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HomeMy Public PortalAbout20131024CityCouncilPacket3 Table of Contents 000_000_20l31024Agenda.pdf 1 20I3I024C und|Packet2.pdf Table of Contents 1 000_008_28l3l824Agenda 050_010_20l3l0I0[ity[nunci|Minutes 4 050_01I_20l31017K4inutes 21 070_0l0_Nationa| Flood Insurance Program 22 078_Ull_RecommendadonstoK4ainatain CRS Class 7 24 070_012_DO YOU KNOW YOUR POTENTIAL 25 080_020_C|k_|ivingston_1015201321133400 27 090_0l0_TybeeTheater 28 I00_0l0_AgendaRequest Beach Rack GDNR Permit 32 100_0ll_RakeOnMosaic 33 100_020_Agenda Request State Certification Program Agreement 34 I00_82I_State of Georgia Law Enforcement Certifaction Program Agency Application & Participation Agreement 35 100_030_Agenda Request Demo pr ject 40 I08_031_Demo 41 Addendum 01 for RFQP 2013-643.pdf 41 2013643_Demo|itionByGLA.pdf 62 2013-643_DemolitionByGLA 62 13013D Specifications.pdf 77 017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL 77 024116 STRUCTURE DEMOLITION 81 13013D Drawings.pdf 88 D0.1 89 100_032_Addendum 02 for RFQP 2013 643 92 100_040_Agenda Request Form_Expert Laser 95 I00_04I_ELSLease 96 100_050_Agenda Request GA Power Proposal 99 I00_05I_Pub|ic Safety Building GA Power estimate to relocate utilities at 78 Van Horne for new building 100 l0O_O52_78 Van Horne Georgia Power sketch Oct J0l3 101 100_060_OutofState Travel 102 100_070_Agenda Request SEABAR request Pirate'sFe»t 105 100_071_SEABAR's Formal Request for Community Service Award 106 100_072_P-Z piratefest permit fees emailed from DS 110 Sheetl 110 100_073_Damaged bench pirates fest 002 111 100_074_Damaged bench pirates fest 003 112 100_075_TIPD and TIPW invoicing information 113 100_080_Agenda Request - Fire Protection Cost in Incorporated Tybee 115 100_081_TybeeParcelBuildingCount with Fire Protection Calculations 116 TybeeParcelCount 116 100_090_Agenda Request - Public Safety Building - Requested Waiver of Aid to Construction and Water Sewer Tap 117 100_091_Sec 3-080 bike racks 118 100_092_fees_07142011 100_093_CCR Sec 70-45 123 ARTICLE II. WATER SYSTEM 123 100_094_Docu ment 124 100_100_Agenda Request - Comcast Proposal 127 100_101_City of Tybee Island_Comcast Quote 128 100_102_Tybee 78 Van Horne 120_010_Teresa Ln. rezone 1 lot 130 120_020_Short Term Work Program Update 10.24.13 - amended 134 120_021_STWP RESOLUTION 10.24.13 143 130_010_34-2013 - Overtime and comp time ord - 09.18.13 144 130_011_Policy for Overtime and Comp Time Oct 2013 additions 146 130_012_Chief Bryson's Comments on policy Oct 2013 149 140_030_Participant_agenda_10-10-13 (1) 150 140_050_Agenda Request - Commercial Off-Street Parking - Bicycle Racks 152 140_051_Sec 3-080 bike racks 153 150_010_Copy of Action Item List - October 2013 157 Sheetl 160_010_fottminutes62013 158 160_011_fottminutes81513 160 160_020_Infrastructure Committee Minutes - 8.8.13 161 160_030_20130919BeachTaskForceMinutes 166 AGENDA REGULAR MEETING OF THE TYBEE ISLAND CITY COUNCIL OCTOBER 24, 2013 7:00PM Please silence all cell phones during Council Meetings Consideration of Items for Consent Agenda 6:30PM II. Executive Session III. Opening Ceremonies Call to Order Invocation: Rev. Hank Perry, Trinity Chapel United Methodist Church Pledge of Allegiance IV. Recognitions and Proclamations V. Consideration of the approval of the minutes of the regular meetings of the Tybee Island City Council 1 City Council Minutes, October 10, 2013 2 Special Emergency City Council Minutes, October 17, 2013 VI. Consideration of Boards, Commissions and Committee Appointments VII. Reports of Staff, Boards, Standing Committees and/or Invited Guest Limit reports to 10 minutes. 1 Jimmy Brown a) Biggert-Waters VIII. *Citizens to Be Heard: Please limit comments to 3 minutes. Maximum Allowable time is 5 minutes. 1 David Baker a) Improvement Input for Council Consideration 2 Julie Livingston a) Call to the citizens of Tybee to vote IX. Consideration Local Requests &Applications-Funding, Special Events, Alcohol License 1 Alcohol License Request-Special Event-Beer and Wine; Friends of Tybee Theater; April 12, 2014 X. Consideration of Bids, Contracts, Agreements and Expenditures 1 Proposal for GDNR permit application regarding city staff use of beach rake with tractor: The infrastructure committee recommended 2-1 that city staff(Joe Wilson) to submit a permit for the beach rake with tractor to operate during from Memorial Day Weekend to Labor Day Weekend. Requested areas of beach rake activities are proposed to be located in the areas of ocean rescue and Strand. 2 Proposed — State of Georgia Law Enforcement Certification Program —Agency Application Program —Agency Application and Participation Agreement. Budget Line Item: 100-3210-52-3600 (Police Dues) 3 Public Safety Building Construction Site Preparation — Proposal for demolition of squad room and ceramic building. Sealed proposals are due 10.22.13 at 10AM. A recommendation from the public safety committee and architect will be submitted to city council by October 23, 2013. 4 Zoning Department Printing Lease. Current lease for multifunction/wide format equipment expires 12/21/13 and we will not be renewing. Budget Line Item: 1535-53-1100 ($13,800) 5 Public Safety Building Construction Site Preparation —GA Power proposal for utility relocation - $24,594. Budget Line Item 320-3210-54-1310 (Public Safety Building — 2008) 20131024CityCouncilPacket Page 1 of 168 20131018/jrl 6 Request Out-of-State Travel for Rosie Laney, Chris Shook and Woody Hemphill to attend the 2013 ARVC "Outdoor Hospitality Conference and Expo" in Knoxville, TN from November 4 —8, 2013. 7 Tybee SEABAR, Inc. is requesting waived city fees for Pirate's Fess event including the parade. The Tybee Tourism Council requested $2,000 in waived city Fees for Pirate's Fest. City staff is requesting confirmation by city council that Tybee Tourism's request for waived fees for Pirate's Fest if they had hosted the event, are transferable to Tybee SEABAR for conducting the event. The cost for a (replacement) bench is $2,234.55 including shipping, provided the company has the color in stock. If approved, SEABAR Inc. would owe the City $4,915.88 in City fees and $2,234.55 for a replacement bench for a total of$7,150.43 8 Requested report on the cost of fire protection in the incorporated area. Fire Protection Fee for the unincorporated areas is $100/year. Parcel data provided by the Coastal Regional Commission which houses the City's GIS date. 9 Public Safety Building: Formal request to city council to waive the following fees typically paid by the owner/contractor: the Capital Cost Recovery, Aid to Construction, new sewer stub, and water meter fees for the City owned and operated building. City will pay directly for engineering review. Permit fees and inspection fees have also been waived. Budget Line Item: 320-3210-54-1310 (Public Safety Building — 2008 SPLOST) and 100-7220-52-1202 (Planning and Zoning —engineer review) 10 Public Safety Building Construction Site & Building Preparation. Budget Line Item: 320-3210-54-1310 (Public Safety Building — 2008 SPLOST) XI. Consideration of Approval of Consent Agenda XII. Public Hearings 1 Map Amendment &Test Amendment— consideration of request to rezone property from R-2/C-2 to R-2; PIN 4-0022-01-020; Teresa Lane 2 Short Term Work Program and Resolution of Submittal —consideration of amendments XIII. Consideration of Ordinances, Resolutions 1 First Reading, 34-2013, Sec 46-45; Overtime and Compensatory Time XIV. Council, Officials and City Attorney Considerations &Comments 1 Jason Buelterman a) Plaque location 2 Bubba Hughes a) Donation of land, Dr. Dora and Laura Buza 3 Paul Wolff a) Coastal Incentive Grant b) Request out of state travel to attend the Coastal Hazards Summit in Yulee, FL on Oct. 28th 4 Wanda Doyle a) Public Safety Building Update b) Agenda Items 5 Diane Schleicher a) Sec 3-080, Off-street parking requirements—for discussion only XV. City Managers Report 1 Action Item List XVI. Minutes of Boards and Committees 1 Friends of Tybee Theater Minutes, June 20 and August 15, 2013 2 Infrastructure Committee Minutes, August 8, 2013 3 Beach Task Force Minutes, September 19, 2013 20131024CityCouncilPacket Page 2 of 168 20131018/jrl XVII. Executive Session 1 Discuss litigation, personnel, and real estate acquisition XVIII. Possible vote on litigation, personnel and real estate acquisition discussed in executive session. XIX. Adjournment *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda,other than public hearings, should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the Clerk of Council's office by Wednesday at noon,eight days prior to the scheduled meeting. Agenda request forms are available outside of the Clerk's office at City Hall and at www.cityoftybee.org. it THE VISION OF THE CITY OF TYBEE ISLAND "is to make Tybee Island the premier beach community in which to live, work,and play." THE MISSION OF THE CITY OF TYBEE ISLAND "is to provide a safe,secure and sustainable environment by delivering superior services through responsible planning,preservation of our natural and historic resources,and partnership with our community to ensure economic opportunity,a vibrant quality of life,and a thriving future." 20131024CityCouncilPacket Page 3 of 168 20131018/jrl City Council Minutes 20131010 Consideration of items for Consent Agenda Mayor Buelterman called the consent agenda to order at 6:30PM on October 10, 2013. Those present were Paul Wolff, Tom Groover, Jan Fox, Barry Brown and Bill Garbett. Also attending were Diane Schleicher, City Manager; Bubba Hughes, City Attorney; Tommy Branch, Callaway, Braun, Riddle and Hughes, PC; Dianne Otto, Manager, Planning and Zoning Department; and Janet LeViner, Clerk of Council. Mayor pro tern Wanda Doyle was excused. Mayor Buelterman listed the following items on the consent agenda: • City Council Meeting Minutes, September 24, 2013 Paul Wolff made a motion to adjourn to Executive Session to discuss litigation and real estate acquisition. Tom Groover seconded. Vote was unanimous Paul Wolff made a motion to return to regular session. Tom Groover seconded. Vote was unanimous. Mayor Buelterman called the regular meeting to order at 7:00PM. All those present for the consent agenda were present. Opening Ceremonies • Call to Order • Invocation: Julie Livingston • Pledge of Allegiance Paul Wolff made a motion to approve the consent agenda. Tom Groover seconded. Vote was unanimous. Public Hearings Site Plan Approval with Variance — 1315 Butler Avenue — consideration of additional business at commercial location; PIN 4-0007-16-001; Zone C- 1/SE; Dixie Pedaler. LLC, petitioner. Ms. Otto approached mayor and council explaining this is a site plan approval with variance with the zone C-1/SE. This request is to add an additional business to the location at 1315 Butler Avenue. Currently, Dixie Pedaler has been an internet based business and this request will bring it to the Shell Station and Blimpee Restaurants. Ms. Otto then explained the site plan which includes golf carts and a multi-person bicycle as shown. Planning Commission considered this request and the motion was 5-0 to approve. Mr. Groover asked Ms. Otto where the office was going to be located. She replied that the applicant stated at the Planning Commission Meeting that there will be an office inside the convenience store as a portion of the counter which will be used for signing of the contracts and handling the transactions. Mr. Groover then asked if there was a contract with the Shell Station. 20131024CityCouncilPacket Page 4 of 168 20131018/jrl Ms. Otto stated that the document she received is the authorization for Dixie Pedaler to pursue the site plan approval which is an owner affidavit as it is required when the applicant is not the property owner. Ms. Otto then explained the variance portion of this approval as it is for parking. She explained that the parking calculations for the existing business are 19 spaces and there are currently 8 spaces on site. Also, there is no requirement for additional parking for a business of this type as it is based on square footage of structures. Mr. Wolff asked Ms. Otto how far the 14th Street Parking Lot is from this location as he believes it is within 1,000 feet. Ms. Otto responded that the Code he is referencing pertains to an existing commercial building less than 2,000 sq. ft. if they want to expand. She further stated that Code would not apply as there are no building changes. Mr. Wolff asked Ms. Otto if these drivers would need chauffer's licenses and taxi permits. Ms. Otto replied that this falls under the Tybee Island Police Department as they handle the golf and motor cart inspections. Mr. Garbett stated he has concerns over the operation of the business. He confirmed that what is before mayor and council tonight is site plan approval with a variance for parking but also for the operation of low speed vehicles especially if they are operated as a taxi service. Ms. Schleicher stated there is not a special license for the drivers of these vehicles but insurance is required when passengers are shuttled back and forth. Additional insurance is also required. Mr. Brown stated that he does not believe that a special license is required to drive one of these vehicles. Ms. Schleicher confirmed but stated they are required to obtain a business license from the City of Tybee Island. Ms. Fox asked Ms. Schleicher to describe what the Tybee Island Police Department is looking for when these vehicles are inspected. Ms. Schleicher responded they are inspected so the vehicles meet the Code as they are required to have seat belts, lights, turn signals, rear lights and an amber light. Mayor Buelterman expressed his concerns with the location of this proposed business. Ms. Fox asked Ms. Otto if there was an electrical outlet on the side of the building. Ms. Otto stated there is one near the car vacuum. Mr. Groover asked Mr. Hughes if there is an ordinance in place regarding kiosk type businesses operating on city streets. Mr. Hughes stated there is a prohibition regarding vendors operating from public property in the rights of way and he is not aware of anything separate regarding kiosks. Mr. Groover stated his concern is that this is a business that will be operating in the parking lot of the Shell Station and it will open the door to "roach coaches" on Island selling hot dogs. Mr. Hughes discussed the management control over these types of businesses. Mr. Brown then asked Ms. Otto what was the staff recommendation regarding this request. Ms. Otto responded that staff does not make recommendations only findings. She read from the staff report as included in their packet. Ray Smith, attorney for the petitioner, approached mayor and council. He would agree with mayor and councils concerns over kiosk malls as they would cause problems. He further stated that this is not a kiosk but operating under a valid transportation license as the vehicles are inspected and the insurance policy is current. 20131024CityCouncilPacket Page 5 of 168 20131018/jrl Mr. Smith explained that this is business that is licensed to a resident on Tybee Island and is done over the internet. With the month to month agreement, it allows the parking of the multi-person bicycle as patrons come to the location as a staging area. Mr. Smith stated that what is important to know is the petition is not changing, building, and no cars will be added to this location. As far as the office he explained, the office consists of a file folder which describes who is coming and who is going is to be on the particular ride. He would also ask mayor and council to favorably consider this request. Julie Livingston approached mayor and council. She read from a prepared statement (attached). In closing, Ms. Livingston requested mayor and council favorably consider her request based on the facts before them. Mr. Brown asked Ms. Livingston to clarify the office space within the Shell Station as Mr. Desai relayed to him that he was not allowing use of any space. Ms. Livingston produced a statement from Mr. Desai permitting them to do business at his location (attached). Mr. Wolff agreed with Ms. Livingston that the shuttle service does fill a need for the Island during the high season. He then asked Ms. Livingston to explain how she is going to install a solar charger for these vehicles as he has concerns. Mr. Alexander approached mayor and council. He explained that there is a system for the cart and a 36 volt solar cell that will trickle charge the batteries. Cheryl Grey approached mayor and council to speak in favor of the petitioner and their request. She would ask that mayor and council grant the site plan approval with variance. Donald Cowart approached mayor and council to speak against this request. He cited Sec 4-050(F) of the Code and would ask that all business licenses be treated equally. He thanked mayor and council for their time. For clarification, Ms. Otto stated that as discussed in the Planning Commission meeting, the quad bike would need to be located wholly on private property and not in the right of way. Charlie Brewer approached mayor and council to speak against this site plan review with variance. He stated that he has been in the golf cart business for approximately six (6) years and has concerns with the proposed location of the carts to the existing dumpster and gas pumps. His concerns involve public safety, month to month lease with the Shell Station and traffic with the local business in close proximity to the Shell Station. Mr. Brewer would recommend that the City begin regulating the shuttle business regarding back ground, health and driver license checks. He would once again request an ordinance regulating golf carts and that mayor and council do not approve this request. Mr. Smith again approach mayor and council stating he does not feel this is a difficult location and unsafe. He would ask mayor and council for site plan approval with variance as his client has done everything that has been asked of her. Ms. Livingston approached mayor and council to further explain the dumpster enclosure and safety issues. She ensured that the carts will be moved so the dumpster can be emptied on the scheduled day and time. Mr. Brown asked Ms. Livingston if the pedal cab has seatbelts. She responded no as studies have shown that it is more dangerous to have seatbelts as if the bike were to tip, customers might be pinned to 20131024CityCouncilPacket Page 6 of 168 20131018/jrl the bike. Sandy Brewer approached mayor and council to speak against this site plan approval with variance. She stated that Island Hoppers currently has 40 carts, 20 more have been ordered, these vehicles are street legal, all taxes have been paid as well as City parking stickers have been purchases and affixed to the windshield of each cart. Ms. Brewer explained the workings of her business, current location and in closing stated this is a direct hit to their business. Ms. Fox has concerns with the cart parked closest to the corner of Butler and 14th. Ms. Livingston responded that all the carts are mobile and can be moved to accommodate any decision by mayor and council. Paul Wolff made a motion to approve site plan with variance. Bill Garbett seconded. Discussion: Mr. Garbett stated that there a lot of good points were presented and his main concern is that he does not agree that mayor and council need to be in the position of picking winners and losers in the business community. He would like to see them have a chance and does not feel the business would impact the area negatively. Ms. Fox would like to see additional parking provided by the property owner which would alleviate the variance request. Mr. Brown expressed his concerns with public safety. He would recommend the petitioner to find another location. Mr. Groover agreed with Mr. Brown as to the location and public safety. He would support the business idea but not the location as there is so much congestion there especially during mid-day. He expressed his concerns regarding public safety and with the addition of the carts there would be even more. Mr. Garbett asked Ms. Otto how long Blimpee's has been at their current location. Ms. Otto stated she did not know. Voting in favor were Paul Wolff and Bill Garbett. Voting against were Torn Groover, Jan Fox and Barry Brown. Motion denied 3-2. Variance -- 2-B Second Ter. — consideration of setback encroachment for deck and stairs; PIN 4-0004-04-006; Zone R-T; Paul Ewaldsen, Jr., petitioner. Ms. Otto approached mayor and council stating this request is for a variance and the property is in a RT Zone. The required setbacks in the zone are 20' front and rear and 10' on the sides. She further stated that at this location there had been deck and a set of steps on the building as depicted in their packets. Previously there was a 4' deck area which has been removed. What is still standing are the stairs and landing. The owner had safety concerns so the deck what torn down and he is now requesting to rebuild using a 6' wide deck. Due to the setback requirements a variance is required before a permit can be issued. Mr. Groover asked Ms. Otto if the petitioner is moving the footprint of the stairs. Ms. Otto replied that the stairs will now be closer to the east property line. She further stated that the Planning Commission heard this request and their vote 6-0 to deny, Mr. Ewaldsen approached mayor and council. Mr. Ewaldsen stated that this property his has been his family home for forty years. In February 2013, he realized that two of the three support beams had rusted through and was concerned over safety. He further explained that he does not intend to move the stairs 20131024CityCouncilPacket Page 7 of 168 20131018/jrl only widen the actual deck. Mr. Ewaidsen only would like to improve the property by making it friendly and safe. He explained that he is not asking for anything outside the property line just adding 2' to the deck for comfort ability. Mr. Ewaldsen again confirmed he is not moving the stairs only to add to the deck. Mr. Brown asked for clarification of the property line as shown on the drawing in their packet. Mr. Ewaldsen explained that the line in question divided his property into two lots which is not true. He has one PIN number and he doesn't know who might have added that line. Mr. Hughes stated that this might have been done years ago for convenience. Mayor Buelterman complemented the Planning Commission for their due diligence in researching the Code relating to this request. Mr. Ewaldsen agreed and stated that he would never do anything that is not proper and safe. Mr. Wolff stated he believes this should be grandfathered for the size of the original size of the deck. Ms. Otto explained this request as there seemed to be some confusion. Mr. Brown stated that the drawing is not showing intent as the footprint of the bottom landing is not changing just the width of the deck excluding the top landing which will stay 4' wide. Ms. Fox asked that the drawing be corrected prior to permitting. Mr. Ewaldsen confirmed. Tom Groover made a motion to approve stipulating that there is a 2' variance for the deck portion and the footprint of the stairs will remain the same. Barry Brown seconded. Vote was unanimous. Minor Subdivision — Lot 32 S. Campbell Ave. — consideration of subdivision of one lot into two lots; PIN 4-0016-02-017; Zone R-2; John Bragg. Ms. Otto approached mayor and council stating that this is a request for a subdivision of one lot into two lots, 32A and 32B as shown in the packet. Planning Commission heard this request and approved 6-0. Paul Wolff made a motion to approve. Barry Brown seconded. Vote was unanimous. Site Plan Approval — 1207 Hwy. 80 — consideration of two temporary enclosures; PIN 4-0026-02-009; Zone C-2; Rice & Brady-Robinson. Ms. Otto approached mayor and council explaining the property is located at Sundance Square and the owner is Tom Beatty. Two of the stores in the square, Irritable Pelican and DBR Signature Gallery, have located without site plan approval or permitting, two temporary structures. The other tent at the Plaza belongs to Seaside Sisters and was permitted properly. Mr. Wolff asked Ms. Otto if this request is approved will the petitioners be paying double the permit fee as required. Ms. Otto confirmed. Ms. Otto added that she has received information that these tents may not be anchored to with stand the 130 mile per hour wind zone and inspections will be required. Planning Commission heard this request and the vote was 6-0 to approve. Mr. Cowart approached mayor and council to express his concerns with this request as he feels Tybee citizens are not receiving equal treatment. He referred to Sec 4-050 and 3-070 20131024CityCouncilPacket Page 8 of 168 20131018/jrl of the Code and would request that approval of all zoning request be treated equally. Paul Wolff made a motion to approve conditioned upon tents being anchored according to Code and double permit fees are paid. Tom Groover seconded. Discussion: Ms. Otto stated that Mr. Cowart referred to "red line" versions of the Code which have since been revised and the most current version of the Code has been provided to mayor and council. The most updated Code allows tents to be forward of the front of the structure; this request does comply with the required 5' away from any property line; structures are on a wooden deck with no significant change to drainage; and parking is not hampered. She further stated that the two petitions did share the $500 expense and two checks were received. Vote was unanimous. Site Plan Approval — 21 Veterans Dr. — consideration of construction of an ADA ramp; PIN 4-0002-05-008; Zone R.-1; American Legion Post 154. Ms. Otto approached mayor and council stating that this request is for site plan approval to build an ADA compliant ramp. The ramp would be located on the left side of the building where currently there is a wide set of stairs which goes into the Club Room. Planning Commission approved this request 6-0. Mr. Groover confirmed this would be a wooden ramp. Ms. Otto stated the ramp would have landing. Mayor Buelterman thanked the representatives from the American Legion Post 154 for all their hard work in completing this project. Paul Wolff made a motion to approve. Bill Garbed seconded. Vote was unanimous. Consideration of Ordinances and Resolutions First Reading, 34-2013, Sec 46-45; Overtime and Compensatory Time. Ms. Schleicher confirmed that this was discussed with the department heads and their recommendation would be to reduce the hours to 160 for regular staff and 168 for public safety officers. This would give each group up to four weeks for comp time. Staff suggested that language for item 8 be changed to read "all comp time earned by an employee must be used before the employee uses any accrued annual leave unless this would result in an accrued vacation being forfeited". Ms. Fox would recommend that calendar year be used rather than fiscal year as the high season would be during the end of the fiscal year. She also stated that this would give staff a better chance of being able to use their leave. Ms. Fox recommended that this be brought back before mayor and council after the policy has been written. Mayor and council agreed. No action at this time. Council, Officials and City Attorney Considerations and Comments Tom Groover — Paver Testing. Mr. Groover recommended that testing of pavers resume and no more engineering letters. Just go back to testing pavers to the 1" as in the ordinance; to the ASTM Standard; and put an end to all the discussion. He feels 20131024CityCouncilPacket Page 9 of 168 20131018/jrl that an engineering firm is not going to state that the pavers will pass the test as they will state it is theory and they will tell you to test the theory. Mr. Groover would like to make a recommendation that the City returns to testing pavers. Mr. Hughes stated that Mr. Groover could do that as mayor and council suspended enforcement of the current ordinance. He also reminded mayor and council that the standard of the ordinance remains the same. Mayor Buelterman stated that in order to change the ordinance there would have to be a first and second reading of the proposed ordinance. Mr. Groover stated that he wants to begin testing of pavers immediately. Downer Davis approached mayor and council to explain what test would be approved by the Storm Water Manual per Mr. Wolff's request. Mr. Wolff stated that his preference would be that no decision be made tonight, rather wait this this has gone to the Planning Commission for their recommendations as he would like to see the ordinance read "that all driveways must accommodated 1.2" of rain". Mr. Davis approached mayor and council discussing the different tests. He would recommend the test method that he provided mayor and council last year, C1701M-09, to test pervious concrete and is also used for permeable pavers. This test was run recently on Tybee and the individuals that conducted the test had never done this before; the engineer that observed had never done it before; and he (Mr. Davis) had never reviewed the test results before. He explained that the engineer gave a design stating what the output would be and then ran the test and the test came back with a performance of infiltration that was well over 5 times the actual design anticipated for collection rate. Mr. Davis went on to explain the variables of the test which he has not had time to review or share with staff. Testing can be done but is complicated. Mayor Buelterman expressed his concerns with the complexity of the test. Mr. Brown asked Mr. Davis to explain the test. Mr. Davis explained the test and reminded mayor and council this is a very complication and tricky test. Mr. Brown asked Mr. Davis why he was not at the test that was recently done. Mr. Davis stated that he is not at every test on Tybee. He would further recommend that testing be done by an independent testing lab and the test that would be run is the C1781M-13. Mr. Davis agreed that he will forward a copy of the test to mayor and council. Mayor Buelterman reminded council that this will be heard by the Planning Commission and whatever is decided upon will only apply from this point until the recommendations are received from the Planning Commission. Mr. Groover asked Mayor Buelterman to have staff stop the issuance of permits until this issue is resolved. Mayor Buelterman responded that he disagrees with the entire ordinance. Ms. Schleicher stated that she has observed the test twice and went on to describe the process which took approximately 1.5 hours. Tom Groover made a motion to commence testing of pavers using the ASTM1701 test effective October 11, 2013. Paul Wolff seconded. Discussion: Mr. Davis asked mayor and council to specify who would run the test. Mr. Wolff would recommend that it be a designated zoning official and the cost of the test be included in the permitting fee. Mayor and 20131024CityCouncilPacket Page 10 of 168 20131018/jrl council agreed. Voting in favor were Paul Wolff, Torn Groover, Jan Fox and Bill Garbett. Voting against was Barry Brown. Motion carried 4-1. Jan Fox made a motion to adjourn. Paul Wolff seconded. Vote was unanimous. Meeting adjourned at 9:45PM 20131024CityCouncilPacket Page 11 of 168 20131018/jrl As I am sure that you are aware, I am here this evening to petition your recommendation in favor of the site plan for the relocation of my business The Dixie Pedaler to 1315 Butler Avenue. I believe that the narrative included with the application should answer most of the questions that you may have, but I would like to take a minute to expand on the proposal as it relates to the Comprehensive Plan and Variance request. axicit 6Dritt. 