ber.e- fits and Cit}� policies. T!s. Chapek b*iefly esplained the changes that caere matie which included updatino holidav benefits, population revision and clariiving fire service benefits. Also attached was an oroanization chart representing the City's�current struc*_urz which was discussed briefly by the Board. STUDIES AND RE°ORTS Co�nissieners received copies of Affirmative Action statistics for the calendar � year of 1980. It was noted by P1rs. Terrell that the CitS-'s Affirmative action Plan was currentl}� under revision and would contain more detailed information. Ms. Chapek commented that the City had experienced an increase in employee turn- over, and added positions which partialll� accounted for the rise in the Citq's racial/ethnic minority composition. It �aas questioned if the Personnel Department I maintained statistics on the Sheriff's Departnent personnel. The Board was advised , that no statistics were kept by Personnel beczuse of the Sheriff's Departnent beino a contract entity it �aould be their.responsibility to do their own hirino, and all � disciplinary actions ' The next item of business was the City's Emplo�unent Application, Chairperson Te:rell � noted that she had long felt the old City application cvas out-of-date and that tne � optional information should be separate from the application. M� Terrell asked � i about the report in the newspaper concerning criminal bacl:ground. *fs. Chanek etplained ' that in the Rules and Regulations there was a provision to disqualifti� applicants �a!�o I ha3 been convicted of crimes of moral turpitude. In fact, job related criteria are often applied to determine whether or not to disaualify for criminal convictions and ( the resolution passed by Council clarifies this. Commissioner Johnson asked if the � criminal records are obtained by fingerprinting at the Fire Department. t•!s. Chapel: said that the procedure in most agencies has been to hire an individual and then �in- ! oerprint them. The results arrive 4 to 6 weeks later and if there is an unacceptaLle ! crimir.al record the individual has to be terminated. She said that this seems a ver�� ( inefficient and undesireable procedure to follow, which is another reason for the ' resolution passed by Council as it allows the City to obtain criminal summary infor- ! mation from the Sheriffs who can obtain it more quicicly. The procedure Personnel �� hopes *_o establish is to request criminal convictioa information from the Sheriffs before the individual is hired. Therefore, any disqualifications could be done prior � to employment. Individuals would also be fingerprinted after employment as somewtiat j more extensive information can be obtained from the State. Commissioners e�:pressed , agreement with making such decision before hirino. A motion was made, seconded and passed to adopt the new City of Lynwood Emplo}�nent Apolication. � Commissioners were presented �.�ith the Recreation Center Director 'eligibility list for I certification. Commissioner Litke noted that the candidates scores list �aere acceo- � table. Motion �aas made, seconded and passed to certify this eligibility list. � , � The Comr.iissioners reviecoed the Clerk Typist list which �oas distributed. Commissl.o-�er � Litke asked if there was a vacancy. Ms. Chapelc said th2t someone from this lisc would I be selected to fi11 the opening in the rire Department. She commen=ed tha* �he top can3ida*_es had scores comparable to those achieved in other Clerk T��oist recruitments. ' j • � ' � • � Pa�e ,;`3 ,. , • Co;nmissioner Litke noted that a selection would be made trorn ti�e top ti�ree candi- dates and their scores �•7ere good. riotion was made, seconded and passed to approve the Clerk Tyaist eligibilit}� 1ist. ADDITIONAL MATTERS Pls. Chapek asked Commissioners if thec cared to elect a �'ice-Chairperson until the Tia}� reorganization since r?r. Ledesma was no longer a Commissioner. Commissioner Johnson nominated rlr. Litke. There were no further nor�inatioas. Ti�e motion passed to appoint Commissioner Litke ��ice-Chairperson. ADJOURN MENT I � There being no additional matters to conduct, Cnairperson Terrell called for a motion I to adjourn. Al1 in favor. riotion carried. Tne ne�;t regularly schedul.ed neetin� is Thursday, Tiarch 19, 1951 at 5:30 p.m. in the City Council Chambers. � i I ( I ' I I I � I ' i I � � I ' I i ; i ,� i � � i � i I I _ . � � � f :.�, � ^�-, t` � ; r � _ f_ � � ' 6 i \ � �-. t � ' � '� °� y , t , t . •` r ..r t i ; "v � � .,� �... .� , '.�,, � � z t ' ' n�.