HomeMy Public PortalAboutBoard of Health -- 2019-05-15 Minutes ° IN 8TOWN OF BRE WSTE OFFICE OF
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BOARD OF HEALTH MEETING
WEDNESDAY MAY 15 , 2019 AT 7 : OOPM
TOWN HALL, ROOM A
Board members present : Carmen Scherzo, DVM, Chairman; Annette Graczewski, MT (ASCP), Vice Chairman; Penny Hausser
Holeman, MPH, MA, MS and Nancy Leach, PharmD
Board members absent : Joe Ford
Others present: Nancy Ellis Ice, CHO, RS, MPH, Health Director and Tammi Mason, Senior Department Assistant
1 . Chairman 's announcements
The Town election will be held on May 21 , 2019 at the Brewster Baptist Church from 7 : OOAM — 8 : OOPM . Sample ballots are
available to download on the Town of Brewster website .
The Board of Health recently changed the dates that dogs are allowed on the public beaches . Dogs will be prohibited from May 151"
through September 15 ' .
The Special Commission on Local & Regional Public Health has just issued the draft Executive Summary of recommendations for
improving effectiveness and efficiency of Local Public Health protections in the Commonwealth .
Dr . Scherzo recognized Nancy Leach for her valuable contributions and commitment to the Board of Health for the past 10 months .
This will be her last meeting.
2. J.M. O ' Reilly & Associates, Inc. — Title 5 and Local variance requests for 200 Brier Lane
John O ' Reilly, Engineer and Jack Drake (owner) were present. This is a 4 bedroom home which is surrounded by wetlands . This
system is functioning but having issues so the owner wants to upgrade . Poor soil was found down to 22 feet. Mr. O ' Reilly is
proposing to install a Fast system with a Drip Dispersal leaching. The following variances are requested :
1 . To allow the SAS to be 4 ' from the front property line
2 . To allow a sieve analysis in lieu of a percolation test
3 . To allow the SAS to be 50 ' from the bordering vegetated wetland
Mr. O ' Reilly handing in revised plans with the additional sieve analysis variance request on it.
Mrs . Graczewski asked about Conservation Commission approval, if there was any increase in flow, how he chose the site for the new
septic and where the septic system was for the neighbor to the South. Mr. O ' Reilly stated that Conservation had approved the plan at
their last meeting, there is no increase in flow, chose the site because of its higher topography and the system is far away but he cannot
give an exact distance .
Dr. Scherzo asked if the system could be raised . Mr. O ' Reilly stated that the whole idea of a Drip Dispersal system is to keep a lower
profile . It could be elevated if really necessary. Dr. Scherzo stated that he doesn 't believe this system will provide the proper
treatment.
Mr . O ' Reilly stated that if the Board is looking to have a 4 ' separation or UV, he would go with the 4 ' separation . He will submit
revised plans to the Health Department.
WWW. BREWSTER-MA . GOV
BOH 5/ 15/ 19 Minutes Page 2
Motion : Finding that this will provide better treatment than what is there currently as well as providing I/A as secondary treatment,
approve the variances as amended to allow the SAS system to sit at 4 ' above the perched groundwater and to allow the use of a soil
sieve analysis instead of a perc test.
Motion : Annette Graczewski Second : Penny Holeman Vote : 4-0-0 Action : Motion carried
3. J.M. O 'Reilly & Associates, Inc. — Title 5 and Local variance requests for 119 North Pond Road
John O ' Reilly, Engineer and Cal Mutti, Owner were present.
They are proposed an upgrade due to problems with the leaching pit. The following variances are requested :
1 . To allow the SAS to be 3 ' from the front property line
2 . To allow the SAS to be 5 ' from a side property line
3 . To allow the SAS to be 16 ' from a foundation wall
4 . To allow the pump chamber to be 6 ' from a foundation wall
5 . To allow the SAS to be 95 ' from a wetland
6 . To allow the SAS to be 95 ' from the pond
Mr. O ' Reilly stated that he did push the new system as far away as possible from the wetland . Pressure dosing will be installed as
well as a new pump chamber. The existing tank will be used .
There will be no expansion to the home . It will remain a 3 bedroom .
Mrs . Ice asked about the abutter ' s well . Mr. O ' Reilly stated that the owners are aware of what it going on and have given their ok.
Town water will be installed prior to the septic system installation .
Mr. O ' Reilly stated that the Conservation Commission had given their approval at their last meeting.
Dr. Scherzo stated that he was concerned with phosphorus and asked if he could raise the bed to be 3 " higher. Mr. O ' Reilly stated that
it shouldn 't be an issue to do this .
Motion : Finding that the system is in failure, the proposed system will provide better treatment and there is no other place on the lot
to put the system, approve the variances as requested.
Motion : Annette Graczewski Second : Penny Holeman Vote : 341 0 Action : Motion carried
4. George Heufelder & Emily Olmstead — update on the 319 Grant
Mr. Heufelder explained to the Board that the first grant had been rejected . They pursued another round and were awarded a grant.