155ue5 cLocussed P[ 41 Cvnxrl[iss.rr* A/tee-Nolo . i(II have to disagree with Ms. Otto's assertion that (and I quote) "Staff finds the proposed addition of Dixie Pedaler with an office area, quad bicycle, shuttle services, and golf cart rentals would violate the intent of the Inland Cottage Neighborhood Character Area of the Comprehensive Plan." I believe just the opposite. The Comprehensive Plan reads as follows: littancl C hb -hovel C k 4cc,„: This character area describes the traditional neighborhood along the west side of Butler, which contains narrow, tree lined streets laid out in a grid pattern. The area is varied in land use as it contains permanent residential properties, multi-family homes, rental properties parks, Low-impact commercial establishments and public buildings. Residential development within this area contains both traditional and historic cottage homes, large new residential houses and multi family units. This area provides for alternate transportation routes by providing alternative automotive travel route to Butler Avenue, a bike path and stop signs to slow the movement of vehicular traffic creating a more pedestrian friendly environment. Clearly, the intent of this district is to maintain the charm and historic integrity of the residential area while increasing bicycle, pedestrian traffic and safety along with permitting low impact 20131024CityCouncilPacket Page 12 of 168 20131018/jrl d'd commercial establishments. There is no doubt that this site is within the character area we are discussing however it's location at the corner of 14th St and Butler put it at the eastern most point of this area, nearly on the fringe. This location is essentially surrounded by commercial enterprise on all sides except the west. There is currently a relatively new privacy fence that borders the west and a portion of the south. This fence would block all views onto the property from the Lovell neighborhood maintaining the existing character of the area. It is my opinion that the addition of the Dixie Pedaler to the 1315 Butler address would be consistent with both items number 1 and number 2 , currently checked NO on your table of Recommended Development Strategies. #1 reads "New development, redevelopment and restoration should be consistent with existing character of the area in terms of mass, scale, use and density." Permitting the Dixie Pedaler to locate at 1315 Butler Ave does not involve any physical changes to the site, the exterior area to be used for the carts and quad-bike will not encroach upon the existing space for the Blimpie and Convenience Mart. The large size of the paved lot and currently unused portion allows for the relocation of my business there without impacting the current traffic flow, parking or drive lanes. The use is consistent with a low-impact commercial establishment and the majority of the business comes from walk up customers. Item #2 reads- "Permit only compatible uses including low density residential, public /institutional and low impact commercial" 20131024CityCouncilPacket Page 13 of 168 20131018/jrl Again, I assert that this proposal is completely in line with this recommendation under low-impact commercial. The addition of the Dixie Pedaler at this location will have minimal effect on the existing environment and surroundings of this area. This location is an integral part of the tourist area with both of the restaurants north and south offering live music and a tourist friendly atmosphere. The current convenience store and fast food restaurant caters to the visitors staying nearby and heading down. 14th street to the beach. My target market is the same. In addition, there are other sections of the Comprehensive Plan that that will be favorably addressed by the Dixie Pedaler. In the plan, Section 2.1 "Population: lists ag issues related to the seasonal population as "There is not enough activities for tourists" One of the proposed "Opportunities" listed relating to this issue is "Establish services and activities tailored to teens and seasonal visitors." This is exactly the nature of my business. It provides an opportunity for visitors to experience a unique activity that can be tailored to their specific requests such as birthday parties, bachelor parties or just a great time while on vacation. Also in the same plan, Section 2.2 "Economic Development" lists the following Issues: "It is difficult to draw/retain small businesses that rely on seasonal population" 20131024CityCouncilPacket Page 14 of 168 20131018/jrl "The City needs to be more proactive with encouraging commercial redevelopment projects in appropriate areas" The following "Opportunities" were developed to address these issues. 1. "Develop economic development strategy that focuses on small business retention/recruitment and identifying/acquiring redevelopment properties." 2. "Encourage the development of the eco-tourism segment of the economy that will attract visitors to the island in the off season and provide incentive for natural resources preservation." By permitting our relocation to the site requested it gives us the ability to grow our business and better serve our customers at a convenient location. Both our quad bike and golf carts are extremely eco-friendly. The bike has ten pedaling stations that provide sufficient energy to propel it. It is designed and weight balanced for ease of operation. It does contain an electric assist should a situation arise where patrons require assistance. The golf carts for rental are all electric and with zero emissions. It is part of our business plan to make all vehicles capable of being solar charged in the near future. All maintenance on the golf cart is performed off site. The vehicles have a regular maintenance routine that will be performed by the Lessor as part of our agreement. That company will pick up the carts and transport them to their shop and return them. There will be no storage of parts batteries, etc. on the Island, nor will there be 20131024CityCouncilPacket Page 15 of 168 20131018/jrl a maintenance facility. And finally, In section 2.7 of the plan under Transportation it a couple of the Issues listed are: "Traffic congestion is a big issue during the tourism season" "Lack of public transportation/shuttle services around the island" There are currently excluding our vehicles approximately 25 electric vehicles for rent on the Island. With large number of visitors there is a much greater demand for rentals. The carts are not permitted on Butler Avenue therefore their use reduces the congestion by steering our customers to lesser traveled streets. We do offer a very affordable shuttle service at $3.00 per person to travel anywhere on the island and we offer a $1.00 discount to local residents. According to city's transportation business licensing list dated July 30, 2013 there are currently five shuttle services operating on Tybee (this includes ours), one of these has 1 vehicle, 3 have 2 vehicles and I am unsure of the amount of the fifth business, but they do have several. There are also 2 taxi services listed. One of the taxi service frequently contacts us to take the "short trip" riders as these are not cost effective for them and their target market is customers who are going off of the Island, into Savannah and the Airport. It has been my experience that during the season all of these are extremely busy and have to hustle to keep up with the demand of moving tourists to their dinner reservations and special events at their desired times. These services also alleviate some of the parking issues in congested areas and reduce the number of impaired drivers on the streets, so the operation of these businesses provide and invaluable service to the community. 20131024CityCouncilPacket Page 16 of 168 20131018/jrl to During the Planning Commission meeting the issue of safety came up and was briefly discussed. Because of the liability involved with any moving vehicle, safety is of the utmost concern to us also. We currently carry (and have since the business was started) twice the amount of general liability insurance required by the City, therefore we have a 2 million dollar liability policy. On a separate policy we also carry 2 times the state mandated amount for our golf carts. All renters and drivers of the carts are required to be 21 years or older, have a valid drivers license and carry full coverage auto insurance of their own. We have operated the quad bike for 2 seasons now and remain accident free and have made no insurance claims. The issue of safety as it relates to the site itself is another area discussed. The lot itself has 3 entrances/exits. Two on Butler Avenue and one on 14th Street. Our carts and Bike would be utilizing the 14t. Street entrance/exit. All of our equipment could either turn right (toward Lovell) or left (toward Butler). There is a traffic control light at the Butler intersection which makes crossing Butler a easy and safe event. All of our cart rental customers receive a written explanation of the motorized cart rules for Tybee as well as a verbal recap. Of course all our carts will be inspected by the Tybee Police Department for safety and will have the required T sticker. We do intend to purchase parking stickers from the City for each vehicle. There will be NO extended parking on the site for either riders of the bike or cart rental customers. Cart rentals will be for 24 hour periods and we will offer free delivery and pickup to our customers. Quad bike customers who are not staying in the South end are strongly encouraged not to drive their personal vehicles but to secure an alternate method for transportation to the South end to 20131024CityCouncilPacket Page 17 of 168 20131018/jrl 9 not only avoid parking issues but also to avoid driving after drinking. We will provide shuttle transportation to our customers for a discounted fee and also offer a package deal including round trip transportation to their location when customers rent the entire bike. In closing I would like to say that there is currently no other location available for rent that is suitable for our business. We must stay in the South End of the island to effectively run the quad bike and as we all know, there are very few locations that offer the ' exterior space required for this business. I hope that you will favorably consider my request based on the facts before you and thank you for your time. L r I fcci5e. Mitt, +,11v;&-÷ , 5 a 513 r)ccl nett c.� 63 rvt,r 5 c.rrti ---b c 4 owner +e. + Pre y, -f. hk. Con.tfc.nce 0417,4- V ?4niew LCI L44 C11 b u X 041 'L --t o ri 4-0 reJ ot&k bt&r 12'us+Hess t ce.nS9 tend 1 +r, #-ha+ [ 5+niaLt tk.re a_ WI Ii be 6+ asKtC On 4-14- Q%15 Lh3 C Dun k r r us ec..u- Q414-ro d- , t& a i vers, ekc. i . und e.rs- .nd 4- a- CO– LQr Dr t CztiLnekl 61 1-1-4-1 t r. -De sa. . ( - 4-- re wc-s - bnn e- ci) n +si or_ 6►+err`' i4te ''n ce if careck . rx a ad ci-fi c-e 5 Loth be b :1-. 20131024CityCouncilPacket Page 18 of 168 20131018/jrl July 12, 2013 To Whom it May Concern: Julie Livingston/The Dixie Pedaler has my permission to do business at my location of 1315 Butler Avenue, Tybee Island, Geogia 31328 effective immediately. There will be no alterations or development of any type either externally or internally. A small office space already in existence will de designated for their use. D"AyD C•cP LLG DBA 'S -ii&LL D6sAm (76-ftwi) nom , 20131024CityCouncilPacket Page 19 of 168 20131018/jrl RAY CHANDLAR SMITH ATTORNEY AT LAW 10153 Ford Avenue w4580ravcsmitharr, net Telephone: (912) 756-3318 Richmond Hill, GA 31324 October 9, 2013 Facsimile : (912) 756-2279 City of Tybee Island City Council In Re: The Dixie Pedaler Ladies and Gentlemen This is to advise that I represent the Owners of Dixie Pedaler. In this regard, the Dixie Pedaler operated successfully and without interference as a group bike and tour business under a transportation license issued by you, In July, 2013 the City began to both take and threaten official actions against the Dixie Pedaler for the operation of its bike business as well as its golf cart rental business, despite their operation of such under a valid transportation license issued by you. In compliance with your request, we have prepared and submitted additional applications, including a site plan, despite the fact that the operations of these businesses involves no construction,no building and no additional parking requirements of any kind. Resultingly, it is our position the enforcement of your Ordinance against this business under these circumstances amounts to a constitutional violation of selective enforcement and a Constitutional violation of taking property rights without a due process hearing and failure to issue the necessary permits under properly completed applications that meet the requirements of your Ordinances. This notice is given to you to furnish you the opportunity to correct such violations by issuing all necessary permits to allow the full and unimpeded operation of these businesses, as required by the laws of the State of Georgia, the Constitution thereof, the Constitution of the United States and the directives of the Supreme Court of Georgia, at WMM Properties,Inc. V. Cobb County, et al.(255Ga.436,339 S.E.2d 252) and related cases. I remain... Sincerely,_ Ray C. Smith 20131024CityCouncilPacket Page 20 of 168 20131018/01 Special Emergency City Council Minutes 20131017 Consideration of Items for Consent Agenda Mayor Buelterman called the special emergency city council meeting to order at 3:45PM. Those present were Mayor pro tern Wanda Doyle, Paul Wolff, Tom Groover, Jan Fox, and Barry Brown. Also attending were Diane Schleicher, City Manager and Janet LeViner, Clerk of Council. Bill Garbett was excused. Council, Officials and City Attorney Considerations and Comments Ratification of the LOST Certificate. Mayor Buelterman stated that this is a formality to ratify the LOST Certificate that was signed by all municipalities. Tom Groover made a motion to approve. Paul Wolff seconded. Vote was unanimous 5-0. Paul Wolff made a motion to adjourn. Tom Groover seconded. Vote was unanimous 5-0. Meeting adjourned at 3:50PM 20131024CityCouncilPacket Page 21 of 168 20131018/jrl National Flood Insurance Community Rating System October 24, 2013 Tybee Island is presently a Class 7 ISO Rated Community whereas property owners receive a 15% discount on their Flood Insurance Policies. There are 499 points between each of the 10 class ratings. A Community Recertification is required annually and a Cycle Visit every 5 Years, both are required as part of the CRS Program, our next Cycle Visit is scheduled for April 16, 2014. Class 10 - 0 - 499 Points Class 9 - 500 - 999 Points Class 8 - 1 ,000 - 1 ,499 Points Class 7 - 1,500 -1 ,999 Points - Tybee Island has 1504 Points We are a Category B Repetitive Loss Community with 9 properties on the current repetitive loss list. Repetitive Loss Property - Properties for which two or more claims of more than $1000.00 have been paid by the National Flood Insurance Program within any 10 year period since 1978. CURRENT CRS ACTIVITIES: Activity 310 - We are maintaining Elevation Certificates on all new and substantially improved building in our Special Flood Hazard Area. Activity 320 - We are providing Flood Insurance Rate map information and information on flood insurance purchase requirements to inquirers. We are continuing to keep our FIRM updated and maintain old copies of our FIRM. Activity 330 - Annual out Reach project to the Community: "Do You Know Your Potential to Be Flooded" is an insert placed in the water bills twice a year. (Last page of Presentation) Activity 340 - People looking to purchase flood prone property are being advised to the flood hazard through our credited hazard disclosure measures. 20131024CityCouncilPacket Page 22 of 168 20131018/jrl Activity 350 - Our web-site and Library continue to maintain flood protection materials. We continue to conduct an annual review and update of the information and links in our flood protection website. Activity 360 - We continue to provide flood protection to inquirers. Activity 410- We continue to use our additional regulatory flood data before a new development can proceed in our floodplain. Activity 420 - We continue to preserve open space in the floodplain. Activity 430 - We continue to enforce the flood plain management provision of our zoning, subdivision and building code ordinances. We continue to employ those staff credited for attaining their CFM and those who have attended the credited training courses. Activity 440 - We continue to use and update our flood data maintenance system on an annual basis as needed. We continue to maintain our system of Benchmarks and erosion maintenance data system. Activity 450 - We continue to enforce the storm water management provisions of zoning, subdivision and building code ordinance for new developments in the watershed. We continue to enforce the requirements that all new buildings must be elevated above the street or otherwise protected from drainage problems. We continue to enforce the provisions of our zoning, subdivision and building codes as they pertain to erosion and sediment control and water quality. Activity 540 - We continue to implement our drainage system maintenance program. We continue to enforce our stream dumping regulations. Activity 610 - We have maintained and tested our flood threat recognition system. 20131024CityCouncilPacket Page 23 of 168 20131018/jrl RECOMMENDATIONS TO MAINTAIN CRS CLASS 7 1- ACTIVITY 430 - HIGHER REGULATORY STANDARDS - FREEBOARDING: INCREASE FREEBOARDING FROM 1 FOOT TO 2 FEET AN INCRESE IN FREEBOARDING WOULD DECREASE FLOOD DAMAGE AND HELP MAINTAIN OUR CRS CLASS 7 RATING WHICH BENEFITS ALL PROPERTY OWNERS. 1 FOOT OF FREEBOARD = 100 points — PRESENTLY REQUIRED BY ORDINANCE - WE DID NOT RECEIVE THESE POINTS AT THE 2009 CYCLE VISIT 2 FEET OF FREEBOARD = 225 Points 3 FEET OF FREEBOARD = 375 Points 2- ACTIVITY 432 F — PROTECTION OF CRITICAL FACILITIES: UP TO 40 POINTS MAY BE AVAILABLE WHERE CRITICAL FACILITIES ARE PROTECTED TO AT LEAST ONE FOOT ABOVE THE 500 YEAR FLOOD PLAIN. WE SHOULD DESIGNATE THE NEW POLICE STATION AS A CRITICAL FACILITY AND HAVE GREEN LINE ARCHITECTURE CONTACT OUR CRS/ ISO REPRESENATIVE TO INQUIRE WHAT IS NECESSARY IN THE DESIGN AND CONSTRUCTION SO WE COULD POSSIBILY ACQUIRE SOME POINTS. 3- ACTIVITY 530 -FLOOD PROTECTION I SUBMITTED THE WORKSHEETS IN JULY REQUESTING POINTS FOR THE 14TH STREET DRAINAGE IMPROVEMENT PLAN. SINCE THERE WAS NO FINAL DESIGN REPORT WITH PRE-PROJECT AND POST—PROJECT FLOOD PROTECTION LEVELS WE WILL NOT RECEIVE THE MAXIMUM CREDIT POINTS. IN THE FUTURE WE SHOULD REQUIRE A FINAL DESING REPORT WITH PRE-PROJECT AND POST PROJECT FLOOD PROTECTION LEVELS. 20131024CityCouncilPacket Page 24 of 168 20131018/jrl DO YOU KNOW YOUR POTENTIAL TO BE FLOODED? Presented by City of Tybee Island,Georgia Your property is located in the 100 year Flood Plain — These are 10 facts that every Tybee Island Resident should know. 1-Tybee Island Local Flood Hazard—Tybee Island is a coastal Barrier Island. Unfortunately the benefits of living on a Barrier Island have a price: an increased risk of Hurricanes and the Flooding that accompanies them. Hurricanes and Tropical Storms are most prevalent from June 1st through November 30th. The greatest risk occurs during August and September. Most casualties caused by Hurricanes are the result of Flooding. All of Tybee Island is in the Flood Plain. If your property is located on Tybee, plan to evacuate when advised to do so! Heavy rain, gale force winds and rising tides will be felt hours before a storm makes landfall. The Tybee road (Hwy80) may flood out early cutting off access to or from the Island. HISTORY— Major storms and Hurricanes have caused flooding on Tybee in 1871, 1881, 1885, 1893, 1896, 1911, 1940, 1944, 1947, 1952, 1959 and 1979. The highest storm surge was estimated at 19 feet above mean sea level during the 1893 storm. In 1979 Hurricane David caused flooding on the Island. 2- What You Can Do to Protect Your Property and Be Safe—You should know your flood hazard. Check with the Tybee Island Department of Planning &Zoning at 912-472-5030 to find out what flood zone you are in and what the Base Flood Elevation (BFE) is for your neighborhood. You can get a good idea of your flood zone from the map provided in the Planning &Zoning Office. Check with Chatham Emergency Management Agency (CEMA) at 201-4500 or Tybee Island Emergency Management (912-786-5330) to find out about the flood warning systems (how much warning can you expect, and the evacuation route you should use).You can also view COMCAST Channel 16 and refer to the phone book to gain additional information including evacuation routes and the location of emergency shelters. There are specific measures you can take to protect yourself from flood waters. Learn how to turn off the gas and electricity to your house and do so if flooding is imminent. Do not walk through flowing water or drive through flooded areas. Drowning is the number one cause of flood deaths, followed by electrocution. Electrical currents from downed power lines and your home circuits can travel through water causing a safety hazard. STAY OUT OF FLOOD WATERS!! Contact the Tybee Island Emergency Management Agency at 912-786-5330 for free publications on how to protect yourself, your dwelling and how to access the City web-site. Additional information can be found on the FEMA web site at www.fema.gov and at http://cema.chathamcounty.org . 3—FLOOD INSURANCE -The City of Tybee Island participates in the National Flood Insurance Program (NFIP). In doing so local insurance agents can sell a Flood Insurance Policy, which is separate from regular property insurance, at subsidized rates set by the Federal Government. The Federal Government passed a law making it mandatory for owners to obtain a Flood Insurance policy if the structure is in Special Flood Hazard Area (SFHA) and the loan is federally backed. Flood Insurance can cover the structure alone or cover a combination of the structure and contents. Renters can buy coverage for contents, even if the owner does not have structural coverage. A new insurance policy is now available that assists in bringing a non compliant structure up to the NFIP standards if the building is substantially damaged or repetitively flooded. Flood Insurance is available for structures outside the 100 year flood plain (Zone X). There is normally a 30 day waiting period before flood insurance goes into effect. Therefore, it is essential to plan ahead. Contact your insurance agent to get a flood insurance policy. And remember, your home owner's insurance policy does not protect you from flood damage. Tybee Island subscribes to the Community Rating System (C.R.S.) and by doing so flood insurance policy holders in the special flood hazard area receive a discount on their policy cost. 4—PROPERTY PROTECTION—In order to protect your property, electrical panel boxes, heat pumps, washers, dryers and water heaters should be elevated or relocated to areas less likely to flood. Elevate and anchor fuel tanks. Raising the furniture and other valuables on blocks also will offer protection. If you have a basement,take preventive measures from flooding due to sewer backup or sump pump failure by having a check valve installed. Know what options there are to retrofit your house. Retrofitting means to alter the building to eliminate or reduce flood damage. There are several options to consider: elevation, flood barriers, dry flood proofing, and wet flood proofing. There are several references in the public libraries on retrofitting and additional documents pertaining to flood plain management topics. It is a good idea to keep materials around the house like sandbags, plywood, lumber and plastic sheeting. These can help minimize the damage caused not only by flood waters, but damage by hurricane force winds too. Personnel from the City are prepared to make site visits, upon request, to assist property owners with flooding, drainage and sewer problems and to address any site-specific flooding concerns within the Community. This service is provided at no charge. For additional information on flooding, flood insurance,flood zones, retrofitting or 20131024CityCouncilPacket Page 25 of 168 20131018/jrl how to pick a contractor, or obtain an elevation certificate you may call the Department of Planning &Zoning at 912- 472-5030. Contact the Department of Planning &Zoning if you are interested in elevating your building above the flood level or selling it to the City. We may apply for a Federal Grant to cover 75%of the cost. An elevation certificate is available for review in the Planning &Zoning Department for all properties constructed in the Special Flood Hazard Area since December 1992. 5—NATURAL and BENEFICIAL FUNCTIONS OF FLOOD PLAINS—Natural Flood Plains generally include marsh areas and low lying areas along canals. Our Natural Flood Plains reduce damage by allowing flood waters to spread out over large areas which helps facilitate absorption into the ground, reduces flow rates and serves as a flood storage area to reduce downstream peaks. We should all do our part to help keep our flood plain and flood plain waters free of contaminants such as oil, paint, anti-freeze and pesticides. These chemicals pollute the marsh waters, thus decreasing the water quality that local wildlife depends upon for their habitat. Chatham County has barrier islands such as Ossabaw, Cabbage and Wassaw islands. These Islands serve as a natural barrier to incoming hurricane forces such as wave attack, and serve to reduce tidal and wind energies. These islands serve as natural aquatic habitats, wetlands, marshes and estuaries. 6 — FLOOD WARNING SYSTEM — In Chatham County, the Chatham Emergency Management Agency (CEMA) manages the flood warning system. Once CEMA receives a potential dangerous warning, sirens will be activated. These sirens can give as little as 15 minutes warning time. When you hear the sirens, information can be heard on the television (WTOC, WSAV, or WJCL) or on the radio at WCHY (94.1) on what to do. Information can be heard on the NOAA weather radio broadcast frequency at 162.40. Local evacuation routes can be found in the phone book. For additional information, contact CEMA at 201-4500 or visit the website at www.cema.chathamcounty.org. There is a test of the Siren System on the First Wednesday of each Month at 12:00 Noon. 7 — PERMIT REQUIREMENTS—There are certain things you need to know when considering this question. The Tybee Island Flood Damage Prevention Ordinance requires that all construction, additions, conversions and/or development comply with certain minimum standards intended to minimize damage from floods. For example, houses and certain other structures are required to be built one foot above the 100 year base flood elevation. The Tybee Island Zoning Ordinance requires that building permits be obtained from the Planning and Zoning Department. The Tybee Island Storm Water Management Ordinance has restrictions on the placement of fill in special flood hazard areas. The City Land Disturbing Activities requires permits for certain land disturbing activities and requires soil erosion control best management practices for construction even if a LDA permit is not required. To obtain a building permit contact the Tybee Island Department of Planning & Zoning at City Hall, 403 Butler Avenue, Tybee Island, Georgia or phone them at 912-472-5030. All Development must have a permit. If you see someone working without a permit or for additional questions or concerns about permits, please do not hesitate to call. 8 — SUBSTANTIAL IMPROVEMENT REQUIREMENTS — Any substantially improved or substantially damaged home must be brought up to the NFIP and City's Flood Ordinance requirements. This is known as the 50% rule. The "50% Rule"states that if the lowest finished floor of an existing house is below the base flood elevation (BFE) and the cost of repairs or renovations will increase the structures original Fair Market Value by more than 50% , then the lowest finished floor elevation must be raised or elevated to one foot above the BFE. In VE zones within the City the bottom of the lowest horizontal member must be brought up to one foot above the BFE. Also note that additional City flood plain requirements may apply. 9—DRAINAGE SYSTEM MAINTENANCE—Besides flood insurance, you should protect your structure by ordinary preventive means. For example, do not sweep or blow yard leaves, pine needles, grass clippings or soil into the street or storm water system. This clogs up the pipes and prevents water from draining. If your property is adjacent to a drainage ditch, please aid the City by keeping the banks clear of brush and debris. Dumping in ditches is prohibited as stated in the City's Storm Water Management Ordinance. To report someone dumping trash in the canals, storm drainage system, and drainage ditch or to request needed maintenance of drainage facilities, please contact the Department of Public Works at 912-472-5043. 10—TYBEE ISLAND FLOOD PRONE AREAS-All of Tybee Island is located in a flood plain, you can review flood zone map information at www.sagis.orq or by visiting the office of Planning &Zoning located in City Hall. 20131024CityCouncilPacket Page 26 of 168 20131018/jrl Submit by Email Print Form MAYOR gEE n IS CITY MANAGER Jason Buelterman �p§s 1947 Diane Schleicher 4 CITY COUNCIL �? 9 CLERK OF COUNCIL Wanda D.Doyle,Mayor Pro Tern r Janet LeViner Barry Brown Jan Fox CITY ATTORNEY Bill Garbett Edward M.Hughes Tom Groover °*11914 im 0000'5' Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by noon on Wednesday a week prior to the scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 12013-10-24 Item: Reading of prepared statement regarding issues affecting Tybee Island Explanation: 1 respectfully request to be placed on the Council agenda for the above noted date for the purpose of reading a statement regarding Civil Rights issues,and a call to the citizens of Tybee to vote. Paper Work: E Attached Audio/Video Presentation* • If applicable,a copy of the presentation/report must be submitted with this agenda request. • If applicable,audio/video presentations must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. • Request will be postponed if necessary information is not provided. Submitted by: ulie Livingston Phone I Email: 226-9676 Comments: Enter any additional comments here. Date given to Clerk of Council I I P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 (866)786-4573—FAX(866)786-5737 www.cityoftybee.org 20131024CityCouncilPacket Page 27 of 168 20131018/01 MAYOR , CITY MANAGER Jason Buelterman +�. 6 Diane Schleicher CLERK OF COUNCIL CITY COUNCIL Wanda.Doyle,Mayor Pro Tern Janet LeViner B Brown ■ Jan x } / CITY ATTORNEY Bill Garbett Edward M.Hughes Tom Groover 70 Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: October 24, 2013 Item: Alcohol License Request-Special Event-Beer and Wine Explanation: Friends of Tybee Theater Date of event: Saturday, April 12, 2014 Budget Line Item Number(if applicable): Paper Work: X Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to i levin erna,cityoftybee.o rg. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Sharon S. Shaver Phone f Email: 912 472-50721 sshaver @cityoftybee.org Comments: Date given to Clerk of Council October 15, 2013 .0.