HomeMy Public PortalAbout160_010_fottminutes62013 Friends of the Tybee Theater
Regular Board Meeting
June 20, 2013
Present: Jim Kluttz, Alfie Waite, Dick Smith (by phone), Sarah Jones, Keith Gay, Maria Lancaster, Sloan Knudson, Paul
Devivo,Jerry Onyskiw and Bill Blakey
Absent: Jay Burke, Carrie Efrid,Jenny Orr, Richard Adams, Greg Stoffler, Paul Gilker and Jan Fox (Council liaison)
Guest: Kristen Boylston
Call to Order: Jim Kluttz called the meeting to order at 5:05 pm.
Minutes: April 18, 2013 and May 16, 2013 meeting minutes were approved.
Fundraising: Kristin Boylston's resume had been previously distributed. The executive committee had contracted with
her to assess past and current fund raising and make recommendations for going forward. Kristin outlined the results of
her review and summarized her observations.
New Board Member:There was discussion of having Melissa Turner(an outline of her background had previously been
sent to all)join FOTT. After discussion the Board approved her becoming a member and she joined the meeting.
Committee Reports:
Finance: Alfie distributed the May 31, 2013 balance sheet and income statements for the one and five months then
ended. Cash was$93,800, down approximately$42,600 (reflected in the increase in building improvements)to pay for
work on the theater. May's membership and fund raising income was almost$3,200 but other costs resulted in a small
net ordinary loss for the month. Net ordinary income for the five months was $27,000. We are still waiting for a bill
from Marlin Monroe's for the Wine Festival.
Event and Activities Recap:
Tybee Brew Fest: The planned upcoming Brew Fest was discussed. After some discussion it was decided that this year's
Brew Fest would be cancelled.
Other Events:The Tybee Flotilla will be held on August 18th (this could raise$4 to$5 thousand for the theater). There
are plans for a Tybee-wide Yard Sale after Labor Day. Doug Jones will be heading this up. Sloan reported that many
silent auction items from the Wine Festival still had not been sold even after contacting folks who had made bids on
them. We need to address this problem for future silent auctions.
Bricks and Stars: Sarah Jones provided an update on listings of Bricks and Stars that have been sold. Work is about 95%
complete and we have sold 100 bricks and 45 stars. Stars sell for$250 and bricks for$75.
Website Update: Board members should review the theater website and supply Sloan with any changes to their Bios
Theater Construction:With the G &S drawings now final we need to get an architect and a contractor and develop a
cost estimate to go forward with.
Other matters:TVR has generously provided us with an office for the past couple years, but we are now looking for
office space. We have asked the City for fiscal 2014 funding of$10,000 and are currently in discussion about that.
Staffing wise we need help for: (1)fund raising; (2) events and (3) administration. We expect to work with Kristen on
fund raising and have asked her for a proposal. For the other two positions we will need to use volunteers as well as
contract personnel.
Summer schedule:There will be no meeting in July and we will resume our normal schedule in August.
Adjourned: 6:30 pm.