Ms . Olmstead will be the contact person for this .
Basically what this would be is with the grant, they can offer subsidies to the owners, some equipment will also be donated . 6
homeowners will each get a $ 5 , 000 subsidy to put in an I/A system. There will be no cost to the Town.
Mrs . , Graczewski asked what it would cost to install these systems and how long they would be monitoring them before it went back
to the homeowner. Mr. Heufelder stated that it depended on the actual system installed, but somewhere in the ball park of 4 or 5
thousand . All the systems will have pressure distribution and that they would be monitoring them for at least a year.
Ms . Leach asked if the monitoring cost would be reduced for the homeowners . Mr. Heufelder stated that it would be reduced.
Ms . Holeman asked what would happen if after the testing is done, it shows the I/A component isn 't working as it should . Mr.
Heufelder stated that if it ' s a system that was retrofitted, the I/A component would be removed.
5. Discuss and possibly vote on the proposed draft Health Director Job Description
BOH 5/ 15/ 19 Minutes Page 3
Dr. Mary Chaffee, Select Board liaison and Sue Broderick, Human Resource Director were present for this discussion.
Ms . Holeman recused herself and left the room .
There was discussion back and forth about specific changes . It was noted that the draft description had gone to Labor Counsel for
review .
Mrs . Ice suggested a few changes .
Motion : Accept the job description with changes made .
Motion : Annette Graczewski Second : Nancy Leach Vote : 4-0-0 Action : Motion carried
6. Discuss proposed Health Director Search process
Mrs . Graczewski stated that she was concerned with the fact that the selection process only states " 1 " individual will be interviewed
by the Board of Health . She would like it to say "2 or more candidates . Dr. Chaffee stated that she agreed and thought the term
"highly qualified finalists" would work best.
Mrs . Ice asked what happens if someone in Town Hall is qualified for the job . Does the rest of this process still continue ?
Dr. Scherzo stated that it would continue .
The Board approved the search process .
7. Discuss Green Burials — possible policy
Mrs . Graczewski stated that she would like more information and asked that the office staff do more thorough research to see if there
are regulations in any of the Massachusetts towns .
Mrs . , Ice stated that she was not recommending a regulation and that it is not prohibited by State law. They do need written
permission from the local Board of Health.
Dr. Scherzo stated that he thinks a plot plan and water table testing should be required .
The Board continued this for another meeting .
8. Discuss proposed Mobile Food Servicing Area policy
Mrs . Ice explained that the office has been licensing mobile food trucks for many years . Dr. Scherzo asked about the Building
Commissioners statement that they are prohibited in this Town . Mrs . Ice stated that it pertained to permanent mobile units .
Mrs . Ice explained how this all came about. There was a change in the Food Code that made the requirement of having a base of
operations less restrictive . This policy is to keep that part clear that it is needed.
Motion : Accept the Mobile Food Servicing Area policy.
Motion : Penny Holeman Second : Nancy Leach Vote : 4-0-0 Action : Motion carried
9. Discuss and possibly vote on the Financial Hardship regulation
Mrs . Ice explained to the Board that the regulation had not been used in a very long time . It was put in place only to help a very small
number of people .
Dr. Scherzo thinks the Board should leave the regulation as it is .
Motion : Keep the original regulation as is .
BOH 5/ 15/ 19 Minutes Page 4
Motion : Annette Graczewski Second : Penny Holeman Vote : 4-O-O Action : Motion carried
10. Review and approve minutes from 3/6/19
Motion : Approve minutes as written.
Motion : Penny Holeman Second : Nancy Leach Vote : 4-OmO Action : Motion carried
11 . Review and approve minutes from 3/20/19
Motion : Approve minutes as written
Motion : Penny Holeman Second : Annette Graczewski Vote: 4-O -O Action : Motion carried
12. Review and approve minutes from 4/3/19
Motion : Approve minutes as written
Motion : Penny Holeman Second : Nancy Leach Vote : 3 -04 (Annette Graczewski abstained) Action : Motion carried
13 . Review and approve minutes from 4/17/19
Motion : Approve minutes as written
Motion : Annette Graczewski Second : Nancy Leach Vote : 3 -04 (Penny Holeman abstained) Action : Motion carried
14. Review and approve minutes from 5/1/19
There was 1 correction made .
Motion : Approve minutes with correction
Motion : Penny Holeman Second : Nancy Leach Vote : 4-O-O Action : Motion carried
15. Topics the Chairman did not anticipate
Mrs . Graczewski asked about Mrs . Ice ' s time off and if there were any BOH meetings scheduled during that time . The Board agreed
to discuss this at a later date .
It was noted that the Pets Banned from Beaches regulation would come up on a later agenda.
The Regulation of the Brewster Board of Health Restricting the Sale and Use of Tobacco Products & Nicotine Delivery Products was
signed .
Informational items were noted .
Meeting adjourned at 9 : OOPM.