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 (865}786-4573—FAX(866)786-5832 www.cityoftybee.org 20131024CityCouncilPacket Page 28 of 168 20131018/01 CITY OF TYBEE ISLAND F ALCOHOL LICENSE APPLICATION t 4 : Application made for a license to do business within the City of Tybee Island as a dealer in alcoholic PP is hereby beverages as indicated below: LICENSE CLASSIFICATION FEE CHECK Notice: The applicant Retail Beer/Wine—Package Sales Only,Consumption on Premises Prohibited $ 350 for a license shall be a citizen of the United Retail Beer/Wine—Sale by Drink for Consumption on Premises Only 575 States, a resident of Retail Liquor—Sale by Package Only,Consumption on Premises Prohibited 850 . Chatham County, and Retail Liquor—Sale by Drink for Consumption on Premises Only 1,250 owner of the business Retail Liquor—Sale by Package&Drink both in One Building under One Ownership 2,000 , or if a corporation, Sunday Sales—Sale by Drink for Consumption on Premises Only _ 150 partnership or other Sunday Sales--Package Sales Only 50 legal entity is the Wholesale Beer 765 owner, a substantial Wholesale Liquor 1,500 and major stockholder Wholesale Wine 150 - or the applicant may be Distiller,Brewer,or Manufacturer of Alcoholic Beverages 300 the manager of the V Special Event—Public or Private Property-Beer,Wine(no current license)per event 50 business charged with Special Event—Public or Private Property-Beer,Wine(no current license)3 days 100 the regular operation of Special Event—Public or Private Property-Beer,Wine(holding current license)per event 10 said business on the Special Event—Business Property—Beer,Wine,Liquor(no current license)per event 50 premises for which the Spedal Event—Business Property—Beer,Wine,Liquor(no current license)3 days 100 license is issued. Special Event—Business Property—Beer,Wine,Liquor(holding current license)per event 10 Business Name rd' s OF Tc) T Location k . L� { ve, 3o Med4n _Drive -Ct�z ISicti,c') (aF 132}� i Mailing Address e.O. X =23S i.IG T g is' e L 5" Phone / 1 11 — (2(a '3 f}} 1 Email t .i_06 e.0L C-( Names and Home Addresses of Owners,Partners or Corporate Officers with Ten Percent(10%)Interest in Business Names(attach additional pages if necessary) I Date of Birth' Home Addresses City,State,Zip Social Security# 1 rr If special event,date(s)of event ll 1 2,�'( Name of event: i t'1i IN i e t_ i vel f) r Is business incorporated? J State of Incorporation Date Incorporated )�IY�P "` Names of landlord of the business location Address Phone What other business is conducted at this location? Has application been made for required State and Federal Licenses? v7P'-) Has applicant,any person connected with,or any person having an interest in this business: c ever been convicted of any violation of law other than for a traffic violation? tJ`) - a ever served time in prison or other correctional institution? No a ever had an alcohol beverage license suspended or revoked at any time in any location? IQ c. (if answer is yes,give details) A� If this application is for RENEWAL of an existing license,enter License Number of existing license 1_i Pr If business is an eating establishment,are SUNDAY sales of alcoholic beverages contemplated? f V 0 If yes,submit additional affidavit. ALL OF THE FOREGOING INFORMATIO IS HEREBY GIVEN AND ALL OF THE FOREGOING STATEMENTS ARE HEREBY MADE ON OATH WILLFULLY, KNOWINGLY,AND ABSOLUTELY,A i H SAME IS AND ARE HER :Y SWORN TO ME TO BE TRUE UNDER PENALTY OF LAW. - �r Q Applicant Signature is ■ �, ,._,24.,..,„.10.!_,_,,i f, , Date Approval Signature Date M City Manager Sw, to.�id- cribed before me s ID. day of IF_ _ __ 113 Zoning p , f Police _- A ''�,fa _ _i fit 4/r[ J- City Council Notes'ublic SHARON S.SHAVER 20131024CityCouncilPacket Notary Public,Chatham County, 58 20131018/jrl My Commission expires The CONSENT FORM is required for ALL alcohol license applications. CONSENT FORM I HEREBY AUTHORIZE THE TYBEE ISLAND POLICE DEPARTMENT TO REQUEST ANY CRIMINAL BACKGROUND HISTORY RECORD INFORMATION PERTAINING TO ME WHICH MAY BE IN THE FILES OF ANY STATE OR LOCAL CRIMINAL JUSTICE AGENCY. BE IT FURTHER UNDERSTOOD THAT THE PURPOSE OF OBTAINING THIS INFORMATION IS TO SATISFY THE REQUIREMENTS SET FORTTh BY THE MAYOR AND COUNCIL OF CITY OF TYBEE ISLAND, ING AN ALCOHOL BEVERAGE LICENSE APR IrATLON. 0 I otOlic:-.5 c ,c'71.-;' --g. mil - �,1 FULL NAME(PRINT) SEX r RACE / DATE'OF BthTli 7 .1 (;) AV ,, DRF29 ADf j� SOCIAL SECURITY NUM: STATE,ZiP / SIG -rdRE' / .=e DATE er The ACKNOWLEDGEMENT is required for all LIQUOR BY THE DRINK alcohol license applications. ACKNOWLEDGEMENT I declare knowledge and understanding of Municipal Code Section 58-80: There is levied an excise tax on the sale of distilled spirits by the drink in the amount of three percent of the charge to the public for the beverage. SIGNATURE DATE The AFFIDAVIT is required if SUNDAY SALES of alcohol for consumption on premises are contemplated. Food and beverage sales records prepared by a CPA are required to be furnished to the City upon request. STATE OF GEORGIA COUNTY OF CHATHAM CITY OF TYBEE ISLAND AFFIDAVIT I, , do hereby make this affidavit to be part of my application for an alcohol beverage license in the City of Tybee Island to sell distilled spirits, malt beverages and/or wine for the consumption on the premises in my eating establishment on Sunday. Said establishment is located at ,Tybee Island, Georgia. I am the of the establishment known as _ I hereby further state that at least fifty percent (50%) of the total annual gross food and beverage sales are derived from the sale of prepared meals or food. SIGNATURE DATE Approved Denied Al Chief of Police l A Date w ND + Ei R.t,E Plc F Jsky lt - Il -- t3 20131024CityCouncilPacket Page 30 of 168 20131018/jrl Affidavit Verifying Status for City Public Benefit Application ,...,..'_'. t om-. i By executing this affidavit under oath, as an applicant for a City of Tybee Island, Georgia, Business License or Occupation Tax Certificate,Alcohol License,Taxi Permit,Contract,or other public benefit as referenced in O.C.G.A.Section 50-364,I am stating the following with respect to my application of a City of Tybee Island: • Buses s Lie sense,or Occupational Tax Certificate, Alcohol License ' (circle all that apply) • Taxi Permit, • Contract • Other public benefit for (printed name of natural person applying on behalf of individual,business oration,partnership,or other private entity). 1) I am a United States citizen. OR 2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act, 18 years of age or older and lawfully present in the United States.* In making the above representation under oath,I understand that any person who kn.wingly and willfully makes a false,fictitious,or fraudulent statement or representation in an affidavit shall be guilty of a violation .. Code Section 16-10-20 of the Official Code of Georgia �I s' =L . ill Si_, ure o • •p- r,• Date' 7/0 Printed Name *Alien Registration Number for Non-citizens— COPY OF DOCUMENTATION REQUIRED SUBSC ND S •.Opp : ORE ,'t ON THIS THE _ AY OF it �t- I ,30 Notary Public , A _.r ; 4 SHARON S.SHAVER �•••- Notary Public,Chatham County,GA My Commission Expires: my Commission Expires Dec 5. 2015 Note: O.C.G.A. §50-36-1(e)(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their alien registration number. Because legal permanent residents are included in the federal definition of"alien", legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identrfying number below: 20131024CityCouncilPacket Page 31 of 168 20131018/01 City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: October 24, 2013 Proposal for GDNR permit application regarding city staff use of beach rake with tractor: The infrastructure committee recommended 2-1 that city staff(Joe Wilson)to submit a permit for the beach rake with tractor to operate during from Memorial Day Weekend to Labor Day Weekend. Requested areas of beach rake activities are proposed to be located in the areas of ocean rescue has stands (see attachment). Budget Line Item Number(if applicable): Paper Work: _X_Attached* Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: Date given to Clerk of Council 10.14.13 20131024CityCouncilPacket Page 32 of 168 20131018/01 TIts 3 t ff st, „ s t 71 lir 20131Btil•t 33 60168024CityCoi Ai NsitiikE Lifeguard Stand • 'r'VM I ' Recreation Area 0 City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: October 24, 2013 Proposed- State of Georgia Law Enforcement Certification Program—Agency Application &Participation Agreement Budget Line Item Number(if applicable): 100-3210-52-3600 (Police Dues) Paper Work: X Attached* Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: Date given to Clerk of Council 10.15.13 20131024CityCouncilPacket Page 34 of 168 20131018/01 STATE OF GEORGIA LAW ENFORCEMENT CERTIFICATION PROGRAM AGENCY APPLICATION & PARTICIPATION AGREEMENT The Agency Application and Participation Agreement (hereinafter the "Agreement") is entered into between the: hee LIaid Doitee. f (hereinafter referred to as the "Agency") and the Georgia Association of Chiefs of Police (hereinafter referred to as the "Association"). I. APPLICATION The I(4 1SIC. Polhc.e Lti►er'" ("Agency') hereby applies to participate in the State of Georgia Law Enforcement Certification Program and affirms that it is committed to earning certification in accordance with the requirements set forth by the Association. The Agency and the Association agree to the provisions and terms set forth in this Agency Application and Participation Agreement, and to be bound by them in the execution of the Agreement. A. AGENCY Name of Law Enforcement Agency: � P I.c!orc4. af Lb r-Lmen+ Address: +rng] (Phusicr.6 RTA f.�,�0 tlCr■ N rn Telephone: ( )R(Z FAX: ( ) County: 1 T kAktP•& Number of Authorized Full-time Sworn Personnel: Number of Authorized Full-time Civilian Personnel: 1 2 Number of Authorized Part-time Sworn Personnel: Number of Authorized Part-time Civilian Personnel: Li Service Area Population: O Square Miles: Revised May 2013 Page 1 20131024CityCouncilPacket Page 35 of 168 20131018/jrl Agency Chief Executive Officer: Chie- P6]ed- r Cra1 )?, Certification Contact Person: OFD 114 17,ELtA Eek-rcxt Telephone: ( ) q1 I2,7a, ,c D FAX: ( ) c2 1> ` 093 E-mail: rAeCc e c "f-(01-4Lis 'e..Org All correspondence should be sent to the agency at: (if different from above) B. ASSOCIATION The official address of the Association for all matters relating to the Certification Program is: Mark Bender, Director of State Certification Law Enforcement Agency Certification Program Georgia Association of Chiefs of Police 3500 Duluth Park Lane, Suite 700 Duluth, Georgia 30096 Telephone: 770-495-9650 E-mail: certification c.cachiefs.com II. PARTICIPATION AGREEMENT The Agency and Association agree as follows: A. PURPOSE AND LIMITATIONS OF THIS AGREEMENT 1. The purpose of this Agreement is to establish the terms of the relationship between the Agency and the Association and to establish their mutual responsibilities in the certification process. 2. It is understood that the Agency is not legally bound to participate in the Certification Program and that any responsibilities or expenses incurred by the Agency pursuant to this Agreement have been assumed voluntarily. 3. It is further understood that the Agency participation in the Certification Program is contingent upon the continued approval of the chief executive officer of the Agency and the governing body. Revised May 2013 _ Page 2 20131024CityCouncilPacket Page 36 of 168 20131018/jrl B. AGENCY RESPONSIBILITIES The Agency agrees to: 1. Provide all information requested by the Association in good faith and to the best of the Agency's knowledge and honest judgment. Such information should include documents, files, records, and other data required by the Association insofar as they may be provided in accordance with the laws and regulations of the State of Georgia and of the municipality of which the agency is a part. 2. Cooperate fully with the Association assessors during the on-site verification of the Agency's compliance with program standards. The agency further agrees to provide all necessary files, records, and facilities requested by the assessors. 3. Pay the Association a non-refundable application fee of$300.00. The application expires three (3) years from the date of execution. The application fee is waived upon agency recertification. 4. Pay for the costs of assessors' travel, including gas, lodging, parking, and meals at the rate of$75.00 per diem for the Team Leader (T.L. has additional duties before, during, and after the actual On-Site). and $50.00 per diem for the assessor during the on-site evaluation. 5. Once certified, pay the Association an annual fee of$300.00 during the entire certification period. This fee must be paid within sixty (60)days of the invoice due date of April 1st each year. 6. Agencies with fewer than 25 sworn officers will provide a minimum of one State Certified Assessor for one On-Site. Agencies with 25 or more sworn officers will be responsible for two On-Sites. C. ASSOCIATION RESPONSIBILITIES The Association agrees to: 1. Provide all publications, documents, forms, instructions, and assistance as necessary for the Agency to participate in the certification process. 2. Provide trained assessors to the Agency for the purposes of conducting an on-site assessment of Agency compliance with relevant standards. 3. Review and evaluate all information and findings obtained from the assessment and advise the Agency of the results thereof. 4. Provide formal certification and other necessary materials to the Agency in recognition of the certification status. 5. If certification is not granted, advise the Agency of the reason for denial and the necessary steps to gain certification. 6. Send the Agency an invoice for the annual fee once the Agency is Certified. Revised May 2013 Page 3 20131024CityCouncilPacket Page 37 of 168 20131018/jrl D. LENGTH OF CERTIFICATION Certification shall be for a period of three (3) years. Agencies wishing to be re-certified at the end of this term will be expected to follow a procedure similar to the initial certification process and to comply with all guidelines then in effect. E. MAINTENANCE OF AGENCY CERTIFICATION STATUS 1. Upon Certification by the Association, the Agency shall maintain compliance with all certification standards. 2. The Agency agrees to submit an annual report attesting to its continued compliance with all applicable standards. The Agency will notify the Association in the event that it cannot maintain compliance with any of the required standard(s). F. PENALTIES Certified Agencies that fail to pay the annual fee within sixty (60) days of the due date of April 1st will be invoiced an additional penalty fee of twenty-five dollars ($25.00). if the annual fee has not been paid within ninety (90) days of the due date of April 1st, the Agency's Certification may be suspended by the Joint Review Committee. G. MISCELLANEOUS 1. This agreement shall take effect upon execution by authorized representatives of the Agency and the Association. 2. The Agency retains the right to terminate this Agreement for any reason by submitting written notice to the Association that the Agency intends to withdraw from the certification process. In this event, all fees and costs paid to the Association by the Agency during and in connection with the certification process are forfeited. 3. The Association retains the right to terminate this Agreement if it determines the Agency is not acting in good faith to honor the terms of the Agreement. The Association will submit written notice to the Agency's Chief Executive Officer if it chooses to exercise this privilege. 4. This document contains the full agreement of both parties. The parties to this Agreement acknowledge that there are no provisions, terms, or obligations other than those set forth herein. 5. The Georgia Association of Chiefs of Police or its designee will act Revised May 2013 Page 4 20131024CityCouncilPacket Page 38 of 168 20131018/jrl on behalf of and in the name of the Association in all matters pursuant to this Agreement. 6. All disputes relative to this Agreement or any other matters pertaining to certification will be resolved by the Association following a hearing in which Agency representatives may participate. 7. Unless otherwise terminated by the Association or the Agency, this Agreement shall terminate on the day of - .(To be completed by the Director of State Certification) 111. EXECUTION OF AGREEMENT IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year appearing opposite the respective signatures. Georgia Association of Chiefs of Police: Signature l Director of State Certification Date Agency Chief Executive Officer: -) /eke, pH/ 5 Signature 1 The Date Governmental Body Chief Executive Officer: Signature J Title Date Revised May 2013 Page 5 20131024CityCouncilPacket Page 39 of 168 20131018/jrl City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: October 24, 2013 Public Safety Building Construction Site Preparation—Proposal for demolition of squad room and ceramic building. Sealed proposals are due 10.22.13 at 10 am. A recommendation from the public safety committee and architect will be submitted to city council by October 23, 2013. Budget Line Item Number(if applicable): 320-3210-54-1310 (Public Safety Building—2008 SPLOST) Paper Work: X Attached Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: Date given to Clerk of Council 10.16.13 20131024CityCouncilPacket Page 40 of 168 20131018/01 1:- , 4 _ � I ADDENDUM #1 TO RFQ/P # 2013-643 - DEMOLITION OF MULTIPLE BUILDINGS This addendum hereby modifies RFQ/P # 2013-643 — DEMOLITION OF MULTIPLE BUILDINGS as issued by the City of Tybee Island. All information included in this addendum shall be incorporated into the RFQ/P. Proposers shall acknowledge receipt of this addendum on the Quotation Sheet submitted with their Proposal. 1. Revised Quotation Sheet: a. The attached, revised Quotation Sheet shall be utilized in lieu of the form provided in the original RFQ/P. The revised Quotation Sheet includes a section for the acknowledgement of this Addendum and any future addenda. 2. Asbestos Survey Reports: a. Add the attached Asbestos Survey Report for the Ceramics Building. b. A comprehensive asbestos survey has not been performed at the Squad Room building. The proposer shall assume that asbestos containing materials are not present at this building unless indicated by future addenda. c. The single-page Asbestos Inspection Report included in the RFQ/P via attachment to specification Section 024116 includes a line item for "Police Dept" and indicates the presence of asbestos in the floor tile. This line item applies to the main police department building only (which will be demolished by others via a separate contract) and does not describe conditions at the Squad Room building. 20131024CityCouncilPacket Page 41 of 168 20131018/jrl QUOTATION SHEET (Revised 9/27/2013) A. BASE PRICE PROPOSAL: DOLLARS ($ ) B. ALTERNATE PRICE PROPOSAL #1 —SALVAGING AND RECYCLING: (Additive) DOLLARS ($ ) C. TOTAL PRICE PROPOSAL: (sum of items A and B) DOLLARS ($ ) Proposer agrees that prices shall be valid for a period of sixty (60) calendar days after the scheduled closing time for receipt of Proposals. Acknowledgement of Addenda: Proposer acknowledges receipt of the following Addenda: Addendum No. dated Addendum No. dated Addendum No. dated Addendum No. dated Proposer: Firm Name: Proposer: (Signature) Name and Title: Firm Address: 20131024CityCouncilPacket Page 42 of 168 20131018/01 • ASBESTOS SURVEY REPORT FOR Ceramics/Meter Shop 80 Van Horne Street Tybee island,GA 31328 • I ti -4 April 24,2009 Prepared For: Tybee Island Director of Public Works 403 Butler Avenue Tybee Island,Georgia 31328 Prepared By: Life Environmental Services,Inc. P.O. Box 98217 Atlanta,GA 30359 20131024CityCouncilPacket Page 43 of 168 20131018/id Owner Information Owner: City of Tybee Island, Georgia Owner Address: 403 Butler Avenue Tybee Island, Georgia 31328 Owner Phone No.: 866-786-4573 Facility Name: Meter- Ceramics Shop Facility Address: 80 Van Horne Street Tybee Island, GA 31328 Dates of Construction &: Unknown Approximate Quantities 4,750 ft2 Inspection Date(s): April 9, 2009 Inspector Information Inspection Firm: Life Environmental Services, Inc. Firm Address: P.O. Box 98217 Atlanta, GA 30359 Firm Phone Number: 404-320-9608 I hereby certify that the survey and inspection referenced by this report, and the report itself, were conducted in accordance with the intent of NESHAP regulations, to the best of my ability and knowledge. Inspector/Report Author Signature: �i Printed Name: Randy Haney Asbestos Inspector License Number EPA MAP Building Inspector License No.: 19770 20131024CityCouncilPacket Page 44 of 168 20131018/jrl TABLE OF CONTENTS SECTION I EXECUTIVE SUMMARY 1.1 Purpose and Scope of Work 1.2 Site Description 1.3 Inspection Findings and Recommendations SECTION 2 SURVEY METHODOLOGY 2.1 Sampling Strategy 2.1.1 Homogeneous Areas 2.2 Analytical Methodology 2.3 Results Assessment Methodology SECTION 3 INSPECTION AND ASSESSMENT CONCLUSIONS 3.1 Friable Materials 3.1.1 Surfacing Materials 3.1.2 Thermal System Insulation 3.1.3 Miscellaneous Materials 3.2 Non-Friable Materials 3.2.1 Surfacing Materials 3.2.2 Thermal System Insulation 3.2.3 Miscellaneous Materials 3.3 Conclusions and Recommendations APPENDIX A Laboratory Analysis Results, Chain of Custody Forms APPENDIX B Individual Sampling Location Drawing APPENDIX C Asbestos Containing Materials Locations Drawing APPENDIX D Inspector Certifications 20131024CityCouncilPacket Page 45 of 168 20131018/01 SECTION 1 EXECUTIVE SUMMARY 1.1 Purpose And Scope Of Work The purpose of this inspection is to locate and identify asbestos containing materials (ACM) in the subject property before demolition or renovation. The National Emissions Standards for Hazardous Air Pollutants (NESHAP) regulation requires that before demolition/renovation of public and commercial buildings, an asbestos survey must be completed to identify the location of any ACM. 1.2 Site Description The Ceramics/Meter Shop, herein the site is located at 80 Van Home Street, Tybee Island, GA 31328 and consists of one building. The structure is constructed on a cement slab with concrete block walls, vinyl windows, and a metal roof. The interior is finished with tile or concrete floors, cement block walls, and wallboard or pre-cast cement ceilings. 1.3 Inspection Findings And Recommendations An EPA accredited inspector reviewed available building history then physically entered into each room at the site and located 5 homogeneous areas (HA). These HA produced 12 sample analyses with 3 homogeneous area and/or layers returning positive results. EPA regulations state that any material containing more than 1% asbestos shall be deemed an asbestos containing material. Table I. ACM Homogeneous .Areas ref ('er-arnio!\leter Shop Locate Type Friable/ Quantity C'ondition Recommendations-- Description Non- - - Friable ilk- WBJC-i Wallboard/Ji.Compd. 3% Friable 950 ft` Good Remove it to be Various Walls& Chrysotile disturbed or Place under Ceilings 0&M Plan F f C 9x9 Beige Floor Tile 5% Non-Friable 1,000 tt1 Good Remove if to be w/Black Mastic; Chrusotile disturbed or Place under Various Locations 0&M Plan FT-? 9x9 Brown Floor Tile 5% Non-Friable 1,000 ft Good Remove if to he w/Black Mastic: Chrysotile disturbed or Place under Various Locations 0&M Plan Section 1 Page 1 20131024CityCouncilPacket Page 46 of 168 20131018/jrl SECTION 2 SURVEY METHODOLOGY 2.1 Sampling Strategy The inspector entered into each room locating and noting the different homogeneous areas identified throughout the buildings construction. inaccessible spaces such as areas behind walls and inside pipe chases were not assessed. Any suspect materials discovered during renovation or demolition in these areas should be surveyed by an accredited asbestos inspector before disturbance. 2.1.1 Homogeneous Areas Within each construction phase, the inspector determined each suspect material and locations of this material throughout the structure. This is called a homogeneous area (HA) and is further placed into one of three categories determined by the components application and use. The three ACM categories are surfacing materials, thermal system insulation (TSI), and miscellaneous materials as defined below. Surfacing materials include sprayed or trowled on surfaces (walls, ceilings, structural members) for acoustical, decorative, or fireproofing purposes. includes plaster and fireproofing insulation. Thermal system insulation include insulation used to inhibit heat transfer or prevent condensation on pipes, boilers, tanks, ducts, and various other components of hot and cold water systems and heating, ventilation, and air conditioning(HVAC) systems. This includes pipe lagging, pipe wrap, block, batt and blanket insulation, cements and muds, and a variety of other products such as gaskets and ropes. Miscellaneous Materials include other, largely non-friable products and materials such as floor tile, ceiling tile, roofing felt, concrete pipe, outdoor siding, and fabrics. 2.1 Analytical Methodology The samples were delivered to Analytical Environmental Services, Inc. (AES), a National Voluntary Laboratory Accreditation Program (NVLAP) laboratory. The laboratory analyzed the samples using the polarized light microscopy(PLM) with dispersion staining techniques in accordance with EPA Method 600/R-93/116. 2.2 Results Assessment Methodology During the survey, the inspector assessed the materials in each HA for friability and condition. This information is used to determine the response action necessary when evaluating the material. A description of the parameters is included below. Section 2 Page 1 20131024CityCouncilPacket Page 47 of 168 20131018/01 Friability Yes — material that, when dry, may be crumbled, crushed, or reduced to powder by hand pressure, and includes previously non-friable material after such previously non-friable material becomes damaged to the extent that when dry it may be crumbled, crushed, or reduced to powder by hand pressure. No—material that does not meet the definition for friable. Condition Good—material with no visible damage or deterioration, or showing only very limited damage or deterioration. Fair—material is crumbling, blistered, water-stained, gouged, marred or otherwise abraded over less than one tenth of the surface if the damage is evenly distributed(one quarter if the damage is localized). Poor—material exhibits crumbling or blistering over at least one tenth of the surface if the damage is evenly distributed (one quarter if the damage is localized); large areas of material hanging form the surface, delaminated, or showing adhesive failure; water stains, gouges, or mars over at least one tenth of the surface if the damage is evenly distributed (one quarter if the damage is localized. Section 2 Page 2 20131024CityCouncilPacket Page 48 of 168 20131018/01 SECTION 3 INSPECTION AND ASSESSMENT CONCLUSIONS 3.1 Friable Materials The NESHAP part of the Clean Air Act, regulates certain renovation,removal and waste disposal activities for ACM that may result in emissions. Friable materials are regulated under this standard and friability must be assessed during the inspection. The inspector is required to physically touch the suspect material to assess friability. The definition of friability as per NESHAP regulation is, materials that have a high probability of becoming crumbled, pulverized, or reduced to powder by hand pressure, or forced expected to act on the material in the course of the work to be performed. Friable building materials that contain more than I%asbestos minerals are considered regulated material under NESHAP. 3.1.1 Surfacing Materials No friable surfacing materials were identified at the site during the survey. 3.1.2 Thermal System Insulation (TSU I The following friable TSI materials were identified at the site during the survey. Table 2. Friable TSI Homogeneous Areas Location And Type I Friable/ Quantity Condition Recommendations Description _ Non- . Friable TM-I Canvas Pipe NAD f=riable 500 l9' Good No Further insulation;Above Recommendations Ceilin NAD=No Asbestos Detected. 3.1.3 Miscellaneous Materials The following friable miscellaneous materials were identified at the site during the survey. Table 3. Friable Miscellaneous Material Honiogeneous Areas °cation A ' Friabl Quantity Condition Recommendations Dsripti Non- Ffrisbl WBJC-I _ eco? atlboard/Jt.Cornprl. 3% Friable 950 11 Good Remove it to be Various Walls& Chrysotile disturbed or Place under Ceilings 0&M Plan Section 3 Page 1 20131024CityCouncilPacket Page 49 of 168 20131018/jrl 3.2 Non-Friable Materials If a building material is judged not to be friable by the method discussed in 3.1 Friable Materials, it is considered non-friable. Non-friable materials may be made friable during demolition or removal and should be treated as friable ACM if damaged. 3.2.1 Surfacing Materials Non-friable surfacing materials were not identified at the site during the survey. 3.2.2 Thermal System Insulation Non-friable thermal system insulation materials were not identified at the site during the survey. 3.2.3 Miscellaneous Materials The following non-friable miscellaneous materials were identified at the site during the survey. 11 able 1. Non-Friable Miscellaneous Material Homogeneous Areas HA Location An Type Friable/ Quantity Condition Recomnnendatio Description. Non- - ' 9x9 Beige Floor lile 5%n Non-1 rabbe i:rhlr 1,000 ft 11 Good Remove if to be w/Black Mastic. Chrvsotile disturbed or Place under Various Locations _ o&M Plaza FT-2 9x9 Brown Floor Tile 5% Non-Friable 1,000 ft` Good Remove if to be w/Black Mastic, Chrysotile disturbed or Place under Various Locations - _ 0&M Plan RE-I Roofing Felt;under NAD Non-Friable 4,750 ft2 Good No Further metal roof _ Recommendations NAD=No Asbestos Detected. 3.3 Conclusions and Recommendations NESHAP governs the removal and disturbance of ACM as mentioned in section 3.1 Friable Materials. The regulations and requirements of NESHAP are enforced by Environmental Protection Agency (EPA) delegated state agencies. These regulations affect the building owner and the removal contractor. OSHA 29 CFR 1926.1101 Asbestos in Construction Standard, regulates workers and work areas. Work area requirements are defined by OSHA 1926.1 101, according to the class of material that is being disturbed. OSHA delineates classes as follows. Class I — Activities involving the removal of asbestos containing TSI and surfacing materials. Class II — Activities involving the removal of ACM, which is not TSI or surfacing materials. This includes, but is not limited to, the Section 3 Page 2 20131024CityCouncilPacket Page 50 of 168 20131018/0 removal of floor tile and sheeting, roofing and siding shingles, and construction mastics. Class III— Repair and maintenance operations, where ACM, including TSI and surfacing materials are likely to be disturbed. Class IV - Maintenance and custodial activities during which employees contact but do not disturb ACM and activities to clean up dust, waste, or debris resulting from Class, I, II, or III activities. MI ACM identified by this survey should be removed as OSHA Class H materials or placed under and Operations & Maintenance Plan. Section 3 Page 3 20131024CityCouncilPacket Page 51 of 168 20131018/01 APPENDIX A Laboratory Analysis Results, Chain of Custody Forms 20131024CityCouncilPacket Page 52 of 168 20131018/01 •f+. •i,,} ANALYTICAL ENVIRONMENTAL SERVICES, INC. ��f n ia..r Atilt. Tor], 4J r7�.-e,�f 11 7.,■ Bulk Sample Summary Report - -4-7-4.-- Client Name: Life Environmental Lab ID*102082-0 Project Name: Tyis-Ceramic/Meter Shop AES Job Number. 0904645 Project Number: Page I of 2 Client ID AES ID Location Asbestos Mineral Percentage Comments. Cif AM CR AN TR AC WBJC-1A 0904845-:Wallboard I Jt.Cmpd 3 , ND ND . ND ND ND Paint included as binder 001A ' p .. i Layer 1 p WBJC-IA 0904845-:Wallboard/Jt. Cmpd ND ; ND ND ND NO ND — - 001A Layer 2 1 WBJC-1A '0904845-Wallboard/Jt.Cmpd ND ND ND ND ND A ND DO1A ' Layer 3 151-1A 70904845- nvas Pipe Wrap ND ND NO ND ND ND 004A Layer:1 I TS4-1A 0904845-Canvas Pips Wrap ND ND ND ' NO ND ND 004A 1 i Layer.2 i TS1-16 0904845-Canvas Pipe Wrap ND . ND ND ND - ND ND -- = ' 005A Layer,1 { I � l TS4-18 0904845-Canvas Pipe Wrap. ND ND ND 1 ND ND ND 005A Layer:2 6 TSI-1C 10004845-Canvas Pipe Wrap NO•' ND ND ND ND ND — - -- 006A i I li t Layer l i .!151-1C 0904845-Canvas Pipe Wrap ND ' ND ND ND 1-ND I NQ -- 1 -1 1 Layer: 2 i d Note. CH=chrysotile,AM amosite,CR=crocidallte,ACwacbnolite,TR=trexnolite,AN=anthop*iyllte For comments on the samples,see the individual analysis sheets. ND=None Detected PLM is not consistently reliable an detecting small concentrations of asbestos in floor tiles and similar nonlriatMe materials.Quantitative TEM Is currently Sie only method that can be used to determine the C%Jnckielve asbestos content His cer fled y the signatures below that the laboratory idantiflad Is accredited by the National Institute or Standards end Technology for 1 Po artzed Light Mtc oecopy(PLM}analysts under the EPA Interim Asbestos Bulk Sample Quality Assurance Program,Laboratory ID 102082-0.Alt percentages given are by visually estimated volume.All analyses are performed in aocord'aece with the EPA 11ethod for the Determination of tos in Bulk Building Materials,EPA/60 'R-931116,July 1993"This report must not be reproduced except in hill without the approval of natyhcal Environmental Service.Inc.These test results apply only to the samples actually tested. Microanalyst: .