HomeMy Public PortalAbout1995-10-13 Special Meeting (3)COUNCIL MINUTES
SPECIAL MEETING - OCTOBER 13, 1995
A special meeting of the Bal Harbour Village Council was held
on Friday. October 13. 1995. in the Council Chamber at Bal Harbour
Village Hall. The meeting was called to order at 4:12 p.m. by
Mayor Spiegel. The roll was called and those present were:
Mayor Estelle Spiegel
Assistant Mayor Matthew B. Blank
Councilman James E. Boggess
Councilman Sol M. Taplin
Also present: Alfred J. Treppeda. Village Manager
Jeanette Horton. Village Clerk
Steven Zelkowitz. Representative of
Village Attorney
Absent: Councilman Andrew R. Hirschl
As a quorum was determined to be present. the meeting
commenced.
2. Discussion of Collins Avenue Project Phase 2:
Mr. O'Leary addressed the Council and explained the work on Collins
Avenue is progressing. He is very pleased with the work the
contractor has been doing. very few problems have occurred. He
then proceeded to explain the tasks that were done after the
contract was awarded to Vila & Son. A number of additions and
conflicts have arisen on the project. These items constitute
additional work for Vila & Son Landscaping, which are as follows:
1. Add Eight Date Palms
a) The Admiralty has a paved area that
formerly housed a bus shelter. This shelter
was removed years ago and it was requested by
the Admiralty Management that the brick plaza
be removed and replaced with an aggregate
sidewalk and lawn area. This would allow the
planting of two Date Palms that could not be
planted previously.
b) The Bal Harbour Shops requested that the
Village re - space the Date Palms so they fall
between their Seagrape trees. This tighter
spacing meant the addition of three Date Palms
as well as the removal of additional sidewalk
area.
cl The Bal Bridge South. in order to preserve
one of their existing trees. requested that
IUb
the Village shift the Northern most Date Palm
slightly to the North. This meant that this
palm. which is the first one visible while
traveling South. no longer aligned with a
companion palm on the East side. Accordingly,
it is recommended that one Date Palm be added
on the East side in front of the Kenilworth
House.
d) The Fairfield Manor has a brick paved area
that formerly was a seating area. It is
recommended that this paving be removed. and
two palms be re - spaced. and one Date Palm
added in this area. In addition. a new
aggregate sidewalk will be added as well as
new lawn between sidewalk and curb.
e) Due to what he perceived as a conflict
with underground utilities. one Date Palm was
eliminated from in front of the Sheraton Ba1
Harbour at the very beginning of the design.
After conducting a test excavation it was
determined that the utilities in question were
abandoned. Therefore, it is his recommendation
that the one missing Date palm be added in
front of the Sheraton Bal Harbour.
2. Utility Conflicts
As the contractor began to excavate the
planting holes. conflicting utility lines
were discovered. Some conflicts are as minor
as re - routing a small irrigation line and
some are as major as moving a 12" water 1ine.
3. Haulover Bridge
As directed by the Village council. Mr.
O'Leary met with Assistant Mayor Blank and
based on their discussion the following work
was recommended:
al Add 85 linear feet of concrete curb.
regrade, and add crushed gravel to the
Northern most edge of the parking lot. This
should eliminate the erosion of soil and
gravel onto the parking lot.
bl In order to alleviate a drainage problem
along the Northwest corner. eliminate two
parking stalls. remove the paving. regrade the
area. and add lawn and landscaping.
Special Council Meeting 10/13/95
c) Add new paving to alleviate the drainage
problem at Mr. Looby's gate area.
dl It was determined not to restore any of
the existing asphalt. but due to the
unevenness of the asphalt in this area. need
to add a concrete border adjacent to the
decorative pavers.
4. Vegetation on Private Property
Property owners that have vegetation
conflicting with the Date Palms have been
contacted. All residents have been very
cooperative and agreed to have trees either
relocated or removed, at Bal harbour's
expense. If these trees are not removed some
Date Palms would have to be eliminated and
therefore destroy the spacing in front of
these buildings.
5. Decorative Sidewalk
Based on his meeting with the Public Works
Director. it was felt that certain areas of
the decorative sidewalk that have been damaged
over the years should be replaced. This would
allow the Village to take advantage of the
fact that the contractor will be doing this
type of work on the project.
Mr. O'Leary explained he has met with the contractor to discuss
this additional work and has arrived at a cost estimate which is
based on unit prices previously bid. as well as prices which were
negotiated and appear to be reasonable. The cost estimated for
change order number one is as follows:
Eight Additional Date Palms. Pavement Removal
and Restoration
Utility Conflicts
Haulover Bridge
Vegetation on Private Property
Decorative Pavement Restoration
Additional Light Fixtures Purchase
Total
$42,12-.8-
$11.531.60
S 7.666.00
$ 4.600.00
$ 1.715.20
} 7,191.68
S-4.832.05
Special Council Meeting 10/13/95 3
Mr. O'Leary further explained this change order would not include
an additional 22 trees he would recommend. He then proceeded to
explain where the additional 22 trees would be planted.
The Manager of the Admiralty requested that the Council approve the
removal of the paved area in front of his building, and replace it
with an aggregate sidewalk and lawn.
