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HomeMy Public PortalAboutBoard of Health -- 2019-05-15 Minutes ° IN 8TOWN OF BRE WSTE OFFICE OF �0aEr� R t SOLD , y 2198 MAIN STREET HEALTH DEPARTMENT __• •.,•• � 3 s BREWSTER, MA 02631 °r a PHONE: (508) 896-3701 EXT 1120 FAX : 508 896-4538 Mmm�rwrmu�� BRHEALTH a BREWSTER-MA. GOV Lo BOARD OF HEALTH MEETING WEDNESDAY MAY 15 , 2019 AT 7 : OOPM TOWN HALL, ROOM A Board members present : Carmen Scherzo, DVM, Chairman; Annette Graczewski, MT (ASCP), Vice Chairman; Penny Hausser Holeman, MPH, MA, MS and Nancy Leach, PharmD Board members absent : Joe Ford Others present: Nancy Ellis Ice, CHO, RS, MPH, Health Director and Tammi Mason, Senior Department Assistant 1 . Chairman 's announcements The Town election will be held on May 21 , 2019 at the Brewster Baptist Church from 7 : OOAM — 8 : OOPM . Sample ballots are available to download on the Town of Brewster website . The Board of Health recently changed the dates that dogs are allowed on the public beaches . Dogs will be prohibited from May 151" through September 15 ' . The Special Commission on Local & Regional Public Health has just issued the draft Executive Summary of recommendations for improving effectiveness and efficiency of Local Public Health protections in the Commonwealth . Dr . Scherzo recognized Nancy Leach for her valuable contributions and commitment to the Board of Health for the past 10 months . This will be her last meeting. 2. J.M. O ' Reilly & Associates, Inc. — Title 5 and Local variance requests for 200 Brier Lane John O ' Reilly, Engineer and Jack Drake (owner) were present. This is a 4 bedroom home which is surrounded by wetlands . This system is functioning but having issues so the owner wants to upgrade . Poor soil was found down to 22 feet. Mr. O ' Reilly is proposing to install a Fast system with a Drip Dispersal leaching. The following variances are requested : 1 . To allow the SAS to be 4 ' from the front property line 2 . To allow a sieve analysis in lieu of a percolation test 3 . To allow the SAS to be 50 ' from the bordering vegetated wetland Mr. O ' Reilly handing in revised plans with the additional sieve analysis variance request on it. Mrs . Graczewski asked about Conservation Commission approval, if there was any increase in flow, how he chose the site for the new septic and where the septic system was for the neighbor to the South. Mr. O ' Reilly stated that Conservation had approved the plan at their last meeting, there is no increase in flow, chose the site because of its higher topography and the system is far away but he cannot give an exact distance . Dr. Scherzo asked if the system could be raised . Mr. O ' Reilly stated that the whole idea of a Drip Dispersal system is to keep a lower profile . It could be elevated if really necessary. Dr. Scherzo stated that he doesn 't believe this system will provide the proper treatment. Mr . O ' Reilly stated that if the Board is looking to have a 4 ' separation or UV, he would go with the 4 ' separation . He will submit revised plans to the Health Department. WWW. BREWSTER-MA . GOV BOH 5/ 15/ 19 Minutes Page 2 Motion : Finding that this will provide better treatment than what is there currently as well as providing I/A as secondary treatment, approve the variances as amended to allow the SAS system to sit at 4 ' above the perched groundwater and to allow the use of a soil sieve analysis instead of a perc test. Motion : Annette Graczewski Second : Penny Holeman Vote : 4-0-0 Action : Motion carried 3. J.M. O 'Reilly & Associates, Inc. — Title 5 and Local variance requests for 119 North Pond Road John O ' Reilly, Engineer and Cal Mutti, Owner were present. They are proposed an upgrade due to problems with the leaching pit. The following variances are requested : 1 . To allow the SAS to be 3 ' from the front property line 2 . To allow the SAS to be 5 ' from a side property line 3 . To allow the SAS to be 16 ' from a foundation wall 4 . To allow the pump chamber to be 6 ' from a foundation wall 5 . To allow the SAS to be 95 ' from a wetland 6 . To allow the SAS to be 95 ' from the pond Mr. O ' Reilly stated that he did push the new system as far away as possible from the wetland . Pressure dosing will be installed as well as a new pump chamber. The existing tank will be used . There will be no expansion to the home . It will remain a 3 bedroom . Mrs . Ice asked about the abutter ' s well . Mr. O ' Reilly stated that the owners are aware of what it going on and have given their ok. Town water will be installed prior to the septic system installation . Mr. O ' Reilly stated that the Conservation Commission had given their approval at their last meeting. Dr. Scherzo stated that he was concerned with phosphorus and asked if he could raise the bed to be 3 " higher. Mr. O ' Reilly stated that it shouldn 't be an issue to do this . Motion : Finding that the system is in failure, the proposed system will provide better treatment and there is no other place on the lot to put the system, approve the variances as requested. Motion : Annette Graczewski Second : Penny Holeman Vote : 341 0 Action : Motion carried 4. George Heufelder & Emily Olmstead — update on the 319 Grant Mr. Heufelder explained to the Board that the first grant had been rejected . They pursued another round and were awarded a grant. Ms . Olmstead will be the contact person for this . Basically what this would be is with the grant, they can offer subsidies to the owners, some equipment will also be donated . 