– ~ QC Analyst: Elena ryanova Vglena Krlanlna 20131024CityCouncilPacket Page 53 of 168 20131018/01 fail ;,,l' ANALYTICAL ENVIRONMENTAL SERVICES, INC. . N Bulk Sample Summary Report Client Name: Life Environmental Lab ID#102082-0 AF"ES Project Name: Tyis-Coramic!Meter Shop AES Job Number: 0904845 Project Number: Page 2 of 2 Client ID AES ID ' Location Asbestos Mineral Pe • I Commersts 1 CH AM SCR FAN I TN AC FT-1A 0904845-1x9 Beige with Mastic 5 ND ND ND j ND ND T 007A iFloor Tile i (Layer:1 FT-1A 0904845 9x9 Beige with Mastic 1 5 ND ND ND ND 1 ND Black Mastic 007A Floor Tile Layer.2 FT 2A 0904845-9x9 Brown with Mastic 5 ND ND —KID ND- ND nb 009A Floor Tile 1 FT-2A 0904845-9x9 Brown with Mastic 5 g ND a ND ND ND ND ,Black Mastic 009A :Floor Tile if :1_ ,__11 layer:2 RF-1A 0904845-'Roofing Felt tinder Tin NO ND NO ND ND ND - 011A Layer: 1 1 l_ , RF-1 B _�` 0904845-Roofing Felt Under Tin ' ND ND •ND ND , ND NO a 012A I 1 I . _ M — Note: CH hiysotile..AM=emosite.CR=crocidoiite,AC=actir,otite.TR=lremolite,AN=antnopnyiiie For comments on the samples,see the individual analysis sheets NO-None Detected PLM is not consistently reliable In detecting small concentrations of asbestos in floor tiles and similar nontinable materials Quantitative TEM is currently the only method that can be used to determine the conclusive asbestos content tt is certified by the signatures beinwthat the laboratory identified Is accredited by the National Institute of Standards and Technology for 'Polarized Light Microscopy(PLM)analysis under the EPA Interim Asbestos Bulk Sample Quality Assurance Program.laboratory ID 102082-0.All percentages given are by visually estimated volume At analyses are performed in accordance with the EPA"Method for the Determination of Asbestos in Bulk Budding Materials,EPA/6001R.93/116,July 199'3' This report must not be reproduced except in full without the approval of Analytical Environmental Service,Inc.These test results apply only to the samples actually tested Microanalyst: � � QC Analyst: Elena Mumma Velar*Khanina 20131024CityCouncilPacket Page 54 of 168 20131018/0 ANALYTICAL ENVIRONMENTAL SERVICES, INC. 3785 Presidential Pkwy.,Atlanta,GA 30340-3704 (770)457-8177/Toil Free(800)972-4889/Fax(770)457-8188 CHAIN OF CUSTODY BULK ASBESTOS ANALYSIS Client Name: Life Environmental Services, Inc. Phone: r 404 320-9608 Address: P.O. Box 98217 Fax: i 404 320-9618 City, State,Zip: Atlanta, GA 30359 Project Name: �1 N- ryefaiit 55hdy Contact : Randy Ha ney Project Number: Sampler's Name: 1 ,„Z e Sampling Date: /J $ p/ Analysis Turnaround For AES Sample ID Sample Location/Description Requested Time Comments Use Only 1 1,4jki C – 1 hi-Wm f Cal+ '-i• 2 L++r3,je — t6 y tA U �' 3 r1 0.5 It- t~ � pad';-lt°r+e 54P• 5 TAE— la 11 (T'1 4 [ ,�q $ 7 _Cr jl�' - q.Kg f .1'�e t '6 r. gaol r(�-- - e' 8 F-7---1.9 ti <t ,t r 9 F1-0 L~' et - ." 1421 .4st rc t t 1 - r,, rn t, _ , ir i ' 13 14! 15 16 T . 17 18 • - 19 • Relinquished by: r'"G.+.r Date/Time: f" �1 ,/+)'• Z.•_ Received by: Date/Time: Relinquished by: Date/Time: — Received by: Date/Time: . 'FOR'LA US ONLY '' ' Lab Recipient / i Date/Time. c' ,7. Method of Shipment ? r 4 20131024CityCouncilPacket Page 55 of 168 20131018/jrl APPENDIX B Individual Sampling Location Drawing 20131024CityCouncilPacket Page 56 of 168 20131018/01 ~..*.�� ■ -- - ''a iaaais aul4114 UN c r dogs aalawalmur) ]+. --` -MI "?LI'1 ''''i[\lye p l O"I99t"'.SLI 3/11 z f Q H v m cu — _c CO La U I e CU F I V)V) L_ L_ A 1 I I- 1— eCr U __ fl 1 J go Li III 1 I I I { 1 L1 r a:71 i w , H Q ,,, 20131024CityCouncilPacket Page 57 of 168 20131018/01 APPENDIX C Asbestos Containing Materials Locations Drawing 20131024CityCouncilPacket Page 58 of 168 20131018/0 ..0' �G �� '. .w �.i l 'rui liar 11e t I (1.(}I M1(I, IMMIMI j.� drXliti�.s}anytutra;� ,r 1 purN-1.,IgnJ_Jott.) ...._ CO an C o 0 Z c a r 0 U 13 IE:1 0 a V) O U1 • :1;40 0 ler Z -i-, //V I r V V VA ry 'Or A$U 73a, j/ J 0 L 12 W I- X U U //////es/A, Tri.,r,L,.:,a. : :;: i:riii�l�l�lel°1� T r i'I'I'I'I'y�l' li I"I�'1'iir'�' F N 1 1 1 1 1 1 1 V 1 1 1 1 1 1 1 1 1 1"1 I_ t 1 1 1 1 1 1 1 1 1 1 + 1 1 I 1 1 1 1� 1 1 1 1 1 X r 1 1 r 1 1 1 Y l l l V 1 1}J 1 ! 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N 1 1 1 1 1 1 I I 1 1 + I I I Y X Y X 1 1 1 1 1 1 1 I ! 1 1 1 1 1 1 lilt'lll 1111r111111'111111111l1I1411}i 1 "+X 1111'1 I }--Y al u a, 1"t"1'I" °1"t X11l1 lllll"Illlllllil1111r1f""+�Ilr "llrrl`I'I+ h ' 111 11111 Y1111 ' ' " 11 ' 11'14 ' 1,"' ' ' '+ 11l"111"'11'11111II1X+,"111111 1111111�1111i"Ili 111111111111 1 F-1 1"1411 l" �Ijl�1�111'I"1'I�!'i1V1111°+�I�fjll l�';I°11 t"+11'X 0 lL p U — fjoi Ql 0 .-.=• 0 A, V) 1` S, 3, O t_' _a U LJJ I� a,try to Y) cr I v ut g X Q x 0 m u a, u I;X1ri >— ::ii: or, J11114 20131024CityCouncilPacket Page 59 of 168 20131018/jrl APPENDIX D Inspector's Certifications 20131024CityCouncilPacket Page 60 of 168 20131018/01 The Environmental Institute Randy Haney Social Security umber- 247-17-8575 Life Environmental Services, Inc. - P. 0. Box 98217-Atlanta, Georgia 30359 Has completed course work and satisfactorily passed an examination that meets all criteria required for EPNAHERA/ASHARA (TSCA Title II) Approved Reaccreditation and NESHAP Regulations Training Asbestos in Buildings: Inspector & Management Planner Refresher May 29, 2008 10770 Course Date Certificate Number May 29, 2008 Examination Date - - May 28, 2009 Expiration Date David IN. Hogue-Principal instructor/Training Manager _rhir 1/ • _ Rachel G.Mt-Cain- a Administrator (Florida Provider Registration#0001342- Inspector Ref.Course#0002805-Mgmt. Plan Ref. Course#0002806) TEl - 1841 West Oak Parkway, Suite F - Marietta, Georgia 30062 - (770)427-3600 -www.tei-atl.com 20131024CityCouncilPacket Page 61 of 168 20131018/jrl S 'CI RFQ/P # 2013-643 CITY OF TYBEE ISLAND TYBEE ISLAND, GEORGIA Is issuing this Request for Qualifications and Proposals for the following described herein: DEMOLITION OF MULTIPLE BUILDINGS The City of Tybee Island is requesting submissions from qualified firms that are interested and capable of providing the services to demolish multiple buildings and site improvements at Lots 78 and 80 Van Horne Street, Tybee Island, GA and subsequently remove all associated materials and debris from the property. The firm or a subcontractor of the firm must be a GA EPD licensed abatement contractor as hazardous materials are present in these facilities. If your firm is experienced in projects of similar type and size, you are invited to submit your qualifications and price proposals for the project. PROJECT SCOPE The project consists of the demolition of multiple buildings and sheds, building contents, chain link fencing, concrete paving, trees, and miscellaneous site improvements. Asbestos and lead paint are present in the buildings and shall be abated in accordance with state and federal regulations. All demolished materials shall be removed from the site and shall be salvaged, recycled, and/or disposed of in accordance with local, state, and federal regulations. See attached Drawings and Specifications for additional information. This RFQ/P requires a Base Price Proposal and an Alternate Price Proposal #1. The scope of work for the Base Price Proposal does not restrict the disposal methods for demolished materials with the exception of salvaging existing windows (as described in the attached Drawings). The scope of work for the Alternate Price Proposal #1 requires recycling of concrete and concrete masonry materials and encourages salvaging and/or recycling of all other demolished materials. PROPOSER REQUIREMENTS Proposals shall be considered only from firms normally engaged in performing the type of work specified within this RFQ/P. The proposer shall be capable of demonstrating previous experience in the performance of projects of a similar nature. By submitting a proposal, the Page 1 of 16 20131024CityCouncilPacket Page 62 of 168 20131018/jrl individual/firm warrants that he/she is fully qualified, with adequate personnel and experience to undertake the services required and perform them within the timeframe stated in this RFQ/P. The representatives of the City shall determine whether the evidence of responsibility and ability to perform the required work is satisfactory. The representatives of the City reserve the right to reject any or all proposals. The proposer shall be an equal employment opportunity employer and shall adhere to any applicable local, state, or federal affirmative action requirements. PRE-PROPOSAL CONFERENCE A Pre-Proposal Conference and walk-through will be held at the Project Site on: Thursday, October 10, 2013 at 1:00 PM INQUIRIES Inquiries or other need for clarification in this RFQ/P should be submitted no later than October 15, 2013. Submit inquiries to: Doug Roberts at Greenline Architecture 912-447-5665 Email: droberts @greenlinearch.com SUBMITTAL PROCEDURE The City is seeking a Qualifications and Price Proposals submittal package (herein referred to as "Proposal" or "Proposals") for services equal to or exceeding the scope of work described in this RFQ/P. The attached Drawings and Specifications become and remain a part of this RFQ/P. Submittal packages not meeting these standards shall be rejected. Proposals prepared in compliance with this RFQ/P shall be submitted to the address provided below. Proposals and supplemental materials will not be accepted after the date and time indicated, unless such materials are specifically requested by the City. Mail proposal to: RFQ/P NUMBER 2013-643 Melissa Freeman 403 Butler Avenue PO Box 2749 Tybee Island, GA 31328 912-472-5023 Proposals shall be received no later than: Page 2 of 16 20131024CityCouncilPacket Page 63 of 168 20131018/jrl October 22, 2013 at 10:00 AM Proposals shall be submitted in a sealed envelope, clearly marked on the outside, to the office of the above address prior to the time specified. Provide 7 (seven) copies of the Proposal; including 1 (one) original Quotation Sheet and 6 (six) copies. Quotation Sheets (original and copies) may be packaged separately from the remainder of the Proposal (i.e. in a smaller, interior envelope) but all portions of the Proposal shall be submitted within the larger, clearly marked envelope described above. Signature of proposer on Quotation Sheet indicates that proposer understands and will comply with the terms and conditions, listed requirements, Drawings, and Specifications that comprise this RFQ/P and that will also apply to any subsequent award or contract. All terms, conditions and representations made in this RFQ/P will become an integral part of the contract. Nothing contained within this RFQ/P is indicative of intent by the City of Tybee Island to reimburse the proposer, in whole or in part, for any costs associated with preparation, submission, or presentation of Proposals. Price Proposals shall be considered valid for 60 (sixty) days. If a proposer is not selected within 60 (sixty) days of receipt of Proposals, any proposer that is determined by the City to be unlikely of being selected for contract award shall be released from his/her Proposal. However, the City reserves the right to continue contract negotiations with any or all proposers not released beyond the 60 (sixty) day deadline. All responses, inquiries, or correspondence relating to or in reference to this RFQ/P shall become the property of the City when received. All Proposals submitted in response to this RFQ/P, including all attached reports, charts, displays, schedules, exhibits and other documentation shall become the property of the City when received. The City retains the right to use any or all ideas presented in any Proposal received. Selection or rejection of the Proposal does not affect this right. The City is not responsible for any expenses which proposers may incur in the preparation and submittal of Proposals requested by this RFP, including but not limited to, costs with travel, accommodations, interviews, or presentation of Proposals. SUBMITTAL FORMAT The response to this RFQ/P must be complete and must meet the requirements of this section to be considered. Proposers are required to follow the outline below in their response. Responses should be concise, clear, and relevant. The use of photos and/or other graphics is not necessary. Proposal shall be on standard 8.5 X 11" paper, double-sided printed, with pages numbered sequentially. Limit Proposal to six pages (twelve sides total). Required forms shall not be included in the page count limitation. A table of contents shall be provided to identify the location of each required section of the Proposal. Proposal sections and requirements are as follows: Page 3 of 16 20131024CityCouncilPacket Page 64 of 168 20131018/jrl 1. Letter of Interest — A letter executed by the principal of the firm committing to the requirements specified in the RFQ/P. Provide a brief summary of the firm's experience and capabilities in related endeavors and indicate why you are interested in this project. Provide an explanation of what differentiates your team as the best candidate for this project. 2. Credentials — Describe your firm's qualifications and credentials as they relate to the scope of work described in this RFQ/P. Generally describe the firm's experience and expertise in demolition projects, handling of hazardous waste, and salvaging/recycling management. Provide a copy of the following: 1) business license, 2) contractor license, and 3) GA EPD abatement contractor license. 3. Past Performance — Provide examples of specific project experience. Describe three to five relevant projects that demonstrate the firm's capabilities to perform this project. Provide the following information for each project: project name, location, duration of demolition contract (number of days), year of project completion, physical description (i.e. type of construction, number of stories, square footage, etc.), contract amount, whether hazardous waste removal was included in contract, and whether salvaging and recycling of demolished materials was included in contract. 4. References — Provide a list of five references consisting of past project owners or design professionals. The following information should be provided for each reference: name of owner/design professional, name of their company or organization, phone number, and email address. Letters of recommendation are not required but may be provided. 5. Capability to Perform — Describe the firm's current contractual obligations and the resulting capacity to immediately engage into a contract for this project and complete the work within 30 (thirty) calendar days. Provide a proposed demolition milestone schedule that illustrates an understanding of the project scope and demonstrates compliance with the 30 (thirty) calendar day contract time. Also describe how acceptance of the Alternate Price Proposal for salvaging and recycling may impact your capability to perform the work within the time frame stipulated. 6. Forms — The Proposal must also include a completed W-9, vendor application, affidavit verifying status, and contractor affidavit. Copies of these forms are included with this RFQ/P. 7. Price Proposals — Provide price proposals on the Quotation Sheet provided in this RFQ/P. As previously stated in this RFQ/P, Quotation Sheets (original and copies) may be Page 4 of 16 20131024CityCouncilPacket Page 65 of 168 20131018/jrl packaged separately from the remainder of the Proposal. Provide 1 (one) original Quotation Sheet and 6 (six) copies. EVALUATION The successful proposer will be selected based upon the best response offered to the City as determined by the evaluation and scoring criteria shown below. Proposers may be requested to give an oral presentation after submission of Proposals if the City finds it necessary to determine which is best received. Evaluation Criteria: Submitted Proposals will be evaluated and scored based upon the following criteria: Criteria Points Assigned Credentials 10 Past Performance 10 References 15 Capability to Perform 15 Price Proposals 25 TOTAL POINTS 75 In evaluating Proposals, the City will place emphasis on experience, capacity, and price. Proposals that demonstrate relevant experience on projects of similar scope and size, projects which included the removal of hazardous waste, and projects that incorporated salvaging and recycling of waste will receive high ratings for the 'Credentials', 'Past Performance', and 'References' criteria categories. Proposals that adequately demonstrate a capacity to perform the work within the stipulated contract time will receive a high rating in the 'Capability to Perform' criteria category. It is emphasized that this project is a precursor to a complex construction project that is scheduled to immediately follow on the same property. Delays on this demolition project will have a significant impact on the schedule of the construction project that follows. Proposals that comparatively offer a value monetarily to the City will receive a high rating in the 'Price Proposals' criteria category. The breakdown of points assigned to each evaluation criteria should communicate to the proposer that price is important to the City but will not be the sole factor considered in determining the best response. The City reserves the right to reject any or all Proposals received. The City also reserves the right to waive any variances from original RFQ/P in cases where the variances are considered to be negligible or in the best interest of the City. CONTRACT PROVISIONS Page 5 of 16 20131024CityCouncilPacket Page 66 of 168 20131018/jrl Contract Amount - Prices submitted by the proposer on the Quotation Sheet shall not be construed as bids. The City reserves the right to negotiate price with the selected proposer prior to contract award and execution. Contract Time - The Contract Time will be 30 (thirty) calendar days. A Notice to Proceed is anticipated for November 1, 2013. Performance Bond - The selected proposer must be able to provide a Performance Bond within ten days of a Notice of Award. The Performance Bond shall be 100% of the contract amount. Payment Bond - The selected proposer must be able to provide a Payment Bond within ten days of a Notice of Award. The Payment Bond shall be 110% of the contract amount. Insurance - The selected proposer shall provide a Certificate of Insurance naming the City of Tybee Island as also insured, a 30 day cancellation notice, indicating the following minimum coverage: Comprehensive General Liability $2,000,000.00 Automobile Public Liability $2,000,000.00 Workman's Compensation Insurance equal to statutory requirements shall also be maintained. Payment - The selected proposer shall specify terms of payment. The City's preferred method of payment is by purchasing credit card. Taxes - The City of Tybee Island, Georgia is not subject to any State or Federal taxes. Documentation will be provided with the invoice at the time of payment, if requested. Termination of Contract - The City reserves the right to terminate the contract for reasons of violations by the successful proposer of any term or condition of the contract by giving 7 (seven) days written notice, stating the reasons therefore, and giving the party ample time to remedy the deficiencies. Additional Services - Proposers shall be assumed to offer services which may be upgraded with optional services that may not be initially included in the contract at the time of award. If such additional services are added to the contract after initial execution then additional contract time may be negotiated. TERMS AND CONDITIONS DEFINITIONS. As used herein, the following terms shall have the meanings set forth below, whether or not capitalized. (a) "Purchase Order" or "Order" means this purchase order. (b) "Buyer" means The City of Tybee Island. Page 6 of 16 20131024CityCouncilPacket Page 67 of 168 20131018/jrl (c) "Seller" or"Vendor" means the party furnishing the supplies under this order. (d) "Supplies" means what the Seller furnishes the Buyer under this order and includes with limitation, the following; (1) the work; materials; articles; deliverable items, items, data and services, whether tangible or intangible or any combination thereof; and (2) what is leased or licensed, pursuant to the lease(s) or license(s) signed by both the Buyer and the lessor or licensor if attached to and made a part of this order. (e) "Loss" means any or all the following: claims, liabilities, damages, losses, costs, or expenses (including reasonable attorneys' fees and expenses and other legal costs). ACCEPTANCE. This order constitutes an offer which shall become a binding contract upon the terms and conditions herein set forth upon acceptance by Seller either by acknowledgement of this order or commencement of performance. Buyer objects to any difference, conflicting or additional terms proposed by Seller in the acceptance of this order, and no such terms shall be effective unless expressly accepted by Buyer in writing. Each shipment received by Buyer from Seller shall be deemed to be only upon the terms and conditions contained in this order, except by such written instrument modifying the order, signed by Buyer, notwithstanding any terms and conditions that may be contained in any acknowledgment, invoice, or other form issued by Seller and notwithstanding Buyer's act of accepting or paying for any shipment, or similar act by Buyer. PRICES. Seller represents that the prices, terms, warranties, and benefits contained in this order are comparable to or better than those offered to any other customer of Seller for items which are the same or substantially similar. Buyer shall receive the benefit prospectively or retrospectively if Seller offers any item or service included in this order to any other customer at a lower price, more favorable terms, more favorable warranties, or more favorable benefits up to one year after completion of this order. PACKING AND SHIPPING. All items shall be suitable packed and prepared for shipment to insure their safe transportation, to secure the lowest transportation cost, and to comply with the requirements of carriers. Buyer's order number shall appear on all documents and correspondence relating to these items. Packing lists shall accompany the items and shall include the order number, Buyer's part number, Seller model number, description of items shipped and any other information called for in the order. Buyer's count or weight shall be final and conclusive on shipments not accompanied by a packing list. Seller shall be liable for all excess transportation or other charges resulting from Seller's failure to comply with Buyer's packing, shipping, routing and delivery instructions. DELIVERY. Any delivery schedule made a part of this order is an important, material condition; time is of the essence of the order. Unless otherwise agreed to in writing. Seller shall not make material commitments or production arrangements in excess of the amount or in advance of the time necessary to meet Buyer's delivery schedule. It is Seller's responsibility to comply with this schedule, but not to anticipate Buyer's requirements. In addition to any other rights or remedies, Buyer may cancel all or any part of this order for Seller's failure to deliver in strict accordance with the delivery terms set forth herein. Seller shall promptly notify Buyer of any anticipated delay in the delivery date and Buyer may require Seller to ship by alternate means in order to expedite delivery. Any additional costs shall be paid by Seller and Seller shall be liable for all resulting damages to Buyer occasioned by the delay. Delivery shall not be deemed to be Page 7 of 16 20131024CityCouncilPacket Page 68 of 168 20131018/jrl complete until the items have been received and accepted by Buyer. Advance and excess shipments may at Buyer's option be rejected and returned to Seller at Seller's expense. TRANSPORTATION. Except as otherwise provided on the face of this order, transportation charges on Supplies shall be f.o.b. destination, at Seller's sole cost and expense. Risk of loss from any casualty to supplies ordered hereunder, regardless of cause, shall be Seller's responsibility until goods have been delivered to Buyer's designated delivery post. No insurance or premium transportation costs beyond the price listed in this order will be allowed unless authorized by Buyer in writing. If Seller does not comply with Buyer's delivery schedule, Buyer may, in addition to any other rights that Buyer may have under this order, require delivery by fastest way, and charges resulting from the premium transportation must be fully prepaid and absorbed by Seller. WARRANTY. Seller warrants that all supplies delivered pursuant to this order shall strictly conform to the applicable specifications (including without limitation information or functional performance, material content, size, appearance, response time, etc.), shall be free from all defects and workmanship in materials including latent defects, shall be free from defects in design and suitable for their intended purpose, and shall be free from all claims, encumbrances, and liens. This warranty shall survive inspection, delivery and payments shall run to Buyer, its successors, assigns and the users of the items and shall not be deemed to be exclusive. Seller agrees to indemnify, defend and hold Buyer, Buyer's employees, and those for whom Buyer may act as agent, harmless from all damages, including consequential and incidental damages, incurred or sustained by Buyer by reason of any breach of any warranty with respect to the supplies purchased. Buyer shall be promptly reimbursed for all expenses incurred in the handling, inspection and return of defective items, and Seller shall bear the risk of loss on all such items. If any of the supplies are found at any time prior to acceptance to be defective in material or workmanship, or otherwise not in conformity with the requirements of this order, Buyer (in addition to any other rights which it may have under warranties or otherwise) may at its option (1) correct or have corrected the nonconformity at Seller's expense, or (2) reject and return such supplies or other deliverable items at Seller's expense, such supplies or other deliverable items not to be replaced without suitable written authorization from Buyer. CHANGES. Buyer may at any time request in writing changes to this order in the specifications, packing, shipment, quantities, delivery schedules, and other matters. If any such change causes an increase or decrease in the costs of or the time required for performance, Seller shall immediately notify Buyer. Any request for an equitable adjustment must be made in writing with 30 days from the date of the written request for the change. No additional charge or change in the specifications, packing, shipment, quantities, delivery schedules, and other matters will be allowed unless authorized by Buyer in writing. TAXES. The Buyer, a municipality in the State of Georgia, is exempt from Georgia Sales Tax under the Sales and Use Tax ID # 302 526 178. All sales and use tax due on materials purchased by the city for installation by the seller under this contract are the responsibility of the contractor. Page 8 of 16 20131024CityCouncilPacket Page 69 of 168 20131018/jrl ASSIGNMENT. Neither this order nor any interest herein may be assigned, in whole or in part, by Seller without the prior written consent of Buyer. Notwithstanding the above, Seller may assign any monies due or to become due to him hereunder, provided that such assignment shall not be binding upon Buyer until receipt of a copy of the assignment agreement is acknowledged and approved by Buyer in writing. SUBCONTRACTING. Seller shall not enter into a subcontract for any part of this order, including completed or substantially completed items or major components thereof, with Buyer's written consent. Nothing in this order shall be seen as prohibiting Seller's purchase of standard commercial articles, raw materials, or other supplies specified in this order if these are typically purchased by Seller in the normal course of business. TERMINATION. Buyer may terminate or suspend performance under this order in whole or in part from time to time by sending written notice to Seller. Upon receiving notice of such action by Buyer, Seller shall immediately comply with its terms and take all reasonable steps to avoid incurring any additional costs under this order. Buyer's sole liability to Seller shall be for items completed and delivered to Buyer in accordance with this order and for Seller's reasonable costs to the date of termination, such costs being solely attributable to this order and not being recoverable from other sources. INDEMNIFICATION. Seller agrees to indemnify, defend and hold Buyer, Buyer's employees, and those for whom Buyer may act as agent harmless from (1) any and all claims and liabilities for injuries or death of persons or damages to or destruction of property; (2) any other Loss caused by or resulting from the acts or omissions of Seller, its agents, subcontractors, suppliers or employees in the performance of this order; (3) any Loss caused by or resulting from the supplies purchased under this order, (4) any intended use of products or materials provided by Seller; (5) any defective products or materials provided by Seller, including without limitation the use or disposal of hazardous and/or toxic materials, such materials to include at minimum all materials recognized by the Environmental Protection Agency as hazardous; or (6) any breach by Seller of any express or implied warranties. If Seller's work hereunder involves operations by Seller's agents, subcontractors, suppliers or employees on Buyer's premises or any place where Buyer conducts operations, Seller shall take all necessary precautions to prevent the occurrence of any injury or damage to persons or property during the progress of such work. Further, Seller shall indemnify, defend and hold Buyer, Buyer's employees, and those for whom Buyer may act as agent harmless for any injuries occurring to Seller's agents, subcontractors, suppliers or employees and Seller shall maintain public liability, property damage and employee's liability and compensation insurance sufficient to protect Buyer from any claims under any applicable law, statute, or regulation. MODIFICATION; WAIVER. No waiver or modification of this order shall be effective unless in writing and signed by both of the parties hereto. Failure of either party to enforce its rights under this order shall not constitute a waiver of such rights or any other rights. ENTIRE AGREEMENT. This order is intended by the parties as a final expression of their agreement and also as a complete and exclusive statement of the terms thereof, any prior or contemporaneous oral or written agreements as to the same subject matter notwithstanding. Page 9 of 16 20131024CityCouncilPacket Page 70 of 168 20131018/jrl INVALIDITY. In the event that any provision of this order is declared invalid, illegal, or otherwise unenforceable by any tribunal or law, the remainder of the provisions shall not be affected thereby, and each term and provision not declared invalid, illegal or unenforceable shall be valid and shall be enforced to the fullest extent permitted by law. DRUG FREE WORKPLACE. By accepting this order, the Seller certifies that he shall provide a drug free workplace for his employees in accordance with the laws of the State of Georgia. SPECIFICATIONS, PROPOSALS, BID DOCUMENTS. The documents which form the basis for this order shall include the plans and specifications and bid documents as attached hereto, together with any other documents so listed and enumerated, if any, and it is expressly understood that any special conditions listed and attached hereto are specifically made a part of this contract. APPLICABLE LAW. The provisions and performance of this purchase order shall be governed by the laws of the State of Georgia and applicable federal law. Seller agrees to bring any and all actions relating to this purchase order only in the state and federal courts located within Chatham County in the State of Georgia. APPROPRIATION. Notwithstanding, any other provision hereof , this agreement shall terminate at the end of each calendar year without liability or obligation on the part of the city in any calendar year where the City has not appropriated funds for the obligations hereunder for the next calendar year. Page 10 of 16 20131024CityCouncilPacket Page 71 of 168 20131018/jrl QUOTATION SHEET A. BASE PRICE PROPOSAL: DOLLARS ($ ) B. ALTERNATE PRICE PROPOSAL #1 — SALVAGING AND RECYCLING: (Additive) DOLLARS ($ ) C. TOTAL PRICE PROPOSAL: (sum of items A and B) DOLLARS ($ ) Proposer agrees that prices shall be valid for a period of sixty (60) calendar days after the scheduled closing time for receipt of Proposals. Proposer: Firm Name: Proposer: (Signature) Name and Title: Firm Address: Page 11 of 16 20131024CityCouncilPacket Page 72 of 168 20131018/jrl Form W.9 # Request for Taxpayer Give form to the (Rev.October 2004) Identification Number and Certification requester. Do not Department of the Treasury send to the IRS. Internal Revenue Service Name as reported on your income tax return) m oi b- Business name,if different from above C 0 Qr c 8.0 Individual/ � Exempt from backup 4— , Check appropriate box: ❑ Sole proprietor ❑ Corporation ❑ Partnership ❑ Other E I I withholding o cAddress(number, street, and apt. or suite no.) Requester's name and address(optional) 0_ 0 City,state,and ZIP code Cr. (0. ay List account number(s) here(optional) c Cr3 Part I Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid Social security number backup withholding. For individuals,this is your social security number)SSN). However. for a resident I I .