� „ � � . T : � S � Ls� � � �.:1� . March 11, 1981 PERSONNEL IIvE'ORMAIION BLZLETII�` VOLUME IZZ - NIJ�iBER 3 -� I am in the process of scheduling and pr,ovidino training to all Citv emplo��ees ; on the City's policy and procedure concerning corrective action, progressive i discipline and tiie pre-disciplinary (Skelly) hearing. To da*_e sessions have been held in the Street and �+'ater Divisions and for a11 three shifts of Fire ' Department personnel. � i �� On P9arch 3, 1981 the City Council adopted a Resolution permitting reschedulir.g I of hours for Code Enforcement Officers. Code Enforcement personnel have been I assigaed to �.�ork extended days including the weekend in order to provid� these services to the community longer than the usual 8 to 5 Mondav throuoh Friday work hours. i •• Personnel has prepared and distributed, following the City Manager's epproval, � two Administrative Policy and Procedure statements. One is on petty cash reim- ' bursement and the second concerns conference and meeting expenditure reporting. � � Personnel is currently revie�ving rougiZ drafts of two major docunents in neeC o` � �evision and updating. These are the Affirn�ative tiction Plan and the °ersonnel � Rules and Regulations. Both drafts cai11 require considerable alteration prior to submission for Personnel Board review. � -� A1? City Departments are currently involved in budget preparation work for the Fiscal lear 1981-82. � I -� Personnel has completed a salary surve}� on benchmark positions for the City of i San Gabriel and an extensive position and salary survey for the Citti� of Conr,.erce. Salary surveys have also begun or been completed on several City of L�mwood posi- i tions in order to insure our competitiveness in the Laoo- , larket. ' I � The oral evaluation panel for Water Supervisor (Management eYempt) is scheduled � for March 23. ! -� Recruitment has begun to establish an eligibility list for the classification of � Secretary. I PERSOIVNEL ACTIONS i i -• James P7arshall, Park Security Guard, received a step increase effective Februar.� i 16, 1981 from Step A to Step B. j ( � .. . � � ° Llo}�d Strong, Fire Captain, received a 1or.gevity increase for 15 y�ar= of City service effective February 8, 1981. -� Gerald ��allace, Fire Captain, :eceived a� longevity increase for 15 years of �' City service effective February 9, 1951. � ^ Marvin idoodard, Custodian, resigned from City service e�fecti�.�e Pebruarti� 1!:, . �. 1981. : °� DeLois Bell, Clerk Typist, was hired on Niarch 2, 1981 at Step � to fi11 tha vaca�_y in Fire Station i,�1. �• Dennis Nackay, Planning 9ssociate,,was hired on February 23, 1981 at Sc�,; :+, ° Antn�ny Rodgers, Custodian, was hired on February 23, 1981 at Step :�. -• Dorothy Siddell, Recreation C�nter �irector, was hired on Februarv 23, 19a1 ' at Step A, ^ Mary Tiffith, Account Clerk, was hired on February 9, 1931 at Step A. • Miguel Ybarra, Custodian, was hired on February 23, 1981 at Step A. -• Benjamin Bea1, Code Enfo-cement Officer, received a step increase effective Niarch 5, 1981 from Step A to Step B. . � � „ !���. - r. . v . ,�. � . � f J s ; ` ^- i - � r � . : �.� � ��. � F a. .� a r ;���' . _ .- 't. .,. . r:2i: nr^� '"' . -..,- . _. , Niarch 11, 1951 T0: HONORABLE CHAIRPERSOA' ell�D MEMBEFS OF THE PEFSOnNEL B0:1RD FROM: SAI�'DRA CHP.PEI:, PFRSONNEL Mt�vAGER � SUBJECT: ACCOUNT_ CLERf: ELIGIBILITI LIST I OBJECTIVE To abolish the eligibility list for !�ccount Clerk. I FACTS i (1) On January 15 1981 the Personnel Board certified the eligibility list for Hccount C1erk "with reservations" due to the generall} lo�o test scores of the candidates. It was also the Board's direction tnat this list be i abolished in the event that none of the candi_dates caere acceptable to I the hiring Department. I (2) The �+'ater Billing Division has hired the toa candidate from this list. I C3) The final scores of the remaining candidates are below 70%. I � CON CLUS IOA' � � I It would be appropriate to abolish this eligibility list so that recruitment I could be immediately opened in the event of a v2cancy in this classification. i RE CONAIENDAT IOn � Abolish the attached eligibilit�� list for Account Clerk. ; Sandra Chapek ; .°ersonnel ^lanager I � S�'r r � � � I .. . � � t =.ccc;.�; _ �.:._.- �� =c�s�r -:-�. � � `, ��� c1-� _2s pLS. ao �ts. 5( 0`0) (�0;�) �^pT. . . � o� . �c �c _ 1. ... ?'iFf�t` i ° 32 . 0 7i '. : . � i�0 7c . _ 2. y. Greer_ � 06 26.n 51 ' 38.1 127 0�.5 � 3. �M. Sohnsor 88 35.3 �< 28.0 i32 03.2� 4. C. Whitlev 77 31.0 �4 28.v 121 59.0 �5 r�PLIC�"?'S 15 1�P SCOR��;G wRTIr�I 15 OR�.L g n>,Sc , (6 ^ailz3 - i �o Show) 8 'I"���G jKi_iS i';'cr 4 r.�`-,SSID _. � 4.. Z ^ VtZ �'1'li= 1`�iT_C�N . .