HomeMy Public PortalAboutWater Commissioners -- 2019-06-28 Minutes Brewster Water Commissioners Meeting June 28 , 2019
Meeting was called to order at 8 : 37 AM by Doug Wilcock , member. Those present were : Cynthia Baran ,
Sherry Theuret , Administrative Supervisor and Paul Anderson , Superintendent .
TOWN/CITIZEN PARTICIPATION :
o 10 Mates Way - Requesting onetime reduced for high water usage . Owner supplied paid receipts
for repair to plumbing .
■ approved for one time reduced rate / 2-0- 1
0 47 Clements Road — Owner requesting charges on account to be abated . Owner was charged for
a service call and transponder replacement on meter due to wires being cut .
■ Water Commissioners denied abatement and owner was notified by the Office Manager
via : U . S . Mail , 2-0- 1
EMERGENCY OPERATION CENTER ( EOC ) Table Top Review
o Superintendent Anderson recently attended an annual Emergency Operation Center.
■ The premise of the meeting is to discuss different emergency scenarios and what each
department would do.
■ Topic : Emergency Response to Hurricane
o Next year' s meeting :
■ Aftermath of storm to the town
■ Assessment of town and returning to normal status
■ Safety of staff in the storm
■ Future research may be funded with grant
REVIEW AND VOTE ON PREVIOUS MEETING MINUTES
o Motion by Commissioner Wilcock to approve May and both June minutes at July 28th
meeting when all 3 water commissioners are in attendance . 2 "d by Cynthia Baron 2-0- 1 .
DISCUSSION REGARDING BILLMASTER REPORTS
o Superintendent and Office Manager had extensive conversation with Data West to
discuss Transaction History and General Ledger Reports .
o Superintendent to hold off on financial reports until new finance director starts in July .
SUPERINTENDENT ' S REPORT :
o Great Fields Road Update :
o Superintendent signed a contract with Coastal Engineering
o Identify where water main will be in the road
o Identify any environmental issues
o Decide if to keep project in - house or send out to bid
■ If project needs to be bid out it will need additional assistance from another
engineering firm .
o Project will need to be presented at Annual Town Meeting for funding .
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Brewster Water Commissioners Meeting June 28 , 2019
REPORT FROM OFFICE MANAGER
o Meter Reading Update
■ Meter reading complete and reviewed by office staff. Data file sent to vendor for
processing and will anticipate mailing date of Friday , July 26tH
■ Office manager has made several attempts with owners to change out
and/or repair meters with property owners who consistently have
estimated reads due to malfunction of equipment . Office manager is
requesting the approval from the water commissioners to send out final
letter with shut off date for non-response of previous letters and door
tags .
• Motion by Commissioner Baran to notify property owners one last
time with a certified letter, regular U . S . Mail and a door tag with
the letter attached requesting access to the meter for a repair or
replacement . Owners will be given forty five (45) days to respond .
Non -compliance will result in water termination .
• Owners will be charged a fifty dollar service call to have water
restored .
■ Office manager requesting a motion from the water commissioners for
owners to be held responsible for water usage on estimated billing
statements .
• Owners will be responsible for all water usage on the meter and
will not be eligible for a one time reduced rate .
• Office Manager will add language to front and back of August 1St
2019 billing statement indicating owners are responsible for all
water usage .
• Language in regards to estimated reads will also , be added to the
water department website .
o Topics the Chair did not reasonably anticipate .
■ Superintendent Anderson requesting water commissioners to make a motion to have
Environmental Partners research engineering services to evaluate the most vulnerable
water mains .
o These are water mains that are on the beaches in the dunes and not accessible
with equipment for repair.
o Environmental Partners would provide recommendations to re-route water mains
in priority .
■ Motion by Commissioner Wilcock and 2"d by Cynthia Baron . 2-0- 1
■ Staff Promotions
o Superintendent requesting support from the commissioners to support
advancement to employees continuing their education .
o Superintendent to submit formal request in writing to the union .
■ Motion by Commissioner Wilcock to support employees with continuing
"d
education and advancement . 2 by Commissioner Baron 2-0- 1 .
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Brewster Water Commissioners Meeting June 28 , 2019
■ Habitat for Humanity
o Habitat for Humanity purchased a lot on Red Top Road . The lot will be subdivided
into 2 or 3 separate lots .
o Lots are too small to have individual wells and must have town water.
o Habitat for Humanity is asking for support from the water department and
commissioners to consider installing water main approximately 600 feet on Red
Top Road .
■ Commissioners would like to set up meeting and have project presented at
a meeting in the future .
• Superintendent to take measurements to estimate cost of extending water
main down Red Top Road and connecting it to existing water main further
down Red Top Road .
o Date of Next Meeting Friday , July 26th @ 8 : 30 AM
Friday , August 16th @ 8" 30 AM
Doug Wilcock moved to adjourn the meeting at 10 : 03 AM — 2nd by Cynthia Baran .
Respectfully submitted , Sherry Theuret , Administrative Supervisor.