}. alien,sale proprietor, or disregarded entity. see the Part I instructions on page 3. For other entities, it is your employer identification number(EIN). If you do not have a number, see How to get a TIN on page 3. or Note.if the account is in more than one name, see the chart on page 4 for guidelines on whose number Employer identification number to enter. I t I I I I Part II Certification Under penalties of perjury, f certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me).and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding,or(b) I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c) the IRS has notified me that I am no longer subject to backup withholding, and 3. I am a U.S. person (including a U.S. resident alien). Certification instructions. You must crass out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the Certification, but you must provide your correct TIN. (See the instructions on page 4.) Sign Signature of Here U.S.person ■ Date ■ 20131024CityCouncilPacket Page 73 of 168 20131018/jrl City of Tybee Island, PO Box 2749, Tybee Island, GA 31328 912-786-4573 I (fax) 912-786-9465 What products/services do you provide to the City of Tybee Island: To whom shall we direct the Purchase Order? Sales Contact: Email: Phone# Fax# Location: To whom shall we direct Payment? A/R Contact: Email: Phone# Fax# Remittance Address: 20131024CityCouncilPacket Page 74 of 168 20131018/jrl Affidavit Verifying Status ry , for City Public Benefit Application By executing this affidavit under oath, as an applicant for a City of Tybee Island, Georgia, Business License or Occupation Tax Certificate, Alcohol License, Taxi Permit, Contract, or other public benefit as referenced in O.C.G.A. Section 50-36-1, I am stating the following with respect to my application of a City of Tybee Island: • Business License or Occupational Tax Certificate, • Alcohol License, (circle all that apply) • Taxi Permit, • Contract • Other public benefit for (printed name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity). 1) I am a United States citizen. OR 2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act, 18 years of age or older and lawfully present in the United States. * In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia. Signature of Applicant Date Printed Name * Alien Registration Number for Non-citizens SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF , 20_ Notary Public My Commission Expires: Note: 0.C.G.A. § 50-36-1(e)(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their alien registration number. Because legal permanent residents are included in the federal definition of "alien' legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below: 20131024CityCouncilPacket Page 75 of 168 20131018/jrl CONTRACTOR AFFIDAVIT AND AGREEMENT By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with (State Recipient/Sub-recipient), under the Community HOME Investment Program (CHIP), has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A 13-10-91. The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this CHIP-funded contract with (State Recipient/Sub-recipient), contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G. A. 13-10-91 on Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the (State Recipient/Sub- recipient) at time the subcontractor(s) is retained to perform such service. Federal Work Authorization User Identification Number Date of Authorization Authorized Officer or Agent of Contractor Name of Project Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on 20 in (city) (state) Signature of Authorized Officer or Agent Printed Name of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF , 20_ Notary Public: My Commission Expires: 20131024CityCouncilPacket Page 76 of 168 20131018/jrl 13.013 -Demolition of Multiple Buildings City of Tybee Island September 2013 SECTION 017419 - CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL PART 1 -GENERAL 1.1 SUMMARY A. Section includes administrative and procedural requirements for the following: 1. Salvaging nonhazardous demolition waste. 2. Recycling nonhazardous demolition waste. 3. Disposing of nonhazardous demolition waste. B. Related Sections: 1. Division 02 Section "Structure Demolition" for disposition of waste resulting from demolition of buildings, structures, and site improvements, and for disposition of hazardous waste. 1.2 DEFINITIONS A. Demolition Waste: Building and site improvement materials resulting from demolition or selective demolition operations. B. Disposal: Removal off-site of demolition and construction waste and subsequent sale, recycling, reuse, or deposit in landfill or incinerator acceptable to authorities having jurisdiction. C. Recycle: Recovery of demolition or construction waste for subsequent processing in preparation for reuse. D. Salvage: Recovery of demolition or construction waste and subsequent sale or reuse in another facility. 1.3 PERFORMANCE REQUIREMENTS A. General: Facilitate recycling and salvage of materials, including the following: 1. Vinyl Windows Salvage 2. Concrete Recycle (if Price Proposal Alternate#1 accepted) 3. Concrete Masonry Recycle (if Price Proposal Alternate#1 accepted) 4. All other Materials Salvage/Recycle (Contractor's discretion) 1.4 INFORMATIONAL SUBMITTALS A. Records of Donations: Indicate receipt and acceptance of salvageable waste donated to individuals and organizations. Indicate whether organization is tax exempt. CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL 017419 - 1 20131024CityCouncilPacket Page 77 of 168 20131018/01 13.013 -Demolition of Multiple Buildings City of Tybee Island September 2013 B. Waste Management Plan: Submit at beginning of project with estimated quantities. Regularly update plan to indicate actual quantities salvaged,recycled, or disposed. Provide final tabulated copy of plan at end of project. 1.5 WASTE MANAGEMENT PLAN A. General: If Price Proposal Alternate #1 is accepted, develop a waste management plan according to the requirements of this Section. Plan shall consist of waste identification and a waste reduction work plan. Indicate quantities by weight or volume, but use same units of measure throughout waste management plan. B. Waste Identification: Indicate anticipated types and quantities of demolition waste generated by the Work. Initially include estimated quantities. C. Waste Reduction Work Plan: List each type of waste and whether it will be salvaged, recycled, or disposed of in landfill or incinerator. Include points of waste generation, total quantity of each type of waste,and quantity for each means of recovery. 1. Salvaged Materials for Sale: For materials that will be sold to individuals and organizations, include list of their names, addresses, and telephone numbers. 2. Salvaged Materials for Donation: For materials that will be donated to individuals and organizations, include list of their names, addresses, and telephone numbers. 3. Recycled Materials: Include list of local receivers and processors and type of recycled materials each will accept. Include names, addresses, and telephone numbers. 4. Disposed Materials: Indicate how and where materials will be disposed of. Include name, address,and telephone number of each landfill and incinerator facility. PART 2 -PRODUCTS (Not Used) PART 3 -EXECUTION 3.1 PLAN IMPLEMENTATION A. General: Implement approved waste management plan. Provide handling, containers, storage, signage, transportation, and other items as required to implement waste management plan during the entire duration of the Contract. B. Waste Management Coordinator: Assign a waste management coordinator to be responsible for implementing,monitoring, and reporting status of waste management work plan. C. Training: Train workers, subcontractors, and suppliers on proper waste management procedures, as appropriate for the Work occurring at Project site. 1. Distribute waste management plan to entities when they first begin work on-site. Review plan procedures and locations established for salvage,recycling, and disposal. CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL 017419 -2 20131024CityCouncilPacket Page 78 of 168 20131018/01 13.013 -Demolition of Multiple Buildings City of Tybee Island September 2013 D. Site Access and Temporary Controls: Conduct waste management operations to ensure minimum interference with roads, streets, walks, walkways, and other adjacent occupied and used facilities. 1. Designate and label specific areas on Project site necessary for separating materials that are to be salvaged,recycled,reused, donated, and sold. 3.2 SALVAGING DEMOLITION WASTE A. Salvaged Items for Sale and Donation: Permitted on Project site. 1. Clean salvaged items. 2. Pack or crate items after cleaning. Identify contents of containers. 3. Store items in a secure area until transportation. 4. Protect items from damage during transport and storage. B. Salvaged Items for Owner's Use: 1. Clean salvaged items. 2. Pack or crate items after cleaning. Identify contents of containers. 3. Store items in a secure area until delivery to Owner. 4. Transport items to Owner's storage area designated by Owner. 5. Protect items from damage during transport and storage. 3.3 RECYCLING DEMOLITION WASTE, GENERAL A. Procedures: Separate recyclable waste from other waste materials, trash, and debris. Separate recyclable waste by type at Project site to the maximum extent practical according to approved construction waste management plan. 1. Provide appropriately marked containers or bins for controlling recyclable waste until they are removed from Project site. Include list of acceptable and unacceptable materials at each container and bin. a. Inspect containers and bins for contamination and remove contaminated materials if found. 2. Stockpile processed materials on-site without intermixing with other materials. Place, grade, and shape stockpiles to drain surface water. Cover to prevent windblown dust. 3. Stockpile materials away from construction area. Do not store within drip line of remaining trees. 4. Store components off the ground and protect from the weather. 5. Remove recyclable waste off Owner's property and transport to recycling receiver or processor. 3.4 RECYCLING DEMOLITION WASTE A. Concrete: Remove reinforcement and other metals from concrete and sort with other metals. CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL 017419 -3 20131024CityCouncilPacket Page 79 of 168 20131018/01 13.013 -Demolition of Multiple Buildings City of Tybee Island September 2013 1. Pulverize concrete to maximum 1-1/2-inch(38-mm) size. B. Masonry: Remove metal reinforcement, anchors, and ties from masonry and sort with other metals. 1. Pulverize masonry to maximum 1-inch(25-mm) size. C. Wood Materials: Sort and stack members according to size, type, and length. Separate lumber, engineered wood products,panel products, and treated wood materials. D. Metals: Separate metals by type. 1. Structural Steel: Stack members according to size,type of member, and length. 2. Remove and dispose of bolts,nuts,washers, and other rough hardware. E. Gypsum Board: Stack large clean pieces on wood pallets or in container and store in a dry location. Remove edge trim and sort with other metals. Remove and dispose of fasteners. F. Acoustical Ceiling Panels and Tile: Stack large clean pieces on wood pallets and store in a dry location. G. Metal Suspension System: Separate metal members including trim, and other metals from acoustical panels and tile and sort with other metals. H. Carpet: Roll large pieces tightly after removing debris,trash, adhesive, and tack strips. 1. Store clean, dry carpet in a closed container or trailer provided by Carpet Reclamation Agency or carpet recycler. I. Piping: Reduce piping to straight lengths and store by type and size. Separate supports, hangers,valves, sprinklers, and other components by type and size. J. Conduit: Reduce conduit to straight lengths and store by type and size. 3.5 DISPOSAL OF WASTE A. General: Except for items or materials to be salvaged, recycled, or otherwise reused, remove waste materials from Project site and legally dispose of them in a landfill or incinerator acceptable to authorities having jurisdiction. 1. Except as otherwise specified, do not allow waste materials that are to be disposed of accumulate on-site. 2. Remove and transport debris in a manner that will prevent spillage on adjacent surfaces and areas. B. Burning: Do not burn waste materials on Owner's property.. C. Disposal: Transport waste materials off Owner's property and legally dispose of them. END OF SECTION 017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL 017419 -4 20131024CityCouncilPacket Page 80 of 168 20131018/01 13.013 -Demolition of Multiple Buildings City of Tybee Island September 2013 SECTION 024116 - STRUCTURE DEMOLITION PART 1 -GENERAL 1.1 SUMMARY A. This Section includes the following: 1. Demolition and removal of buildings and site improvements. 2. Disconnecting, capping or sealing, and abandoning in-place site utilities. 1.2 DEFINITIONS A. Demolish: Completely remove and legally dispose of off-site. B. Recycle: Recovery of demolition waste for subsequent processing in preparation for reuse. 1.3 MATERIALS OWNERSHIP A. Unless otherwise indicated, demolition waste becomes property of Contractor. B. Historic items, relics, antiques, and similar objects including, but not limited to, cornerstones and their contents, commemorative plaques and tablets, and other items of interest or value to Owner that may be uncovered during demolition remain the property of Owner. 1. Carefully salvage in a manner to prevent damage and promptly return to Owner. 1.4 SUBMITTALS A. Schedule of Building Demolition Activities: Indicate the following: 1. Detailed sequence of demolition work,with starting and ending dates for each activity. 2. Temporary interruption of utility services. 3. Shutoff and capping or re-routing of utility services. B. Predemolition Photographs: Show existing conditions of adjoining construction and site improvements, including finish surfaces, that might be misconstrued as damage caused by building demolition operations. C. Landfill Records: Indicate receipt and acceptance of hazardous wastes by a landfill facility licensed to accept hazardous wastes. STRUCTURE DEMOLITION 024116 - 1 20131024CityCouncilPacket Page 81 of 168 20131018/01 13.013 -Demolition of Multiple Buildings City of Tybee Island September 2013 1.5 QUALITY ASSURANCE A. Regulatory Requirements: Comply with governing EPA notification regulations before beginning demolition. Comply with hauling and disposal regulations of authorities having jurisdiction. B. Standards: Comply with ANSI A10.6 and NFPA 241. C. Predemolition Conference: Conduct conference at Project site. 1.6 PROJECT CONDITIONS A. Buildings to be demolished will be vacated and their use discontinued before start of the Work. B. Buildings immediately adjacent to demolition area will be occupied. Conduct building demolition so operations of occupied buildings will not be disrupted. 1. Provide not less than 72 hours' notice of activities that will affect operations of adjacent occupied buildings. 2. Maintain access to existing walkways, exits, and other facilities used by occupants of adjacent buildings. a. Do not close or obstruct walkways, exits, or other facilities used by occupants of adjacent buildings without written permission from authorities having jurisdiction. C. Owner assumes no responsibility for buildings and structures to be demolished. 1. Conditions existing at time of inspection for bidding purpose will be maintained by Owner as far as practical. D. Hazardous Materials: Asbestos containing materials and lead paint are present in buildings and structures to be demolished. A report on the presence of asbestos containing materials is attached to the end of this Section. Examine report to become aware of locations where asbestos containing materials are present. Lead paint is present throughout all facilities to be demolished. 1. Provide written notification of intended removal of asbestos containing materials and lead paint to the Environmental Protection Division: Georgia Department of Natural Resources and the US EPA regional office. 2. Remove asbestos containing materials and lead paint in accordance with the requirements of EPA, OSHA, and Environmental Protection Division: Georgia Department of Natural Resources. E. On-site storage or sale of removed items or materials is permitted during contract duration only. 1.7 COORDINATION A. Arrange demolition schedule so as not to interfere with Owner's on-site operations. STRUCTURE DEMOLITION 024116 -2 20131024CityCouncilPacket Page 82 of 168 20131018/01 13.013 -Demolition of Multiple Buildings City of Tybee Island September 2013 PART 2 -PRODUCTS (Not Used) PART 3 -EXECUTION 3.1 EXAMINATION A. Verify that utilities have been disconnected and capped before starting demolition operations. B. Review Project Record Documents of existing construction provided by Owner. Owner does not guarantee that existing conditions are same as those indicated in Project Record Documents. C. Inventory and record the condition of items to be removed and salvaged. D. Verify that hazardous materials have been remediated before proceeding with building demolition operations. 3.2 PREPARATION A. Existing Utilities: Locate, identify, disconnect, and seal or cap off all utilities serving buildings and structures to be demolished. 1. Arrange to shut off indicated utilities with utility companies. 2. If removal, relocation, or abandonment of utility services will affect adjacent occupied buildings, then provide temporary utilities that bypass buildings and structures to be demolished and that maintain continuity of service to other buildings and structures. 3. Cut off pipe or conduit a minimum of 24 inches (610 mm) below grade. Cap, valve, or plug and seal remaining portion of pipe or conduit after bypassing according to requirements of authorities having jurisdiction. 4. Flag underground location of all cut off and capped utilities. 5. Do not start demolition work until utility disconnecting and sealing have been completed and verified in writing. B. Temporary Shoring: Provide and maintain interior and exterior shoring, bracing, or structural support to preserve stability and prevent unexpected movement or collapse of construction being demolished. 1. Strengthen or add new supports when required during progress of demolition. 3.3 PROTECTION A. Existing Facilities: Protect adjacent walkways, loading docks, building entries, and other building facilities during demolition operations. Maintain exits from existing buildings. B. Existing Utilities: Maintain utility services to remain and protect from damage during demolition operations. 1. Do not interrupt existing utilities serving adjacent occupied or operating facilities unless authorized in writing by Owner and authorities having jurisdiction. STRUCTURE DEMOLITION 024116 -3 20131024CityCouncilPacket Page 83 of 168 20131018/01 13.013 -Demolition of Multiple Buildings City of Tybee Island September 2013 2. Provide temporary services during interruptions to existing utilities, as acceptable to Owner and authorities having jurisdiction. a. Provide at least 72 hours' notice to occupants of affected buildings if shutdown of service is required during changeover. C. Temporary Protection: Erect temporary protection, such as walks, fences, railings, canopies, and covered passageways,where required by authorities having jurisdiction, and as indicated. 1. Protect adjacent buildings and facilities from damage due to demolition activities. 2. Protect existing site improvements, appurtenances, and landscaping to remain. 3. Provide temporary barricades and other protection required to prevent injury to people and damage to adjacent buildings and facilities to remain. 4. Provide protection to ensure safe passage of people around building demolition area and to and from occupied portions of adjacent buildings and structures. 5. Protect walls, windows, roofs, and other adjacent exterior construction that are to remain and that are exposed to building demolition operations. D. Remove temporary barriers and protections where hazards no longer exist. Where open excavations or other hazardous conditions remain, leave temporary barriers and protections in place. 3.4 DEMOLITION, GENERAL A. General: Demolish indicated existing buildings and site improvements completely. Use methods required to complete the Work within limitations of governing regulations and as follows: 1. Do not use cutting torches until work area is cleared of flammable materials. Maintain portable fire-suppression devices during flame-cutting operations. 2. Maintain fire watch during and for at least 2 hours after flame cutting operations. 3. Maintain adequate ventilation when using cutting torches. 4. Locate building demolition equipment and remove debris and materials so as not to impose excessive loads on supporting walls, floors, or framing. B. Engineering Surveys: During demolition, perform surveys to detect hazards that may result from building demolition activities. C. Site Access and Temporary Controls: Conduct building demolition and debris-removal operations to ensure minimum interference with roads, streets, walks, walkways, and other adjacent occupied and used facilities. 1. Do not close or obstruct streets, walks, walkways, or other adjacent occupied or used facilities without permission from Owner and authorities having jurisdiction. Provide alternate routes around closed or obstructed traffic ways if required by authorities having jurisdiction. 2. Use water mist and other suitable methods to limit spread of dust and dirt. Comply with governing environmental-protection regulations. Do not use water when it may damage adjacent construction or create hazardous or objectionable conditions, such as ice, flooding, and pollution. STRUCTURE DEMOLITION 024116 -4 20131024CityCouncilPacket Page 84 of 168 20131018/01 13.013 -Demolition of Multiple Buildings City of Tybee Island September 2013 D. Explosives: Use of explosives is not permitted. 3.5 DEMOLITION BY MECHANICAL MEANS A. Proceed with demolition of structural framing members systematically, from higher to lower level. Complete building demolition operations above each floor or tier before disturbing supporting members on the next lower level. B. Remove debris from elevated portions of the building by chute, hoist, or other device that will convey debris to grade level in a controlled descent. 1. Remove structural framing members and lower to ground by method suitable to minimize ground impact and dust generation. C. Salvage: Items to be salvaged are indicated on Drawings. D. Below-Grade Construction: Demolish foundation walls and other below-grade construction in their entirety. E. Existing Utilities: Demolish existing utilities and below-grade utility structures that are within 5 feet(1.5 m) outside footprint of buildings being demolished. 3.6 SITE RESTORATION A. Below-Grade Areas: Completely fill below-grade areas and voids resulting from building demolition operations with satisfactory soil materials. B. Site Grading: Uniformly rough grade area of demolished construction to a smooth surface, free from irregular surface changes. Provide a smooth transition between adjacent existing grades and new grades. 3.7 REPAIRS A. Promptly repair damage to adjacent buildings caused by demolition operations. 3.8 DISPOSAL OF DEMOLISHED MATERIALS A. Remove demolition waste materials from Project site. See Division 01 Section "Construction Waste Management and Disposal" for recycling, salvaging, and disposal of demolition waste. 3.9 CLEANING A. Clean adjacent structures and improvements of dust, dirt, and debris caused by building demolition operations. Return adjacent areas to condition existing before building demolition operations began. STRUCTURE DEMOLITION 024116 - 5 20131024CityCouncilPacket Page 85 of 168 20131018/01 13.013 -Demolition of Multiple Buildings City of Tybee Island September 2013 END OF SECTION 024116 STRUCTURE DEMOLITION 024116 - 6 20131024CityCouncilPacket Page 86 of 168 20131018/01 ASBESTOS INSPECTION REPORT 2009 Results and locations are as follows: Building Asbestos Type Condition Description W&S Shop N NA NA TIFD Bays N NA NA Cafeteria N NA NA Guard House N NA NA N.B. Grill N NA NA Old School N NA NA DPW Shop N NA NA Campground N NA NA Bathhouse#1 Campground N NA NA Bathhouse#2 Teen Center Y 2%Chrysotile Good Window glazing Y 3%Chrysotile Poor Roof coating Campground Y 2%Chrysotile Good Stippled Ceiling Office Y 2%Chrysotile Good Wallboard Police Dept Y 10% Chrysotile Good Floor Tile MSC Y 5%Chrysotile Good Floor tile Shrine Club Y 50%Chrysotile Good Sheet flooring Ceramic Shop Y 3%Chrysotile Good Wallboard Y 5%Chrysotile Good Floor Tile City Hall Y 5%Chrysotile Good Floor Tile TIFD Offices Y 3%Chrysotile Good Floor Tile Y 25%Chrysotile Good Exterior Siding 20131024CityCouncilPacket Page 87 of 168 20131018/jrl M = A N -R 3 u 2 N O O rn 0 D (iN -0 N ■t A7O7�� n d z n �' �' �' _ • 0 ^� UTiti O (� to N N z 7C O D "0 �i Z ' ^ eFS-11 A A ! iE z rn -nn _ iA 0 rn — 6 6 ,o It D rn �C O r�li rn A N �n n rn� z �, A d �j t ( 3 3 3 z < r O N 1, . m 0 0 o A ° D lT_ 6 O D D A -i n rn 1 b I�j ,�� m A A - p 0 ,� D D -• z r x x x N N -i r ' g - z d O NA rn p n O A A A N �p 4� O #O O z O SNk D 1c o z z rn 0 z z A g c 1. lYf� • -t Aj -1 A A Z N N 0 0 0 G� A3 lP 3 rn ri rn d � -� 3A 0rnDpAAOzz g � 0t00 - : < Irn Arn -•rn X *NN -' rn Z ( N z pp� Q Z 0 Irt rn OU U' O ����p N p x tlo -N A -1 z z 0 N .- zzzzi 1 1:E IK 0 tr O 7Ap A p 3 N �_ ► rn n (n O, -i O -n rMi rnrrnrMr -0 v * K) A O N p � W to -4 rN Y Azzz� a. p Z ] A -I c j X1 XI G a J rn ' DDDO O < rn z �p O o OOOOC II -D R N zzz-11 UM 01XWA I 3 3 3 3 X rn rn x z I I \I i i pp yy pp X X z Z z z z z z 1 l N3 corn yy ❑ ❑ ❑ ❑ A k k k � ❑ r r (�Uf n� C7 D T. 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I / ` • • I ''' \ 66 2 V *_\ f, 'i I $ 't�� \ ■I \ / r1r�, • •1 I _� .a,.s • \ / H/ A La 06 • I'40:01k ii_i 0 ■ ❑ � `f' m N \O I ./ I = 1 / ,11 w Q 1 \ II ° — -1 O \ \ R o \ , //z /7( ----- �1 H i ■\ (n C,„3 ----A / LQ /-CN 00 \ I \ I __ \ 20131024CityCouncilPacket Page 91 of 168 20131018/jrl ; rA� 04„. s L� ADDENDUM #2 TO RFQ/P # 2013-643 — DEMOLITION OF MULTIPLE BUILDINGS This addendum hereby modifies RFQ/P # 2013-643 — DEMOLITION OF MULTIPLE BUILDINGS as issued by the City of Tybee Island. All information included in this addendum shall be incorporated into the RFQ/P. Proposers shall acknowledge receipt of this addendum on the Quotation Sheet submitted with their Proposal. 1. Pre-Proposal Conference: a. A Pre-Proposal Conference and walk-though was held at the Project Site on Thursday, October 10, 2013 at 1:00 PM. The RFQ/P and Addendum #1 were reviewed in detail. The attendees were advised to strictly follow the submittal procedures and submittal format described in the RFQ/P. The attendees were then granted access to the facilities that are to be demolished under this contract. b. A copy of the sign-in sheet is attached. 2. Contract Time: a. The RFQ/P indicates the Contract Time as 30 (thirty) calendar days. However, the City recognizes that the federal and state regulatory reporting requirements associated with the removal of hazardous materials at the Ceramics Building may limit the contractor's ability to complete the work within this timeframe. Therefore, additional time shall be allowed for the demolition of the Ceramics Building only. All other work shall still be performed within the 30 (thirty) calendar day time limit indicated in the RFQ/P. b. The Proposer may provide an extended timeline for the demolition of the Ceramics Building in the "Section 5. Capability to Perform" portion of the proposal. This section should also describe the regulatory hardships that are affecting the schedule and demonstrate that the timeline has been minimized to the greatest extent possible. 20131024CityCouncilPacket Page 92 of 168 20131018/01 3. Extents of Below Slab Demolition: a. As indicated on the Drawings attached to the RFQ/P, building demolition shall include the complete removal of floor slabs, foundations and footing, and below slab utilities. The Contractor shall be reasonably responsible for the removal of these features for a depth of 4 (four) feet below the floor slab. Abnormal foundations, utilities, and building features discovered below this depth shall be considered "unforeseen conditions". The Contractor shall immediately notify the City and the Architect upon the discovery of such conditions. END OF ADDENDUM 20131024CityCouncilPacket Page 93 of 168 20131018/01 JOB JOB NO. G R E E N SCALE A R C I A I T E C T U R E CALCULATED BY DATE SHEET NO. OF ,.1 Q341\'F � ��'-�4 3c 744 0/11,01 5 44)54`,1 5Y3 S-224, /4/1 Cii4 614z- 0-9 / �Qil11J'l/ 34/4 Gt _ 'lc( 5 el to G L / .c .. K 171 a C] ' � ��u �/Z -255 ' /(--M k o 7g)in 771//7?Ailt ir/Yiehz 7/;"2-`v-- •/ /7)".7C Hun ec- ri fk t 7-6(01c,44 rni�cr 912-655-)9667 hJn `• 1460, 1cofican vci tC- -C 0,L Aq--c_H- 9 z c��t � go(' CAT{ W4.1t'z - C tT1 ray= E_. 1�a-a'a 4 Pore , Ist A40 Qczo T -it — c,TK aF k.!t .+..4 merit M asp Ley, ro e A T'T '+.1 — et T'1 0r- --rtf MEC t St-A-4 1-› 20131024CityCouncilPacket Page 94 at 1 BB 21x131018/Jd City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 10/24/2103 Item: Zoning Dept Printing Equipment Lease Explanation: Current lease for multifunction/wide format equipment expires 12/2103 and we will not be renewing. We will lease new equipment through our existing Managed Printer Services Vendor. They are providing complementary use of their equipment until the current lease expires. Budget Line Item Number(if applicable): 1535-53-1100 ($13,800) Paper Work: Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to jlevinerAcityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. 