Assistant Mayor Blank recommended there should be on file
inspection of all the area that are effected by the change request.
He further stated he would like to tour the area that is affect by
the change order. Councilman Taplin stated he would also like to
tour the area.
Councilman Boggess suggested approval subject to the tour taken by
Assistant Mayor Blank and Councilman Taplin, and any problem the
Village Manager can delete from the change order. Councilman
Boggess withdrew his motion. The Bal Harbour Shops offered a golf
cart for the tour and Mr. Treppeda will coordinate and notify
Assistant Mayor Blank and Councilman Taplin.
A motion was offered by Councilman Boggess and seconded by Mayor
Spiegel to approve S150.000.00 for the additional trees and subject
to the tour that will be taken by Assistant Mayor Blank and
Councilman Taplin. The motion carried with the vote as follows:
Mayor Spiegel aye; Assistant Mayor Blank aye; Councilman Boggess
aye. Councilman Hirschl absent: Councilman Taplin aye.
Mr. O'Leary advised the Council that the shields are in and
requested a lighting demonstration be held on Tuesday evening.
October l7th. He further advised that Mr. Treppeda will coordinate
the time with the Council.
3. Executive Session:
The purpose of this session is to discuss the litigation of Case
Number 04-00623 Village of Bal Harbour v City of North Miami. The
following people were in attendance:
Mayor Estelle Spiegel
Assistant Mayor Matthew B. Blank
Councilman James E. Boggess
Councilman Sol M. Taplin
Alfred J. Treppeda, Village Manager
Gerald Richman, Attorney Floyd Pearson
Richman Greer et al
At this time the Executive Session commenced and the Village Clerk
left the meeting.
Mayor Spiegel reconvened the Special Meeting of the Bal Harbour
Village Council at 5:45 p.m.. The roll was called and those
Special Council Meeting 10/13/95 4
Mr. O'Leary further explained this change order would not include
an additional 22 trees he would recommend. He then proceeded to
explain where the additional 22 trees would be planted.
The Manager of the Admiralty requested that the Council approve the
removal of the paved area in front of his building. and replace it
with an aggregate sidewalk and lawn.
Assistant Mayor
inspection of all
He further stated
the change order.
tour the area.
Blank recommended there should be on file
the area that are effected by the change request.
he would like r the area that is affect by
Councilman aplin ated he would also like to
Councilman Boggess suggeste
Assistant Mayor Blank and
Village Manager can dele
Boggess withdrew his mot
cart for the tour and
Assistant Mayor Blank an
A motion was offered by
Spiegel to approve $150.0
to the tour that will b
Councilman Taplin. The mo
Mayor Spiegel aye; Assista
aye, Councilman Hirschl abs
approval su
Councilman Ta
e from the c
n. The Bal Ha
r. Treppeda wi
Councilman Ta
ouncilman
0.00 for the
taken b
tion carri
t Mayor
nt: Cou
Mr. O'Leary advised the Co
requested a lighting demonst
October 17th. He further advi
the time with the Council.
3. Executive Session:
ncil
ati
ed
ject to the tour taken by
lin, and any problem the
ange order. Councilman
bour Shops offered a golf
1 coordinate and notify
lin.
Bo ess and seconded by Mayor
additional trees and subject
Assistant Mayor Blank and
d with the vote as follows:
lank aye: Councilman Boggess
cilman Taplin aye.
y
that the shields are in and
n be held on Tuesday evening.
hat Mr. Treppeda will coordinate
The purpose of this session i to discuss the litigation of Case
Number 04-00623 Village of B Har ur v City of North Miami. The
following people were in att ndance
Mayor stelle Spi
Assis ant Mayor Ma
Coun ilman James E.
Coun lman Sol M. Ta i
Abed J. Treppeda, Vi
Ge ald Richman, Attorne
Richman Greer et al
At this time the Executive Session commenced and the Village Clerk
left the meeting. �/
Mayor Spiegel re Convened the Special Meeting of the Bal Harbour
Village Council at 5:45 p.m.. The roll was called and those
Special Council Meeting 10/13/95 4
gel
thew B. Blank
oggess
n
lage Manager
Floyd Pearson
N
present were:
Mayor Estelle Spiegel
Assistant Mayor Matthew B. Blank
Councilman James E. Boggess
Councilman Sol M. Taplin
Also present: Alfred J. Treppeda. Village Manager
Jeanette Horton. Village Clerk
Steven Zelkowitz. Representative
of Village Attorney
Absent: Councilman Andrew R. Hirschl
4. Other Business:
Councilman Taplin requested that Mr. Treppeda explain the status of
the Resort Tax Budget. Mr. Treppeda explained that at the end of
fiscal year 1994/95 the projected balance is $3.901.383, of which
$1,609.596 is unappropriated. Reserved is S1,000,000 for Beach
Renourishment and $1.291,787 for Phase iI Landscaping Project.
5. Adjourn:
There being no further business to come before the Council. a
motion was offered by Councilman Boggess and seconded by Councilman
Taplin to adjourn. The motion carried unanimously (4-0) with
Councilman Hirschl absent. and the meeting adjourned at 5:55 p.m.
Attest:
Jeanette Horton. CMC/AAE
Village Clerk
Special Council Meeting 10/13/95