6 homeowners will each get a $ 5 , 000 subsidy to put in an I/A system. There will be no cost to the Town. Mrs . , Graczewski asked what it would cost to install these systems and how long they would be monitoring them before it went back to the homeowner. Mr. Heufelder stated that it depended on the actual system installed, but somewhere in the ball park of 4 or 5 thousand . All the systems will have pressure distribution and that they would be monitoring them for at least a year. Ms . Leach asked if the monitoring cost would be reduced for the homeowners . Mr. Heufelder stated that it would be reduced. Ms . Holeman asked what would happen if after the testing is done, it shows the I/A component isn 't working as it should . Mr. Heufelder stated that if it ' s a system that was retrofitted, the I/A component would be removed. 5. Discuss and possibly vote on the proposed draft Health Director Job Description BOH 5/ 15/ 19 Minutes Page 3 Dr. Mary Chaffee, Select Board liaison and Sue Broderick, Human Resource Director were present for this discussion. Ms . Holeman recused herself and left the room . There was discussion back and forth about specific changes . It was noted that the draft description had gone to Labor Counsel for review . Mrs . Ice suggested a few changes . Motion : Accept the job description with changes made . Motion : Annette Graczewski Second : Nancy Leach Vote : 4-0-0 Action : Motion carried 6. Discuss proposed Health Director Search process Mrs . Graczewski stated that she was concerned with the fact that the selection process only states " 1 " individual will be interviewed by the Board of Health . She would like it to say "2 or more candidates . Dr. Chaffee stated that she agreed and thought the term "highly qualified finalists" would work best. Mrs . Ice asked what happens if someone in Town Hall is qualified for the job . Does the rest of this process still continue ? Dr. Scherzo stated that it would continue . The Board approved the search process . 7. Discuss Green Burials — possible policy Mrs . Graczewski stated that she would like more information and asked that the office staff do more thorough research to see if there are regulations in any of the Massachusetts towns . Mrs . , Ice stated that she was not recommending a regulation and that it is not prohibited by State law. They do need written permission from the local Board of Health. Dr. Scherzo stated that he thinks a plot plan and water table testing should be required . The Board continued this for another meeting . 8. Discuss proposed Mobile Food Servicing Area policy Mrs . Ice explained that the office has been licensing mobile food trucks for many years . Dr. Scherzo asked about the Building Commissioners statement that they are prohibited in this Town . Mrs . Ice stated that it pertained to permanent mobile units . Mrs . Ice explained how this all came about. There was a change in the Food Code that made the requirement of having a base of operations less restrictive . This policy is to keep that part clear that it is needed. Motion : Accept the Mobile Food Servicing Area policy. Motion : Penny Holeman Second : Nancy Leach Vote : 4-0-0 Action : Motion carried 9. Discuss and possibly vote on the Financial Hardship regulation Mrs . Ice explained to the Board that the regulation had not been used in a very long time . It was put in place only to help a very small number of people . Dr. Scherzo thinks the Board should leave the regulation as it is . Motion : Keep the original regulation as is . BOH 5/ 15/ 19 Minutes Page 4 Motion : Annette Graczewski Second : Penny Holeman Vote : 4-O-O Action : Motion carried 10. Review and approve minutes from 3/6/19 Motion : Approve minutes as written. Motion : Penny Holeman Second : Nancy Leach Vote : 4-OmO Action : Motion carried 11 . Review and approve minutes from 3/20/19 Motion : Approve minutes as written Motion : Penny Holeman Second : Annette Graczewski Vote: 4-O -O Action : Motion carried 12. Review and approve minutes from 4/3/19 Motion : Approve minutes as written Motion : Penny Holeman Second : Nancy Leach Vote : 3 -04 (Annette Graczewski abstained) Action : Motion carried 13 . Review and approve minutes from 4/17/19 Motion : Approve minutes as written Motion : Annette Graczewski Second : Nancy Leach Vote : 3 -04 (Penny Holeman abstained) Action : Motion carried 14. Review and approve minutes from 5/1/19 There was 1 correction made . Motion : Approve minutes with correction Motion : Penny Holeman Second : Nancy Leach Vote : 4-O-O Action : Motion carried 15. Topics the Chairman did not anticipate Mrs . Graczewski asked about Mrs . Ice ' s time off and if there were any BOH meetings scheduled during that time . The Board agreed to discuss this at a later date . It was noted that the Pets Banned from Beaches regulation would come up on a later agenda. The Regulation of the Brewster Board of Health Restricting the Sale and Use of Tobacco Products & Nicotine Delivery Products was signed . Informational items were noted . Meeting adjourned at 9 : OOPM.