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Ili •;sanbaJ am se saw!; Lions to;uewd!nb3 ay;uo e3ueJnsul vans;a aouep!ne Jeq o JO semotppeo sn an!6 ll!m no„1„-paJnsu! leuo!;!ppe us se sn 6upweu 'e3uernsu! ApedoJd Aped RJ!y; pue '!I!ge!I oggnd (q) pus 'eeAed ssol se sn 6u!uasu 'men ;uawe3eideJ lln; s;! Jo; ;uewdinb3 ay; `o; e6ewep Jo `Jo uo!;ono;sap `}}ay; 'ssoi ay; 2sule6e eouejnsur Apado,rd (e) asuadxa uMO Jnoi[;e ure;u!ew pue ep!noJd O;eei6e no,, 'e3uejnsul •, 20131024CityCouncilPacket Page 98 of 168 20131018/jrl City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: October 24, 2013 Public Safety Building Construction Site Preparation—GA Power proposal for utility relocation - $24,594 Budget Line Item Number(if applicable): 320-3210-54-1310 (Public Safety Building—2008 SPLOST) Paper Work: _X Attached Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: Date given to Clerk of Council 10.16.13 20131024CityCouncilPacket Page 99 of 168 20131018/01 3102 Kilowatt Drive Savannah, Georgia 31405 GEORGIA A POWER A SOUTHERN COMPANY October 16, 2013 To: City of Tybee Island 401 Butler Avenue Tybee Island, Georgia 31328 From: Alethia Zadach Key Account Manager Georgia Power Company Re: Proposed Public Safety Building at 78 Van Horne There is a charge of $24,594 to relocate the poles that will be in front of the proposed building. The pole/overhead lines will be relocated to the other side of Van Horne, in the right of way. A sketch is attached providing details of that work. The sketch also includes details of the additional work that will be done on the property. As we have discussed, work is required to eliminate the interference from the existing overhead primary line that serves the site, and the new building. That cost will be covered under the existing Franchise Agreement, provided the City of Tybee furnishes a copy of the deed for the property, to Georgia Power. The cost to provide service to the new building will be covered under the additional revenue expected from the new building. In summary, your total cost for the job is $24,594. This will need to be paid prior to Georgia Power performing the work. Should you have any questions, or need additional information, please feel free to contact us. Sincerely, Alethia Zadach Georgia Power Company 912-306-1770 20131024CityCouncilPacket Page 100 of 168 20131018/jrl • 7 IA L w \I 25-104770 - �' I ; u, 'r`- 1 40 ' O O g 4 D j p U G�+ G 6 m co '' 3-6 T z E� ' . z ?14c I � t, t Z Z O N 3�6 - (c) ni O w o —~ ; �� 0 7 `{tea.~ f s'' 0 4\� a) ', A _ \ .r,-- %, , .,,, U©J \ 's `��/��1JJ� _ -;r t �f— 1� co v 4 1, �" C. 1017 _(f , •\ }l �` Z rJ ,, 5s r ,- \ U -o L s, ,1 �,� � w F `''.. " �\ �,. J` �, ° c - co CY \ d — �.�``' 0 Ill O 0 w §. Fes' .� 1.2 3 fit, CD o o _.. QJ f lam'} k C + �! //6 LL CO CD LIP�9 Q `� II rpm ® %}I �� J /� m I 1 1r m O ``,.. Z ..."- %Z.4, \ -S,41C?? ,-."\\/". "gyp , ',-x _i���]\ .. • — ` } }., / N 4. ,r- \I N` C.0 ,_,\ • • •4111•111PP ---' ,i?Cer17 g Nbt •r r%J- . g,' c� \ NQ Gj cr) �Q �1 '° ,/' .S '� N , N CA; p , f�;" 3 Q` L i m :ii\\`Lrb/k.. ri_. • C13 0 ' cn p u7 ./ O C L S r r . L cS g O c.,...- 41; N(7' ..._U N w �rj', � ' I a C.‘ I `ti- 2 j m r.. t!3 {!} s— Cr) U � 0 3 ` L C CD O Z33 O C7 U-I \\::: �� O .1. Q 1— N N y'�. ' L t p a fU x— C =_N N y K! CIII L- \ CO fa u o r�ry 0_ CI L 0 m 1.0 VJ a) a E.c y Is§ N Rj.f \\ QS A o-„ >, 'O N -0 E .0 N N ` �/ f/) T E E ,3 4 N c7 co 0 Z j � _ r m Q 1= . „ .. U i4 ______ ,„ cn „ , �\ ti U a1 0 p G� F-: C) sz U ' u7 o as o c COUV) fr \ - D..... ,: ,0-. (,_80- ,,,,,),..„ ,,....: ] C7 � w U -' J � . 20131024CityCouncilPacket Page 101 of 168 20131018/jrl MAYOR CITY MANAGER Jason Buelterman Diane Schleicher CITY COUNCIL CLERK OF COUNCIL Wanda Doyle, Mayor Pro Tem Janet LeViner Barry Brown Jan Foxes. CITY ATTORNEY Bill Garbett 4 Edward M. Hughes Torn Groover 1141 A0 Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 5:00PM the Thursday prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: October 24, 2013 Item: Request Out-of-State Travel for Rosie Laney, Chris Shook, & Woody Hemphill to Attend the 2013 ARVC `Outdoor Hospitality Conference & Expo' in Knoxville, TN from November 4-8. 2013. Explanation: This is the national conference for the campground & RV park industry and is being hosted in the Southeast in 2013. This event features over 35 educational sessions and a variety of vendors and networking opportunities to serve the park through sharing of best practices,product/service delivery, etc. Budget Line Item Number (if applicable): 100-6180-52-3500 (budgeted within FY operational dept. budget) 100-6180-52-3700 (budgeted within FY operational dept. budget) Paper Work: X Attached* Already Distributed To Be Handed Out at Council Meeting (by Requester) Audio/Video Presentation** ** Audio/video presentation must be submitted to the IT department at City Hall By 5:00PM the Thursday prior to the next scheduled City Council Meeting NOTE: Request will be postponed if necessary information is not provided. Submitted by: Woody Hemphill, Campground Manager Phone /Email: 912.257.9890: cell; whemphill(ccityoftybee.org Comments: For more information, visit www.frpa.org Date given to Clerk of Council 10/16/13 * * * P.O. Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 *Certified* (866) 786-4573—FAX(866) 786-5737 , City of Ethics y� ww 14 w.cityoftybee.org Li 20131024CityCouncilPacket Page 102 of 168 20J'#10841 10/16/13 Outdoor Hospitality Conference&E)o I National Association of RV Parks&Campgrounds I Centennial,CO V arvc National Assorintion of RY Parks&Campgrounds About arvc Membership Foundation Join Now Outdoor Hospitality Conference & Expo . GV Home>About ARVC>Outdoor Hospitality Conference and Exoo Quick Links arvc• Registration A wonderful show of hospitality Exhibitor and Sponsor Registration OUTDOOR HOSPITALITY Knoxville Convention Center Lodging and Travel CONFERENCE & EXPO Knoxville,Tenn. Conference Program and Expo KNOXVILLE November 5-8,2013 Foundation at OHCE 201 3 Trade Show and Expo:November 6-8 Join us in Tennessee for a great gathering of friendly people,innovative ideas and the best products and services our industry has to offer! Outdoor hospitality is all about enjoying the great outdoors,so naturally,we're wry excited to haw the beautiful Great Smoky Mountains as our backdrop for the 2013 arvc Outdoor Hospitality Conference&Expo (OHCE).It's your chance to join hundreds of your fellow park owners and operators at the Knoxville Convention Center for the premier event of the RV park and campground industry. OHCE offers you a choice of 35 educational seminars,all of which are Outdoor Hospitality Education Program-approved and presented by nationally recognized speakers and leaders in the industry.New this year!We've expanded our educational content to give you even more learning opportunities.ALL educational seminars,from Tuesday through Friday,are now included in your full registration fee! You'll also have opportunities to participate in cracker barrel discussions,network with your peers and attend enjoyable social events.Plus,the Expo will provide you with the convenience of"one-stop — shopping"with more than 100 exhibitors demonstrating the latest products and services that can assist you in your park operations.You won't want to miss this information-packed event.You'll return to your campground with a wealth of new ideas,insights and industry contacts. illrarvc. proudly rrod b + t itiA Knsgrera sponsoy: . .. ... Contributing Sponsors:Leisure Systems,Inc,Red Rover. Agra FOR SALE _ • Amish Country Cabins Campground . Shipshewana,Indiana J7 20131024CityCouncilPacket Page 103 of 168 20131018/01 www.aryc.org/OHCE 1/2 10/16/13 Outdoor Hospitality Conference&ENDo 1 National Association of RV Parks&Campgrounds 1 Centennial,CO Contact Disaster Relief RV Park and Research Outdoor Hospitality Campground Conference and Owners Scholarships EXPO Individuals Education Design Advertising and Development Opportunities Suppliers National Issues Get Involved Conference Copyright 02013 National Association of RV Parks&Campgrounds.All rights reserved. 9085 E Mineral Circle.Suite#200,Centennial,CO 801121 Tel:(303)681-0401 I Fax:(303)681-04261 info(alarvc.orq Sitemap I Terms of Use I Privacy Policy 20131024CityCouncilPacket Page 104 of 168 20131018/jr1 wuwv.arc.org/ONCE 2/2 City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: October 24, 2013 Tybee SEABAR, INC is requesting waived city fees for Pirate's Fest event including the parade. The Tybee Tourism Council request $2,000 in waived city fees for Pirate's Fest. City Staff is requesting confirmation by city council that Tybee Tourism's request for waived fees for Pirate's Fest if they had hosted the event, are transferable to Tybee SEABAR for conducting the event. The total city fees for the 2013 Pirate's Fest are $6,915.88. In addition, a city bench was damaged during the event set-up or tear down. The cost for a (replacement)bench is $2,234.55 including shipping,provided the company has the color in stock. If approved, SEABAR, INC would owe the city$4,915.88 in city fees and $2,234.55 for a replacement bench for a total of $7,150.43. Budget Line Item Number(if applicable): Paper Work: _X Attached* Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: Date given to Clerk of Council 10.15.13 20131024CityCouncilPacket Page 105 of 168 20131018/01 City of Tybee Island Community Services Contract Award .'3 ,:/ Fiscal Year 2013-14 APPLICATION FOR AWARD This form is to be completed and submitted to Finance with your budget request. Date: 2.- Organization requesting City of Tybee Island Community Services Contract Award: �� Name of Organization: ,� f,,4 A Contact Person: S% '' L2(A Address: /`a O _ 67 / 7 76 Z;I/ (er o 61 5/ Contact Email: I oeeP•R,li e-57 o ,c-contact Phone #: 749 - 7/ Is this organization an IRS approved 501(C) 3 Non-Profit? Yes No If"yes", please attach your most recent audited financial statement, a copy of your IRS determination letter and a copy of your current budget detailing the planned use for the awarded funds. Amount of waivers requested: $ Z1 10 () +` Describe waivers needed and how the City and citizens of Tybee Island will benefit: d'i tyl . �e 5' [� P w Pe2I C' 5 �V l C t= / 1,4671/"1/4 / ,1i j ARE) d ? What percentage of these funds will be matched by your organization? r, Will this event or program bring visitors to Tybee Island in off-peak season or months? yr ' P.O. Box 2744—403 Butler Avenue,Tybee Island,Georgia 31328-2749 20131024CityCouncilPacket (912) 7 36-4570agelite t(M) 786-9465 20131018/jrl 14411 1..cityofty bee.o rg Affidavit Verifying Status for City Public Benefit Application By executing this affidavit under oath,as an applicant for a City of Tybee Island,Georgia,Business License or Occupation Tax Certificate,Alcohol License,Taxi Permit,Contract,or other public benefit as referenced in O.C.G.A. Section 50-36-1, 1 am stating the following with respect to my application of a City of Tybee Island: • Business License or Occupational Tax Certificate, • Alcohol License, (circle all that apply) • Taxi Permit, • Contract • CommunitServices Contras d Awa for r 5 El VGEC.' F2L A.7,- (printed name of natural person applying on behalf of individual, business, corporation,partnership, or other private entity). 1) , 1 I am a United States citizen. OR 2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act, 18 years of age or older and lawfully present in the United States. In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious,or fraudulent statement or representation in an affidavit shall be guilty of a violatio•. +f • - Se* ion of the Official Code of Georgia. A00.....:11110" //Signature Applicant 4,-) j/ 1 Date J )/f t`f -4' — Printed .Name *Alien Registration Number for Non-citizens SUBSCRIBED AND SWORN BEFORE ME ON THIS THE 1 DAY OF Dc.4-Q6-tom— ,20 l 3_ Notary Public r DlRNNC Q V Notary Public, Chatham County,GA my Commission Expires November 6, 2014 My Commission Expires: Ni CN• koi 2.o 1 Note: 0G.G.A. §50-36-1(e)(2)requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their alien registration number. Because legal permanent residents are included in the federal definition of"alien", legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another ident5ing number below: 20131024CityCouncilPacket Page 107 of 168 20131018/01 Ate' (o/ f ) pit tybz 2013 PIRATES FEST BUDGET INCOME Alcohol/Beer Sales 20,000 Coca Cola Sales 2,500.00 Merchandise/T-Shirts 10,000.00 Parade Entry Fees 1,000.00 Sponsorships 50,000.00 Ticket Sales 65,000.00 Event Booth 12,000.00 TOTAL INCOME 160,500.00 COST OF GOODS SOLD Cost of Alcohol/Beer 8,000.00 T-Shirts/Hats/mist. 6,000.00 TOTAL OF COST OF GOODS SOLD 14,000.00 GROSS PROFIT 146,500.00 EXPENSES Advertising/Marketing 5,000.00 Childrens Events Entertainment 6,000.00 Petting Zoo 2,000.00 Decorations 500.00 Prizes and Giveaways 500.00 TOTAL CHILDRENS EVENTS 9,000.00 Parade Setup and Decorations 1,000.00 Give-away Merchandise 1,000.00 TOTAL PARADE 2,000.00 Entertainment Cost 30,000.00 Administrative Costs Printing/Postage 600 Posters/Banners/Badges 800 Insurance 2,000.00 Licenses&Permits 600 Sales Tax 6,000.00 20130626SpecialCityCouncjIPacket Page 37 of 49 20130624/id 20131024CityCouncilPacket Page 108 of 168 20131018/jr1 MC` ' (tali 2q 2 Bank or Creditcard Fees 1,500.00 City Services 5,000.00 Office Supplies 1,000.00 TOTAL ADMINISTRATIVE 17,500.00 Site Preparation Restrooms 2,000.00 Sound 5,000.00 Lighting 3,000.00 Chairs&Tables 1,000.00 Generators/Cables 10,000.00 Tents 25,000.00 Stage 4,000.00 Fence/Post/Ties 1,000,00 Video/Projector 2,000.00 Site Materials 4,000.00 Decorations 1,500.00 Equipment Rental 500 Labor-Casual 2,000.00 TOTAL SITE PREPARATION 61,000.00 Misc. Event Cost Security 2,400.00 Golf Carts 500.00 Labor For The Event 5,000.00 Van/Food/Rooms 1,200.00 Sponsor/Tent 1,000.00 Prize Money 500.00 Radio Rental 500.00 Trolley 1,000.00 Storage 1,000.00 Ice 800.00 Contingency 8,000.00 TOTAL MISC.EXP. 21,800.00 TOTAL EXPENSES 146,300.00 SURPLUS/DEFICIT 200 20130626SpecialCityCouncilPacket Page 38 of 49 11g❑❑g 4 20131024CityCouncilPacket Page 109 of 168 2020130� /jrl 2013 PIRATEFEST QTY SIZE STRUCTURE FEE 1 50 X 150 tent 100 1 40 X 60 tent 100 3 15 X 15 tent 100 2 10 X 50 tent 200 1 18 X 31 cooking tent 100 1 30 x 24 stage 100 1 34 X 15 stage 100 3 varies bouncy house 100 1 35 x 52 ferris wheel 0 1 30 x 30 carousel 0 1 trailer mounted build-a-bar 0 13 permit 13-0635 900 20131024CityCouncilPacket Page 110 of 168 20131018/01 ......„ -- i' ''f'•• ;-.:- -•'a 2 -',1.1'4* ..,.,, —.L. R ,..., --------=,-- ,, 0,...._. : k_ _.. *1 81/P1111(MA CityCou ncil f . , „[ , ss n ' `, r i S20 1P.,d0d: rA t11(;4.'CityCoun' 1. .C.j• EE ISLANID .,, , TYBEE ISLAND POLICE r''" . '*:. POLIO DEPARTMENT 4 t,. To: Chief Bryson From: Capt. Moseley Date: October 12th 2013 Subject: Pirates fest parade (Start of parade at 1500hrs) Officer listed below will report to the police department at 1300 hrs. for the Pirates fest parade Briefing. Officer's need to be at their post no later than 1415 hrs and remain there until released. Officer Location Time In Time Out Hours 301 Chief Bryson Tybrisa and Butler ave Salary 5 302 Captain Moseley Tybrisa and Butler ave 1100 1900 7 303 Lt. Fobes Staging and follow parade 1300 1800 5 304 Lt. Hayes 14t st & Butler ave 1200 1700 5 305 Sgt. Saunders 12th st ■ Butler ave 1300 1700 4 306 Sgt. Powers Van Home and Meddin Night shift 1300 1845 5.75 307 Sgt. Millikan 10th st & Butler ave Salary 8 308 Sgt. Capps 8th st &Butler ave 1300 2200 9 309 Sgt. Randolph 6th st & Butler 1300 1700 4 310 Sgt. Whitley Lead parade then south end calls Day Shift 0 312 Cpl. Hague 4th st and Butler ave. Night shift 0 313 Cpl. West Tybrisa at roundabout Event area Off duty 0 314 Spo. Coreno 15th st & Butler ave Day Shift 0 315 Spo, Street 14th st &Butler ave. Transport van 1300 0315 13.25 316 Ofc. Day Hwy 80 & Jones/Hwy 80 2nd ave Night shift 0 317 Ofc. Toole Ride north end calls Day Shift 0 1900 2000 1 318 Ofc. Dicus 2nd st & Butler ave 1300 1900 6 319 Ofc. Eaton Hwy 80 & Jones/Hwy 80 2nd ave 1300 _ 1730 4.5 320 Ofc. Sawhill 15th st and Ride south end calls Day Shift 0 321 Ofc. Dascall N Campbell and Van Home 1300 1600 3 0000 0600 6 347 Aco. Oates 1500 0000 9 333 Ofc. Suddath 1800 0500 11 334 Ofc. Wierenga 1200 0530 17.5 338 Ofc. Reyes 1200 0530 0 402 Ofc. Taliaferro 1230 0530 17.5 406 Ofc, Kent 0 Rec J Wright 1300 1800 5 Jailer Carver 1500 0530 14.5 TOTAL 161.00 Regular street patrol will handle calls that come up in their zones.3 2zv.�� 20131024CityCouncilPacket Page 113 of 168 20131018/jrl Invoice October 14, 2013 Invoice Date 10/11/2013 Project Name Pirate Fest Project Manager Carpenter, Daniel Project ID 8 Time: Name Hours Total Cost Per Cody Adams 6 $177.48 Jackie Cary 7 $189.81 Antar Khaalis 6 $156.54 Joel Rodriguez 3 $78.08 Danny Carpenter 2 $83.38 Patrick Wells 2 $105.12 Barry Caldwell 2 $58.26 Michael Shuler 2 $55.10 Robert Laxton 2 $57.52 Jimmy Bostwick 15 $469.65 David Knee 8 $172.08 Adam Worrell 8 $171.60 Megan Thurkins 7 $141.26 JCB Backhoe 221 2 $150.00 Kubota Tractor 2 $100.00 Garbage Truck 2 $100.00 Rope and Pedestols 1 100.00 Trash Barrels 30 $150.00 Barricades 18 $180.00 Sign Board 1 $100.00 Invoice Total: $2795.88 20131024CityCouncilPacket Page 114 of 168 20131018/jrl MAYOR CITY MANAGER Jason Buelterman ak Diane Schleicher CLERK OF COUNCIL CITY COUNCIL Wanda Doyle,Mayor Pro Tern } Janet LeViner Barry Brown Jan Fox CITY ATTORNEY Bill Garbett Edward M.Hughes Tom Groover y' Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:OOPM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: October 24, 2013 Requested report on the cost of fire protection in the incorporated area. Fire Protection Fee for the unincorporated areas is $100/year. Parcel data provided by the Coastal Regional Commission which houses the city's GIS data. • Fire Protection Cost per Parcel with visible structure (2,775 parcels): $108.98 • Fire Protection Cost Per Parcel with PAO Building Value & Structure (3,095 parcels): $97.71 • Fire Protection Cost Per Parcel (3,395 parcels): $89.08 Calculations are based on Fire Department's annual budget($312,618) minus the unincorporated budgeted subscription fee ($10,200) divided by number of potential tax payers in the incorporated area. Budget Line Item Number(if applicable): Paper Work: _X Attached* Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: Date given to Clerk of Council 10.17.13 P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 *Certified (866) 786-4573—FAX(866) 786-5737 Cdr°{ www.cityoftybee.org !hics 20131024CityCouncilPacket Page 115 of 168 201 14,8fr CO t 3 a) U L (0 0 a, �_ a, 'CS bA O 7 •E m (o 5 U m V) t Q co 7 0 t +J v U 'c a. 00 e•1 00 C1 N O `-4 O C1 00 1—I 1-I O N +- Lr1 lfl 11l c .1...1- O N m N 0 N m N m 0 U a, U i (B 4./). iff• 4.4 a_ N Q) Q) '5 u 0o u u u a_ i N i i CO ;� CO" a °� a 0 o g > L 0 N H -0 y y 3 y co > 3 H H _c 0- + ' Q U v U c U _ < C C a C O O N O O N O N b.0 N a) a� v 0) u m u (o ' 0o U J C="21 3 v CU -13 +a) O ar +U b.0 73 z ° a. ,,, 3 0 ." 0 a 0 c .5 m z w z D a ,, i 3 u. 3 H LL 20131024CityCouncilPacket Page 116 of 168 20131018/jrl City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: October 24, 2013 Public Safety Building: Formal request to city council to waive the following fees typically paid by the owner/contractor: the Capital Cost Recovery,Aid to Construction,new sewer stub,and water meter fees for the city owned and operated building. City will pay directly for engineering review. Permit fees and inspection fees have also been waived. • Permit fees $10,591 N/A city project • Inspections: $3,937 N/A city project • 2 water meter taps; 1 with a new 4"meter; 1 with no water meterper Sec. 70-33(a)the fee for a water meter above 2-inches is as determined by the city manager(input from George Reese would help; if the existing meter is still of use as determined by the W/S Department a credit toward the 4-inch meter may be given; FYI-the fee for a 2- inch meter is $2,007.60) • Capital Cost Recovery per Sec. 70-45 the fee is $2,000 per tap; total for 2 new taps= $4,000 • 1 new sewer stub-6" =$818.40 • Aid to Construction-office per Sec. 70-33(2)ATC is $4 per gallon per day; Office: water usage in gallons per day=30 per 200 sq. ft.; 13,124 sq. ft. /200=65.62 units x$120=$7,874.40 • Engineering varies by project($175 per hour)=to be paid by city not contractor TOTAL$12,692.80+4"water meter Budget Line Item Number(if applicable): 320-3210-54-1310(Public Safety Building—2008 SPLOST) 100-7220-52-1202 (Planning&Zoning—engineer review) Paper Work: X_Attached Submitted by: Diane D. Schleicher Date given to Clerk of Council 10.17.13 20131024CityCouncilPacket Page 117 of 168 20131018/01 Sec. 3-080. Off-street parking requirements. (A) In all zoning districts, handicapped parking shall be provided as required by the O.C.G.A. Title 30 Accessibility Code. (B) Residential district parking requirements and residential off-street parking requirements. Off-street parking facilities shall be provided and maintained on site for all buildings, structures or premises being used in whole or in part for residential purposes, or for any other use permitted in residential districts. (1) Residential dwelling units. For every dwelling unit, there shall be provided at least two off-street parking spaces. A caretaker's cottage is a separate dwelling unit and shall be provided at least two off-street parking spaces. (2) Nursing homes, hospitals. One parking space for each five patient beds, plus one space for each staff doctor, plus one space for each employee on the largest shift. (3) Theaters, auditoriums, gymnasiums and other places of assembly. One parking space for each four seats provided in the main auditorium or for each 50 square feet of floor area available for the accommodation of movable seats in the largest assembly room or area. (4) Public and private elementary and secondary schools (except assembly halls, auditoriums and gymnasium used in conjunction therewith). One parking space for each 200 square feet of gross floor area devoted to such use. (5) Private docks. At least two off-street parking spaces must be provided for any private dock proposed for construction on a lot that has not been otherwise improved. In the event that a private dock is proposed on a lot that has not been improved, the parking must be off-street (not on city right-of-way) and pervious. (C) Control of access to structures used for residential purposes including but not limited to single family, duplex, triplex, two family, multifamily, townhomes, apartments, time shares, and condominiums whether owner occupied or held for rental. In order to promote the safety of motorists and pedestrians, the following regulations shall apply to all newly constructed driveways: (1) A driveway opening which connects a lot with a public street shall not be greater than 25 feet in width at the property line. Driveways that serve duplex lots shall not have a width greater than 15 feet per unit measured at the property line. This section is not intended to prevent the installation of flared driveway ends. These flared ends, when constructed in accordance with adopted standards and specifications, shall not count towards the width of the driveway. (2) There shall be no more than two driveway openings on any lot of any width. The total of the widths at the property line of two driveway openings shall not be greater than 25 feet. (3) No driveway opening shall be constructed within 25 feet of an intersection, measuring from the nearest improved portion of the right-of-way. However, in any instance where there is not adequate space available and other access is not feasible, staff may permit a reduction in the distance to an intersection from a driveway in order to permit safe access to the property provided the speed limit on abutting or adjacent roads is 30 miles per hour or less. (4) No curb on any city street or right-of-way shall be cut or otherwise altered without prior written approval of the designated city official. (5) All newly constructed and replacements of more than 50 percent of existing driveways serving residential uses shall be constructed of materials designed to allow retention of the first one- inch of stormwater. (D) Commercial off-street parking. Off-street parking facilities shall be provided and maintained for all structures or premises being occupied or used in whole or in part for commercial activity as follows: (1) One parking space per each 200 square feet of retail or commercial gross leasable floor area. 20131024CityCouncilPacket Page 118 of 168 20131018/jrl (2) With the submission of an application for a business license for either a new business or a business that has expanded the occupancy load of the principle structure, changed use, or created additional occupant loads through other structures where permitting has been required by the city, a parking plan must be submitted with the application for approval by the designated city official. If the plan represents significant changes in parking, the plan may be determined to require site plan approval by the mayor and council. (3) Restaurants, nightclubs, beer parlors and similar establishments shall provide one parking space for each four seats based on a maximum seating capacity of 15 square feet per person plus one space for each two employees. Maximum seating capacity is calculated on the entire seating square footage including outdoor seating area. (4) A miniature golf course shall provide one parking space for every two holes. (5) Hotels, motels: a. One parking space for each guest unit without a kitchen facility. b. Two parking spaces for each guest unit with a kitchen facility. c. Two parking spaces for each manager's unit. d. One parking space per each 200 square feet of retail or commercial gross leasable floor area. e. One parking space for every two employees. f. One designated delivery/loading zone. g. Recreational vehicle overnight connection facilities are prohibited. (6) For all uses, a rack able to accommodate eight bicycles may be substituted for one required standard parking space based on the schedule below. The calculation to meet the handicap parking requirement of Section 3-080(A) shall be based on the number of required parking spaces prior to any rack substitution. NUMBER OF REQUIRED SUBSTITUTE PARKING RACKS SPACES ALLOWED 10 or fewer 1 11 —49 2 50 or more 3 (7) Maritime District. a. Parking shall be in conformance with the off-street requirements of the uses referenced in this section and the required dimensions of section 3-090 b. Dock operators must provide one parking space for every 20 linear feet of each side of dock designated for recreational boaters. Docks leased to commercial boats must allow for one space per boat, plus one space per crew member and one space per each four seats for charter passengers. c. All changes to parking in the maritime district that involve loading, unloading and transporting of boats will require a parking plan submitted to the city detailing the turn radii of drive aisles. (E) Off-street parking dimensions. 20131024CityCouncilPacket Page 119 of 168 20131018/jrl Standard Aisle Width Parking Angle Traffic Direction 8 x 20 feet 12 feet Parallel One-way 8 x 20 feet 24 feet Parallel Two-way 9 x 18 feet 15 feet 45 degrees One-way 9 x 18 feet 18 feet 60 degrees One-way 9 x 18 feet 24 feet 60 degrees Two-way 9 x 18 feet 22 feet 75 degrees One-way 9 x 18 feet 24 feet 90 degrees One-way or Two-way Dimensions of angle parking spaces. Angle Distance from curb Curb distance Offset 45 15' 12' 7" 15' 60 16' 10'4" 9' 75 17' 9'4" 4' 6" 90 18' 9' 0 20131024CityCouncilPacket Page 120 of 168 20131018/01 Curb distance 4- ). -e u R r �---s Offset (F) Exemptions from off-street parking requirements. (1) Existing structures with 2,000 square feet or less of floor area that exist in a C-I zoning district may expand the floor area up to 4,000 square feet without having to meet the off-street parking requirements as long as the structure is completely located within 1,000 feet of a municipal parking lot. (2) A structure whose primary use is a church or place of religious worship shall be exempt from all off-street parking requirements. (Ord. No. 2000-08, 2-11-2000; Ord. No. 1995-17, 12-7-1995; Ord. Correction to dates, amended 4- 14-2005; Ord. No. 2004-12, amended 1-31-2005; Ord. No. 2004-10, amended 10-12-2004; Ord. No. 2004-10, amended 6-10-2004; Ord. No. 2000-08, 5-24-2000; Manual, amended 11-10-1999; Ord. of 1-12-2006; Ord. No. 13-2011, 4-14-2011; Ord. No. 04A-2013, 2-14-2013; Ord. No. 18-2013, § 1, 5- 23-2013) 20131024CityCouncilPacket Page 121 of 168 20131018/jrl • M --. 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U 0 3 3 -o N cu c4 o o •sC C)) ,) c �C•' ccd o .E O p ¢ o ti � UUA (� AAAww �� P-, P4 r U rnn - - N d- k) oo 20131024CityCouncilPacket Page 122 of 168 20131018/0 • ARTICLE II. WATER SYSTEM Sec. 70-45. Capital cost recovery fees/water. (a) There is hereby imposed upon any new applications for subdivisions, commercial or industrial developments and/or building permits a "Capital Cost Recovery Fee/Water"which shall be subject to the terms of this section. (b) A capital cost recovery fee shall be paid to the city at the time of an application for the granting of a building permit and/or the connection to water facilities of the city, whichever first occurs. (c) In addition to the capital cost recovery fee/water established herein, the connection or tap fee established by other ordinances will be paid and each property owner or developer is responsible for all cost of installing and maintaining the service connection from a building to a tap. (d) The payment of the fee provided for herein shall not be a condition for any developmental approval by the city and shall solely constitute a condition for access to the public water supply. (e) The capital cost recovery fee shall be $2,000.00 for each tap. (f) The funds generated by the capital cost recovery fee/water shall be deposited into a capital cost recovery fee/water interest-bearing account to be maintained by the city to offset the anticipated future cost of alternative water sources and capital conservation improvements. The city will be exploring the methods of securing additional water sources conserving existing sources and the sole purpose for the use of these funds and interest generated thereon shall be the exploration for such sources, the securing and development of such sources, and the capital cost associated therewith. (g) On at least an annual basis, the city, through staff and the mayor and council shall re-evaluate the progress on generating additional sources or alternate sources of potable water and shall consider adjustments necessary in the capital cost recovery fee/water after taking into account the then- existing capacity remaining within the city's current permitting capacity and the projected cost of alternative sources and other related factors, including, but not limited to, permitting capacity and impact of new technologies. (Ord. of 1-26-2006(1), §§ 1-7) 20131024CityCouncilPacket Page 123 of 168 20131018/jrl Jan LeViner From: Giordano,John <giordano j @thomasandhutton.com> Sent: Wednesday, October 16, 2013 6:48 PM To: Dianne Otto Subject: RE: Public Safety Building -Aid to Construction Fee and Tap In Fees Diane, There will actually be two taps to the water main and one sewer stub. The first water tap will be a 4" line and will require a 4" meter. The second tap will be a 6" line and will not require a meter. According to the City's fee sheet, the costs appear to be based on water tap/meter #. With that known, the 4" line will require the Capital Cost Recover fee of$2000.00 plus a fee to be determined by the City Mgr as it is above 2". However I'm not sure what fees will be associated with the 6" line without a meter. Possibly just a fee determined by the City Mgr. due to size and no Capital Cost Recover??? The sewer stub is a 6" and will be $818.40. I hope this makes since, if not you can give me a call. I'm still at the office and will be here late, or you can try me tomorrow. Thanks, John John V.Giordano,P.E. Thomas&Hutton giordanoJ @thomasandhutton.com (P) 912-721-4054(C)912-704-7985 From: Dianne Otto [mailto:Dotto @cityoftybee.org] Sent: Wednesday, October 16, 2013 6:35 PM To: Giordano, John Subject: RE: Public Safety Building -Aid to Construction Fee and Tap In Fees John, Please clarify your water meter and sewer stub information. Are you saying... 1 new water meter=4-inch 1 new sewer stub = 6-inch A 4-inch water meter is not be a stock item so I may not be understanding correctly. Thank you, Dianne K. Otto, CFM City of Tybee Island Planning&Zoning Manager phone 912.472.5031 fax 912.786.9539 1 20131024CityCouncilPacket Page 124 of 168 20131018/jrl From: Diane Schleicher Sent: Wednesday, October 16, 2013 2:27 PM To: Dianne Otto Subject: FW: Public Safety Building -Aid to Construction Fee and Tap In Fees Dianne, Is this what you need for the calculation for the agenda request? Thanks, Diane From: Giordano, John [mailto:giordano.j @thomasandhutton.com] Sent: Wednesday, October 16, 2013 2:27 PM To: Diane Schleicher Cc: Dianne Otto; 'Douglas Roberts'; °Wanda Doyle (wandaddoyle @gmail.com)' Subject: RE: Public Safety Building - Aid to Construction Fee and Tap In Fees Diane, I've added my responses to your questions below. Let me know if there is anything additional. Thanks, John John V.Giordano,P.E. Thomas&Hutton giordano.i @thomasandhutton.com (P)912-721-4054(C)912-704-7985 From: Diane Schleicher [mailto:dschleicher @cityoftybee.orq] Sent: Wednesday, October 16, 2013 1:39 PM To: Giordano, John Cc: Dianne Otto; 'Douglas Roberts'; °Wanda Doyle (wandaddoyle @gmail.com)' Subject: FW: Public Safety Building - Aid to Construction Fee and Tap In Fees John, Do you have the answer to the following: • Will the water and/or sewer laterals be relocated and require new taps on the main? Yes,the laterals&taps will be relocated to come off of the relocated water mains. • Will the water meter need to be up sized due to a larger lateral/use? If so,what size? There is a 4"tap&4" meter w/backflow prevention device for the domestic service and a 6"tap with a 6" RPZ for the fire service. I need this information for an agenda request that is due tomorrow. Thanks, Diane From: Douglas Roberts [mailto:DRoberts @greenlinearch.com] Sent: Monday, October 14, 2013 1:56 PM To: Diane Schleicher 2 20131024CityCouncilPacket Page 125 of 168 20131018/jrl Cc: 'John MacDonald (JohnM @elkinsconstructors.com)'; Dianne Otto; 'Wanda Doyle' Subject: RE: Public Safety Building -Aid to Construction Fee and Tap In Fees I actually prompted John Giordano to give me answers on the water service questions this morning. I am still waiting to hear from him. The conditioned area is 13,124 sf. Douglas Roberts, AIA, LEED AP Project Manager GREEN ARCHITECTURE 28 E. 35th Street Savannah, Georgia 31401 t: 91 2.447.5665 f: 912.447.8381 e: �enlinearch.com w: °+vw.greenlinearch.com From: Diane Schleicher [mailto:dschleicher @citvoftybee.org] Sent: Monday, October 14, 2013 12:37 PM To: Douglas Roberts Cc: 'John MacDonald (JohnM @elkinsconstructors.com)'; Dianne Otto; 'Wanda Doyle' Subject: FW: Public Safety Building -Aid to Construction Fee and Tap In Fees Importance: High Doug, Have you had the chance to send this information to Dianne Otto?The agenda request is due to the clerk for the agenda packet this Thursday for city council on 10.24.13. Thanks, Diane From: Diane Schleicher Sent: Wednesday, October 02, 2013 12:16 PM To: 'Douglas Roberts' Cc: 'John MacDonald (JohnM @elkinsconstructors.com)'; Dianne Otto; 'Wanda Doyle'; Robert Bryson; William Moseley; 'giordano.j @thomasandhutton.com' Subject: Public Safety Building -Aid to Construction Fee and Tap In Fees Doug, Dianne Otto is going to calculate for me the aid to construction fee and tap in fee that would be assessed on this building, so I can do an agenda request for the fees to be waive. I need the following information: • The square footage of the heated and cool spaces(only) for the building • Will the water and/or sewer laterals be relocated and require new taps on the main? • Will the water meter need to be up sized due to a larger lateral/use? If so, what size? If I get this information by tomorrow,we can put it on the October 10th, 2013 agenda. Thanks, Diane 3 20131024CityCouncilPacket Page 126 of 168 20131018/jrl City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: October 24, 2013 Public Safety Building Construction Site & Building Preparation: • Comcast utility relocation cost- $2,000 • Comcast channel relocation cost- $9,981 Budget Line Item Number(if applicable): 320-3210-54-1310 (Public Safety Building—2008 SPLOST) Paper Work: X Attached Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: Date given to Clerk of Council 10.17.13 20131024CityCouncilPacket Page 127 of 168 20131018/01 'Pp COMCAST 145 Park of Commerce Drive Savannah,Georgia 31405 TO: Diane Schleicher City Manager City of Tybee Island, Georgia FROM: Shannon Dulin SUBJECT: Quote for Channel Relocation and Cable Reroute DATE: October 16, 2013 Diane, Please find below quotes for both the proposed channel relocation and cable rerouting: Channel Relocation Contract Labor • Coax Delashing $ 220.00 • Strand Resag $ 450.00 • Vault Installation $ 160.00 • Boring $ 750.00 • Fiber Pulling $ 78.00 • Overlash $ 2,115.00 • Fiber Enclosure $ 116.00 • Lash Loops $ 312.00 • Fiber Splicing $ 113.00 • Design & Permitting $ 1,286.00 Materials • 12 Count Fiber $ 1,200.00 In House Capital Labor $ 3,181.00 Total: $ 9,981.00 New Construction Cable Reroute Contract Labor • Strand & Cable Installation $ 700.00 • Cable Splicing $ 200.00 • Cable Removal $ 100.00 Materials • Strand/Cable/Connectors $ 400.00 In House Capital Labor $ 600.00 Total: $ 2,000.00 Should you have any questions, please do not hesitate to contact me at 912.356.3131 or Shannon Dulin@cable.comcast.com. Thank you! 20131024CityCouncilPacket Page 128 of 168 20131018/jrl 90 0c i Q� �� c� EI j ' i 25-104770 -,rte �!.: 1%% i� ► I 25-1 t- 0 '- X r --,,,„. 4...,--' L c.".2.i 1 \ rf� , � � � �., 3_600} -� 3.-6 N # j z . I �' CD b r; N 4C — a G 0z ` �# W C04- Vii` (� `, y w o • -- — � . .0 — -- 4� -_ X • 2 O �. \ 0 O 6, e / • . 2 S :*O N s ' ti 1, 555 ^5 t � ��J \l ! E . • .017 •,,, / ,_,--" 0 — ...1 6 x f.,,7# V. c \'.'' ' 0°2 7.7 ,E .: , \ ..---- (bc.,`5 *-4.'"' v- 0.;,, .,...--■„ 1,100 .k \ r'S ! t Q Y 0 w O 111 +, `� O ui �\ `_ r— r \�j • r�� o o z `1 w CV NC' . - t':, e i ....„ ®r ', �vv cc) r ,�9 -ark- ,- �.,.4 {�N� \� r �� - �- i''� G Liz %t 1 C3) n n 06- ,Allo, \- - .c.-- io:c. > w ��Q. !f •,i _ •Q, >'-� !rP JA \C?b ;C.1) ..."7-\\VC" cn '. 4)1 f ' • Q G a rllI • i J' .f M -ma N a> y u @' r , < CO q) J z o O L v o . a) � . L 0a O k co ms` 0 Q O ~ d- {~ N Q~ N � ` o N U Ne \ \ ' N il es a) ° " c o ` m © E \ -"A \,./.' ,r_cpc0 C\I 0" 2 2 ..!,Z 0 �y CD mow 1 \\ Z ` !n In a) Q) s0F O. N d,o .... .-, z \ \ •., 6 >,>, .c C C 7 C � o ta � v = J Q t'. pm Z 48_ aco 0 M C v V a o \\ .` o � I1t o ,- 0 - a 20131024CityCouncilPacket Page 129 of 168 20131018/jr1 MAYOR -VI es is CITY MANAGER Jason Buelterman 414' Diane Schleicher CITY COUNCIL tt CLERK OF COUNCIL Wanda Doyle,Mayor Pro Tern Janet LeViner Barry Brown . Jan Fox CITY ATTORNEY Bill Garbett Edward M. Hughes Torn Groover ru(crow �k� Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: October 24, 2013 Item; Consideration of Ordinance Explanation: Text Amendment & Map Amendment consideration of Ordinance 32-2013-A-2— Second Reading; Section 13-015, Zoning Map Amendment; Rezone from R-2/C-2 to R-2; PIN 4-0022-01-020, Teresa Ln. Budget Line Item Number (if applicable): N/A Paper Work: Ai Attached* Ai Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to jleviner@cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Dianne Otto Phone /Email; (912) 472-5031 / dotto @cityoftybee.org Comments: First Reading 9/12/2013 - advertised Second Reading—9/26/2013 Second Reading— 10/24/2013 - advertised Date given to Clerk of Council: October 6, 2013 * * * P.O. Box 2749—403 Butler Avenue,Tybee Island, Georgia 31328-2749 *Certified* (866) 786-4573—FAX(866) 786-5737 , City of Ethics www.cityoftybee.org 4 111�� ���.���t-t` 20131024CityCouncilPacket Page 130 of 168 20T34Q18/jrl ORDINANCE NO. 32-2013A-2 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND,GEORGIA RELATING TO ARTICLE 13 OF THE LAND DEVELOPMENT CODE WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island,Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof,and WHEREAS, the governing authority desires to adopt ordinances under its police, zoning, and home rule powers,and WHEREAS, following advertising, notice and public hearing, the Mayor and Council considered the factors established in the Code of Ordinances for consideration of zoning changes, the Mayor and Council determined that the changes described hereinbelow were appropriate under the circumstances considering the evidence at the hearing, and WHEREAS,the City of Tybee Island desires to amend Article 13 of the Land Development Code so that the properties described herein are designated for clarification and rezoning in order to correct the status of certain properties and in order to ensure that the properties comport with their current use and the overall plan of the city; NOW, THEREFORE, it is hereby ordained by the governing authority of the City of Tybee Island that the zoning map is amended and the text is hereby amended so that the following properties are changed from their current zoning as reflected on the table below as follows: SECTION 1 That Section 13-015 will be codified and which will read as follows: Section 13-015.Zoning map amendment(between Teresa Ln.and Byers St.). It is hereby ordained by the governing authority of the City of Tybee Island,duly assembled,that the zoning map is hereby amended so as to change the following designated properties from the zoning currently shown on the zoning map to the amended designation below: 20131024CityCouncilPacket Page 131 of 168 20131018/01 1 Current Amended PIN Address Zone Zone 1 4-0022-01-020 Empty lot-Teresa Ln R-2/C-2 R-2 r 2 r 6 1 -�` 5 2 C-2 SECTION 2 The sections,paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence,paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. 20131024CityCouncilPacket Page 132 of 168 20131018/01 SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. ADOPTED THIS DAY OF , 2013. MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: SECOND READING: ENACTED: Tybee/Ordinances/2013/32-2013A-2—Sec 13-015 zoning map amend Lot 1 10.02.13 20131024CityCouncilPacket Page 133 of 168 20131018/01 m vi o c ai ° c o >' o ai m - o - o ° a> 0 C 0 'N E 0 CO w 'C C U L.. 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C Q CO O in L co 'C o •C t N Q O N a a) 3 axi m e a Y *= E o ca Y a) n as ` co CO m X m 0 CI a) N a5 O E a) E O a) a) t U a) C U d c 0 c a) 0 N c 0 ,. c '- C E c 3 E 'o E ' o� ' a) 0 m .L3 0 0 0 0 9 N -o m m 0 O o c m . m a) E o f _a E E 0 a a) C a) E • c o Q c C E E °� °) _ ° 0 it O d .5 ii m ii a) a LL o m O a E o c o E x m Q o .o ° c ,_ o $ Q Q 1 a 1 a0i 1 o m 1 1 o a ° a) I aa)) I•C3) a m a E m m o > N > ui " CO > > > > CO >. 0, = m e >,o > E o u o E o >, n °C (n aa) _0 w e w a w c c w ,. o 3 .=— = N EoE � o � w coo ', cn 2 � cn 2co (0c0co 2 CO m � co LL u) . c E a E C N C N 0 E C) U U o U U U U .9 •U a) U Q U I U L U U m E ? m c �? a) N ° m a ' _ co U CO o >, `O m > o O o -. o a3 m m 3 _o) w fl 0 a) s o 3 'g 3 n 0 = L E a CD CID = n U 2013)1 C24 i,y�ouncilracket Q ` 0 °" rage 141 of'f�8U- 0 a m a a a 3 a a) a U 06 42310o8r1 t 45 22 § E b3 $ 2E § \ w \ ® m0a = = S % = r < qg2 E E= \ 6 o) % m a22a� ] 7 0 \ \ W0O2 � 0 z © ) 27 \ a \ � � k \ § _ { c . cakc) © ® § < a % o /% ® / \ \ 2 / /\ 0 ® ± » ) 2 R a $ wy$ \ $ zE $ § e \ \ f0 & ms- = o { fo = bs > -0 r- Cak ) tf 33 4 / \ § L u. \ -o -o_ / _ § _ § _ § _ IL I u_ ® = Ec E = E & z ) » f 22 EJ E £ E � Q a) = e / (Cl 0 (Cl c / 0 \ z 0 k o @ CO 0 E E E / \ 0 G p 4 CO co- < -2 \ CO CO- e e I- 3 CO m I 2 J { > > c § \ / / 0 CD \ \ 0 / I- b r / co f - .co f o"- 0 0 0 0 & 0) o 0 0 ^0 0 2 2 J 2 o o o R o @ \ R g R a) C/) ] ck rD 2 E - f Eo _ \ f \ o � k q f2 § - 2 2 � k '- E � k 7 o \ ® d § � \ k� - \ $ { ) \ O0_ ) 3 ) o k E ` E = f t 0 f ) % c. § _ / ( ) m \ 0 ) \ \ � o = _ _ 2m = _co -/ 3« 02 [ = �} k cc) E J = § m § S E \ p k § % j a) ° E E E) E a) $ 2 0 : E § »: '.0 2 kn' k { EIE2 \ c ) \ § 00 05 ) ) § a) CO «\m ƒm4 § eo � eo �_ 77��¥�m 3131018/0 Af AR. y,„: cg$, CITY OF TYBEE ISLAND RESOLUTION OF SUBMITTAL WHEREAS, the City of Tybee Island had adopted an updated Five Year Short Term Work Program in September, 2012; and WHEREAS, this Short Term Work Program was further amended at a Public Hearing held on May 9, 2013, at 7:00 p.m. at Tybee Island City Hall; AND WHEREAS, this Short Term Work Program has now been further amended in accordance with the Minimum Planning Standards and Procedures for Local Comprehensive Planning established by the Georgia Planning Act of 1989, at a Public Hearing held on October 24, 2013, at 7:00 p.m. at Tybee Island City Hall; BE IT THEREFORE RESOLVED, that Jason Buelterman, Mayor, does hereby submit to the Coastal Regional Commission of Georgia an updated Short Term Work Program for the City of Tybee Island. Adopted on this 24th day of October, 2013. Jason Buelterman Mayor Attest 20131024CityCouncilPacket Page 143 of 168 20131018/01 ORDINANCE NO. 34-2013 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND, GEORGIA RELATING TO SECTION 46-45 WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof; WHEREAS, the City is a local government subject to the Fair Labor Standards Act; and, WHEREAS, the City desired to adopt an ordinance under its authority as a subdivision of the State of Georgia. NOW, THEREFORE, it is hereby ordained by the governing authority of the City of Tybee Island that section 46-45 of the Code of Ordinances is hereby amended as follows: SECTION 1 Sec. 46-45. It is the intent and policy of the city to comply with the Fair Labor Standards Act (FLSA), as it applies to local governments, in its overtime and compensatory time provisions for city employees. In the event that the city's personnel policy should differ from the FLSA, the FLSA controls. The City's policy on overtime and compensatory time off is on file with the Clerk of Council. SECTION 2 The sections,paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence,paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such 20131024CityCouncilPacket Page 144 of 168 20131018/01 illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. ADOPTED THIS DAY OF , 2013. MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: SECOND READING: ENACTED: Tybee/Ordinances/2013/34-2013—Sec 46-45,Overtime and comp time-09.17.13 20131024CityCouncilPacket Page 145 of 168 20131018/01 POLICY ON Overtime/compensatory time off; approval and designation Tybee Code Sec. 46-45. It is the intent and policy of the city to comply with the Fair Labor Standards Act(FLSA), as it applies to local governments, in its overtime and compensatory time provisions for city employees. In the event that the city's personnel policy should differ from the FLSA,the FLSA controls. The overtime/compensatory time off policy as adopted by mayor and council is available in the Clerk of Council office at City Hall. A. Definitions: 1. Exempt Employees—Exempt employees are exempt from the Federal Wage and Hour overtime provisions of FLSA. With few exceptions, employees are exempt if paid a guaranteed minimum amount of money that the employee can count on receiving for any work week in which he/she performs any work. That amount must be at least$23,600 per year, on a salary basis and the employee must perform exempt job duties. Employees employed in a bona fide executive, administrative, or professional role are exempt job duties. All of the essential conditions prescribed by the FLSA regulations must be met before an employee may be considered exempt. 2. Non-exempt Employees—Non-exempt employees fall under the overtime Federal Wage and Hour provisions. 3. Public Safety Activities—Those activities covered as fire protection and law enforcement activities. 4. Fire Protection Activities-An employee, including a firefighter,paramedic, emergency medical technician,rescue worker, ambulance personnel, or hazardous materials worker,who is trained in fire suppression,has the legal authority and responsibility to engage in fire suppression,and is employed by the fire department; and is engaged in the prevention, control, and extinguishment of fires or response to emergency situations where life,property, or the environment is at risk. Not included in the term are the so-called"civilian"employees of the fire department or employees who engage in such support activities as those performed by dispatchers, alarm operators, apparatus and equipment repair and maintenance workers, camp cooks, clerks, stenographers, etc. 5. Law Enforcement Activities -Any employee who is a uniformed or plain clothed member of a body of officers and subordinates who are empowered by State statute or local ordinance to enforce laws designed to maintain public peace and order and to protect both life and property from accidental or willful injury, and to prevent and detect crimes,who has the power to arrest, and who is presently undergoing or has undergone or will undergo on-the-job training and/or a course of instruction and study which typically includes physical training, self-defense,firearm proficiency, criminal and civil law principles,investigative and law enforcement techniques, community relations,medical aid and ethics.Not included are the so-called"civilian"employees of law enforcement agencies who engage in such support activities as those performed by dispatcher,radio operators, apparatus and equipment maintenance and repair workers,janitors, clerks and stenographers. 20131024CityCouncilPacket Page 146 of 168 20131018/01 B. Policy Specifics: FLSA overtime requirements do not apply until a non-exempt employee works 40 hours in a week. Only time worked is counted and time not worked, for whatever reason,is not counted. Non- exempt employees are eligible to receive overtime pay after working 40 hours in a one week period. Non-exempt public safety, emergency response,or seasonal employees are eligible to receive overtime pay after working 84 hours in a 14 day work period. It shall be the city's policy to accrue compensatory time(comp time) in lieu of payment for overtime hours worked by non-exempt employees to reduce the cost of overtime wages and to assist employee productivity and effectiveness without extra cost to the city. All existing employees and new hires will be informed and give written notice of the policy. Comp time is defined as time off granted to non-exempt employee to offset hours worked by the employee over and above those required in the normal course of employment. Exempt employees are not eligible to accrue comp time. C. Overtime All overtime work must receive the employee's supervisor's prior authorization. Overtime assignments will be distributed as equitably as practical to all employees qualified to perform the required work. Non-exempt employees will be compensated overtime pay in accordance with federal and state wage and hour restrictions at a rate of 1.5 times their regular rate. For non-exempt salaried employees, the salary must be broken down into hourly rate for computation of overtime. Overtime pay is based on actual hours worked. Time off for sick leave,vacation leave,meals,comp time taken, or any leave of absence will not be considered hours worked for purposes of performing overtime calculations. D. Compensatory Time Compensatory leave shall be authorized at 1.5 hours of leave per overtime hour worked for non- exempt employees. An employee may be granted the use of earned compensatory leave upon request at such time as designated by his/her supervisor which will least obstruct normal operations of the department. A supervisor may refuse to authorize use of compensatory leave if the absence of the employee would result in undue disruption of normal operations of the department. Compensatory leave accumulated by an employee as of the effective date of this rule shall be retained by the employee until used in accordance with the provision of these regulations. E. Guidelines The following are the guidelines for the use of compensatory time (comp time): 1. Non-exempt employees may receive comp time in lieu of overtime pay for hours worked in excess of the maximum set for their work period. 2. Except in cases of emergency, the department head must approve any hours beyond an employee's normally scheduled hours. Department heads are expected to organize their projects and tasks appropriately to minimize comp time accruals for pre-approved projects or seasonal demands that are substantial in nature. 20131024CityCouncilPacket Page 147 of 168 20131018/01 3. Comp time is not intended for ongoing daily work. Time reports of the employee showing overtime hours accrued as comp time must be signed by both the employee and the department head as an agreement between the two that the employee will be taking comp time in lieu of overtime pay. 4. A non-exempt employee may accrue a maximum of 160 hours of comp time at any given time (168 hours for employees engaged in public safety, emergency response, or seasonal activities). Any hourly employees who accrue time over the maximum will not be logged as comp time and will be paid to the employees as overtime. 5. Comp time accrued should be utilized(redeemed) at a time mutually agreeable to the employee and supervisor and within the same calendar year that it was accrued. 6. If an employee with accrued comp time is promoted to an exempt position, all accrued comp time will be paid out prior to the effective date of the promotion. 7. Employees engaged in public safety, emergency response, or seasonal activities, who transfer to positions subject to the 160-hour limit, may carry over to the new position any accrued compensatory time. The City will not be required to cash out the accrued compensatory time which is in excess of the lower limit. However, the employee will be compensated in cash wages for any subsequent overtime hours worked until the number of accrued hours of compensatory time falls below the 160-hour limit. 8. All comp time earned by an employee must be used before the employee uses any accrued annual leave unless this will result in accrued vacation being forfeited. 9. If an employee takes a medical leave of absence, accrued comp time shall be added to other appropriate leave time for additional time off and utilized prior to the utilization of any other accrued leave time. 10. Upon employee separation, an employee shall be paid for accrued unused comp time. 11. Sworn and non-sworn personnel accrue comp time differently. Non-sworn personnel accrue comp time for all hours over 40 hours of work time. Police officers accrue comp time over a 14 day work period(84 hours). Thus if they have overtime in the first week, but use vacation or sick leave the second week they will not be able to accrue comp time because they have not worked the minimum 84 hours. The official time and attendance records maintained by the city's personnel office will be the controlling records for any compensatory time purpose. The city may pay an employee in cash, in whole or part, for accumulated compensatory time, at any time. ****************************************************************************** Policy Title: Overtime and Compensatory Time Policy Approved By Mayor and Council on: Mayor (signature) City Manager(signature) 20131024CityCouncilPacket Page 148 of 168 20131018/01 Janice Elliott From: bbryson306 @comcast.net Sent: Friday, October 11, 2013 2:25 PM To: Diane Schleicher Cc: Moseley Home;Janice Elliott Subject: Re: Policy for Overtime and Comp Time Oct 2013 additions.doc Mam, Even though we are not a protected class under title VII, I believe that the Police are receiving disparate treatment as a result of our positions of employment and are being treated unfairly. We do accumulate more OT than the other departments but our positions are dangerous and essential. I am aware that the law allows the police to be paid at straight time for 171 hours in a 28 day cycle. I appreciate very much how the city has paid OT in the past at anything over 40hrs a week and would like to continue the practice. I do however find that this ruling is a cost saving measure placed directly on the backs on those who sacrifice the most. Very respectfully, Chief Bryson Sent from Xfinity Connect Mobile App Original Message From: dschleicher a cityoftybee.org To: CSasser • cit oft bee.or• RBr son wcit oft bee.or 'wilson • cit oft bee.or• ahudson cecit oft bee.or• whem •hill cit oft bee.or• Dotto cit oft bee.or• GReese wcit oft bee.or• TSmith • Cit OfT bee.or Cc: jleviner cr cit yoft by ee.or ,jelliott(c�citybee.org Sent:Fri Oct 11 04:44:58 UTC 2013 Subject: FW: Policy for Overtime and Comp Time Oct 2013 additions.doc Please review the proposed changes to the policy for overtime and comp time.We will discuss it our meeting next Tuesday at 9 am at city hall. You can also give me feedback via email.This will be back on the city council agenda on October 24, 2013. Thanks, Diane From: Janice Elliott Sent: Friday, October 11, 2013 12:22 PM To: Diane Schleicher Subject: Policy for Overtime and Comp Time Oct 2013 additions.doc I have highlighted the changes in yellow. I will let you distribute to dept heads and council. Thanks-Janice 20131024CityCouncilPacket Page 149 of 168 20131018/jrl �`�11 r�jr„_.,.. UNIóikfbS\IA NpFL , Florida ,; i ' Re Tonal 'ri l l0'1' IFAS Extension Florida r council r�' r� CART F? HQAA Seafffllt VINSON INSTITUTE OF GOVERNMENT T ' Georgia The University of Georgia Marine Extension Service The University of Georgia, `, 9 ' ih rld[1JI v4•-'i • Local Government Challenges in Dealing with Rising Seas Oct. 28, 2013, 9:00 AM —4:30 PM, Nassau Center at Yulee, Florida State College at Jacksonville, 76346 William Burgess Blvd., Yulee, FL 32097 Registration available at: http://risingseas.eventbrite.com/ — OBJECTIVES”' • Share information on the science of sea level rise • Local governments share their experiences with sea level rise adaptation in their community • Present local governments with planning options for adapting to sea level rise • Share planning resources available to communities working to address Sea Level Rise • Review the case of Jordan et al. in St. Johns County, and discuss the implications of this case for financial liability and health of local governments in Florida • Discuss legal issues associated with adaptation options for local government Part I. Sea Level Rise: Science, Impacts, Predictions, and Drivers 9:00 Welcome, Introductions, and Overview of Agenda 9:30 The science of sea level rise —past data, future projections, and expected impacts. Joint presentation of Glenn Landers, US Army Corps of Engineers and Margo Moehring, NE Florida Regional Council 10:15 Large Group Activity: Participants Share Their Observations about Changes They are Seeing in their Community 10:30 Break 20131024CityCouncilPacket Page 150 of 168 20131018/jr1 10:45 The Biggert-Waters Flood Insurance Reform Act of 2012 and the Community Rating System. Sam Medlock,Association of State Floodplain Managers and Sue Hopfensperger, ISO/Verisk 12:15 Lunch Part II. What Should We Do? What Are We Doing? 12:50 Sea Level Rise Adaptation Options for Local Communities. Jason Evans, University of Georgia 1:20 Let's Learn From our Colleagues—Community Responses and Adaptation. Roger Weaver, City of St. Mary's GA; John Fergus, Satellite Beach Comprehensive Advisory Planning Board; Rick Carper, P.E., City of Atlantic Beach Part III. Tools and Resources for Local Government Adaptation 2:30 How the Regional Councils Can Help. Margo Moehring, Northeast Florida Regional Planning Council; Lupita McClenning, Georgia Coastal Regional Commission 2:45 Break 3:00 St Johns County–A Case of Local Government Financial and Legal Liability. Patrick McCormack, St. Johns County, FL 3:30 Federal and State Legal Issues Associated with Sea Level Rise Adaptation Options. Thomas Ruppert, Florida Sea Grant; Scott Pippin, University of Georgia Institute of Ecology 4:15 Evaluation and Wrap-Up 4:30 Adjourn More resources available at Florida Sea Grant's Coastal Planning page: http://www.flseagrant.org/coastalplanning/ NOAA's"Digital Coast"website contains extensive data and resources:http://www.csc.noaa.gov/digitalcoast/ This workshop was funded, in part, under award number NA100AR4170078 from the National Oceanic and Atmospheric Administration, US. Department of Commerce. The statements,findings, conclusions,and recommendations are those of the presenters and do not necessarily reflect the views of NOAA or the U.S.Department of Commerce. 20131024CityCouncilPacket Page 151 of 168 20131018/jrl MAYOR CITY MANAGER Jason Buelterman ak Diane Schleicher CLERK OF COUNCIL CITY COUNCIL Wanda Doyle,Mayor Pro Tern } Janet LeViner Barry Brown Jan Fox CITY ATTORNEY Bill Garbett Edward M.Hughes Tom Groover ' Paul Wolff CITY OF TYBEE ISLAND /Assets/Files/CityCouncil/Packets/2013/20131017CityCouncilWorkshop.pdfCity Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: October 24, 2013 Proposed text amendment highlighted in yellow to be sent to the planning commission for review and recommendation: Sec. 3-080. Off-street parking requirements. (D) Commercial off-street parking. Off-street parking facilities shall be provided and maintained for all structures or premises being occupied or used in whole or in part for commercial activity as follows: (6) For all uses, a rack able to accommodate eight bicycles may be substituted for one required standard parking space based on the schedule below. The calculation to meet the handicap parking requirement of Section 3-080(A) shall be based on the number of required parking spaces prior to any rack substitution. REQUIRED PARKING SPACES NUMBER OF SUBSTITUTE RACKS ALLOWED 10 or fewer 1 11 —49 2 50 or more 3 The bicycle friendly committee is submitting this recommendation. Budget Line Item Number(if applicable): Paper Work: _X Attached* Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 *Certified (866) 786-4573—FAX(866) 786-5737 Cdr°{ www.cityoftybee.org !hics 20131024CityCouncilPacket Page 152 of 168 201 14,8fr Sec. 3-080. Off-street parking requirements. (A) In all zoning districts, handicapped parking shall be provided as required by the O.C.G.A. Title 30 Accessibility Code. (B) Residential district parking requirements and residential off-street parking requirements. Off-street parking facilities shall be provided and maintained on site for all buildings, structures or premises being used in whole or in part for residential purposes, or for any other use permitted in residential districts. (1) Residential dwelling units. For every dwelling unit, there shall be provided at least two off-street parking spaces. A caretaker's cottage is a separate dwelling unit and shall be provided at least two off-street parking spaces. (2) Nursing homes, hospitals. One parking space for each five patient beds, plus one space for each staff doctor, plus one space for each employee on the largest shift. (3) Theaters, auditoriums, gymnasiums and other places of assembly. One parking space for each four seats provided in the main auditorium or for each 50 square feet of floor area available for the accommodation of movable seats in the largest assembly room or area. (4) Public and private elementary and secondary schools (except assembly halls, auditoriums and gymnasium used in conjunction therewith). One parking space for each 200 square feet of gross floor area devoted to such use. (5) Private docks. At least two off-street parking spaces must be provided for any private dock proposed for construction on a lot that has not been otherwise improved. In the event that a private dock is proposed on a lot that has not been improved, the parking must be off-street (not on city right-of-way) and pervious. (C) Control of access to structures used for residential purposes including but not limited to single family, duplex, triplex, two family, multifamily, townhomes, apartments, time shares, and condominiums whether owner occupied or held for rental. In order to promote the safety of motorists and pedestrians, the following regulations shall apply to all newly constructed driveways: (1) A driveway opening which connects a lot with a public street shall not be greater than 25 feet in width at the property line. Driveways that serve duplex lots shall not have a width greater than 15 feet per unit measured at the property line. This section is not intended to prevent the installation of flared driveway ends. These flared ends, when constructed in accordance with adopted standards and specifications, shall not count towards the width of the driveway. (2) There shall be no more than two driveway openings on any lot of any width. The total of the widths at the property line of two driveway openings shall not be greater than 25 feet. (3) No driveway opening shall be constructed within 25 feet of an intersection, measuring from the nearest improved portion of the right-of-way. However, in any instance where there is not adequate space available and other access is not feasible, staff may permit a reduction in the distance to an intersection from a driveway in order to permit safe access to the property provided the speed limit on abutting or adjacent roads is 30 miles per hour or less. (4) No curb on any city street or right-of-way shall be cut or otherwise altered without prior written approval of the designated city official. (5) All newly constructed and replacements of more than 50 percent of existing driveways serving residential uses shall be constructed of materials designed to allow retention of the first one- inch of stormwater. (D) Commercial off-street parking. Off-street parking facilities shall be provided and maintained for all structures or premises being occupied or used in whole or in part for commercial activity as follows: (1) One parking space per each 200 square feet of retail or commercial gross leasable floor area. 20131024CityCouncilPacket Page 153 of 168 20131018/jrl (2) With the submission of an application for a business license for either a new business or a business that has expanded the occupancy load of the principle structure, changed use, or created additional occupant loads through other structures where permitting has been required by the city, a parking plan must be submitted with the application for approval by the designated city official. If the plan represents significant changes in parking, the plan may be determined to require site plan approval by the mayor and council. (3) Restaurants, nightclubs, beer parlors and similar establishments shall provide one parking space for each four seats based on a maximum seating capacity of 15 square feet per person plus one space for each two employees. Maximum seating capacity is calculated on the entire seating square footage including outdoor seating area. (4) A miniature golf course shall provide one parking space for every two holes. (5) Hotels, motels: a. One parking space for each guest unit without a kitchen facility. b. Two parking spaces for each guest unit with a kitchen facility. c. Two parking spaces for each manager's unit. d. One parking space per each 200 square feet of retail or commercial gross leasable floor area. e. One parking space for every two employees. f. One designated delivery/loading zone. g. Recreational vehicle overnight connection facilities are prohibited. (6) For all uses, a rack able to accommodate eight bicycles may be substituted for one required standard parking space based on the schedule below. The calculation to meet the handicap parking requirement of Section 3-080(A) shall be based on the number of required parking spaces prior to any rack substitution. NUMBER OF REQUIRED SUBSTITUTE PARKING RACKS SPACES ALLOWED 10 or fewer 1 11 —49 2 50 or more 3 (7) Maritime District. a. Parking shall be in conformance with the off-street requirements of the uses referenced in this section and the required dimensions of section 3-090 b. Dock operators must provide one parking space for every 20 linear feet of each side of dock designated for recreational boaters. Docks leased to commercial boats must allow for one space per boat, plus one space per crew member and one space per each four seats for charter passengers. c. All changes to parking in the maritime district that involve loading, unloading and transporting of boats will require a parking plan submitted to the city detailing the turn radii of drive aisles. (E) Off-street parking dimensions. 20131024CityCouncilPacket Page 154 of 168 20131018/jrl Standard Aisle Width Parking Angle Traffic Direction 8 x 20 feet 12 feet Parallel One-way 8 x 20 feet 24 feet Parallel Two-way 9 x 18 feet 15 feet 45 degrees One-way 9 x 18 feet 18 feet 60 degrees One-way 9 x 18 feet 24 feet 60 degrees Two-way 9 x 18 feet 22 feet 75 degrees One-way 9 x 18 feet 24 feet 90 degrees One-way or Two-way Dimensions of angle parking spaces. Angle Distance from curb Curb distance Offset 45 15' 12' 7" 15' 60 16' 10'4" 9' 75 17' 9'4" 4' 6" 90 18' 9' 0 20131024CityCouncilPacket Page 155 of 168 20131018/01 Curb distance 4- ). -e JY Offset (F) Exemptions from off-street parking requirements. (1) Existing structures with 2,000 square feet or less of floor area that exist in a C-I zoning district may expand the floor area up to 4,000 square feet without having to meet the off-street parking requirements as long as the structure is completely located within 1,000 feet of a municipal parking lot. (2) A structure whose primary use is a church or place of religious worship shall be exempt from all off-street parking requirements. (Ord. No. 2000-08, 2-11-2000; Ord. No. 1995-17, 12-7-1995; Ord. Correction to dates, amended 4- 14-2005; Ord. No. 2004-12, amended 1-31-2005; Ord. No. 2004-10, amended 10-12-2004; Ord. No. 2004-10, amended 6-10-2004; Ord. No. 2000-08, 5-24-2000; Manual, amended 11-10-1999; Ord. of 1-12-2006; Ord. No. 13-2011, 4-14-2011; Ord. No. 04A-2013, 2-14-2013; Ord. No. 18-2013, § 1, 5- 23-2013) 20131024CityCouncilPacket Page 156 of 168 20131018/jrl L u U C c �1 a, 0, U E O O ° p C a n O. v O cmi 9 cmi N C -00 a c N O_ '0 E N N N a -0 U O 0 0 .0 O '6 O O C -0 N a, tL ° '3 ° s s 0 a, 1a m m a 0 +' 00 u E u 0 c N '..1 M C C 2 U 0 to U 0 .0 •--� C 0 0 s0+ O c 70 M on 0 a, rci 70 N 1� $ 2 y, w a 0 .-1 C C a Ol . u _O a, L N a i w 0 C C ▪ , -0 y O o0 cM-I 0 C U a, O 0 O a O a a+ 0 l0 U ee-1-1 °" N N r O -0 ' . = U .42O H 'U N Q c 4 E l0 'U 2 N M O cu cu 21 .o d C j o .. ,00 C E U 3 T •'"I ' U U C -p O ` v 0 a1 O C, 0 C Y -0 — 0 = U 'C7 ,Q V E u ?� O N CO N _ O ✓ 2 0 y a, v V 2 y v -° U o y c 3 0 C C Gl C '�+ m '5 O C U N CO a, Y 0 O C O U a .0 .-, 0- U N U a, p C a� 0 Sl IMAM E v a o E c m s v 2� ` u c c fro a ° o c m ItlNOI1100tl ° o f .� c j c r .-� ra 06E ' p_ 6 u u n a.) ° a co y '> > ° o v ° E o 01 ;J M a, - w o f c o o m E E v a, " c U p ,I a E U m v ti I m o ti o N ° .� v Y E E t co c N `O O v v o u 0 O a, _ m 0 C• r 3 N a, o 00_ ° ° E C O a c 0 Y E• c p 'o ti E c v i o ~ 0 v c v C N ° U -° uJ 2 0 U N O C c . a1 3 , N O. 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C O M O .-1 N M 00 ul t° N m C O cy N V of CO N CO Cr, O .-I c I .-I c-1 .-I .-1 .-i c I , .1 N N N N N N N N N m 20131024CityCouncilPacket Page 157 of 168 20131018/jrl Friends of the Tybee Theater Regular Board Meeting June 20, 2013 Present: Jim Kluttz, Alfie Waite, Dick Smith (by phone), Sarah Jones, Keith Gay, Maria Lancaster, Sloan Knudson, Paul Devivo,Jerry Onyskiw and Bill Blakey Absent: Jay Burke, Carrie Efrid,Jenny Orr, Richard Adams, Greg Stoffler, Paul Gilker and Jan Fox (Council liaison) Guest: Kristen Boylston Call to Order: Jim Kluttz called the meeting to order at 5:05 pm. Minutes: April 18, 2013 and May 16, 2013 meeting minutes were approved. Fundraising: Kristin Boylston's resume had been previously distributed. The executive committee had contracted with her to assess past and current fund raising and make recommendations for going forward. Kristin outlined the results of her review and summarized her observations. New Board Member:There was discussion of having Melissa Turner(an outline of her background had previously been sent to all)join FOTT. After discussion the Board approved her becoming a member and she joined the meeting. Committee Reports: Finance: Alfie distributed the May 31, 2013 balance sheet and income statements for the one and five months then ended. Cash was$93,800, down approximately$42,600 (reflected in the increase in building improvements)to pay for work on the theater. May's membership and fund raising income was almost$3,200 but other costs resulted in a small net ordinary loss for the month. Net ordinary income for the five months was $27,000. We are still waiting for a bill from Marlin Monroe's for the Wine Festival. Event and Activities Recap: Tybee Brew Fest: The planned upcoming Brew Fest was discussed. After some discussion it was decided that this year's Brew Fest would be cancelled. Other Events:The Tybee Flotilla will be held on August 18th (this could raise$4 to$5 thousand for the theater). There are plans for a Tybee-wide Yard Sale after Labor Day. Doug Jones will be heading this up. Sloan reported that many silent auction items from the Wine Festival still had not been sold even after contacting folks who had made bids on them. We need to address this problem for future silent auctions. Bricks and Stars: Sarah Jones provided an update on listings of Bricks and Stars that have been sold. Work is about 95% complete and we have sold 100 bricks and 45 stars. Stars sell for$250 and bricks for$75. Website Update: Board members should review the theater website and supply Sloan with any changes to their Bios Theater Construction:With the G &S drawings now final we need to get an architect and a contractor and develop a cost estimate to go forward with. Other matters:TVR has generously provided us with an office for the past couple years, but we are now looking for office space. We have asked the City for fiscal 2014 funding of$10,000 and are currently in discussion about that. Staffing wise we need help for: (1)fund raising; (2) events and (3) administration. We expect to work with Kristen on 20131024CityCouncilPacket Page 158 of 168 20131018/jrl fund raising and have asked her for a proposal. For the other two positions we will need to use volunteers as well as contract personnel. Summer schedule:There will be no meeting in July and we will resume our normal schedule in August. Adjourned: 6:30 pm. 20131024CityCouncilPacket Page 159 of 168 20131018/jrl Friends of the Tybee Theater Regular Board Meeting August 15, 2013 Present: Jim Kluttz, Maria Lancaster, Sloan Knudson, Paul Devivo,Jerry Onyskiw, Greg Stoffler, Melissa Turner and Bill Blakey Absent: Jay Burke, Carrie Efrid,Jenny Orr, Richard Adams, Paul Gilker, Alfie Waite, Dick Smith, Sarah Jones, Keith Gay and Jan Fox (Council liaison) Call to Order: Jim Kluttz called the meeting to order at 5:05 pm. Committee Reports: Finance: Jim distributed the July 31, 2013 balance sheet and income statements for the one and seven months then ended. Cash was$84,000, down approximately$10,000 from May reflecting mostly principal and interest associated with the mortgage as well as contract labor and insurance expense. We still owe our building contractor (Pioneer Construction) about$10,000. We are also still waiting for a bill from Marlin Monroe's for the Wine Festival. Event and Activities Recap: Tybee Yard Sale: There are plans for a Tybee-wide Yard Sale on October 19th. Melissa Turner will coordinate this. Fish Art Gallery(Douglas Jones) and FOTT are coordinating this event. We should use the remaining silent auction items in addition to the yard sale items we procure for this event. FOTT Office: We will be moving the office from TVR to next door where Keith Gay has made available some space for us. Staffing: We are still looking at options for our staffing needs. We need a balance between clerical and professional capabilities as that is how our needs play out. Finding the right person at the right price continues to be difficult. Kristin Boylston (who we previously have spoken with about fund raising) is simply too expensive for us on other than a specific issue basis. 2014 City of Tybee Funding: We will be receiving$7,500 from the city in the current fiscal year. Long Term Funding: We filed an application with the Georgia Small Business Credit Initiative for a long term loan. There is no requirement that we borrow the funds but it does give us potential access to a source when we come to the time it might be needed. The amount is$250,000 over 15 years with a low interest rate. There's no guarantee we will qualify for this loan. Theater seating: We have 300 historical theater seats from the Trustee's Theater reserved for us and more can be available. They are in good shape and are $15.00 each. Our current seats are not true theater seats. We should be able to sell what we have to recover what we spent on them. Fund Raising: We need to become aggressive on fund raising both regarding current members as well as finding new members. This is every Board Member's responsibility. Adjourned at 6:00 pm. 20131024CityCouncilPacket Page 160 of 168 20131018/jrl INFRASTRUCTURE COMMITTEE MINUTES CITY OF TYBEE ISLAND August 8, 2013 5:00 P.M. ATTENDEES: Paul Wolff, Diane Schleicher, Tom Groover, Joe Wilson, George Reese, Barry Brown, Chris Stovall, John Giordano and Angela Hudson. Approve the minutes of the previous meetings—Paul Wolff called the meeting to order; asked for a motion to approve the minutes from the 7.11.13 meeting. Tom Groover motioned to approve. Barry Brown seconded. New Business: I. WFN Consulting—Preliminary Assessment Report II. LED Lights through GA Power—Joe Wilson states, I've received my final plan from Georgia Power; we have a complete inventory of our street lights now; I'm going to see if I can't meet with them to discuss putting in LED's; I will let Diane know of the meeting date and time, so if anybody wants to attend, they can. Old Business: I. Public Safety Building Update—Mayor Pro Tem Doyle a. Paul Wolff states that Wanda asked us to hold off on the Public Safety Building Update; she's going to do that at the regular meeting. II. Discuss New ADA Sidewalk on Eastside of Butler from 18th Street to 19th Street a. Diane Schleicher states, I put this on the agenda because it has been put in the budget; Joe Wilson and I had discussed getting letters out to the effected neighbors of the right-a-way, to let them ask questions about the project; also if they knew of anything in front of their property that we should be aware of; they could also give recommendations or any concerns, they could voice that; the basic plan of the sidewalk project is to continue the same 5 foot sidewalk, in the City right-a-way, all the way to 19th St., because we have increased pedestrian traffic. III. Update on Sewer Force Main on Jones and Miller a. George Reese passed out a handout of what monies have been spent through 8-8-13; most of the material has been bought; basically I think it will be the end of the month before the job is totally completed; we have to go back and dress up driveways and that sort of thing; next week we should have#3 tied in. IV.Update on Ally 3 Project— a. GDNR is working on ramp agreement and reimbursement of cost—Joe Wilson states he talked with DNR today; they sent us a check for the cost of the mats on the 25th; I still do not have the municipal agreement; before I do any installation or buy material, I would like to have that agreement; 20131024CityCouncilPacket Page 161 of 168 20131018/01 he's using the same municipal agreement that we have on the Pier; basically, they're paying for it, we just have to maintain it. V. Update on Jaycee Park Fields— a. Joe states that Sandy will be spraying herbicides, this next week to get rid of the weeds out there; irrigation is working fine; we'll go back and top dress and oversee with some Bermuda; I'm also ordering some clay; they wanted the infield done; we should be completed with the project, in the next 2 months. VI. Jones Avenue: a. Engineering for water lines including surveying has started—Chris Stovall (Thomas &Hutton)joins the table; the survey is now completed; I was out there looking at it today; I brought out a small set of drawings that we put together so far; basically, everything is looking good; I've got a few clean up things we'll do on that; I think we're still on a good schedule at this point; the only issue we'll have is, do we want to go ahead and get that force main at Hwy 80, as a part of it; I think that was the plan was to go ahead and add that into here; go ahead and get that out of the way; there were drawings done in the past to do that force main#6 at Hwy 80, but it actually was calling for an open cut; I checked with DOT; they will not allow an open cut; we will have to jack and bore that section; that's the $94,000 figure; basically replace from pump station#6, under Hwy 80, and then go about 250 feet farther, so we can tie back into the line at that point; we need to get that line replaced so we can actually get the water line in at Jones, while we're making the turn at Chu's. Diane asked how long it takes to do the jack and bore and what time of the night. Chris replied, it wouldn't have to be at night; it definitely would be done during the low season; it will be required that road will be shut down probably for 72 hours, minimal; it will take them 2 days to dig the hole; a week if everything goes smooth. Barry Brown states, what we're going to need to do, is detour people down Lewis Ave. or Miller;people down there will need to be notified that they will have an abundance amount of car traffic, coming that way. b. Paving is budgeted for project c. Recommended Sewer Line Improvements (added cost to project cost) i. Cost Estimate From Lift Station# 6 to N. Jones (Boring under Hwy 80)—George Reese states, if you go 4 feet, you're talking about well pointing; plus you're going to have to shore, or you'll lose the station; I don't think the $94,234 figure is enough; well pointing is expensive. Chris states he will check on that. ii. Cost Estimate for all of Force main#6—Chris states,we need to talk about the next phase of the work; if we are going to continue on with the Force Main, in the future; I talked with DOT about the directional drill of the line where it crosses the marsh; open cut will not be allowed because of the marshland set back rules; it may also be, that we could do a directional drill at this location; it would be easier to get through DOT, than an open cut would be; it 20131024CityCouncilPacket Page 162 of 168 20131018/01 still may be an issue; under directional drill, the pit would be right on top of the ground and they would go down and up; we're already talking about a section on Hwy 80, to actually put in a directional drill, from the tie-in at the bend, up to, in front of the Chu's there, because there's so much in the way; it will cost more for us to replace all the sidewalks down through there; all the power lines from the new poles, to get in; my recommendation is to go ahead and directional drill that; it will cost about the same thing; we can directional drill that and talk to DOT and see if we can directional drill the force main under; that would be an option; the cost would be, close to the same; I'm not promising that they will let us go under the highway with that though; we can directional drill a casing, as well; that starts going up in cost; DOT will allow that but you can't do it with the budget that we have; I think we need to add this as part of the project. Chris states, if you want to talk about the rest of the#6 Force Main, there were preliminary drawings that were never stamped; the portions that would be different today,would be the jack and bore, under 80; and then, how do we get under the marsh. Barry Brown states, I think it would be to our best advantage to just do it all the way; we don't need 3 or 4 more blow outs in that marsh. iii. GEFA Loan Opportunities—Chris states, one issue is, you would need to get a water loan and a sewer loan; if you go through the Georgia funds, then you can combine them at an interest rate of 2.4%; no red tape; if you go through SRF, you have a drinking water fund and a clean water fund; so you actually have to get a loan out of both of them; for a water line project, you go through drinking water; for a sewer line, you go through the clean water; these are the ones that are the 1.4%, and up to 10%, principle forgiveness. Angela Hudson states, but they're not guaranteed; it's case by case; it's done by a ranking and scoring system. Diane Schleicher states, we wouldn't do well with that because we're a wealthy community; we wouldn't score well; Diane asked Chris, are you saying,with standard GEFA, and with us being a Water First Community, we can't get the 1% discount. Chris replies, you're right; instead of the 2.4%, it would be the 1.4%, on the Georgia fund, as well; you get rid of all the paperwork; those loans can be approved within a month's time; whenever they have their next meeting; we'll have the water line drawings completed and ready for review, in about 2-3 weeks; the Force Main drawings, again, there are drawings that are already done,by others; those potentially, could be utilized just with some modifications, at Hwy 80, that we'll go ahead and incorporate into the water line drawings; we can do an alternate bid for looking at either, an open cut at the marsh areas, or directional drilling. 20131024CityCouncilPacket Page 163 of 168 20131018/01 Diane asked Chris if he had worked on a budget for the water line. Chris replies, I think we had one in our original RFP package; I can send it to you. Diane states, if this committee wants us to go after a GEFA loan for the water lines and this, I would like to combine that, if this committee approves it, and go to Council and ask for this to be moving forward. Chris states, I will go ahead and get a design permitted and a construction schedule of what we think and put it on a hand chart. Diane states,we also need an agreement now; Thomas and Hutton is only under contract for the water lines; we need a scope of service for this project, as well, for this committee to recommend. Paul Wolff states, so you're talking engineering documents ready in a couple of weeks; 30 day bid process; 90 days until construction starts; so we're looking at a total of lyear to lyear and 3-4 months. Chris replies, yes. VII. New AMR System: a. Installation in progress—George Reese states, they are on the second book now,putting the installation in; the first book is up and running; they're reading it; everything is working great. b. Staff training in progress VIII. TRAILS PROJECT: a. Project update: John Giordano joins the meeting; states, I just wanted to come and give everybody an update on the Trails Project; we're still in the environmental process of the project; right now we're continuing to get the ecology report; all of the other environmental special studies are completed,but in talking with Moreland, they want everything to be submitted at one time; in order for RLC to finalize the ecology report, one of the things they needed, and received from the City,was a state water determination, which they received last week; so now, in order to finalize it, they have asked for the buffer impact drawings, which Thomas and Hutton has started working on; we're going to get those together so they can put those in the ecology report and get that off; once they complete that, we'll get everything in to Moreland, for their initial review; then off to GDOT and Federal Highway, for final approval; the ecology report, the first draft, will address the impacts based on the boardwalk we had approved in the concept report for crossing the marsh area; once we get over to the rails to trails portion, we're going to discuss, maybe bringing in some fill to even it out; it's basically going to address those impacts. IX. Update on Beach Rake & Tractor Replacement a. Staff meeting with GDNR on 8.8.13 to go over GDNR permit requirements—Diane Schleicher states, Joe Wilson and I met with the DNR permitting folks; they gave us some paperwork; I'll be going through that; they did studies on beach rakes in California and Florida, different things; pros and cons. Joe states, basically what they are doing is outlining what we will need to file for a permit; we'll have to go through a 20131024CityCouncilPacket Page 164 of 168 20131018/01 permitting status; we submit our permit based on where it's going to be done, how often it's going to be done; then a 30 day Public Notice; review it for 30 days; then we go to the committee with a permit. Diane states, we have to go through the permitting process; that's what Council had asked us to do; Joe and I are looking for guidance on this; they asked when we would like this from; spring to summer; St. Patrick's Day through Pirate's Fest; busy areas; right now they feel like they have an agreement for us to move the beach rack and so forth; they feel like they have a good agreement with us; would it be removing beach rack; would it be used on a daily basis for garbage. After a lot of discussion and opinions, Joe states, my personal opinion on this is, everybody review the information given to us, highlight your concerns and problems and then let's discuss this at the next meeting. Paul Wolff agrees. Diane states, I will make sure everybody gets a copy. With no further business to discuss, Paul Wolff asked for a motion to adjourn; Barry Brown motioned to adjourn; Tom Groover seconded. A quorum of city council members may be present which would constitute a meeting. Respectfully submitted by Karen Reese on 9.10.13 20131024CityCouncilPacket Page 165 of 168 20131018/01 Tybee Island Beach Task Force Minutes, September 19, 2013 MEMBERS PRESENT: Harvey Ferrelle, Arnie Seyden, Berta Adams, Freda Rutherford, Michael Foran, Amy Lanier, Jimmy Burke, John Wylly and Lisa Callahan VISITORS/EX-OFFICIOS PRESENT: Mayor Jason Buelterman via telephonic conference, Paul Wolff, Wanda Doyle, Tom Groover and Diane Schleicher. Visitor: Monty Parks Call to Order: Harvey Ferrelle called the meeting to order at 12:00pm. Ms. Adams stated she had older documents at her home that might be useful to the Beach Task Force. One of those documents was the Strategic Plan for beach re- nourishment. Ms. Rutherford went on to ask the question if the City is renewing the 50 Year Plan and in order to make that decision we need to determine what it would cost for Tybee Island to do the re-nourishment on our own. This would include cost savings and working with Hilton Head on mobilization, etc. She also indicated that mayor and council need to make a decision on the path the City needs to move forward. Ms. Adams confirmed and would recommend independent funding for re-nourishment versus depending on the federal government. Ms. Lanier stated she has a letter from the DNR listing the advantages of doing an independent re-nourishment. Ms. Adams discussed the advantages and disadvantages of doing an independent re-nourishment and if the City moves forward alone, we can decide the project path. She would also recommend partnering with Hilton Head as it would be cost effective. Ms. Rutherford then suggested there be a joint meeting with the new council in January. Mr. Ferrelle agreed. Mr. Groover then asked if the City eliminates the Corp of Engineers (COE) from the re-nourishment, would that eliminate the federal funding that we anticipate receiving. Ms. Rutherford responded that would end the federal contract as it would not be renewed. Ms. Lanier reminded the body that the City would be eligible for FEMA assistance immediately. Mr. Wolff stated that if the City were to fund a study on the mitigation regarding the harbor, it would probably show that the best mitigation plan is exactly what Tybee is doing which is regular re-nourishment on a seven year cycle. He would recommend the Beach Task Force to review the Strategic Plan and prioritize what is relevant and update what needs to be added based on current situation with the federal government and state. This would need to include to pros and cons so it would quantify the advantages and disadvantages and bring to mayor and council. Ms. Adams would suggest an ad-hoc committee be organized which would include council members. Mr. Wolff and Ms. Doyle both volunteered to serve on this committee. Ms. Rutherford stated this will enable mayor and council to realize how complex funding for the re-nourishment is. Mr. Ferrelle recommended that mayor and council be provided a copy of the old Strategic Plan for their review. In this way they would be more familiar with the issues. Ms. Adams responded that she had a copy of will be happy to forward. 20131024CityCouncilPacket Page 166 of 168 20131018/jrl City Manager Report: Ms. Schleicher gave a report on the crossover schedule. Ms. Doyle reported that Mayor Buelterman is going to add a report from his recent trip to New Jersey regarding crossovers and dunes to the upcoming city county workshop on October 17, 2013. Mayor Buelterman joined the meeting via telephonic conference. He reported on their recent meeting with Governor Deal on September 11, 2013. He explained that our local representatives were also in attendance and they were receptive to Tybee's concerns regarding the shipping channel as well as the upcoming beach re-nourishment. Ms. Adams added that the meeting went well. Mayor Buelterman then went on to report on his recent meeting with Colonel Tichner, Savannah District, COE. He was given a tour of the beach along with having a discussion regarding the upcoming beach re- nourishment. Mayor Buelterman then reported on his trip to New Jersey to visit the shoreline affected by Hurricane Sandy. He had supplied pictures to the Beach Task Force pointing out how their dunes were built as well as the access to the beach area as they do not have crossovers as Tybee does. Mr. Ferrelle confirmed with the Mayor that the $6M of SPLOST money from Chatham County be appropriated for beach improvements such as bathrooms and future re-nourishments. Ms. Rutherford asked Mayor Buelterman his understanding of a dune template for Tybee Island which would determine the optimum size for the City's dunes. She added that this was not outlined in the Beach Management Plan and should be explored with the future re-nourishment. Mayor Buelterman explained the dune system in New Jersey which affords them lower insurance rates. He would recommend that the "gaps" in the dune system needs to be re-evaluated. Mrs. Rutherford asked Mayor Buelterman what their templates for re-nourishment look like and do they include the dune fields. Mayor Buelterman stated their dune template includes both the dune components and then they plant on top of the dune to include the berms. Their plan was also done in 2002-2003 and Tybee's was done in 1970 and their way of doing the dunes is not something that was done in the 1970's. This is done now as they have found the positive effect it has on the flooding and storm surge. He would recommend the City take a hard look on how we are managing the dune system. The Beach Task Force agreed. Ms. Schleicher discussed Eric Olsen's contract. She would like him to delineate his tasks in working with the Beach Task Force. Ms. Schleicher stated that Mr. Olsen has not been very involved due to budget constraints. Ms. Rutherford discussed the task orders before the Beach Task Force. The first one, as the COE develops the re-nourishment template, we are asking Mr. Olsen to review the documents. Ms. Schleicher confirmed. Ms. Rutherford stated she was confused with Task II. Ms. Schleicher responded that the Beach Task Force asked her to get a cost estimate for adding the north beach area to the re-nourishment plan. 20131024CityCouncilPacket Page 167 of 168 20131018/jrl Mr. Ferrelle asked Ms. Schleicher what would be her recommendation regarding the Task Orders that are before the Beach Task Force. She responded that she would like a motion for Task Order A. Ms. Lanier made a motion that the Beach Task Force recommend that mayor and council approve Task Order A. Ms. Rutherford seconded. Vote was unanimous. Ms. Lanier would like to know if the Campbell Units were used back in 1998. She then discussed the 2nd Street hot spot and would like to know why the units were not put in place previously. Ms. Adams responded that is due to the quality of the sand as it was not beach quality sand. She would recommend that the unit but placed at 1st Street rather than 2nd Street as the sand would accrete and it will slow the current down. Mr. Burke concurred. Ms. Lanier made a motion to have the city manager contact Mr. Olsen to get a quote for putting in a breakwater at 1st Street or 2nd Street using a Campbell Unit. Ms. Adams seconded. Vote was unanimous. A discussion ensured regarding the derelict structures and the removal of same. Ms. Schleicher stated that it would be included in the next budget cycle of the Seabee's. Ms. Adams requested that the members of the Beach Task Force and their friends contact Ben Watson, Buddy Carter and Ron Stevens and encourage them to put as much pressure as they can on the Governor to ensure funds are put in the budget for Tybee Island's upcoming re-nourishment. Mr. Ferrelle would like to form a Dune Committee. Lisa Callahan and Jimmy Burke volunteered to serve on the committee. Wanda Doyle and Paul Wolff also volunteered. Mr. Wylly reported on fund raising for Cockspur Lighthouse. He is working on Phase II which would bring more rocks in for placement around the lighthouse. There were no committee reports. Being there was no further business; Amy Lanier made a motion to adjourn. Michael Foran seconded. Meeting adjourned at 1:30PM. 20131024CityCouncilPacket Page 168 of 168 20131018/jrl